Manurewa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Office, 7 Hill Road, Manurewa on Thursday, 17 November 2016 at 6pm.

 

present

 

Chairperson

Angela Dalton

 

 

 

Deputy Chairperson

Rangi McLean

 

 

 

Members

Joseph Allan

 

 

 

 

Simeon Brown

 

 

 

 

Stella Cattle

 

 

 

 

Sarah Colcord

 

 

 

 

Angela Cunningham-Marino

 

 

 

 

Ken Penney

 

 

 

 

ALSO PRESENT

 

 

Cr Daniel Newman

 

Cr Sir John Walker, KMNZ, CBE [from 6.20pm]

 


Manurewa Local Board

17 November 2016

 

 

 

1          Welcome

 

The Deputy Chair, Rangi McLean, opened the meeting with a karakia.  The chairperson also welcomed everyone.

 

Secretarial note:  The Democracy Advisor advised the locations of the emergency exits and conveniences.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number MR/2016/194

MOVED by Chairperson A Dalton, seconded by Member A Cunningham-Marino:  

That the Manurewa Local Board:

a)         confirm the extraordinary minutes of its meeting, held on Wednesday, 2 November 2016, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

6.1

Sudden Passing of Te Ākitai Waiohua Kaumātua, Joseph (Joe) Wilson

 

A minutes silence was observed.  The Deputy Chair, Rangi McLean, also acknowledged the passing of Joseph Wilson with a karakia.

 

 

Resolution number MR/2016/195

MOVED by Chairperson A Dalton, seconded by Member K Penney:  

That the Manurewa Local Board:

a)            acknowledge the sudden passing of Te Ākitai Waiohua Kaumātua, Joseph (Joe) Wilson. The board sends their condolences to the Wilson whanau and the Te Ākitai Waiohua iwi. Joe was a representative on the Auckland Police Advisory Taumata on Te Hononga, a NZ Police Regional Representative Taumata. He was also an iwi representative on Counties Manukau Police Advisory Group. He has worked in various Māori strategic roles over the past twelve years. This included as a Cultural Advisor for Odyssey House Auckland as a member of their Senior Management Team, with input into organisational policy, systems and strategic direction and as an Area Advisor for the Department of Corrections, as a member of Te Tira Māori, the Māori Services Team. This role involved the development of internal and external capacity for Corrections Services prioritising improvements to the department's ability to be more responsive in working with Māori.   

 

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum - Use of chemicals for spraying berms and edging - Georgina Blackmore

 

Georgina Blackmore was unable to attend.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Manurewa-Papakura Ward Councillors' speaking rights at the Manurewa Local Board meetings

 

The chairperson invited Cr Daniel Newman and Cr Sir John Walker to speak.

 

 

Resolution number MR/2016/196

MOVED by Chairperson A Dalton, seconded by Member S Brown:  

That the Manurewa Local Board:

a)      reconfirm its decision to give speaking rights to the Manurewa-Papakura Ward Councillors at all meetings of Manurewa Local Board for the 2016-2019 triennium in order to facilitate a close working relationship.

CARRIED

 


 

13

Auckland Council’s Quarterly Performance Report: Manurewa Local Board for Quarter One, 1 July – 30 September 2016

 

 

 

Resolution number MR/2016/197

MOVED by Deputy Chairperson R McLean, seconded by Member J Allan:   

That the Manurewa Local Board:

a)         receive the performance report for the financial quarter ending 30 September 2016.

b)        request that the current targets be retained.

CARRIED

 

 

14

New community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central

 

Resolution number MR/2016/198

MOVED by Deputy Chairperson R McLean, seconded by Member S Brown:  

That the Manurewa Local Board:

a)      approve a community sublease to RaWiri Residents Association Incorporated for the Rata Vine Community House, 1 Rata Vine Drive, Manukau Central (location detailed on Attachment A to the report entitled “New community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central”) on the following terms and conditions:

i)       Term: Commencing 1 November 2016 until 30 June 2018 with the option of one two-year right of renewal less one day

ii)      Rent: $1.00 plus GST per annum if requested

iii)     Subsidised maintenance fee of $250.00 plus GST per annum

iv)     RaWiri Residents Association Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B to the report entitled “New community sublease to RaWiri Residents Association Incorporated, 1 Rata Vine Drive, Manukau Central”).

b)      approve all other terms and conditions in accordance with lease held between Housing New Zealand and Auckland Council and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

15

New Road Name Approval for Stage 1 of the residential subdivision by Manuka Development (NZ) Ltd at 8-12 Kerrs Road, Manukau Central

 

Resolution number MR/2016/199

MOVED by Member S Cattle, seconded by Member S Colcord:  

That the Manurewa Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a)         approve the road name ‘Wallson Crescent’, proposed by the Applicant, for the new road created by way of subdivision at 8-12 Kerrs Road, Manukau Central.

CARRIED

 

 

16

Appointment of Manurewa Local Board members to external community organisations

 

Resolution number MR/2016/200

MOVED by Deputy Chairperson R McLean, seconded by Member A Cunningham-Marino:  

That the Manurewa Local Board:

a)      appoint the following board members to the external community groups and organisations listed below:

External organisation

 

Lead

Alternate

Manurewa Business Improvement District

Simeon Brown

Stella Cattle

Wiri Business Improvement District

Angela Dalton

Simeon Brown

Aircraft Noise Community Consultative Group

Stella Cattle

Rangi McLean

Citizen’s Advice Bureau (CAB) Manurewa Management Committee

Stella Cattle

Simeon Brown

Community Action Youth and Drugs (CAYAD) - Clendon/Manurewa Reference Group

Sarah Colcord

Simeon Brown

Community Liaison Committee Whakatakapokai Northern Residential Centre (400 Weymouth Road)

Angela Cunningham-Marino

Rangi McLean

Community Liaison Committee Korowai Manaaki Youth Justice Northern (24 Kiwi Tamaki Road)

Angela Cunningham-Marino

Rangi McLean

Friends of the Auckland Botanic Gardens Incorporated

Stella Cattle

Angela Cunningham-Marino

Kohuora Auckland South Corrections Facility Community Impact Forum

Angela Dalton

Rangi McLean

Kohuora Auckland South Corrections Facility Social Impact Fund Allocation Committee

Angela Dalton

Rangi McLean

Manurewa Community Events Trust, Wiri Licensing Trust, and Manurewa Business Association Events discussion group

Joseph Allan

Sarah Colcord

Tūpuna Maunga o Tāmaki Makaurau Authority (Maunga Authority)

Rangi McLean

Angela Dalton

b)      request a formal approach be made to the Manurewa Community Events Trust for consideration of the Manurewa Local Board representative having a seat at the Trust board’s table in an advisory capacity, noting there would be no voting rights.

CARRIED

 

 

17

Manurewa Local Board appointments to panels and representatives for various council initiatives

 

Resolution number MR/2016/201

MOVED by Member A Cunningham-Marino, seconded by Member J Allan:  

That the Manurewa Local Board:

a)      appoint board members to panels or council initiatives listed in the following table:

Panels or council initiative or responsibility

Member appointed

Alternate appointed

Southern Initiative Joint Steering Group (1 representative)

Sarah Colcord

Rangi McLean

Māori input into local board decision-making political steering group (1 representative)

Angela Dalton

Rangi McLean

Greenways Plan Project Steering Group (2 representatives)

1.    Angela Cunningham-Marino

2.    Stella Cattle

 

Urban Design Champion (1 representative)

Sarah Colcord

Joseph Allan

Local Board input into notification decisions for resource consent applications (1 representative)

Simeon Brown

Angela Dalton

Manurewa Local Board Panels

Members appointed

Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel

Full board

Manurewa Youth Council Chairperson (or nominee)

Manurewa Youth Council Deputy Chairperson (or nominee)

Seniors Scholarships Panel

Full board

Volunteer Awards Panel

Full board

b)      delegate authority to the Manurewa Local Board Rangatahi Youth Leadership Scholarships Panel to review the criteria, assess applications and make final decisions on the applications.

d)      delegate authority to the Manurewa Local Board Seniors Scholarship Panel to develop the criteria, assess applications and make final decisions on the applications.

CARRIED

 

 

18

Swimming Pool Fencing Exemption Applications - Manurewa Local Board

 

Resolution number MR/2016/202

MOVED by Member K Penney, seconded by Member S Cattle:  

That the Manurewa Local Board:

a)      agree to assess swimming pool fencing exemption applications as part of business meetings during the 2016-2019 political term as the need arises.

CARRIED

 

 

19

Adoption of the Manurewa Local Board business meeting schedule for the 2016-2019 Triennium

 

Resolution number MR/2016/203

MOVED by Member S Colcord, seconded by Member A Cunningham-Marino:  

That the Manurewa Local Board:

a)         adopt the meeting schedule outlined below for the 2016-2019 electoral term.

Year

Date

Location

2016

Thursday, 15 December

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

2017

Thursday, 26 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 16 February

Thursday, 16 March

Thursday, 20 April

Thursday, 18 May

Thursday, 15 June

Thursday, 20 July

Thursday, 17 August

Thursday, 21 September

Thursday, 19 October

Thursday, 16 November

Thursday, 14 December

 

2018

Thursday, 25 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 15 February

Thursday, 15 March

Thursday, 19 April

Thursday, 17 May

Thursday, 21 June

Thursday, 19 July

Thursday, 16 August

Thursday, 20 September

Thursday, 18 October

Thursday, 15 November

Thursday, 13 December

 

2019

Thursday, 24 January

Manurewa Local Board Office meeting room

Shop 3-5, 7 Hill Road

Manurewa

 

Thursday, 21 February

Thursday, 21 March

Thursday, 18 April

Thursday, 16 May

Thursday, 20 June

Thursday, 18 July

Thursday, 15 August

Thursday, 29 September

 

b)         agree to commence business meetings at 6pm, noting public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c)         note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

 

 

20

Manurewa Local Board urgent decision-making process for the 2016-2019 triennium

 

Resolution number MR/2016/204

MOVED by Chairperson A Dalton, seconded by Member S Brown:  

That the Manurewa Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

 

 

21

Urgent Decision - Manurewa Local Board - New agreement to lease to Taonga Education Centre Charitable Trust for development of facility at Randwick Park, 42R Secretariat Place, Manurewa

 

Resolution number MR/2016/205

MOVED by Deputy Chairperson R McLean, seconded by Member A Cunningham-Marino:  

That the Manurewa Local Board:

a)      note the urgent decision dated 20 October 2016 regarding the new agreement to lease to Taonga Education Centre Charitable Trust for development of facility at Randwick Park, 42R Secretariat Place, Manurewa as follows:

That the Manurewa Local Board:

a)      approve an agreement to lease to Taonga Education Centre Charitable Trust (the Trust) for the area indicated in blue in Fig. 2 on the lease plan (Attachment A) for two years commencing 20 October 2016 for completion of the proposed development subject to the following:

i)      The Trust securing all funding for the project prior to the commencement of construction works;

ii)     The Trust obtaining all regulatory consents required for the development of the facility;

iii)    The Trust meeting all conditions as set out in the landowner consent Resolution number MR/2014/5 (Attachment B);

b)      approve a community lease to Taonga Education Centre Charitable Trust for the area indicated blue in Fig. 2 on the lease plan (Attachment A) upon the successful completion of the building project and issue of a code compliance certificate (CCC) under the Building Act on the following terms:

i)       term – 10 years with two 10-year right of renewals;

ii)      commencement - date immediately following the issue of a CCC;

iii)     rent – $1.00 plus GST per annum if demanded;

iv)     a community outcomes plan to be approved by members of the local board at the time of preparation of the lease document and attached to the lease;

v)      all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

22

Urgent Decision - Manurewa Local Board - Service Level Agreement to Randwick Park Sports and Community Trust for Randwick Park Pavilion at 42R Secretariat Place, Manurewa

 

Resolution number MR/2016/206

MOVED by Member K Penney, seconded by Member S Cattle:  

That the Manurewa Local Board:

a)      note the urgent decision dated 20 October 2016 regarding regarding a short-term service level agreement with Randwick Park Sports and Community Trust to manage and operate the council-owned Randwick Park Pavilion as follows:

That the Manurewa Local Board:

a)      grant approval for Auckland Council to enter into a service level agreement with Randwick Park Sports and Community Trust for the management and operation of Randwick Park Pavilion (coloured red in Attachment A) located at Randwick Park, 42R Secretariat Place, Manurewa on the following terms and conditions:

i)       Term: Six months commencing from the date of execution of the agreement and terminable upon one month’s notice or the commencement date of a lease granted for the premises to the trust, should one be granted in a subsequent decision;

ii)      Extensions: None;

iii)     Price: One dollar ($1.00) if demanded for the whole term and any extension granted;

iv)     Maintenance fee: None;

v)      Service: To provide management and day-to-day operational services at the pavilion, which includes:

-    Booking and hiring the pavilion to community groups as defined in the Community Occupancy Guidelines 2012 and

-    Using the income generated from the booking and hiring of the pavilion to further enhance the activation of the facility as a community hub.

CARRIED

 

 

23

For Information: Reports referred to the Manurewa Local Board

 

Resolution number MR/2016/207

MOVED by Chairperson A Dalton, seconded by Deputy Chairperson R McLean:  

That the Manurewa Local Board

 

a)      note the information from the following Governing Body committee meetings or forums or other local boards meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Māori input into local board decision making resolutions

15

19 September 2016

Ōtara-Papatoetoe  Local Board

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

6.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................