Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 3 November 2016 at 6:35pm.

 

present

 

Chairperson

Colin Davis, JP

 

 

 

Deputy Chairperson

Kit Parkinson

 

 

 

Members

Troy Churton

 

 

 

 

Carmel Claridge

 

 

 

 

Toni Millar, QSM, JP

 

 

 

 

Ros Rundle

 

 

 

 

David Wong

 

 

 

 

ALSO PRESENT

 

Governing Body Member

Desley Simpson

 

 

Senior Advisor Māori Relationships

Otene Reweti

 

 

Kaumātua

Bob Hawke

 

 

Mana Whenua

Aroha Hawke

 

 

Mana Whenua

Margaret Hawke

 

 

 

Ken Baguley

 

 

 

Mark Thomas

 

 

 

 

 

 

 

 


Ōrākei Local Board

03 November 2016

Header_Logo_OR 

 

Secretarial note:       Before the meeting began the Ōrākei Local Board PA/Liaison advised the locations of the emergency exits and conveniences.

 

Secretarial note:       Adam Milina, Relationship Manager, chaired the meeting for items 1, 2, 3, 4, 5 and 6.  From item 7 onwards, the newly elected Chairperson chaired the meeting. Barry Potter, Director, Infrastructure and Environmental Services witnessed the members’ declarations.

 

1          Mihi Whakatau (Welcome)

 

Bob Hawke, Kaumātua, gave a brief welcome.

 

2          Welcome Address

 

            Barry Potter, Director Infrastructure and Environmental Services, addressed the meeting.

 

3          Apologies

 

There were no apologies.

 

4

Declarations by Local Board Members

 

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

The following Ōrākei Local Board members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

  • Troy Churton
  • Carmel Claridge
  • Colin Davis, JP
  • Toni Millar, QSM, JP
  • Kit Parkinson
  • Ros Rundle
  • David Wong

 

Attachments

a     Ōrākei Local Board Members' declarations - 2016-2019 political term

 

 

5

Election of Chairperson

 

Adam Milina, Relationship Manager, requested a mover and seconder for the vote on the fixed term periods.

 

Resolution number OR/2016/142

MOVED by Member T Millar, seconded by Member C Claridge:  

That the Ōrākei Local Board:

a)        agrees to split the 2016-2019 triennium for the Chairperson’s role into the following fixed term periods:

                i.          period one from Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term.

               ii.          period two from Thursday, 17 May 2018 to the end of the 2016-2019 political term.

b)        resolves that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Chairperson takes effect.

CARRIED

 

Adam Milina, Relationship Manager, gave an overview of the voting systems and requested a mover and seconder.

 

Resolution number OR/2016/143

MOVED by Member K Parkinson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

 

 

 

 

 

c)        agrees to use voting system B to elect the chairperson of the Ōrākei Local Board for the 2016-2019 political term.

CARRIED

 

Adam Milina, Relationship Manager, called for nominations for each of the fixed term periods for the position of Chairperson.

Member Millar nominated Member Davis as Chairperson for the period Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term. Member Rundle seconded the nomination.

Member Davis nominated Member Parkinson as Chairperson for the period Thursday, 17 May 2018 to the end of the 2016-2019 political term. Member Churton seconded the nomination.

 

Resolution number OR/2016/144

MOVED by Member T Millar, seconded by Member R Rundle:  

That the Ōrākei Local Board:

 

 

 

 

 

 

d)        elects Member Davis as Chairperson for the period Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term.

The motion was put to the vote by a show of hands and declared CARRIED unanimously by 7 votes to 0.

 

Resolution number OR/2016/145

MOVED by Member CRJ Davis, seconded by Member T Churton:  

That the Ōrākei Local Board:

 

 

 

 

 

e)        elects Member Parkinson as Chairperson for the period Thursday, 17 May 2018  to the end of the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and declared CARRIED unanimously by 7 votes to 0.

 

 

6

Declaration by Chairperson

 

A copy of the Chairpersons’ signed declarations are publicly available on the Auckland Council website.

 

Chairperson Davis made his declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002, and assumed the Chair.

 

The Chairperson for the period, Thursday, 17 May 2018  to the end of the 2016-2019 political term, Member Parkinson made his declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002. The declaration will be held on file until he takes up the position.

 

Attachments

a     Ōrākei Local Board Chairpersons' declarations for the 2016-2019 political term

 

 

7

Address by Chairperson

 

A copy of the Chairperson’s speech is publicly available on the Auckland Council website.

 

Chairperson Davis addressed the meeting.

 

Attachments

a     Incoming Chairperson's Speech

 

Secretarial note:       The Chairperson thanked past Ōrākei Local Board members for their support and service to the Ōrākei Local Board community.

 

8

Election of Deputy Chairperson

 

Chairperson Davis requested a mover and seconder for the vote on the fixed term periods.

 

Resolution number OR/2016/146

MOVED by Chairperson C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)         agrees to split the 2016-2019 triennium for the Deputy Chairperson’s role into the following fixed term periods:

              iii.          period one from Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term.

              iv.          period two from Thursday, 17 May 2018 to the end of the 2016-2019 political term.

b)        resolves that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Deputy Chairperson takes effect.

CARRIED

 

Resolution number OR/2016/147

MOVED by Member K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board:

c)      agrees to use voting system B to elect the Deputy Chairperson of the Ōrākei Local Board for the 2016-2019 political term.

CARRIED

 

The Chairperson called for nominations for the position of Deputy Chairperson.

Member Churton nominated Member Parkinson as Deputy Chairperson for the period Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term. Member Rundle seconded the nomination.

Member Churton nominated Member Claridge as Deputy Chairperson for the period Thursday, 17 May 2018 to the end of the 2016-2019 political term. Member Claridge seconded the nomination.

 

Resolution number OR/2016/148

MOVED by Member T Churton, seconded by Member R Rundle:  

That the Ōrākei Local Board:

d)        elects Member Parkinson as Deputy Chairperson for the period Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political term.

 

CARRIED

 

Resolution number OR/2016/149

MOVED by Member T Churton, seconded by Member C Claridge:  

That the Ōrākei Local Board:

e)         elects Member Claridge as Deputy Chairperson for the period Thursday, 17 May 2018 to the end of the 2016-2019 political term.

CARRIED

 

 

9

Mayor's Address

 

Secretarial Note:       The Mayor was not in attendance.

 

Secretarial Note:       The Chairperson invited Governing Body Member Simpson to                                            come forward and address the meeting.

 

 

10

Explanation of laws affecting elected members

 

Adam Milina, Relationship Manager, gave a brief explanation of the Local Government Legislation.

 

Resolution number OR/2016/150

MOVED by Chairperson C Davis, seconded by Member C Claridge:  

That the Ōrākei Local Board notes the general explanation of the laws affecting elected members.

CARRIED

 

 

11

First Business Meeting of the Ōrākei Local Board

 

Resolution number OR/2016/151

MOVED by Chairperson C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board confirms Thursday, 8 December 2016, 5.00pm, at the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank for its first business meeting.

CARRIED

 

12

Extraordinary Business – Proposed Library Summer Holiday Closures

 

The Ōrākei Local Board considered an item of extraordinary business at Item 13 in

the Consideration of Extraordinary Items section of the business meeting to discuss the proposed library summer holiday closures over the 2016/2017 Christmas/New Year period.

 

A letter from the Office of the Mayor of Auckland was received on 28 October 2016 after the Ōrākei Local Board last business meeting for the 2013-2016 political term held on Thursday, 1 September 2016.

 

The reason for urgency is that the Board is requested to urgently review the proposed summer holiday closures and provide its feedback before the first scheduled meeting for the 2016-2019 political term of the Ōrākei Local Board on Thursday, 8 December 2016.

 

Resolution number OR/2016/152

MOVED by Chairperson C Davis, seconded by Member C Claridge:  

That the Ōrākei Local Board considers an item of extraordinary business at Item 13 of the business meeting to discuss the proposed library summer closures over the 2016/2017 Christmas/ New Year period.

CARRIED

  

13        Consideration of Extraordinary Items

 

13.1

Proposed Library Summer Holiday Closures

 

Resolution number OR/2016/153

MOVED by Chairperson C Davis, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)     confirms that the St Heliers Library and the Remuera Library will remain open, as normal, over the 2016/2017 Christmas/ New Year period.

 

b)     notes that the library patronage analysis provided to the Board showed considerable usage of both the St Heliers Library and the Remuera Library over the Christmas/New Year to justify both libraries remaining open over the 2016/2017 Christmas/ New Year period.

 

CARRIED

 

 

Secretarial Note:       Kaumatua, Bob Hawke closed the meeting and blessed the food.

 

 

7.42 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................