Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of the inaugural meeting of the Whau Local Board held in the New Lynn Community Centre, Main Hall, 45 Totara Avenue, New Lynn on Wednesday, 2 November 2016 at 6:30pm.

 

present

 

Chairperson

Tracy Mulholland

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Catherine Farmer

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Te’eva Matafai

 

 

 

 

David Whitley

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Cr Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

Barry Potter, Director Infrastructure and Environmental Services

 

 

Bobby Newson, Senior Tikanga Advisor, Te Waka Angamua

 

 

Otene Reweti, Kaumatua

 

 


Whau Local Board

02 November 2016

 

 

Secretarial Note:      Before the meeting began the Relationship Manager advised the locations of the emergency exits and conveniences.

 

Secretarial Note:      The meeting was chaired by Glenn Boyd, Relationship Manager Waitakere Ranges, Henderson-Massey and Whau Local Boards, on behalf of the Chief Executive, for items 1, 2, 3, 4, 5, 6 and 7.  From item 8 inwards, the newly elected Chairperson chaired the meeting.  Barry Potter, Director Infrastructure and Environmental Services administered the members’ declarations.

 

1          Mihi Whakatau (Welcome) 

 

Otene Reweti, Kaumatua, led the prayer and gave a brief welcome.

 

2          Welcome Address

 

            Barry Potter, Director Infrastructure and Environmental Services, addressed the meeting.

 

3          Apologies

There were no apologies.

 

 

 

 

4

Declarations by Local Board Members

 

A copy of the declarations are publicly available on the Auckland Council website as a minutes attachment.

 

The following Local Board members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002:

  • Derek Battersby, QSM, JP
  • Catherine Farmer
  • Duncan Macdonald, JP
  • Te’eva Matafai
  • Tracy Mulholland
  • David Whitley
  • Susan Zhu

 

Attachments

a     Members' signed declarations

 

 

5

Election of Chairperson

 

The Relationship Manager gave an overview of the voting systems and requested a mover and seconder.

 

 

Resolution number WH/2016/93

MOVED by Member S Zhu, seconded by Member T Mulholland:  

That the Whau Local Board:

a)      agree to use voting system B to elect the chairperson of the Whau Local board for the 2016-2019 political term.

CARRIED

 

 

 

The Relationship Manager called for nominations for the position of chairperson.

 

Member Susan Zhu nominated Member Tracy Mulholland for the Chairperson role. Member Duncan Macdonald seconded the nomination.

There were no further nominations.

 

 

 

Resolution number WH/2016/94

MOVED by Member S Zhu, seconded by Member D Macdonald:  

That the Whau Local Board:

b)      elect member Tracy Mulholland as chairperson for the 2016-2019 political term.

 

The motion was put to the vote by a show of hands and was declared CARRIED by 7 votes to 0.

 

CARRIED

 

 

6

Declaration by Chairperson

 

A copy of the chairperson’s signed declaration is publicly available on the Auckland Council website.

 

 

The Chairperson, Tracy Mulholland, made her declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the Chair.

 

 

 

 

Attachments

a     Chairperson's signed declaration

 

 

7

Address by Chairperson

 

The Chairperson addressed the meeting.

 

 

 

8

Election of Deputy Chairperson

 

Resolution number WH/2016/95

MOVED by Member D Battersby, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      agree to use voting system B to elect the deputy chairperson of the Whau Local Board for the 2016-2019 political term.

 

CARRIED

 

 

 

The chairperson called for nominations for the position of deputy chairperson.

 

 

Chairperson Mulholland nominated Member Susan Zhu for the deputy chairperson role. Member Te’eva Matafai seconded the nomination.

 

There were no further nominations.

 

 

Resolution number WH/2016/96

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         elect member Susan Zhu as deputy chairperson for the 2016-2019 political term.

The motion was put to the vote by a show of hands and was declared CARRIED by 7 votes to 0.

CARRIED

 

 

9

Mayor's Address

 

Secretarial note:         The chairperson invited the ward councillor, Ross Clow to come forward and address the meeting.

 

 

10

Explanation of laws affecting elected members

 

Resolution number WH/2016/97

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)      note the general explanation of the laws affecting elected members.

 

CARRIED

 

 

11

First Business Meeting of the Whau Local Board

 

Resolution number WH/2016/98

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)      confirm Wednesday, 23 November 2016, 6.30pm, at the Whau Local Board Office meeting room for its first business meeting.

 

CARRIED

  

Otene Reweti, Kaumatua, closed the meeting in prayer and blessed the food.

 

  

7.37pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................