I hereby give notice that an ordinary meeting of the Auckland Domain Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 28 February 2017

1.00pm

Room 1, Level 26
135 Albert Street
Auckland

 

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Mike Lee

 

Deputy Chairperson

Pippa Coom

Chairperson, Waitemata Local Board

Members

IMSB Member Renata Blair

 

 

Member Shale Chambers

Deputy Chair, Waitemata Local Board

 

Cr Linda Cooper, JP

 

 

IMSB Member Terrence Hohneck

 

 

Cr Desley Simpson, JP

 

 

Member Vernon Tava

Waitemata Local Board Member

 

(Quorum 5 members)

 

 

 

Kalinda  Gopal

Governance Advisor

 

23 February 2017

 

Contact Telephone: 021 723 228

Email: kalinda.gopal@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


 

TERMS OF REFERENCE

 

Background

 

The Auckland Domain is an important regional park and also has areas within it managed by the Waitemata Local Board.  This committee is set up jointly by the Governing Body and Waitemata Local Board to co-ordinate decisions relating to the Domain.

 

 

Responsibilities

 

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitemata Local Board.

 

 

Powers

 

All powers of the Governing Body and Waitemata Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

 

 

Except:

 

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where a matter is the responsibility of another committee or local board

(c)        the approval of expenditure that is not contained within approved budgets

(d)        the approval of expenditure of more than $2 million

(e)        the approval of final policy

(f)      deciding significant matters for which there is high public interest and which are    controversial

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Auckland Domain Committee

28 February 2017

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Notices of Motion                                                                                                          8

9          Landowner approval for a new footpath between Auckland War Memorial Museum and Titoki Street                                                                                                                    9

10        WWI Centenary Memorial                                                                                           23

11        Auckland Domain Event Approvals and Reporting from 1 July 2016 to 30 June 2017                                                                                                                                       43

12        Auckland Domain - general update                                                                           69  

13        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda three requests for public input had been received but are yet to be confirmed.

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Auckland Domain Committee

28 February 2017

 

Landowner approval for a new footpath between Auckland War Memorial Museum and Titoki Street

 

File No.: CP2017/01667

 

Purpose

1.       To consider a request from Auckland War Memorial Museum (museum) to develop a new path from Titoki Street to the south entrance of the museum across Auckland Domain.

 

Recommendations

That the Auckland Domain Committee:

a)    grant land owner approval, in principle, for the proposed footpath, shown in Option 1, from the south entrance of Auckland War Memorial Museum to Titoki Street. In granting this approval the committee notes:

i.    the primary intent of the walkway is to provide safe and legible pedestrian access to the Auckland War Memorial Museum.

ii.    it is foreshadowed in the Auckland Domain Master Plan.

iii.   part of the walkway is located on Auckland Domain under the jurisdiction of Auckland Council while part is located on land under the jurisdiction of Auckland War Memorial Museum.

iv.  Auckland War Memorial Museum has committed to cover the costs of project management design and consent.

v.   this approval does not imply any obligation to fund the development, although it is acknowledged that a funding contribution has been requested for that portion of the path within Auckland Domain, and this request will be considered in the context of prioritising and funding the wider programme of works proposed in the Auckland Domain Master Plan.

vi.  the portion of the walkway within Auckland Domain will remain in the ownership of Auckland Council.

b)    note that the Auckland War Memorial Museum intend to lodge a resource consent for works in March 2017.

c)    delegate authority to the Head of Investigation and Design to approve the final design.

d)    request staff arrange a site visit for committee members prior to delegated authority being exercised.

Comments

2.       Auckland War Memorial Museum’s (museum) proposal for a new path, including the rationale and assessment of impacts, is included as Attachment A.

3.       Staff and the Chair of Auckland Domain Committee (committee) have met with museum and visited the site to understand the proposal in more detail. 

4.       The Auckland Domain Master Plan provides for this proposal - it states “introduce new shared pedestrian/cycle paths leading towards the south entrance of the Museum”.

5.       There is currently no footpath network leading directly from the Parnell/eastern side of Auckland Domain (domain) to the south entrance of the museum.  This is a natural desire line and pedestrians currently compete with traffic and curb lines to make their way from Parnell to the southern entrance of the museum.

6.       The concept designs shown include a few changes to the domain that need to be thought through in detail. These are currently being looked at by staff at the museum and Auckland Council (council) and include:

·    the amount of recontouring that may be required and the associated visual impact of the change in contours and scale of hard infrastructure. 

·    the exposure given to the sensory gardens entrance noting that the entrance structure is tired and old and will be quite incongruous with the new path. 

·    the potential need to remove one tree.

7.       It is anticipated that these issues will be readily resolved through the current discussion between parties. 

8.       The museum have prioritised the need for this new accessway and would like to lodge resource consent in March 2017. 

9.       The walkway design is partially on council land and partially on land under the jurisdiction of the museum (shown in appendix one of Attachment A). The museum has committed to fund the project management, design and consent of the entire path. However they have asked council to fund the development of the portion of the walkway that is within the domain. Staff have provided initial feedback to the museum that the request for funding will be looked at over the course of the year noting that the prioritisation of development in the domain, and associated funding, is being worked through at the moment. This includes ongoing discussions with Auckland Transport.

10.     Options available to the committee are to:

·        approve the application

·        approve the application with conditions

·        request further information

·        decline the application. 

11.     Given the alignment with the master plan and the obvious need for better pedestrian links to improve safety and enjoyment for users of the domain, as well as the museum’s commitment to and resourcing of this project, it is recommended that approval be granted subject to conditions. It is also recommended that delegation be given to the Head of Investigation and Design to approve the final design.

Consideration

Local board views and implications

12.     The Waitematā Local Board are familiar with the Future Museum Strategy. Museum representatives are meeting with Local Board Members Pippa Coom and Shale Chambers on 22 February 2017, prior to the Auckland Council Domain Committee meeting, to brief them on the contents of the Museum’s paper to the committee.

Māori impact statement

13.     Auckland War Memorial Museum is a bicultural organisation. From a governance perspective, the Auckland War Memorial Museum Act 1996 provides for a Māori Committee known as the Taumata-ā-Iwi. The Taumata-ā-Iwi comprises Ngāti Whātua, Ngāti Pāoa and Tainui. It is responsible for the provision of advice and assistance to the Trust Board in a series of matters set out in the Act. The Taumata-ā-Iwi are fully aware of Future Museum Strategy and the associated works.

14.     In relation to the path, a preliminary hui was held with Tāmaki representatives on Wednesday 1 February 2017. The purpose of the hui was to introduce the planned program of work and establish ongoing input into proposed building works and changes to gallery content, with particular interest in the later. Specific iwi engagement is currently underway for the proposed footpath works, with an emphasis on content/interpretation opportunities.

Implementation

15.     The maintenance of the path, once constructed, will need to be discussed with the museum to ensure a consistently high service level across the split land management responsibilities.  This is a common occurrence around Auckland with the advent of shared paths that cross through road corridor and parks. The usual response is a maintenance agreement and this would be appropriate in this case. A maintenance agreement will ensure a consistent and appropriate level of maintenance applies once the path is complete. 

 

Attachments

No.

Title

Page

a

Auckland War Memorial Museum Proposal

13

      

Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

WWI Centenary Memorial

 

File No.: CP2017/01591

 

Purpose

1.       To approve on the design of the connection between the WWI Centenary Memorial and the Auckland War Memorial Museum and provide advice on the issues and options in relation to delivery timeframes. 

Executive summary

2.       As part of the Long-term Plan (2015-2025), Auckland Council agreed to contribute $1 million toward a WWI Centenary Memorial to be developed at Auckland Domain. The concept design Te Takuahi – The Hearth, by Wraight Athfield, was endorsed by the Governing Body on 18 February 2016.

3.       The delegation to develop and approve the final design of the WWI Centenary Memorial project rests with the Auckland Domain Committee. The Auckland Domain Committee met on 14 December 2016 and provided direction on the design. This feedback has since been incorporated by the designers and the recommended design solution is included as Attachment A.

4.       The project was initially estimated to cost $3 million with a $1 million contribution from Auckland Council. The revised projected cost is currently being assessed based on the attached design. 

5.       Any costs, over and above Auckland Council’s $1 million contribution, are to be sourced from non-rate funding sources including the New Zealand Lottery Grant Board (NZ Lotteries) and a public subscription. In July 2016, NZ Lotteries granted $655,000 toward the project. 

6.       On 29 September 2016 the Governing Body resolved to “approve a capital funding campaign for the World War One Centenary Memorial, based on the design for Te Takuahi – The Hearth.” The Chief Executive was delegated authority to explore and enable all suitable mechanisms for funding the completion of the WWI Centenary Memorial project. It is estimated six months will be needed to enable a capital funding campaign to be completed.

7.       At the December 2016 meeting of the Auckland Domain Committee it was agreed that “the resource consent be publicly notified in a process to meet the time scale of November 2018”. Allowing moderate timeframes for notified consent and a capital campaign the project is currently forecast to be delivered in March 2019. Issues and options associated with delivery timeframes are provided in this report.

Recommendations

That the Auckland Domain Committee:

a)      note that the design, as presented and amended, meets the design brief

b)      endorse the revised design, included as Attachment A, for further engagement with stakeholders prior to lodging resource consent.

c)      note that there is a delegation in place for the Chair of the Auckland Domain Committee and the Manager Auckland Domain to agree any final refinements of the design, in accordance with the design brief.

d)      note the length of time needed for a notified resource consent, a public fundraising campaign, and construction will result in delivery in early 2019. 

 

Comments

8.       In May 2015, as part of the Long-term Plan (2015-2025), Auckland Council agreed to contribute $1 million toward a WWI Centenary Memorial to be developed at Auckland Domain. 

9.       At the end of 2015, five designers were asked to submit proposals for a WWI Centenary Memorial in accordance with a carefully developed design brief.

10.     The design Te Takuahi – The Hearth, by Wraight Athfield, was endorsed by the Governing Body on 18 February 2016 (resolution number GB/2016/13):

b)      endorse the recommendation of the WWI Centenary Memorial Working Party to select the concept design Te Takuahi – The Hearth, for development at Auckland Domain, subject to the remaining funds being sought from NZ Lotteries or other non-rate funding sources.

c)      ask that the WWI Centenary Memorial Working Party work with the consortium, Wraight Athfield Landscape + Architecture, in association with Ross Hemera, AECOM, Dunning Thornton and eCubed Building Workshop, to continue to refine the design in accordance with the brief. This refinement shall include the option of exploring a suitable and subtle way of connecting the feature, adjacent to Domain Drive, with the Auckland War Memorial Museum, while being careful to protect and retain the open grass area in front of the cenotaph. 

d)      note that the WWI Centenary Memorial Working Party will continue to work with engaged stakeholders, iwi, Heritage NZ, Auckland War Memorial Museum as well as keep the WWI Commemoration Political Steering Group, the Auckland Domain Committee and public informed of progress and the final developed concept.

11.     At the Governing Body meeting held on 29 September 2016, it was resolved that  the Governing Body (resolution number GB/2016/223):

b)      approve a capital funding campaign for the World War One Centenary Memorial, based on the design for “Te Takuahi – The Hearth”, and in accordance with the design brief, include a suitable and subtle way of connecting the feature with the Auckland War Memorial Museum and Court of Honour.

c)      delegate to the Chief Executive authority to explore and enable all suitable mechanisms for funding the completion of the World War One Centenary Memorial project and in consultation with the Urban Design Panel.

Project Funding

12.     The project was initially estimated to cost $3 million with $1 million contribution from Auckland Council. The revised projected cost is currently being assessed based on the attached design.

13.     Auckland Council’s budget of $1 million is spread over three years. In the current financial year there is $230,000 operational budget and a further $600,000 capital budget is available in 2017/18. The allocation was made on the basis that a further $2 million of capital funding would come from fundraising, including NZ Lotteries and other non-rate sources.

14.     Auckland Council applied for just under $2 million from NZ Lotteries in February 2016. In June 2016, NZ Lotteries granted $655,000 toward the project. 

15.     With support from the Strategic Partnerships team at Auckland Council, investigation into the feasibility of a capital fundraising campaign for this project is ongoing. An application for a major facilities grant is underway however a core requirement of this funding is the need for resource consent. 

16.     As previously reported the following funding options will potentially need to be pursued:

·      capital campaign - which would involve attracting a small number of grant agency or philanthropic partners.

·      public subscription – which will provide an important opportunity for personal connection and community involvement in the project.

·    generating alternative revenue from Auckland Domain – several new income sources can be obtained with more active management of existing facilities without compromising the values or current use of Auckland Domain.

17.     Many funding agencies and philanthropic donors will only give money to a charitable trust and will not give money to Auckland Council. Working with a charitable trust will need to be pursued as part of the funding component of the project which will follow resource consent.  As noted above delegation has been granted to the Chief Executive to explore and enable all suitable mechanisms for funding the completion of the WWI Centenary Memorial project.

18.     It is anticipated that at least six months will be needed for the capital funding campaign and it will be necessary for this fundraising period to coincide with the grant programmes of charitable funding agencies.

19.     Project delivery continues be a risk. We are incurring ongoing expenditure while there is a significant funding gap to enable delivery. This is coupled with the fact that the fund raising proposition is unique and it is therefore largely unknown what response we will get to capital fundraising campaign for the proposed commemorative feature on the centenary of WWI.

Refinement of the design

20.     A site visit with most members of the Auckland Domain Committee occurred on 1 December 2016 and a subsequent workshop and meeting of the Auckland Domain Committee was held on 14 December 2016. The following resolutions (ADC/2016/32) were passed at the meeting:

That the Auckland Domain Committee:

a)   provide the following design brief for a connecting path between the WWI Centenary Memorial and the Auckland War Memorial Museum.

i.     A path be interpreted as a formed green reinforced grassed path.

ii.     A continuous route (The journey to and from the memorial is critical. The journey, on the axis to and through the memorial, should be uninterrupted. This will necessitate a separate entry and exit.)

iii.    Beyond the close (The memorial, located at the end of the close, will help define the end of the close but also provide a clear invitation and navigation beyond the close to the walkway network beyond. This will include thinking about a direct axial link onto Domain Drive and beyond Domain Drive north to the track entrance that eventually leads to Parnell Station.)

iv.   Visually recessive (The connecting path shall be visually recessive with, where possible; all materials being installed flush with ground level. Materials should be visually recessive from a distance but sufficiently visible to lead people to and from the memorial. As such it will perform a subtle and functional purpose rather than be a significant design feature in its own right.)

v.    Axis (The connecting path, between the memorial and the museum shall be on the central axis. The path from the memorial to the north and the track network shall also be as direct as possible.)

vi.   Size and scale of the grass connection will be in keeping with the scale of the memorial and the museum. Other connecting paths will be less than 3 meters

vii.   Accessibility:

Option 1 - between memorial and museum:

The connecting path shall follow the topography of the ground and shall not include steps or changes in ground level. The exception is to this is the connection with the cenotaph and memorial – at these two points it may be necessary to include a step/s or a change in ground level.

The connecting path will not meet accessibility standards as defined by NZS 4121:2001 or NZ Building Act 2004 but should attempt to follow some of the principles of universal access design - below and abridged:

·    Equitable use - useful to people with diverse abilities;

·    Flexibility in use - accommodates a wide range of individual abilities;

·    Simple and intuitive to use - easy to understand;

·    Perceptible information - the design communicates to the user regardless of conditions or the user's abilities;

·    Tolerance for error - the design minimises hazards or unintended actions;

·    Low physical effort - the design can be used with a minimum of fatigue;

·    Size and space for approach and use

·    It is likely that this path will be inaccessible to many wheelchair users (who will have an alternative route alongside The Crescent as per the current design) but will be relatively accessible by young children, fit elderly people, parents using buggies (noting the need to pull the buggy over a threshold stair).

Option 2 - for the connection north to Parnell Stations:

This may include steps or subtle changes in ground level, if needed.

The connecting path will not meet accessibility standards as defined by NZS 4121:2001 or NZ Building Act 2004.

While this path will be inaccessible to most wheelchair users or people with a disability. The alternative path in the current design, alongside The Crescent, will cater for universal access. None the less the design should be designed with a fit elderly person or young person in mind.

- option 3 a recessive connection to the Crescent in for disabled access that shall be in accordance with the building code.

b)   delegate to the Chair of the Auckland Domain Committee and the Manager Auckland Domain to agree the design of the connection, in accordance with the design brief, and any consequential changes to the memorial design.

c)   agree that the resource consent be publicly notified in a process to meet the time scale of November 2018.

21.     Jon Rennie and John Hardwick-Smith (Wraight Athfield representatives) met with Jane Aickin Manager Auckland Domain and the Chair of the Auckland Domain Committee, Councillor Mike Lee, in January to test early thinking in response to the refined design brief. Following a favorable response the revised design has been developed (Attachment A). Although delegation for approval of the design rests with the Chair of the Auckland Domain Committee and the Manager Auckland Domain this report provides an opportunity for the whole committee to see the design and confirm their support before the next phase of engagement with stakeholders. 

22.     At 29 September 2016 meeting of the Governing Body it was resolved that the Urban Design Panel provide input (resolution number GB/2016/223) The attached design has been sent to the Urban Design Panel for input.

Timeline

23.     Following the 28 February meeting of the Auckland Domain Committee staff will reengage with mana whenua as well as key stakeholders. Key stakeholders include those returned service associations that provided specific views on the lack of connection with the cenotaph as well as Auckland War Memorial Museum. We will then refine the design and submit for resource consent. 

24.     A detailed timeline has been developed and reviewed to pull back on conservative estimates noting the request to deliver the project in 2018. A 2018 delivery timeframe is not currently possible. An overview of the timeline is provided below:

Fully scope and design a capital fund raising campaign 

March 2017 – November 2017

Complete design and obtain consent for completed design

March 2017 – May 2018

Detailed Design, Consenting and Tendering

June 2017 – August 2018

Capital campaign

February 2018 – July 2018

Construct on site (summer only)

November 2018 – March 2019

Opening

March 2019 - prior ANZAC Day

 

25.     The three primary phases of this project are resource consent, fundraising and construction.  As currently planned these phases must be completed in a sequence. This is due to the fact that some of the cornerstone potential funders rely on the resource consent and the construction relies on fundraising. 

26.     The timeframe allowed for notified resource consent is one year (June 2017 – May 2018).  This is a reasonable timeframe however, if funding is achieved early and project delivery is to be bought forward, resource consent will need to be achieved in a much shorter timeframe. If appealed the consent process could extend beyond a year and therefore extend the overall delivery timeframe.  There is an option to request limited notification of the resource consent which, if accepted, would reduce timeframes and risk. However the option of limited notification has been discounted on the basis that it was discussed at the December 2017 committee meeting and very clear direction to request full public notification was provided.

27.     While the project as currently scoped is not able to be delivered in 2018 the following options for reviewing the timeframe can continue to be explored.

a)      Finding a small number of major funders early in the project thereby removing the need for a public campaign.

b)      Breaking the project up into component parts with a view to seeking funding from different funding partners for the different component parts. This will only reduce timeframes if the process of breaking up the project enables point a) (above) to be achieved. 

c)      Staging the project so that part of the cost and delivery of component parts occurs at a later date. Similarly, this will only reduce time if the portion of the project that is to be delivered by 2018 can be funded early without the need for a public campaign.

Consideration

Local board views and implications

28.     The previous steering group had been at the heart of this project. Membership of the steering group included local board members and through this local boards provided input and kept up to date on WWI activities and projects. 

29.     The WWI Centenary Memorial is included in the recently adopted Auckland Domain Master Plan, which was the subject of public input. The master plan was reviewed by the Waitematā Local Board and three members of the Auckland Domain Committee, who presided over the master plan, are members of the Waitematā Local Board. 

Māori impact statement

30.     Mana whenua have been engaged during the development of this project. An initial email seeking interest in the project was sent out to all iwi on 16 July 2015. A copy of the high level design brief was included. The following iwi expressed an interest in the project:

·    Ngāti Whātua Ōrākei

·    Ngāti Maru

·    Ngai Tai Ki Tāmaki

·    Te Akitai

·    Ngāti Te Ata Waiohua

·    Ngāti Tamatera confirmed they would be represented by Ngāti Maru

·    Ngāti Whātua o Kaipara deferred to Ngāti Whātua Ōrākei.

 

31.     A site meeting to discuss the project was held on 11 August 2015. This coincided with a site visit to discuss the Auckland Domain Masterplan. A subsequent hui was held on 27 October 2015.

32.     Mana whenua were given an update on the progress of the project at a Hui on 20 October 2016.

33.     Mana whenua will be engaged prior to resource consent.

Implementation

34.     It was the intent to deliver the WWI Centenary Memorial to coincide with the centenary of the end of WWI being November 2018. As discussed above, given the intention to publicly notify coupled with a the intention to raise funds by way of a public campaign, the timeframe for delivery is currently forecast for March 2019, just prior to ANZAC day.

 

Attachments

No.

Title

Page

a

Final draft design - Te Takuahi

29

     

Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


Auckland Domain Committee

28 February 2017

 

Auckland Domain Event Approvals and Reporting from 1 July 2016 to 30 June 2017

 

File No.: CP2017/00902

 

Purpose

1.       To seek approval in principle for three proposed ANZAC commemoration events and to provide an update on the events taking place in the Auckland Domain from 1 July 2016 to 30 June 2017.

Executive summary

2.       This report is seeking approval for the following events:

·    ANZAC Day Memorial Field 10 30 April 2017

·    Illuminate projection, part of ANZAC 2017 Commemoration Programme 22 24 April 2017

·    The ANZAC Day service on 25 April 2017

3.       Staff compiled a schedule of events covering the period 1 July 2016 – 30 July 2017. It provides a list of events that have been facilitated and permitted at the domain and events where the applicants have applied for an event permit. This is a requirement in the Auckland Domain Event Operational Guidelines. The schedule is included as Attachment A – Auckland Domain Event Calendar.

4.       To ensure there is a suitable amount of time for Auckland Domain Committee approvals, staff recommend that applications are received by Auckland Council Event Facilitation no later than six months prior to the first day of the event. This enables reporting to the committee by staff, where required, no later than two months prior to the event.

5.       Auckland Tourism Events and Economic Development (ATEED) has supplied a report following the completion of Auckland Lantern Festival 2017 which was held 9  February to 12 February in the Auckland Domain. The report is included as Attachment E.

Recommendation/s

That the Auckland Domain Committee:

a)      approve in principle the following events to take place on the Auckland Domain:

Event Name

Event Date

ANZAC Day Memorial Field

10 – 30 April 2017

Illuminate projection, part of ANZAC 2017 Commemoration Programme

22 – 24 April 2017

ANZAC Day

25 April 2017

b)      note the annual event calendar update.

c)      request that event permit applications that are not delegated to staff and subject to Auckland Domain Committee approval are to be received by the Auckland Council Event Facilitation Team no later than six months prior to the first day of the event.

d)      request that event permit applications that are not delegated to staff and subject to Auckland Domain Committee approval are to be submitted to the Auckland Domain Committee by Auckland Council Event Facilitation no later than two months prior to the first day of the event where possible.

e)      note the Auckland Lantern Festival Report (Attachment E).

Comments

Background

6.       The Auckland Domain is in high demand for a range of events.  This is due to its central location, large capacity, public transport networks, limited adjacent residents, and hospitality offerings.

7.       To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (resolution number ADC/2016/9).

Recent event approval delegations

8.       As the Auckland Domain Committee meets quarterly there are instances where events that are not delegated to staff have sought approvals via the delegations or by the full committee. Following an informal meeting of the committee on 10 February 2017 it was requested that these approvals were listed within the report to provide context to assist the committee in making future decisions about events.

9.       Approval was sought for the following events at the 5 July 2016 meeting. These approvals were sought relatively early in the year as 2016 was an election year:

·    Pink Star Walk, 8 October 2016

·    Coca Cola Christmas in the Park, 10 December 2016

10.     During the timing of the 2016 election and Christmas shutdown period, approval in principle was sought and received for the following events by way of delegation:

·    Corporate Challenge, 23 November 2016

·    Walking Stars, 26 November 2016

·    Auckland Lantern Festival, 9-12 February 2017

·    Auckland Arts Festival “PowerPlant”,  7 – 19 March 2017

·    Auckland Arts Festival “Antarctica – While you were sleeping”,  23 – 26 March 2017

11.     To ensure that there is a reasonable amount of time for the committee to meet and consider any proposed events it is recommended that applications that are not delegated to staff from event organisers are received by the Auckland Council Event Facilitation Team no later than six months prior to the start date of the event.

12.     This enables staff to submit applications where committee approval is required no later than two months prior to the first day of the event.

Current events for approval

13.     As per the guidelines, events require landowner approval from the Auckland Domain Committee if they will:

·    be ticketed and/or

·    take place over multiple days (more than one day) including pack in and pack out and/or

·    require an authorised road closure.

 

14.     This report is seeking approval in principle for the following events:

·    ANZAC Day Memorial Field which takes place over multiple days

·    Illuminate projection, part of ANZAC 2017 Commemoration Programme,  which takes place over multiple days

·    ANZAC Day which requires an authorised road closure.

 


ANZAC Day Memorial Field

15.     ANZAC Day Memorial Field is a medium scale, free entry, alcohol free, annual Anzac event held in the Auckland Domain. This is an annual event commemorating WW1 fallen.

The event organiser is requesting event dates of Tuesday 11 April through to Saturday 29 April 2017 and has requested pack in starting from Monday 10 April with the intention of being fully packed down by Sunday 30 April. An outline of proposed operations for the event is included as Attachment B Event Proposal – ANZAC Day Memorial Field. 

16.     The organiser would like to display 3113 white crosses, representing the sacrafice made by New Zealand servicemen and women during WWI. The organiser would like to have the crosses placed in the grass area in front of the Cenotaph (just up from Domain Drive) 55.2m x 36m. 

17.     Attendance for the event is anticipated to reach up to 1000 patrons each day, with up to 40,000 on ANZAC Day depending on weather.

18.     The following impact assessment has been conducted against criteria as listed in section 2.4 Land Owner Assessment Criteria of the Domain Events Operational Guidelines document:

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is free to the public

Utilises zones / expanse of area occupied

Significant impact

·    The event infrastructure  is based within Zone 2 ‘Civic Events – Museum Surrounds’

Duration and timing of event including pack in and out time

Minimal impact

·    Pack in and out of the event is during the peak use periods, based on season and use

Values of area occupied

Significant impact

·    The main event area is within Zone 2 which holds significant heritage value

Pedestrian flows

Minimal impact

·    Directing of pedestrians where paths are already formed

Impact on public vehicle access

Minimal impact

·    There are no road closures or parking resolutions associated to the event

Infrastructure involved

Minimal impact

·    Structures are small and lightweight.  Are outside the dripline of trees

Hanging objects

No impact

Event vehicle movements

Minimal impact

·    Event vehicle access required for set up and pack down

Access to power and water

Minimal impact

·    Access to power required

Amplified Noise

No impact

·    Amplified sound will not be used for the duration of the event 

Use of water features

No impact

 

Illuminate projection

19.     Illuminate projection, part of ANZAC 2017 Commemoration Programme, is a large scale projection film, free entry, alcohol free, annual Anzac event held in the Auckland Domain.  This is an annual event commencing prior to ANZAC Day.

20.     The event organiser is requesting event dates of Saturday 22 April through Monday 24 April and has requested pack in starting from Friday 21 April with the intention of being fully packed down by Tuesday 26 April.

21.     Between the hours of 6.30pm and 10pm Auckland Museum will project a 20minute film onto the front facade of the Museum building. This is a chance to view rarely seen footage from WWII projected onto the Museum. Illuminate features material preserved and made available by Ngā Taonga Sound & Vision, and newly discovered images of New Zealanders' experience of the war in Europe from the Museum Library collection. The film will be on constant repeat between the hours of 6.30pm and 10pm for the public gathered at the front facade of the Museum and on the Court of Honour.

22.     Attendance for the event is anticipated to reach up to 1000 patrons each night, depending on weather.

23.     The following impact assessment has been conducted against criteria as listed in section 2.4 Land Owner Assessment Criteria of the Domain Events Operational Guidelines document.

 

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is free to the public

Utilises zones / expanse of area occupied

Significant impact

·    The event infrastructure  is based within Zone 2 ‘Civic Events – Museum Surrounds’

Duration and timing of event including pack in and out time

Minimal impact

·    Pack in and out of the event is during the peak use periods, based on season and use

Values of area occupied

Significant impact

·    The main event area is within Zone 2 which holds significant heritage value

Pedestrian flows

Minimal impact

·    Directing of pedestrians where paths are already formed

Impact on public vehicle access

Minimal impact

·    There are no road closures or parking resolutions associated to the event

Infrastructure involved

Medium impact–

·    Heavily weighted structures – (size/weight) outside the dripline of trees

Hanging objects

No impact

Event vehicle movements

Minimal impact

·    Event vehicle access required for set up and pack down

Access to power and water

Minimal impact

·    Access to power and water required. To be sourced from Auckland Museum

Amplified Noise

Significant impact

·    Amplified PA system will be used throughout the duration of the event to project the audio content of the film

·    Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan. 

Use of water features

Minimal impact

 

24.     An outline of proposed operations for the event is included as Attachment C Event Proposal – Illuminate projection

ANZAC DAY Event

25.     ANZAC Day is a large scale, free entry, alcohol-free event held in the Auckland Domain. It is an annual event commemorating New Zealand's 30,000+ fallen servicemen and women.

26.     The event organiser is requesting the event is held on Tuesday 25 April. They also request that pack in starts on Monday 24 April, with the intention of completing pack down by end of Tuesday 25 April.

27.     Turnout for the event has varied over the years, however, up to 40,000 people have attended in the past depending on weather.

28.     The following impact assessment has been conducted against criteria as listed in section 2.4 Land Owner Assessment Criteria of the Domain Events Operational Guidelines.

29.     An outline of proposed operations for the event is included as Attachment D Event Proposal – ANZAC Day.

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is free to the public

Utilises zones / expanse of area occupied

Significant Impact 

·    The event is based within Zone 2 ‘Civic Events – Museum Surrounds’, with event car parking within Zone 1 ‘Sports Fields’

Duration and timing of event including pack in and out time

Minimal Impact

·    Pack in and out of the event is during the off peak use periods, based on season and use

Values of area occupied

Significant impact

·    The main event area is within Zone 2 which holds significant heritage value

Pedestrian flows

Minimal impact

·    Directing of pedestrians where paths are already formed

Impact on public vehicle access

Medium impact

·    Vehicle access through the Domain is partially restricted by required road closure

Infrastructure involved

Medium impact

·    Heavily weighted structures – (size/weight) outside the dripline of trees

Hanging objects

No impact

Event vehicle movements

Medium impact

·    Event vehicle access required through grassed areas away from trees.

Access to power and water

Significant impact

·    Access to power and water required

Amplified Noise

Significant impact

·    Amplified PA system will be used throughout the event with the addition of onsite instruments.

·    Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan. 

Use of water features

Minimal impact

 

Updated calendar of events for 1 July 2016 to 1 June 2017

30.     Staff received 34 applications for events to take place in the domain between 1 July 2016 and 30 June 2017. These are included in Attachment A.

31.     This calendar covers the period 1 July 2016 to1 June 2017 and only contains events that require an event permit and where an application or enquiry has been made to the events team. This means that applications may still be received where possible and therefore this calendar is subject to change.

32.     Debrief reporting for events approved by the committee will be supplied following the conclusion of the events season to the May committee meeting.

Auckland Lantern Festival Report 2017

33.     The Auckland Lantern Festival report was delivered by ATEED. This is included in Attachment E.

Planning for the 2017/2018 events season

34.     In June, staff will start the annual planning process for 2017/2018 event season. At that time, staff will provide the Auckland Domain Committee a forecast of events proposed for the domain for the 2017/2018 events season.

Consideration

Local board views and implications

35.     Staff will seek feedback from the Waitemata Local Board events portfolio holder on each event as more information for each application becomes available. This is in line with the Auckland Domain Event Operational Guidelines.

Māori impact statement

36.     Auckland Domain is considered of great importance to many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa, and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

37.     ANZAC Day commemorations in the Auckland Domain are significant to Māori who also fought in the war. The programming of the commemorations on the day reflects this (see Attachment D). Māori both attend and participate in ANZAC commemorations where possible.

38.     Illuminate (Attachment C) and ANZAC Day memorial fields (Attachment B) are not required to consult formally with mana whenua in this instance due to the annual nature of the event, duration and location of the event.

Implementation

39.     Staff will conduct stakeholder consultation and seek approval from various internal and external parties for the three ANZAC Day events. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities. The facilitation process will be completed by the Auckland Council Event Facilitation Team (Central).

40.     Once the facilitation process is complete, staff will issue event permits. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

 

 

Attachments

No.

Title

Page

a

Auckland Domain Event Calendar

51

b

Event Proposal ANZAC Day Memorial Field

53

c

Event Proposal Illuminate projection

57

d

Event Proposal ANZAC Day

61

e

Auckland Lantern Festival Report

65

     

Signatories

Author

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

 


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

28 February 2017

 

Auckland Domain - general update

 

File No.: CP2017/01665

 

Purpose

1.       To update the Auckland Domain Committee on recent activities happening in and around Auckland Domain.

Executive Summary

2.       Parnell Station is due to open to limited services on 13 March 2017. This will include limited access to Auckland Domain. Over the following seven months track upgrades and station improvements will improve users access to and through Auckland Domain (domain).

3.       Auckland Domain has been put forward for a Green Flag Award. This is an international award recognising best practice in park management. The results are not yet known and will be reported to the next Auckland Domain Committee meeting.

4.       Signage, paving and fencing renewal projects are underway, most of which will be complete in time for the World Masters Games in April 2017. 

5.       Volunteer and ecological restoration programmes are ongoing and continuing to show excellent environmental results. An update on these and a number of other operational matters are included in this report.

6.       A number of interactions with partners of the domain have occurred over the last six months.  An update is included in this report. This includes discussions with Auckland District Health Board, the Holocaust Memorial Trust, Tennis Auckland and Auckland Bowling Club.

Recommendation

That the Auckland Domain Committee:

a)      receive the Auckland Domain general update report.

Comments

7.       At its June and July meetings the Auckland Domain Committee (committee) received a comprehensive update on a range of activity happening in and around the domain. This report covers the period July 2016 to February 2017.

Parnell Station update

8.       The Parnell Station is due to open (to limited services) on 13 March 2017.

9.       The construction of the station has been phased to ensure the earliest possible opening.  While this will not present the station in a finished state, it will be functional and safe to access and board trains. Disability access will be limited but will be improved as later stages of the project are completed.

10.     The following services will be ready by 12 March 2016:

·    Lighting on platforms, along the concrete path between platforms and the underpass and the access way from Cheshire Street.

·    Temporary platform steps on the Parnell platform and a ramp to the domain platform.

·    CCTV

·    Pedestrian access only via Cheshire Street.

·    Single bus shelters, HOP tag-on/tag-off points and help points on each platform.

·    Station branding and wayfinding signage.

11.     The station building is likely to be complete by May 2017. 

12.     Stage two involves the delivery of the Carlaw Park footpath connection; including lighting and CCTV. The target date for this work is June 2017.

13.     Stage three works include:

·    Station building externally refurbished and in use for shelter (under veranda). Internally will be un-refurbished.

·    Access road to station formed with 1 disabled car park and 1 short term pick up and drop off. Asphalt surface with shared at grade footpath.

·    Permanent stairs and ramp installed for access to the Parnell side platform.

·    Ticket gate lines installed to both platforms.

14.     Stage three works are due for completion in October 2017, although this is dependent on completion of the KiwiRail works on the station building being complete by May 2017.

15.     There is currently no name for the new track from the domain platform to Carlaw Park, through the domain. The development of this new track provides an opportunity to look at a new name in accordance with Council’s naming guidelines including collaboration with mana whenua. At the same time there may be the potential to reconsider some of the names of existing roads and tracks in the domain particularly given the current naming convention does not reflect the heritage of the site and some tracks and roads will be affected by the implementation of the master plan. It is noted that many of the current track and road names were formally adopted by the Hobson Community Board in 1994.

Green Flag Award

16.     On 3 February 2016 the Auckland Domain was judged for a Green Flag Award. The Green Flag Award scheme recognises and rewards the very best green spaces. Over the last few years there has been significant progress on strategic planning, renewals and maintenance service levels for the domain. Although renewals and service level improvements are still being progressed it was felt that the time was right to test the domain against this world standard of excellence. The Green Flag Award criteria are grouped under the following categories:

·    A welcoming place

·    Healthy, safe and secure

·    Clean and well maintained

·    Sustainability

·    Conservation and heritage

·    Community involvement

·    Marketing

·    Management

17.     More information can be found on the Green Flag UK website (the NZ awards are managed under the umbrella of the UK programme): http://www.greenflagaward.org.uk/. Results are expected in a few weeks and will be reported, along with learnings and suggested improvements, to the next Auckland Domain Committee meeting.

Renewals

18.     A number of renewals projects are occurring at domain this year. At the time of reporting new bollards had been installed at the Stanley Street entrance to replace a tired and damaged metal and chain link fence that was previously along this boundary. 

 

19.     The replacement of the palisade fence around the sacred totara tree at the top of Pukekaroa has been completed. The original Kingitanga carvings, that normally frame the totara tree, which were commissioned by the late Princess Te Puea to commemorate this site, have been fully restored and are in storage. In communication with the Office of the Kiingitanga we expect to organise a delegation to acknowledge the return of the carvings to the site in the near future.

20.     Two broken and dilapidated paths on the edge of the sportsfields below Football Road, near the Carlton Gore Road entrance, have been removed and replaced with grass and a staircase off Football Road leading onto the sportsfields has been upgraded/repaired. The location of these works is indicated by the number 3 on the map below.

21.     Footpath renewals around the duck pond and along Domain Drive (shown as 1 and 2 on the map below) are due to commence at the end of February and the Domain drive works and the first phase of the duck pond works will be complete prior to the World Masters Games in April. The second phase of the duck pond works will be complete before the end of financial year.

cid:image001.jpg@01D2725C.921CE2D0

 

22.     All wayfinding signage will be replaced prior to the World Masters Games. This is a like for like replacement of existing signs which have reached the end of their life. As is normal for renewal projects, the look and feel will be updated to reflect the current Auckland Council brand and signage design. In addition the traditional name of the volcano, which extends across the whole of the domain, Pukekawa, is also being included on the signage. This name was formally identified in the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 and has been gazetted by the Geographic Board. Pukekawa is being placed below the name Auckland Domain on all of the signage where the name Auckland Domain currently applies.

23.     The renewal of the glasshouses in the domain nursery adjacent to the wintergardens will commence later in the year. Staff will relocate their operation to Kari Street while these works are undertaken.

 

 

 

 

Ecological and privet control update

24.     Auckland Domain has had a weed control programme in place since 2001. When this work commenced the domain had little regeneration and featured a vast suite of problem weeds including an extensive tree privet canopy. Continued control has allowed a native understorey to thrive and the tree privet canopy has been reduced by approximately 75%. Most of the tree privets left are large trees close to walking tracks. 

25.     Weed species have been reduced to low numbers with tree privet seedlings, stinking iris, tradescantia and african club moss the most common species found. Montbretia and three cornered garlic are also scattered throughout the site.

26.     Ongoing disturbance along the rail corridor, the tree privet removal programme and the need to manage light gaps from internal privet removal means the weed control work is ongoing.

Volunteer update

27.     The domain attracts possums due to the mature exotic and native trees located throughout the park providing food and habitat. Volunteers have participated in trapping possums since 2007 when the local school, Junior College, initially offered to trap possums as part of a local environmental project. Whilst the school no longer participates, they sparked a dedicated volunteer programme to provide a continuous pest control programme in the domain bush areas. This involves trapping from March to the end of June and again from August to mid-December.

28.     The key objectives of the volunteer pest control programme are to:

·    Reduce animal pests within the domain to a sufficiently low level to allow natural processes such as regeneration of native plant species and successful breeding of birds to occur,

·    Foster a sense of stewardship of the park,

·    Enable people to help protect the park’s habitat for urban wildlife.

29.     Following a successful volunteer recruitment drive at the end of 2015 a further two trap lines were installed, taking the total number to four. As well as engaging more volunteers, the additional trap lines have helped to reduce the numbers of animal pests - possums in particular - that regularly re-inhabit the park. The volunteer numbers increased from 15 to 20 as a result of the recruitment and training in 2015.

30.     The latest available data show that since 2007 volunteers have caught around 600 possums, a similar number of rodents, as well as around 40 hedgehogs.

31.     A four hour tree mulching event was carried out by St Peters College at the end of July 2016. City Park Services organised and supervised the event and about 23 boys took part.  Photos from the event are below.

 

Public amenities study

32.     A council team, called the public amenities working group, has applied for funding to pilot a design-centred approach to the provision of public amenities (such as seating, toilets and showers) at a number of city centre public spaces including the domain. This project is intended to understand current use and needs of rough sleepers and has a particular focus on the enhanced provision of showers and storage lockers. This project is led by the Community Empowerment Unit within the Arts, Communities and Events team. The outcome of initial investigations, as they relate to Auckland Domain, will be reported to the committee for consideration in due course.

Auckland District Health Board

33.     The Auckland District Health Board have contacted Council to advise that they are upgrading the garden and replacing the existing fence adjacent to their dementia care unit.  The fence will include a secure gate that will lead into the domain. The gate will be kept locked when not in use, so that no-one from the domain can enter the hospital grounds due to the nature of the security needed for the dementia unit. Anyone who does go into the park will be accompanied by a clinical staff member.

Auckland Holocaust Memorial

34.     At the July 2016 meeting the Auckland Domain Committee resolved to:

“authorise staff to engage with the Auckland Holocaust Memorial Trust to seek an appropriate location (outside the object exclusion and  event zones) for a memorial in the Auckland Domain and report back to the committee.” (Resolution number ADC/2016/20)

35.     Following this resolution the Manager Auckland Domain met on site with representatives of the Trust to discuss options and look over the site. The Trust went away to consider options and later advised that their preference was to incorporate the memorial into the path proposed by the Auckland War Memorial Museum (museum) connecting with their southern entrance. Following consultation with the museum the Trust have been advised that this proposed new path is to include a Māori and pacific theme and it would not be possible to include the holocaust memorial feature. The Trust is currently looking at an alternative option in the vicinity of the closed road known as Lovers Lane.

Enforcement

36.     Vehicles are driving onto the grass and parking on the edge of the sportsfields, including on the base of Pukekaroa under the shade of the oaks. This has been a persistent problem for many years. This tends to occur in the summer months in association with evening and weekend cricket games.

37.     Regular and ongoing enforcement, including communication with the clubs and organisers of cricket bookings, has had mixed success. Without a permanent patrol in place the problem reoccurs.  There have been a number of complaints over the summer months including a letter from the Grafton Residents Association (Attachment A). 

38.     The Auckland Domain Master Plan includes provision for the partial closure of Football Road, from the toilet block to Calton Gore Road entrance. Implementing this partial closure would largely solve the problem of vehicles parking on the grass as cars are currently accessing the grass from the edge of Football Road, which is unfenced. Removable bollards are being installed at three locations along Football Road. These bollards are intended to enable easy short term closure of the road for events (which traditionally occurs a few times a year). As a result of the installation of these bollards, the partial and permanent closure of Football Road, from a practical perspective, notwithstanding the need for public and stakeholder communication, can be implemented very quickly. 

39.     Until such time as the decision is made to implement the partial closure of Football Road staff are working with the bylaw enforcement team to try to curb this inappropriate activity. 

Auckland Bowling Club lease and adjacent carpark

40.     Auckland Bowling Club Incorporated (club) has recently signed their new lease in accordance with the resolution passed by the Auckland Domain Committee at its meeting in July 2016. The new lease provides for a term of “seven (7) years commencing 1 April 2012 with one right of renewal of seven (7) years”. (Resolution Number ADC/2016/24)

41.     At the same meeting a number of resolutions were passed which approved, in principle, a

42.     contract being entered into with the club to manage the car parks adjacent to the club off Stanley Street.

43.     A Car Park Operation and Management Agreement has been drafted and is currently with the Club’s lawyers.

44.     The adjacent businesses that are leasing the carparks have become aware of the potential change in management and have asked Council for ongoing occupation of the carpark.  They have noted that they are not for profit companies in the health sector with a 24-hour shift work operation. Council staff have briefly discussed the change in management with some tenants and are in the process of arranging a meeting to discuss this further.

Tennis Auckland

45.     Following the Auckland Domain Committee resolution in December 2016 (ADC/2016/29), to extend the lease for Tennis Auckland Region Inc and the sub-lease to Next Generation Clubs NZ Limited, Auckland Council’s legal team have prepared a variation to the lease. This is currently being reviewed by leasing staff and will be submitted to Tennis Auckland shortly.

Consideration

Local Board views and implications

46.     This is largely an operational update so the views of the Waitemata Local Board have not been sought on this report however matters affecting the community will be discussed with the local board as required. 

Māori impact statement

47.     This report largely reflects ‘business as usual’ operational activity and, in general, is not considered to have an impact on the significant values of the domain to mana whenua.  Some projects referenced are the subject of separate engagement with mana whenua and any potential impact on values have been/will be the subject of separate report/s.

Implementation

48.     There are no particular implementation considerations other than those briefly discussed above.

 

Attachments

No.

Title

Page

a

Grafton Residents Association Letter

75

     

Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rod Sheridan - General Manager Community Facilities

 


Auckland Domain Committee

28 February 2017

 

PDF Creator