I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 17 November 2016

6pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Angela Dalton

 

Deputy Chairperson

Rangi McLean

 

Members

Joseph Allan

 

 

Simeon Brown

 

 

Stella Cattle

 

 

Sarah Colcord

 

 

Angela Cunningham-Marino

 

 

Ken Penney

 

 

(Quorum 4 members)

 

 

 

Lee Manaia

Local Board Democracy Advisor

 

10 November 2016

 

Contact Telephone: (09) 262 5421

Email: lee.manaia@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

17 November 2016

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ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

9.1     Public Forum - Use of chemicals for spraying berms and edging - Georgina Blackmore                                                                                                             7

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Manurewa-Papakura Ward Councillors' speaking rights at the Manurewa Local Board meetings                                                                                                                         9

13        Auckland Council’s Quarterly Performance Report: Manurewa Local Board for Quarter One, 1 July – 30 September 2016                                                                               11

14        New community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central                                                                                              53

15        New Road Name Approval for Stage 1 of the residential subdivision by Manuka Development (NZ) Ltd at 8-12 Kerrs Road, Manukau Central                                63

16        Appointment of Manurewa Local Board members to external community organisations                                                                                                                                       67

17        Manurewa Local Board appointments to panels and representatives for various council initiatives                                                                                                                       89

18        Swimming Pool Fencing Exemption Applications - Manurewa Local Board      95

19        Adoption of the Manurewa Local Board business meeting schedule for the 2016-2019 Triennium                                                                                                                     99

20        Manurewa Local Board urgent decision-making process for the 2016-2019 triennium                                                                                                                                     103

21        Urgent Decision - Manurewa Local Board - New agreement to lease to Taonga Education Centre Charitable Trust for development of facility at Randwick Park, 42R Secretariat Place, Manurewa                                                                                                        107

22        Urgent Decision - Manurewa Local Board - Service Level Agreement to Randwick Park Sports and Community Trust for Randwick Park Pavilion at 42R Secretariat Place, Manurewa                                                                                                                   121

23        For Information: Reports referred to the Manurewa Local Board                      131  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The chairperson will begin the meeting by reading an affirmation.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the extraordinary minutes of its meeting, held on Wednesday, 2 November 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Use of chemicals for spraying berms and edging - Georgina Blackmore

Purpose

1.       Georgina Blackmore has requested an opportunity to speak to the local board about the use of chemicals for spraying berms, edging and weed management.

Executive summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      Thank Georgina Blackmore for her presentation regarding the use of chemicals for spaying berms, edging and weed management in general.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Manurewa Local Board

17 November 2016

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Manurewa-Papakura Ward Councillors' speaking rights at the Manurewa Local Board meetings

 

File No.: CP2016/21805

 

  

 

Purpose

1.       This report outlines a mechanism to allow the Manurewa-Papakura Ward Councillors speaking rights at the Manurewa Local Board meetings.

Executive Summary

2.       Standing Order 3.9.14 Governing Body Speaking Rights states:

The Governing Body shall have speaking rights as a deputation when supported by a resolution of the Governing Body or a committee thereof.

Urgent requests for speaking rights by the Governing Body shall follow the same procedures as urgent deputations.

The chairperson may invite ward councillors of the ward within which the Local Board area is situated to speak to reports of the Governing Body.

3.       The Manurewa Local Board has expressed a desire to continue the practice established during the 2010-2013 and 2013-2016 trienniums of the Ward Councillors sitting at the Local Board decision making table with speaking rights.

 

Recommendation/s

That the Manurewa Local Board:

a)      reconfirms its decision to give speaking rights to the Manurewa-Papakura Ward Councillors at all meetings of Manurewa Local Board for the 2016-2019 triennium in order to facilitate a close working relationship.

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Auckland Council’s Quarterly Performance Report: Manurewa Local Board for Quarter One, 1 July – 30 September 2016

 

File No.: CP2016/21683

 

  

 

Purpose

1.       To provide the Manurewa Local Board members with an integrated quarterly performance report for quarter one 2016/2017, against the Local Board Agreement work programme.

Executive summary

2.       This report is the first in a new format, to provide an integrated view of performance for the Manurewa Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Manurewa 2016/2017 Work Programme.

3.       Of significance this quarter, on 27 August, the Randwick Park Sports and Community Trust which has been supported by the Manurewa Local Board, celebrated the opening of the community led Manu Tukutuku Randwick Park Sports and Neighbourhood Centre at 32 Riverton Drive, Randwick Park.

4.       The Manurewa Local Board has an approved 2016/2017 work programme for the following operating departments:

·    Arts, Community and Events, approved on 9 June, 2016

·    Parks, Sport and Recreation, approved on 9 June, 2016

·    Libraries and Information, approved on 9 June, 2016

·    Community Facilities Renewals, approved on 9 June, 2016

·    Community Leases, approved on 9 June, 2016

·    Infrastructure and Environmental Services, approved on 14 July 2016

·    Business Improvement Districts, approved on 14 July 2016

·    Local Economic Development, approved on 14 July 2016

5.       The overall dashboard for the Manurewa Local Board (Attachment A) indicates performance against the work programme in the Manurewa Local Board area is tracking positively.

6.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B), with all items reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (behind delivery, some risk):

·    Arts, Community and Events, Community Places  – Funding agreement for Clendon Park, Randwick Park and Te Whare Awhina community houses

·    Libraries and Information – Library hours of service – Manurewa

·    Park, Sport and Recreation – Facility Partnership Fund

7.       The Financial Quarterly Performance Report is attached as Attachment C.

8.       Attachment D provides an overview of the Key Performance Indicators for the Manurewa Local Board. In summary, the key performance indicators show that the Year-end outlook is for 55 per cent of measures to be achieved or substantially achieved.

 

 

Recommendations

That the Manurewa Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2016.

 

 

Comments

Key Achievements for Quarter One

 

9.       The Manurewa Local Board has four key achievements to report from the quarter one period, which include:

·    the opening of the Manu Tukutuku Randwick Park Sports and Neighbourhood Centre at 32 Riverton Drive, Randwick Park, on 27 August which commenced operation with a dawn blessing attended by mana whenua, mataawaka, local community residents, members of the local board and council staff. This marks a significant milestone for the community and the board, with many partners involved in planning and development over the past six years

·    a 50 per cent decrease in graffiti incidents compared to the same period last year and a 21 per cent decrease in the number of RFS (Requests for Service) with all 38 graffiti incidents being removed within the 24 hour target time

·    a decision on 8 September to support the recommendations from the Māori input into local board decision making co-design group of mana whenua and local board representatives, and the allocation of funding to support implementation

·    the majority of work programmes for operating departments approved prior to the start of the financial year and the remainder approved in July.

 

Key Project updates from the 2016/2017 Work Programme

 

10.     All operating departments with an approved 2016/2017 Work Programme have provided performance report updates via SharePoint for quarter one (Attachment B). The following are progress updates against key projects identified in the Local Board Plan.

·    Refresh the vision and redesign Manurewa Town Centre - Onemata has developed the value proposition for the town centre as "cultural exchange everyday". This has been presented to the Town Centre Steering Group. Onemata is now developing an implementation strategy which will be presented to the local board in the next quarter.

·    Complete the Manukau Harbour coastal path and cycleway - the consultation for the connection of Heron Point to the Waimahia subdivision and Mahia Road has been completed and detail design and the consent process is underway.

·    Restore Nathan Homestead as a community arts and function centre -

reconfiguration of the ground-floor offices is almost complete

upgrade of the upstairs kitchen to a shared kitchen/service area is on track

installation of the heating and air conditioning in the theatre has been completed

café refurbishment is underway

Wi-Fi has been installed and is now operational

an expression of interest process is open for courses and workshops for 2017

the exhibition programme is complete for 2016 and a full review of programming for 2017 is underway.

·    Identify and support community-led projects

Manurewa Neighbourhood Support received support to enable it to continue to employ a coordinator

Randwick Park Sports and Community Trust was supported to activate Manu Tukutuku

the Manurewa Community Network received support to run the Manurewa Community Expo

Age Concern, Grey Power and Manurewa Senior Citizens are collaborating with the council to create a seniors focused working group, and a workshop with Manurewa seniors groups will take place in November to progress the development of the seniors’ scholarships.

·    Develop new events that celebrate who we are – funding agreements have been completed for four events in the Event Partnership Fund with $62,000 currently ready to be administered. The events are expected to be delivered in the next two quarters.

·    Progress the Totara Park and other community planting projects – volunteers have contributed 724 hours and planted 200 plants at Totara Park during this quarter.

·    Support the Wiri and Manurewa business improvement districts (BID) to improve their business plans – payment was made to Wiri Business Association with the BID expansion work progressing well, and the Manurewa BID funding will contribute to the town centre revitalisation project.

 

Risks identified in the 2016/2017 Work Programme

 

11.     The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘amber’ – moderate issues requiring corrective action to achieve benefits.

a)      Arts, Community and Events, Community Places  – Funding agreement for Clendon Park, Randwick Park and Te Whare Awhina community houses

The Clendon Park, Randwick Park and Te Whare Awhina Community Houses funding agreement was completed, agreed and signed by the committee and the council in this quarter, with payment to the organisation scheduled for the next quarter.

 

b)      Libraries and Information – Library hours of service – Manurewa

Library visits are below the regional trend. Staff will undertake a research process to investigate reasons for the decline and ways to address it. Library visits have decreased by 14% compared to the same quarter last year. This is higher than the regional decrease of 6%.

 

c)      Park, Sport and Recreation – Facility Partnership Fund

This project is on hold until funding becomes available, with potential projects currently being reviewed.

 

 

 

Financial Performance

 

12.     Capital projects for this quarter show both renewals programmes, and new development, slightly ahead of schedule.  As part of the Maritime Recreational Fund, work on the coastal walkway network continues around Heron Point and further development of this network connecting Weymouth to Wattle Downs is in progress. 

13.     Renovations to David Nathan Homestead are the focus of some of the Locally Driven Initiative Capex funding for this year to improve the theatre facilities and the board seeks to progress the business plan for this centre to make it a premier arts and cultural destination. There is Locally Driven Initiative Capex funding still to be allocated by the local board this year and these projects will need to be factored into the work programmes going forward.

 

Key Performance Indicators

 

14.     Attachment D provides an overview of the Key Performance Indicators for the Manurewa Local Board. In summary, the key performance indicators show that the Year-end outlook is for 55 per cent of measures to be achieved or substantially achieved.

15.     The summary performance results show four key areas that are below target. These are; library usage, town centre safety at night, satisfaction with local events and visits to local parks and reserves.

·    Library usage - library visits have decreased in the board area even though satisfaction with library service delivery has increased. Initial discussions are underway for engaging with the community to increase usage.

·    Town centre safety at night this measure is influenced by a number of elements such as crime rates, the built environment, and socioeconomic and other similar factors. The council undertakes projects and initiatives at a community and social development level to improve perceptions of safety. Enhancement of the existing public safety camera system occurred in late FY16 with the installation of six new cameras around Manurewa Town Centre’s transport hub and connection to Manurewa Business Association’s monitoring centre.

·    Satisfaction with local events this measure aims to survey at least two events annually for each local board area to assess attendees’ views on a sample of events provided or funded by the council. Each year different events are selected to be surveyed, and as this decision has not been made yet, it makes it difficult to establish a forecast. However, if performance remains consistent with the previous year then the target will not be met. Feedback received from the previous year will be used to improve this result. The outlook has been based on last year’s result. This year's result will depend on what events are delivered, what events are selected for survey, the weather conditions, turn out and facilitation.

·    Visits to local parks and reserves a recent change to the survey question provided a way for participants to easily identify which parks belong to their specific local board area. This may help to explain the decline in performance, as many residents live near the fringes of their local board area and use parks in other areas. In FY17, promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

16.     Further information is available in the Key Performance Indicators report.

Consideration

Local board views and implications

17.     This report informs the Manurewa Local Board of the performance to date for the period ending 30 September, 2016.

 

Māori impact statement

18.     On 8 September 2016 the local board resolved to support the recommendations from the Māori input into local board decision making co-design group of mana whenua and local board representatives, and allocated funding to support implementation. This will support the local board and mana whenua to engage positively and in collaborative partnership.

19.     Scoping and consultation have been completed for the Manurewa Marae waka ama jetty. The design work is being outsourced, together with other coastal structure projects. The design will be underway in the next quarter.

20.     The local board granted $17,000 to Marae Trust Board O Te Manurewa Marae in the last financial year for the Whakapiki Ora initiative aimed at homeless whānau in need. A progress report is anticipated in the next quarter.

 

Implementation

21.     The Senior Advisor Manurewa Local Board will continue to facilitate performance updates to the local board.

 

 

Attachments

No.

Title

Page

a

Manurewa Quarter One 2016/2017 Dashboard

17

b

Manurewa Quarter One 2016/2017 Report

19

c

Manurewa Quarter One 2016/2017 Financial Report

37

d

Manurewa Quarter One 2016/2017 Key Performance Indicator Report

45

     

Signatories

Authors

Sarah McGhee - Senior Local Board Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


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Manurewa Local Board

17 November 2016

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New community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central

 

File No.: CP2016/22262

 

  

 

Purpose

1.       To grant a community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central.

Executive summary

2.       RaWiri Residents Association Incorporated had been using the building known as Rata Vine Community House in conjunction with Housing New Zealand (HNZ) for many years.  The group’s agreement with HNZ expired on 30 June 2013. 

3.       Auckland Council entered into a head lease arrangement with HNZ that covers both the Rata Vine and the Clendon community houses.  This arrangement permits the sublease of each of the community houses to the local community organisations that occupy and manage the premises ensuring that the services operated at these locations may continue.

4.       The head lease is for a term of five years commencing 1 July 2013 with one right of renewal for a further two year period.

5.       This report recommends a community sublease be granted to the RaWiri Residents Association Incorporated for the Rata Vine Community House for a term commencing 1 November 2016 until 30 June 2018 with the option of one two-year right of renewal less one day.

 

Recommendation/s

That the Manurewa Local Board:

a)      Approves a community sublease to RaWiri Residents Association Incorporated for the Rata Vine Community House, 1 Rata Vine Drive, Manukau Central (Attachment A) on the following terms and conditions:

i)        Term: Commencing 1 November 2016 until 30 June 2018 with the option of one two-year right of renewal less one day;

ii)       Rent: $1.00 plus GST per annum if requested;

iii)      Subsidised maintenance fee of $250.00 plus GST per annum;

iv)      RaWiri Residents Association Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B);

b)      Approves all other terms and conditions in accordance with lease held between Housing New Zealand and Auckland Council and the Auckland Council Community Occupancy Guidelines July 2012.

 

Comments

6.       Auckland Council leases two community houses from HNZ, the Rata Vine Community House and the Clendon Community House under one head lease with a combined rental of $36,000 being paid by the council.  The council is responsible for the maintenance and insurance of both properties.

7.       The head lease contains provision for each of the community houses to be sub-leased to the local community organisations that occupy and manage the premises.

8.       Approval was received on 9 August 2016 from HNZ for the sub lease to the Rata Vine Community House.

9.       This report seeks approval for the sublease of the Rata Vine Community House. On 8 September 2016 the Manurewa Local Board approved a sublease to the Clendon Residents Group Incorporated for the Clendon Community House (Attachment C).

10.     The land at 1 Rata Vine Drive is held in fee simple by Housing New Zealand Limited and described as being Lot 73 on Deposited Plan 102231 and contained in NA57C/972.

11.     The RaWiri Residents Association was registered as an incorporated society on 17 August 2010.  The association’s objectives are:

·    to provide community services and facilities from the Rata Vine Community House that are beneficial for the residents of Rata Vine and Wiri

·    to be beneficial to the community by providing public health, education, life-skills services, as well as other support services to the residents of Rata Vine and Wiri

12.     The group manages the use of the house for community information, guidance, senior morning teas and training programmes.  The training programmes range from gardening, cooking, sewing, knitting and traditional ethnic based crafts.  In addition there are healthy living programmes, driver licence training, advocacy for youth at risk, budgeting advice, job search assistance and men and women empowerment groups.

13.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Consideration

Local board views and implications

14.     On 19 April 2016 council staff sought input from the local board on the proposed sublease as a component of the Community Facilities Workplan 2016/2017.  Updates have been provided to the local board portfolio holder.  No objections have been raised and support has been indicated for the work of the RaWiri Residents Association Incorporated.

15.     The Manurewa Local Board is the allocated decision making authority to approve the granting of a new community sublease.

Māori impact statement

16.     There are no changes in use or operational activities being conducted on the land.

17.     Ensuring community facilities are well maintained and accessible is of benefit to all members of the community, including Maori.

Implementation

18.     There are no cost implications for Auckland Council associated with the preparation of the sublease.

 

Attachments

No.

Title

Page

a

Site Plan for RaWiri Residents Association Incorporated, Ratavine Community House, 1 Rata Vine Drive, Manukau Central

57

b

RaWiri Residents Association Incorporated Community Outcomes Plan

59

c

Manurewa Local Board resolution MR/2016/176 dated 8 September 2016

61

     

Signatories

Authors

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

 


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New Road Name Approval for Stage 1 of the residential subdivision by Manuka Development (NZ) Ltd at 8-12 Kerrs Road, Manukau Central

 

File No.: CP2016/21841

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Manurewa Local Board, for a new road name for a road created by way of subdivision at 8 -12 Kerrs Road, Manukau Central.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names ‘Wallson Crescent’ (applicant’s preferred road name) and ‘Ramwallson Crescent’ were determined to meet the road naming guideline criteria.  It is noted that ‘Ramwall Crescent’ did not meet the road naming guidelines criteria due to repetition within the Auckland Region.

4.       Local iwi groups were consulted and recommended Kiiwei Crescent (Loop or a handle). It is noted that Kiiwei Crescent did not meet the road naming guidelines criteria because Kiiwei Crescent could be pronounced as Kiwi Crescent which is already repeated within the Auckland Region.

5.       The name ‘Wallson Crescent’, proposed by the Applicant and the name ‘Ramwallson Crescent are considered for approval by the Local Board.

 

 

Recommendation/s

a)      That the Manurewa Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Wallson Crescent’, proposed by the Applicant, for the new road created by way of subdivision at 8-12 Kerrs Road, Manukau Central  while noting that ‘Ramwallson Crescent’ also meets the road naming criteria.

 

Comments

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       The applicant is currently in the civil construction phase for a development situated at 8-12 Kerrs Road which comprises of two stages. Stage 1 has one legal access lot. Stage 2 is for Unit Title subdivision of proposed Lot 1. This subdivision was granted consent under resource consent 50538, SP12380 on 20 July 2016.

The road to be named is a 203m loop road that will service the residential development.

The Applicant has proposed the following names for consideration for the road created as part of the development at 8-12 Kerrs Road, Manukau Central. 


 

Preference

Proposed New Road Name

Meaning

Preferred Name

Wallson Crescent

Combination of the family names of the developer

First Alternative

Ramwallson Crescent

Combination of the family names of the developer

 

 

Figure One: Location and Layout of new Road

 

Decision Making

8.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9.       The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

10.     The name ‘Ramwall Crescent’ does not meet all the criteria of the road naming guidelines as it is repeated within the Auckland Region. There is a Ramwall Place in Weymouth.

The name ‘Kiiwei Crescent’ also does not meet all the criteria of the road naming guidelines as it could be pronounced as ‘Kiwi Crescent’ which is already repeated within the Auckland Region. There is a Kiwi Road in Stanley Point, Kiwi Esplanade in Mangere Bridge, Kiwi Road in Point Chevalier, Kiwi Place in Pukekohe, Kiwi Street in Waiheke Island, Kiwi Road in Pukeoware and Kiwi Street in Favona.

The remaining proposed names comply with all the criteria of the road naming guidelines.

11.     The road meets the definition of the suffix “Crescent” as both ends of the road join the same thoroughfare being Kerrs Road. It also meets the definition of the suffix “Loop”.

12.     As the Applicant’s preferred name ‘Wallson Crescent’ meets the criteria, it is recommended for consideration for approval while noting that the alternate name ‘Ramwallson Crescent’ is also appropriate as it complies with all the criteria of the road naming guidelines.

Consideration

 

Significance of Decision

 

13.     The decision sought from the Manurewa Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14.     The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15.     Local iwi groups (Ngaitai Ki Tamaki, Te Kawerau, Ngati Tamaoho, Te Akitai Waiohua, Makaurau Marae Maori Trust, Ngati Paoa, Ngati Whanaunga, Ngati Tamatera and Tainui) were consulted on 26 July 2016; there were two responses as a result of this consultation. Te Akitai Waiohua offered the name “Kiiwei” for consideration.  Ngai Tai Ki Tamaki stated that they will discuss the matter on their monthly Cultural Committee meeting however they have not offered any name for the new road. As of 25 October 2016, there were no further responses received from the iwi groups.

16.     New Zealand Post was consulted and indicated that all proposed road names are acceptable from their perspective.

Financial and Resourcing Implications

17.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18.     The decision sought from the Manurewa Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19.     The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Appointment of Manurewa Local Board members to external community organisations

 

File No.: CP2016/21819

 

  

 

Purpose

1.       To appoint local board members to external community organisations relevant to the Manurewa Local Board area.

Executive summary

2.       Elected members participate as representatives of the local board on a number of external community organisations.

3.       The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2016-2019 triennium.

4.       In addition, there are a small number of appointments due to legislation or the terms in a deed that are the responsibility of the governing body, but because the relationship between the council and the organisation is local, the governing body has delegated its responsibility to nominate an elected member to the relevant local board.

 

Recommendation/s

That the Manurewa Local Board:

a)      appoint the following board members to the external community groups and organisations listed below:

External organisation

 

Lead

Alternate

Manurewa Business Improvement District

 

 

Wiri Business Improvement District

 

 

Aircraft Noise Community Consultative Group

 

 

Citizen’s Advice Bureau (CAB) Manurewa Management Committee

 

 

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

 

 

Community Liaison Committee Whakatakapokai Northern Residential Centre (400 Weymouth Road)

 

 

Community Liaison Committee Korowai Manaaki Youth Justice Northern (24 Kiwi Tamaki Road)

 

 

 

Friends of the Auckland Botanic Gardens Incorporated

 

 

Kohuora Auckland South Corrections Facility Community Impact Forum

 

 

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee

 

 

Manurewa Community Events Trust, Wiri Licensing Trust, and Manurewa Business Association Events discussion group

 

 

Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority)

 

 

 

b)      request a formal approach be made to the Manurewa Community Events Trust for consideration of the Manurewa Local Board representative having a seat at the Trust board’s table in an advisory capacity, noting there would be no voting rights.

 

 

Comments

 

5.       A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6.       At the commencement of each triennium, the governing body and local boards recommend appointments to external organisations.

7.       As local board representatives, the nominated members represent the board, not in a personal capacity.  Board members will provide updates at local board meetings to keep the board regularly informed of discussions and decisions made of their activities unless good reasons exist for confidentiality. These updates are in the form of business meeting reports which maintain public transparency.

8.       The reasons for elected member participation in external organisations can be described in a number of ways:

·    a trust deed, that requires Auckland Council to make an appointment to an organisation

·    an organisation of interest to the local board is inviting elected member representation at its meetings

·    associations entered into by the council which provide for elected member representation

·    organisation governance, or project or programme oversight, such as regional or local parks management groups

·    a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

·    a resource consent requiring the formation of a committee or hearing panel.

9.       In making decisions about these appointments, it is suggested that the local board is mindful of:

·        the elected members’ availability

·        any conflict of interests, including whether the local board provides funding to the entity

·        relevance

·        historical relationship with the organisation and Auckland Council

10.     Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11.     Board members may be part of any organisation in their private capacity and personal interests, and are encouraged to disclose memberships to external organisations in the conflict of interest register.

 

Relevant external organisations

12.     The details of the organisations relevant to the local board are detailed below.

 

Manurewa Business Improvement District and Wiri Business Improvement District

13.     There are 46 Business Improvement District Partnership Programmes operating within the Auckland region. There are two local business associations or Business Improvement Districts (BID) in the Manurewa Local Board area.

14.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed in the Manurewa Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

15.     The business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business association under the rules of their constitution.

16.     The Manurewa and Wiri BIDs meet on a monthly basis.

17.     It is recommended that the local board appoints a local board member and an alternate on each business association to represent the local board regarding all matters relating to the business association.

 

Aircraft Noise Community Consultative Group

18.     The Aircraft Noise Community Consultative Group (ANCCG) was set up under the conditions of Auckland Airport’s designation in the Manukau Operative District Plan. It is an independently chaired group that makes recommendations to Auckland Airport on aircraft noise issues and concerns that arise from the airport’s operations and activities. Please refer to attachment A for more detail regarding the consultative group.

19.     March 2016 was the last meeting held of the Aircraft Noise Community Consultative Group.  See the following website:  https://corporate.aucklandairport.co.nz/corporate-responsibility/managing-aircraft-noise/being-a-good-neighbour/auckland-noise-community-consultative-group.

20.     The group meets three monthly between 2pm to 5pm.  The next meeting of the group has not been set.

21.     The previous local board representative was Michael Bailey with Daryl Wrightson as the alternate.

22.     The local board is asked to appoint one member (and an alternate) to the Aircraft Noise Community Consultative Group.

 

Auckland Region Women's Corrections Facility

23.     Auckland Region Women's Corrections Facility (ARWCF) was the first purpose-built women's prison in the North Island established in 2006.

24.     The previous local board representatives were Danella McCormick with Angela Dalton as the alternate.

25.     There is no longer a requirement to appoint a member to this organisation.  It has been superceded by the Board of Inquiry Decision to establish a Men’s Correctional Facility at Wiri.  A number of conditions were imposed which included the requirement to establish the following three committees to address possible social and cultural effects on the local community as a result of the presence of Kohuora Auckland South Corrections Facility (ASCF) and Auckland Region Women’s Corrections Facility (ARWCF):

·      Community Impact Forum (CIF)

·      Tangata Whenua Committee (TWC)

·      Social Impact Fund Allocation Committee (SIFAC).

26.     The three committees are linked and work alongside each other to identify and manage the effects on the community as a consequence of the presence of ASCF and ARWCF.  These bodies play a key role in enabling the Department of Corrections to work with the community and ensure concerns regarding the prisons are addressed.

 

Citizens Advice Bureau (CAB) Manurewa Management Committee

27.     Each Citizens Advice Bureau (CAB) is an incorporated not for profit organisation, operated by local community volunteers. Each bureau has a Management Board of elected volunteers who plan, govern and promote their CAB.  

28.     The local board member’s role would be as a point of contact for the CAB to liaise with the local board.

29.     The previous local board representatives were Simeon Brown with Daryl Wrightson as the alternate.

30.     In the past the CAB manager and chairperson met with the local board representative either monthly or bi-monthly. 

31.     The local board is asked to appoint one member (and an alternate) to the CAB Manurewa Management Committee.

 

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

32.     Community Action Youth and Drugs (CAYAD) is a national initiative externally funded by the Ministry of Health (MOH). CAYAD works with communities to take action in reducing harm to young people from alcohol and other drugs.

33.     Under the terms of the contract between the Ministry of Health and Auckland Council a Reference Group is required to be in place.

34.     Whilst the council has the ‘bottom line’ responsibility for the performance of the contract with MOH, a reference group has been established with a range of stakeholders to provide support, advice and partnership to the staff and the projects undertaken.  Refer to attachment B for further detail regarding the Terms of Reference for the Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group.

35.     The previous local board representatives appointed were Daryl Wrightson with Simeon Brown as the alternate.  However the contracts manager advises that Angela Dalton and Simeon Brown are currently members.

36.     The group meets a minimum of twice a year (one every six months) or a maximum of four meetings per year (quarterly).  It depends on the needs/issues at the time.

37.     The local board is asked to appoint one member (and an alternate) to the Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group.

 

Community Liaison Committee Whakatakapokai (Northern (Weymouth) Residential Centre)

38.     Whakatakapokai (Northern (Weymouth) Residential Centre) is a care and protection residence located in Auckland which provides 24-hour safe and secure care for up to 20 children and young people aged from 10–16 years. 

39.     Staff at the residence aim to provide children and young people with the best possible opportunities to improve their life outcomes and realise their potential. To help achieve this, Child, Youth and Family provides:

·    a safe, structured environment which maximises learning opportunities

·    evidence-based programmes to stabilise and address behaviour

·    assessments which inform planning and interventions to meet the individual needs of each child and young person

·    practice and relationships that are informed by the values, beliefs and protocols of family and whānau

·    interventions that engage children and young people in a supportive constructive process of change

·    a comprehensive plan to transition children and young people successfully back into education, training or employment opportunities and to permanent and stable care.

40.     The local board member’s role would be a liaison point to discuss issues, trends, concerns and assist at a local body political level if possible.

41.     The previous local board representatives were Danella McCormick with Angela Cunningham-Marino as the alternate.

42.     The community liaison committee meets quarterly at Whakatakapokai Care and Protection, 400 Weymouth Road, Manurewa.  The meetings start at 11am and last around one to one and a half hours. The latest quarterly meeting was held on 10 November 2016 at 11am.

43.     The local board is asked to appoint one member (and an alternate) to the Community Liaison Committee Whakatakapokai (Northern (Weymouth) Residential Centre).

 

Community Liaison Committee Korowai Manaaki Youth Justice Northern

44.     The Korowai Manaaki Youth Justice Northern residence is a safe and secure place when young people have been placed into the care of Child, Youth and Family and can't live in the community for a while. 

45.     The local board member’s role would be a liaison point to discuss issues, trends, concerns and assist at a local body political level if needed.

46.     The previous local board representatives were Angela Cunningham-Marino with Michael Bailey as the alternate.

47.    The Community Liaison Committee Korowai Manaaki Youth Justice Northern meets quarterly.  The meeting begins at 10.30am and runs for approximately an hour. The next meetings are scheduled for 18 November 2016, 17 February 2017 and 19 May 2017 and will be held at the residence at 24 Kiwi Tamaki Rd, Wiri.

48.     The local board is asked to appoint one member (and an alternate) to the Community Liaison Committee Youth Justice Northern.

 

Friends of the Auckland Botanic Gardens Incorporated

49.     Friends of the Auckland Botanic Gardens was formed in 1983 by people interested in promoting and supporting the development of the Auckland Botanic Gardens.  The Friends is a 'non-profit' organisation with over 400 members enjoying the Botanic Garden’s programme of events. Members are encouraged to volunteer their time or expertise to support the Friends or to do volunteer work at the Gardens.

50.     The local board member’s role is a liaison role, that is, a point of contact to talk through issues and champion concerns at a political level if required. 

51.     The previous local board representatives were Danella McCormick with Angela Cunningham-Marino as the alternate.

52.     The trust meets on occasion when approval is needed for any expenditure over $15,000. It is likely there will be a meeting held in late November or early December.

53.     The local board is asked to appoint one member (and an alternate) to the Friends of the Auckland Botanic Gardens Incorporated.

 

Kohuora Auckland South Corrections Facility Community Impact Forum

54.     The purpose of the Community Impact Forum (CIF) is to provide a forum for community and stakeholder involvement through which any issues of community interest or concern can be raised and responded to. The key focus for the CIF is to consider the effects of the Kohuora Auckland South Corrections Facility and Auckland Region Women’s Corrections Facility on the community.

55.     Refer to attachment C for more information about the CIF’s terms of reference and purpose.

56.     The previous local board representative was Angela Dalton.

57.     The next Community Impact Forum meeting is scheduled for Wednesday 14 December, 3.30pm – 5.30pm at Auckland South Corrections Facility (Community Building outside the wire), 21 Kiwi Tamaki Rd, Wiri.

58.     The local board is asked to appoint one member (and an alternate) to the Community Impact Forum for the Kohuora Auckland South Corrections Facility.

 

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee

59.     The Social Impact Fund Allocation Committee is administered by the Department of Corrections. Its purpose is to allocate, review and oversee the social impact fund. The Minister of Corrections makes $250,000 available annually to avoid, remedy or mitigate identified social and cultural effects directly attributable to the Kohuora Auckland South Corrections Facility (ASCF) and Auckland Region Women’s Corrections Facility (ARWCF). Any unused allocation accumulates to a maximum of $500,000.

60.     Refer to attachments D and E for more information about the Social Impact Fund Allocation Committee’s membership and purpose.

61.     Each triennium Auckland Council must appoint two representatives to the Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee.

62.     In the past the governing body delegated the appointment of the two Auckland Council representatives to a subcommittee comprising of the chairperson (or deputy chairs) of the Manurewa, Papakura, Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards, the three ward councillors and an Independent Māori Statutory Board member. 

63.     The four local boards were asked to put forward their preferred candidate for consideration by the subcommittee.  The candidate is required to provide a one page brief outline of what they bring to the role and why they should be considered.

64.     The previous local board representatives were Stuart Britnell and Lotu Fuli. 

65.     The Minister of Corrections appointed Simeon Brown as Chairman of the Community Impact Forum and the Social Impact Fund Allocation Committee.

66.     The next meeting of the Social Impact Fund Allocation Committee has not been set by the Department of Corrections.

67.     The board is being asked to nominate its preferred candidate for consideration for the two Auckland Council representative roles on the Social Impact Fund Allocation Committee.

Manurewa Community Events Trust

68.     The Manurewa Community Events Trust was established to co-ordinate and run events in the Manurewa area.  The Trust meets with the Wiri Licensing Trust, Manurewa Business Association and Manurewa Local Board representatives to discuss and co-ordinate events in the Manurewa area.  The role of the member is a liaison role, a role that has an overview and networking component.

69.     The previous local board representatives were Angela Dalton with Simeon Brown as the alternate.

70.     The Trust has moved to quarterly meetings. The next meeting of the Trust is scheduled for 6 December 2016.

71.     The local board is asked to appoint one member (and an alternate) as a liaison person to the Manurewa Community Events Trust, Wiri Licensing Trust, Manurewa Business Association and Manurewa Local Board discussion group that meets in relation to events in the Manurewa area.

72.     The local board may also wish to request the Manurewa Community Events Trust consider allowing the board representative a non-voting seat on the Trust.  This would require a formal approach for the Trust to consider and respond to. 

Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority)

73.     The Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority) is the statutory authority established under the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act to co-govern the Tūpuna Maunga.

74.     The Maunga Authority is comprised of equal representatives from Ngā Mana Whenua o Tāmaki Makaurau and Auckland Council, together with Crown (non-voting) representation.

75.     Albert-Eden, Puketāpapa, Devonport-Takapuna, Howick, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu, Manurewa and Ōrākei Local Boards have maunga located within their areas.

76.     The eight local boards are being asked to nominate a member to be considered as one of the three local board representatives who sit on the Maunga Authority with three councillors as the Auckland Council representatives. The governing body will make the decision on the Auckland Council representatives.

77.     The previous local board representatives on the Maunga Authority were Glenda Fryer, (Deputy Chair: Albert-Eden Local Board), Kit Parkinson, (Member: Ōrākei Local Board) and Simon Randall (Chair: Maungakiekie-Tāmaki Local Board).

78.     The Manurewa Local Board nominees for the 2013-2016 political term were Angela Dalton and Simeon Brown as the alternate.

79.     The Maunga Authority generally meets on a monthly basis.  The next meeting of the forum has not been set. 

80.     The local board is asked to nominate one member (and an alternate) to the Maunga Authority for consideration by the governing body.

 

Consideration

Local Board views and implications

81.     This report seeks the local board’s decision on representatives to external community organisations relevant to the local board area.

Māori impact statement

82.     This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities.

Implementation

83.     There are no implementation issues as a result of the recommendations in this report.

 

 

Attachments

No.

Title

Page

a

Aircraft Noise Community Consultative Group Terms of Reference

75

b

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group Terms of Reference

79

c

Kohuora Auckland South Corrections Facility Community Impact Forum Terms of Reference

81

d

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee membership and purpose

83

e

Kohuora Auckland South Corrections Facility Community Impact Forum and Social Impact Fund Allocation Committee role and position descriptions

85

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

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Manurewa Local Board

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Community Action Youth and Drugs (CAYAD)

Terms of Reference

Clendon/Manurewa Reference Group

 

Purpose:

 

Under the terms of the contract between the Ministry of Health and Auckland Council a Reference Group is required to be in place.

“A Reference Group made up of representatives of key stakeholder groups will meet to provide support and guidance to assist the CAYAD staff in leading the project.”

 

Whilst Council has the ‘bottom line’ responsibility for the performance of the contract with MOH, a reference group will be established with a range of stakeholders to provide support, advice & partnership to the staff and the projects undertaken.

 

 

1. Advice – provision of:

·    Professional and operational expertise

·    Data, analysis of information

·    Guidance on methods and processes

·    Problem Solving

·    Oversee the planning and implementing processes for the programme

·    Monitor the achievements of projects/activities against performance indicators

 

 

2. Partnership:

·    Facilitate the development of partnerships with statutory and community agencies and groups

·    Consultation process will be provided to allow feedback opportunity into CAYAD initiatives/projects

·    Assist and provide advice where appropriate on all aspects of the development and planning where applicable

·    Explore and enable access to additional funding and resources, external sponsorship opportunities and participation in community events

 

 

3. CAYAD Team and Reference Group Boundary:

The project area is within the following roads of Clendon/Manurewa:

 

·    Roscommon Rd and the area West of it

·    Mahia Rd and the area South of it up to the Papakura District boundary

·    Wiri Station Rd and the area South of it up to Mahia Rd boundary and East of (Wiri Station Rd) up to the Southern Motorway

·    Area within the confides of Great South Rd, Alfriston Rd, Porchester Rd up to the Papakura District boundary


Manurewa Local Board

17 November 2016

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Community Impact Forum (CIF) Purpose

 

42.       The purpose of the CIF is as follows:

 

(a)       To provide a forum for community and stakeholder involvement through which any issues of community interest or concern can be raised and responded to in relation to the construction of the Men’s Corrections Facility (MCF) and the presence and operation of the Auckland Region Women’s Corrections Facility (ARWCF) and the MCF including any Outline Plans of Works prepared by Corrections.

 

(b)       To provide a forum for Corrections to inform the CIF and its members concerning actions taken through its relationships with service providers and government agencies to facilitate the effective provision of social infrastructure, social support and health services to the ARWCF and MCF and to seek the input of the CIF and its members on these matters.

 

(c)       To develop, review, implement and report on a Social Impact Monitoring Plan (SIMP) that will be used by Corrections in conjunction with other agencies with relevant responsibilities to address any adverse social and cultural effects and community based service delivery and rehabilitation needs attributable to the presence and operation of the ARWCF and the MCF.

 

(d)       To receive and consider the findings of the SIMP to allow the relevant agencies on the CIF (including Corrections) to respond as appropriate in accordance with condition 52.

 

(e)       With reference to the SIMP, to identify and promote opportunities to provide mutual benefit for the Comprehensive Corrections Facilities and the local community (for example the provision of local goods and services and employment opportunities) and to support where relevant the achievement of the community outcomes outlined in Tomorrow’s Manukau – Manukau Apopo 2006-2016 or other succeeding documents, strategies or frameworks such as Local Board plans.

 

(f)        To provide a forum for the promotion of policy and programme integration and cross-sector collaboration at the local and regional levels, where the effects of the ARWCF and the MCF have relevance to other policy areas;

 

(g)       To consider issues relating to compliance with designation conditions;

 

(h)       To recommend project and scheduling priorities to the Social Impact Fund Allocation Committee established under condition 55 for consideration, scheduling and funding.

 

 

CIF Operating Procedures

 

43.       The CIF shall be formed prior to the commencement of the Construction Work on the MCF and no later than 1 February 2012. The CIF shall have its first meeting in February 2012 following appointment of the independent social impact assessment specialist pursuant to condition 48 and circulation of the draft brief for preparation of the SIMP pursuant to condition 51(a). Meetings shall be convened once every 3 months thereafter, unless otherwise sought by the majority of its members.

 

44.       Meetings will be held at times and locations that maximise representation and attendance.

 

45.       The Minister will offer an honorarium to CIF members (including the independent chair appointed pursuant to condition 41(a)) for participants not members of Government Agencies to cover the reasonable expenses in attending meetings. The amount of this honorarium will be at the sole discretion of the Minister. The Minister shall also be responsible for any direct costs of running the meetings.

 

46.       The Minister shall not be in breach of Condition 41 if any one or more of the parties, specified in Condition 41, either do not wish to be members of the CIF or do not attend particular meetings.

 

47.       The CIF shall formulate its Terms of Reference that will include:

(a)        Defined roles and responsibilities of its members, to achieve the purposes of the CIF.

(b)        A process for reviewing membership and roles of the Minister and other groups and agencies involved in the CIF.

(c)        Procedural matters for the running and recording of meetings, including decision making and quorums for meetings.

(d)        The establishment of a working group for the purpose of managing the preparation of the SIMP required by Condition 49 and subsequent annual reviews of the SIMP.

 

 


Manurewa Local Board

17 November 2016

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Social Impact Fund Allocation Committee (“SIFAC”)

 

 

55.     The Minister shall establish a Social Impact Fund Allocation Committee whose purpose is to allocate, review and oversee the funds made available by the Minister under condition 52(d) for the purposes recommended to it from the CIF and/or the Tangata Whenua Committee.

 

a.         The SIFAC shall be chaired by the chairperson appointed to the CIF.

 

b.         There shall be no more than 7 members of the SIFAC of whom at least 2 shall be appointed by the Minister (one of whom shall be appointed in consultation with the Minister of Maori Affairs), at least 2 shall be appointed by the Council, and up to 2 may be co-opted by the SIFAC following its establishment.

 

c.         Other than the Chair, no member may also be a member of the CIF             unless that is the unanimous resolution of the SIFAC.

 

d.         The SIFAC shall determine its own proceedings but must report on its activities annually to the Minister and the Manager – Resource Consents.  The SIFAC must determine a quorum for the purpose of any significant decision or recommendation.

 

e.         The Minister shall provide a secretariat to the SIFAC – who may be the Community Liaison Officer.

 

f.          A member shall be appointed for a term of 3 years and may be reappointed at the end of any such term.  A vacancy created by a member retiring or resigning for any reason may be filled in such manner as the SIFAC determines.

 

g.         The Minister will offer an honorarium to SIFAC members for participants not members of Government agencies to cover the reasonable expenses in attending meetings.  The amount of this honorarium will be at the sole discretion of the Minister.

 

h.         The SIFAC shall cease to exist when the fund created under condition 52(d) ceases and all allocations and reviews have been finalised.

 

 


Manurewa Local Board

17 November 2016

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Role Description: Member of  Social Impact Fund Allocation Committee

 

 

Background

The Social Impact Fund Allocation Committee (SIFAC) is a newly established body resulting from the Board of Inquiry (BOI) hearing relating to the planning designation for the new men’s prison to be located at Wiri, Manukau.  The BOI’s decision included the following conditions:

Condition 55 “The Minister shall establish a Social Impact Fund Allocation Committee whose purpose is to allocate, review and oversee the funds made available by the Minister under condition 52(d) for the purposes recommended to it from the Community Impact Forum (CIF) and/or the Tangata Whenua Committee.”

Condition 55(a) “The SIFAC shall be chaired by the chairperson appointed to the CIF.”

Condition 55(b) “There shall be no more than 7 members of the SIFAC of whom at least 2 shall be appointed by the Minister (one of whom shall be appointed in consultation with the Minister of Maori Affairs), at least 2 shall be appointed by the Council, and up to 2 may be co-opted by the SIFAC following its establishment.”

In establishing the SIFAC, CIF and Tangata Whenua Committee (TWC) the Board was endeavouring to establish a structure that would ensure suitable consideration and mitigation of any effects of the Prison.  The Board advised in its decision:

“We have considered the various proposals put forward and decided that a tripartite structure is most likely to be effective, being the CIF, TWC, and a committee responsible for final allocation decisions about the use of the social impact fund.  That committee, to be known as the Social Impact Fund Allocation Committee (SIFAC) will be chaired by the chairperson of the CIF ….. will receive recommendations for funding from the CIF, and determine the project priorities and scheduling for allocations from the fund…”

For more information on the new men’s prison please refer to the Department’s website:

http://www.corrections.govt.nz/news-and-publications/wiri_project.html

 

Purpose of Role

The purpose of the SIFAC is to allocate, review and oversee funds made available to address social and/or cultural effects.


The establishment of this annual fund of “at least $250,000” is for the purposes of appropriately avoiding, remedying or mitigating identified social and/or cultural effects directly attributable to the Auckland Region Women’s Corrections Facility (ARWCF) and the Men’s Corrections Facility (MCF).

Secretariat services for the SIFAC will be provided by the Community Liaison Manager (CLM), a Department employee.

 

Term of Office

The SIFAC members shall be appointed for a term of three years.

 

Remuneration

 

Under the Cabinet Office Fees Framework the SIFAC has been assessed as a Group 4, level 1 body. This equates to a daily fee for non-government SIFAC members of $375-$640.  The Minister of Corrections has approved a daily rate of $450.

 

Key Responsibilities

 

·      Evaluate and prioritise the recommendations of the CIF and TWC regarding the use of the Social Impact Fund.

·      Interpret the SIMP to ensure that the decisions made will best address the social and cultural effects of the two correctional facilities. 

·      Communicate clearly to the CIF and TWC the reasoning for decisions made. 

·      Support the SIFAC Chairperson as required in preparing the annual report on the SIFAC’s activities for the Minister and the Department.

·      Support the SIFAC Chairperson as required in meeting any other reporting obligations as agreed.

 


Criteria for appointment

 

Knowledge and experience

·      Understanding of the Conditions relevant to their duties.

·      Proven ability to make balanced and reasonable decisions.

·      Proven ability to write in a concise and accurate manner.

·      Experience in a decision-making role.

·      Ability to cope with stressful situations and balance competing needs and views.

·      Demonstrate interest and experience working with community based committees.

 

Decision-making and analytical skills

·      Demonstrate financial acumen.

·      Contribute and lead to sound, balanced and defensible decision making.

·      Remain open minded and be willing to put aside their own opinions.

·      Assimilate and assess competing information.

·      Thoroughly analyse the information and quickly identify facts, opinions and key issues.

·      Recognise when further critical information is required.

 

 

Environmental awareness

·      An awareness, sensitivity and commitment to the principles of the Treaty of Waitangi and the role of both mana whenua and tangata whenua.

·      Sensitivity and awareness of diversity within communities.

·      Sensitivity and awareness of community and social issues.

·      Ability to manage competing interests and work with a wide range of stakeholders with diverse and sometimes conflicting views.

·      Ability to listen, articulate and understand others.

 

 

 

 


Manurewa Local Board

17 November 2016

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Manurewa Local Board appointments to panels and representatives for various council initiatives

 

File No.: CP2016/21808

 

  

 

Purpose

1.       To appoint board members to local board panels and representatives for various council initiatives.

Executive Summary

2.       The beginning of the new political term generates the need for new appointments to the local board panels.

3.       From time to time council staff request that local boards appoint members to represent the local board’s views on various matters. 

4.       During the last term the board appointed members to the Manurewa Rangatahi Youth Leadership Scholarship Panel and the Volunteer Awards Subcommittee.  The panel and subcommittee will continue in this triennium.  The board is being asked to appoint members to the panels.

 

 

Recommendation/s

That the Manurewa Local Board:

a)      appoints board members to panels or council initiatives listed in the following table:

Panels or council initiative or responsibility

Member appointed

Alternate appointed

Southern Initiative Joint Steering Group (1 representative)

 

 

Maori input into local board decision-making political steering group (1 representative)

 

 

Greenways Plan Project Steering Group (2 representatives)

 

 

Urban Design Champion (1 representative)

 

 

Local Board input into notification decisions for resource consent applications (1 representative)

 

 

Manurewa Local Board Panels

Members appointed

Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel

 

Seniors Scholarships Panel

 

Volunteer Awards Panel

 

 

b)      delegate authority to the Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel to review the criteria, assess applications and make final decisions on the applications.

c)      delegate authority to the Manurewa Local Board Seniors Scholarship Panel to develop the criteria, assess applications and make final decisions on the applications.

 

 

Comment

Appointment of representatives to council initiatives

5.       From time to time council staff request local boards to appoint members to represent the local board view on various matters.  The board is being asked to appoint a representative for the following:

i)        Southern Initiative Joint Steering Group – meetings are monthly.  Last term this position was held by the chairperson.

ii)       Māori input into local board decision-making political steering group (1 representative) – meetings were held monthly.   Last term this position was held by the chairperson.

iii)      Greenways Plan Project Steering Group (2 representatives with the option for more) – meetings will be fortnightly and held during the day.

iv)      Urban design champion (1 representative) – Danella McCormick was the representative last term.  It is likely the urban design champions programme will continue.  In the past the urban design champions met on a quarterly basis. At this point there is no information available as to the time commitment envisaged going forward.

iv)      Local board input into notification decisions for resource consent applications (1 representative) – this is on an as required basis.  The person selected must have “Making Good Decisions Accreditation”.  The Manurewa Local Board has one person with the accreditation, Angela Dalton. 

·    It should be noted that under the Remuneration Authority rules the chairperson does not qualify to receive any payment for attending hearings. 

·    The board may wish to consider whether the number of members with the “Making Good Decisions Accreditation” qualification is adequate.

Panels

6.       The board is being asked to appoint members to the following panels:

          i)   Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel

ii)       Volunteer Awards Panel

iii)      Seniors Scholarships Panel

Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel

7.       The local board has approved $20,000 in the 2016/2017 Community Empowerment Unit work programme for allocation by the Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel.

8.       The board is being asked to delegate authority to the panel as per the 2015 process.  Please see attachment A for an explanation regarding the process for the 2016/2017 financial year.  It is proposed that the panel will assess the applications against the 2015 criteria and make the decisions.

9.       An evaluation will be undertaken following the completion of the process to assess any learnings or improvements.

10.     Applications opened on 5 October 2016 and close at 5pm Friday, 9 December 2016. 

11.     Panel members will be asked to review the applications in the week beginning 23 January 2017.

Volunteer Awards Panel

12.     The Volunteer Awards are held biennially.  The panel is delegated authority to review the criteria and applications, determine the volunteer awards recipients and recommend the name(s) to the local board for the honours board. 

13.     The panel would meet 2 - 3 times in the period leading up to the volunteer awards. 

Seniors Scholarships Panel

14.     As part of the 2016/2017 Community Empowerment Work Programme the board has allocated $10,000 to establish a seniors scholarship programme. 

15.     The board is being asked to appoint a panel who will have the delegated authority to develop the criteria, assess applications and make decisions.

16.     The first meeting of the panel will be in early 2017.

Consideration

Local Board Views

17.     This report seeks the local board’s decision on representatives on panels and council initiatives.

18.     The decisions in this report fall within the local board’s delegated authority.

Māori Impact Statement

19.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

20.     Support for Māori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of the local board is to increase Māori input into local board decision making in the Manurewa local board area.

Implementation Issues

21.     There are not implementation issues.  

 

 

Attachments

No.

Title

Page

a

Manurewa Local Board Rangatahi Youth Leadership Scholarship Memo

93

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Manurewa Local Board

17 November 2016

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Swimming Pool Fencing Exemption Applications - Manurewa Local Board

 

File No.: CP2016/22646

 

  

 

Purpose

1.       The purpose of this report is for the Manurewa Local Board to establish an agreed approach for how swimming pool fencing exemption applications are going to be resolved upon during the 2016-2019 political term.

Executive summary

2.       Under section 6 of the Fencing of Swimming Pools Act 1987 (the Act), territorial authorities may grant exemptions from the requirements in the Act for particular swimming pools if satisfied that it “would not significantly increase danger to young children”.

3.       The decision-making responsibility for swimming pool fencing exemptions has been delegated to the local boards by the governing body (Resolution GB/2011/163).

4.          It is recommended that the local board assesses and considers these applications at a general business meeting.

5.       The local board could resolve to nominate a sub-group of local board members to make site visits when required and make recommendations to the full board to be formally resolved upon at a business meeting.

 

Recommendation/s

That the Manurewa Local Board:

a)      agree to assess swimming pool fencing exemption applications as part of business meetings during the 2016-2019 political term as the need arises.

 

 

Comments

6.       The purpose of the Fencing of Swimming Pools Act 1987 is to promote the safety of young children by requiring the fencing of certain swimming pools. The Act places an obligation on territorial authorities to ensure that pool owners comply with the Act, both at the time when the pool is built, and subsequently by occasional inspections of pools to ensure ongoing compliance.

7.       Under section 6 of the Act, territorial authorities may grant exemptions from the requirements in the Act for particular pools. Territorial authorities can also impose special conditions on a property and a pool. A territorial authority can only grant an exemption, or impose a special condition, if, after having regard to the characteristics of the pool and the property, it is satisfied that it “would not significantly increase danger to young children”.  No exemption is required for a new pool fence, or an alteration to an existing fence, if the new or altered fence is at least as safe as one built in accordance with the standard in the schedule of the Act.

8.       The governing body has delegated decision-making responsibility for swimming pool fencing exemptions to local boards (Resolution GB/2011/163). 

9.       To administer this delegation, staff recommend that applications are determined as part of a local board business meeting as this is the most efficient and effective decision-making mechanism.

10.     Assessing and determining swimming pool exemption applications at a business meeting has a number of benefits, including:

·    consistent and streamlined approach for applications to be considered

·    business meetings are the primary formal decision-making mechanism of the local board

·    appropriate level of administrative support can be provided.

11.     There is a risk with this approach that applications will not be given due consideration amongst congested local board business meeting agendas, however this can be mitigated by a sub-group of local board members visiting pools as required, to inform the boards’ decisions.

12.     A sub-group of local board members could nominate themselves to conduct site visits, on an as-needed-basis, and make recommendations to the full local board for consideration and adoption at a regular business meeting.

13.     If the local board resolves to nominate a sub-group to conduct site visits, staff recommend that no more than four board members participate in the sub-group. Sub-group participants should be agreed by resolution.

14.     If an application includes sensitive information, the local board may, by resolution, exclude the public from the whole or any part of the proceedings of the meeting if one or more of the grounds set out in the legislation under the Local Government Official Information and Meetings Act 1987 (LGOIMA) and in the Standing Orders for the Local Boards are met.

Consideration

Local board views and implications

15.     The recommendations within this report fall within the local board’s delegated authority.

Māori impact statement

16.     This report does not specifically impact on Māori.

Implementation

17.     Costs associated with a small number of elected members meeting to consider the applications, in advance of putting forward recommendations to the full board at a business meeting, will be met within internal operating budgets.

18.     The decision of the local board following an exemption hearing is open to challenge by a judicial review process. Local board members will be briefed by Legal Services and Building Control staff regarding the requirements of the Fencing of Swimming Pools Act 1987, the Building Act and the appropriate considerations to take into account when determining an application by a hearings process.

19.     The Building (Pools) Amendment Bill was introduced to New Zealand Parliament on 9 September 2015. Once adopted, this may impact on the role of the local boards in assessing swimming pool fencing exemption applications. Staff will provide more information on this as it becomes available[1].

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Felicity  Prance - Policy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Adoption of the Manurewa Local Board business meeting schedule for the 2016-2019 Triennium

 

File No.: CP2016/21772

 

  

 

Purpose

1.       To seek the adoption of the local board meeting schedule for the 2016-2019 electoral term.

Executive summary

2.       A draft meeting schedule for the 2016-2019 electoral term has been developed and is included for adoption by the local board.

3.       The specific times and dates for meetings, public engagement and any hearings, which may be required for matters such as local board plans and local board agreements, are yet to be finalised. Local board meeting schedules may therefore be updated once these details are confirmed.

 

Recommendation/s

That the Manurewa Local Board:

a)         adopt the meeting schedule outlined below for the 2016-2019 electoral term.

Year

Date

Location

2016

Thursday, 15 December

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

2017

Thursday, 26 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 16 February

Thursday, 16 March

Thursday, 20 April

Thursday, 18 May

Thursday, 15 June

Thursday, 20 July

Thursday, 17 August

Thursday, 21 September

Thursday, 19 October

Thursday, 16 November

Thursday, 14 December

 

2018

Thursday, 25 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 15 February

Thursday, 15 March

Thursday, 19 April

Thursday, 17 May

Thursday, 21 June

Thursday, 19 July

Thursday, 16 August

Thursday, 20 September

Thursday, 18 October

Thursday, 15 November

Thursday, 13 December

 

2019

Thursday, 24 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 21 February

Thursday, 21 March

Thursday, 18 April

Thursday, 16 May

Thursday, 20 June

Thursday, 18 July

Thursday, 15 August

Thursday, 29 September

 

b)         agree to commence business meetings at 6pm, noting public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c)         note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

 

Comments

4.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5.       In summary, adopting a meeting schedule helps meet the requirements of:

·    clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·    sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6.       Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7.       Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.   

8.       There are some instances for which the local board may need to have meetings in addition to this schedule. For example, the local board plans (developed every three years) and local board agreements (developed annually). The specific times and dates for those meetings, public engagement and any hearings process for these matters are yet to be finalized and are therefore not included in the schedule above.

9.       The proposed Manurewa Local Board schedule of meetings is listed below:

Year

Date

Location

2016

Thursday, 15 December

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

2017

Thursday, 26 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 16 February

Thursday, 16 March

Thursday, 20 April

Thursday, 18 May

Thursday, 15 June

Thursday, 20 July

Thursday, 17 August

Thursday, 21 September

Thursday, 19 October

Thursday, 16 November

Thursday, 14 December

 

2018

Thursday, 25 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 15 February

Thursday, 15 March

Thursday, 19 April

Thursday, 17 May

Thursday, 21 June

Thursday, 19 July

Thursday, 16 August

Thursday, 20 September

Thursday, 18 October

Thursday, 15 November

Thursday, 13 December

2019

Thursday, 24 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 21 February

Thursday, 21 March

Thursday, 18 April

Thursday, 16 May

Thursday, 20 June

Thursday, 18 July

Thursday, 15 August

Thursday, 29 September

Consideration

Local board views and implications

10.     The implication of this report is to ensure that the local board meets its legislative responsibility, as outlined in paragraph five.

Māori impact statement

11.     There is no specific impact for Māori arising from this report.  Local boards work with Māori on projects and initiatives of shared interest.

Implementation

12.     If there is any need to depart from the resolved dates, Auckland Council will publically notify the updated details. Local Board Services Department staff support local board business meetings.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Manurewa Local Board urgent decision-making process for the 2016-2019 triennium

 

File No.: CP2016/21843

 

  

 

Purpose

1.       The purpose of this report is to seek the Manurewa Local Board’s agreement to use the urgent decision-making process when appropriate. 

Executive summary

2.       The urgent decision-making process enables the board to make decisions without calling the full board together and meeting the requirement of a quorum. By agreeing to this process, the board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles.

3.       At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirements of a quorum. This is an example of when the urgent decision-making process would be used.

 

Recommendation/s

That the Manurewa Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

 

 

Comments

What an urgent decision is

4.       The urgent decision-making process enables the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board when it is not practical to call the full board together and meet the requirement of a quorum. Examples include during the Christmas and New Year period or for participating in a council submission process.

5.       The Local Government Act 2002[2] provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

6.       The urgent decision-making process provides an alternative decision-making mechanism to an extraordinary meeting. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled business meeting of the local board.

7.       Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

The urgent decision-making process

8.       All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required. 

9.       The local board relationship manager will use the information in this memo to determine whether or not to authorise the urgent-decision making process.

10.     A number of factors will be considered by the relationship manager before approval to use the urgent decision-making process is given, such as:

·     the timing of the next scheduled meeting

·     confirmation that the local board has the delegation to make the decision

·     consideration of the rationale for the urgency

·     the significance of the decision and whether the urgent decision-making process is appropriate.

11.     Once the relationship manager authorises the use of the urgent decision-making process, the chair and deputy chair (or any person/s acting in these roles) also need to consider the use of the urgent decision-making process by signing the same memo.

12.     Once the authorisation memo and report has been considered, the chair and deputy chair will refer to the substantive report for advice and staff recommendations to inform their decision. This report will meet Auckland Council quality advice standards and adhere to the report authorisation processes.

13.     Any decision made using the urgent decision-making process will be reported as an information item to the next ordinary meeting of the local board and the signed approval memo will be attached.

Consideration

Local board views and implications

14.     This report outlines the local board urgent decision-making process, and seeks the local board’s agreement to adopt this process.

Māori impact statement

15.     There is no specific impact for Māori arising from this report.

Implementation

16.     This report outlines how the local board relationship manager and elected members will execute the urgent decision-making process when the need arises. Paragraph four outlines the implications of this for local boards.

17.     The local board relationship managers can provide advice as to what might constitute an urgent decision.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Felicity  Prance - Policy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Urgent Decision - Manurewa Local Board - New agreement to lease to Taonga Education Centre Charitable Trust for development of facility at Randwick Park, 42R Secretariat Place, Manurewa

 

File No.: CP2016/21792

 

  

 

Purpose

1.       Providing a copy of the urgent decision signed under delegated authority regarding a new agreement to lease to Taonga Education Centre Charitable Trust for development of a facility at Randwick Park, 42R Secretariat Place, Manurewa.

Executive summary

2.       At the 8 September 2016 Manurewa Local Board meeting the board considered the temporary arrangements for urgent decisions and staff delegations during the election period item and resolved as follows:

 

Resolution number MR/2016/177

MOVED by Member AL Cunningham-Marino, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)      utilise the board’s existing urgent decision-making process to make urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b)      note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c)      approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term. 

d)      note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

CARRIED

 

3.       The Relationship Manager has the delegation to sign off urgent decisions as the representative of the Chief Executive.

 

4.       Approval was sought to lease to Taonga Education Centre Charitable Trust (the Trust) for the development of a new early childhood education facility at Randwick Park, 42R Secretariat Place, Manurewa and a community lease effective on completion of the facility.

 

 

Recommendation/s

That the Manurewa Local Board:

a)      note the urgent decision dated 20 October 2016 regarding the new agreement to lease to Taonga Education Centre Charitable Trust for development of facility at Randwick Park, 42R Secretariat Place, Manurewa as follows:

That the Manurewa Local Board:

a)      approve an agreement to lease to Taonga Education Centre Charitable Trust (the Trust) for the area indicated in blue in Fig. 2 on the lease plan (Attachment A) for two years commencing 20 October 2016 for completion of the proposed development subject to the following:

i)       The Trust securing all funding for the project prior to the commencement of construction works;

ii)      The Trust obtaining all regulatory consents required for the development of the facility;

iii)     The Trust meeting all conditions as set out in the landowner consent Resolution number MR/2014/5 (Attachment B);

b)      approve a community lease to Taonga Education Centre Charitable Trust for the area indicated blue in Fig. 2 on the lease plan (Attachment A) upon the successful completion of the building project and issue of a code compliance certificate (CCC) under the Building Act on the following terms:

i)       term – 10 years with two 10-year right of renewals;

ii)       commencement - date immediately following the issue of a CCC;

iii)      rent – $1.00 plus GST per annum if demanded;

iv)     a community outcomes plan to be approved by members of the local board at the time of preparation of the lease document and attached to the lease;

v)      all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

 

 

Attachments

No.

Title

Page

a

Urgent Decision regarding a new agreement to lease to Taonga Education Centre Charitable Trust for development of a facility at Randwick Park, 42R Secretariat Place, Manurewa

111

b

Report supporting an Urgent Decision for a new agreement to lease to Taonga Education Centre Charitable Trust for development of a facility at Randwick Park, 42R Secretariat Place, Manurewa

113

c

Attachment A to the report for a new agreement to lease to Taonga Education Centre Charitable Trust for development of a facility at Randwick Park, 42R Secretariat Place, Manurewa

117

d

Attachment B to the report for a new agreement to lease to Taonga Education Centre Charitable Trust for development of a facility at Randwick Park, 42R Secretariat Place, Manurewa

119

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Manurewa Local Board

17 November 2016

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Manurewa Local Board

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Manurewa Local Board

17 November 2016

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Urgent Decision - Manurewa Local Board - Service Level Agreement to Randwick Park Sports and Community Trust for Randwick Park Pavilion at 42R Secretariat Place, Manurewa

 

File No.: CP2016/21820

 

  

 

Purpose

1.       Providing a copy of the urgent decision signed under delegated authority regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion.

Executive summary

1.         At the 8 September 2016 Manurewa Local Board meeting the board considered the temporary arrangements for urgent decisions and staff delegations during the election period item and resolved as follows:

 

Resolution number MR/2016/177

MOVED by Member AL Cunningham-Marino, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)      utilise the board’s existing urgent decision-making process to make urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b)      note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c)      approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term. 

d)      note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

CARRIED

 

2.         The Relationship Manager has the delegation to sign off urgent decisions as the representative of the Chief Executive.

 

2.       Approval was sought for Auckland Council to enter into a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion.

 

Recommendation/s

That the Manurewa Local Board:

a)      note the urgent decision dated 20 October 2016 regarding regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion as follows:

That the Manurewa Local Board:

a)      grant approval for Auckland Council to enter into a service level agreement with Randwick Park Sports and Community Trust for the management and operation of Randwick Park Pavilion (coloured red in Attachment A) located at Randwick Park, 42R Secretariat Place, Manurewa on the following terms and conditions:

i)       Term: Six months commencing from the date of execution of the agreement and terminable upon one month’s notice or the commencement date of a lease granted for the premises to the trust, should one be granted in a subsequent decision;

ii)       Extensions: None;

iii)      Price: One dollar ($1.00) if demanded for the whole term and any extension granted;

iv)     Maintenance fee: None;

v)      Service: To provide management and day-to-day operational services at the pavilion, which includes:

          -         Booking and hiring the pavilion to community groups as defined in the Community Occupancy Guidelines 2012 and

          -         Using the income generated from the booking and hiring of the pavilion to further enhance the activation of the facility as a community hub.

 

 

 

Attachments

No.

Title

Page

a

Urgent Decision regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion

123

b

Report supporting the urgent decision regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion

125

c

Attachment A - Site Plan - to the report supporting the urgent decision regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion

129

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

17 November 2016

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Manurewa Local Board

17 November 2016

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Manurewa Local Board

17 November 2016

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Manurewa Local Board

17 November 2016

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For Information: Reports referred to the Manurewa Local Board

 

File No.: CP2016/21321

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members.

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Māori  input into local board decision making resolutions

15

19 September 2016

Ōtara-Papatoetoe  Local Board

 

 

Recommendation/s

That the Manurewa Local Board

 

a)      note the information from the following Governing Body committee meetings or forums or other local boards meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Māori input into local board decision making resolutions

15

19 September 2016

Ōtara-Papatoetoe  Local Board

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

     

    



[1] Once the outcome of the Building (Pools) Amendment Bill is known, more work will be carried out, if necessary, based on a review of the governance framework undertaken in 2016 and the option to move responsibility for granting swimming pool fencing exemptions to the governing body.

[2] Part 1A, Schedule 7, 36D Local Government Act 2002