I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 22 February 2017

4.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

16 February 2017

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Albert-Eden Local Board

22 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - David Joyce, Learning At The Point Kindergarten               5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Auckland Transport Report, Albert-Eden Local Board, February 2017                 7

13        Auckland Council’s Quarterly Performance Report: Albert- Eden Local Board For Quarter Two, 1 October - 31 December 2016                                                                         41

14        Governance Forward Work Calendar                                                                       95

15        Governing Body Members' update                                                                         101

16        Chairperson's Report                                                                                                103

17        Board Members' Reports                                                                                         105

18        Albert-Eden Local Board Workshop Notes                                                            107  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

 

That the Albert-Eden Local Board:

a)         Accepts the apology from Member Langton for absence.

 

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 7 December 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - David Joyce, Learning At The Point Kindergarten

Purpose

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2.       David Joyce, Learning At The Point Kindergarten, will be in attendance to deliver a Public Forum presentation regarding the kindergarten’s current lease with the Albert-Eden Local Board.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Thanks David Joyce, Learning At The Point Kindergarten, for his attendance and Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board

22 February 2017

 

 

Auckland Transport Report, Albert-Eden Local Board, February 2017

 

File No.: CP2017/01275

 

  

 

Purpose

1.       The purpose of the report is to respond to Albert –Eden Local Board requests on transport-related matters, update the Board on their transport capital projects and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Executive summary

2.       This report seeks to update the Board on:

i.          progress on the Board’s transport capital fund projects

ii.          Pt Chevalier to City Fringe Cycleway.

iii.         Mt Eden Town Centre Parking Review;

iv.        bus lane proposals.

v.         double decker buses on Great North Road

vi.        the proposal for a North West Rapid Transport Corridor

vii.        consultations in the Board area.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Report, Albert-Eden Local Board, February 2017.

 

 

Comments

3.       Auckland Transport attended a workshop in December 2016.  Items discussed included:

Auckland Transport’s Forward Work Programme in the Board area, including:

i.          Pt Chevalier to Herne Bay cycle link

ii.          Dominion Road bus lane project

iii.         Proposed View Road safety improvements

iv.        Pt Chevalier traffic calming restoration.

4.       A visit to Auckland Transport Operations Centre at Smales Farm was attended by Board members Easte, Lee and Watson in January 2017.

5.       A site visit to Pt Chevalier was undertaken with Board member Easte and Auckland Transport officers in late January 2017 to discuss traffic calming measures in the area.

6.       The scheduled February 2017 workshop is expected to cover the following issues: Dominion Road bus improvement project; Mt Albert Town Centre Upgrade update; clearing Great North Road for double decker buses; the proposed North West Rapid Transit Corridor and a general update on other transport matters.

 

Consultation

7.       The following consultations were forwarded to the Board in January 2017 for feedback. Further details are contained in Attachment A.

i.          Owens Road -  proposed establishment of a Clearway

ii.          St Lukes Road  - proposed improvements to the cycle lane

iii.         Market Road – proposed extension of No Stopping Lines

iv.        Manukau Road – proposed pedestrian facility outside Greenwoods Medical Facility

v.         Manukau Road – proposed pedestrian facility outside Epsom Library

vi.        Manukau Road – proposed signalised pedestrian crossing outside Epsom Girls’ Grammar.

8.       Attachment B to this report details decisions made by the Traffic Control Committee of Auckland Transport in the Albert-Eden Local Board area.

Resolutions

AE/2016/220 – December 2016

9.       The Albert-Eden Local Board passed resolutions in regard to transport capital fund projects:

i.        Waterbank Crescent/Daventry Street /Herdman Street safety improvement project is moving to construction.

ii.       Pedestrian facilities in Lancing Road, Cricket Avenue and St Andrews Road are all moving on to construction.

iii.      Funding was allocated to the Carrington Road traffic study analysis. This analysis is now underway.

iv.      Detailed design for the pedestrian refuge at 373 New North Road is progressing.

10.     The Albert-Eden Local Board has $700,000 per annum of discretionary funding for transport related capital projects.

11.     The Local Board’s current Local Board Transport Capital Fund projects are summarized in the table below:

Current Transport Capital Projects

Project

Description

Status

Funds Allocated

St Andrews Road Pedestrian Facility

Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.

Design completed, consultation completed.  This project will now move to construction.

$26,000

Owairaka Park Pedestrian Bridge

Pedestrian bridge

Allocated to 2016/2017 budget. Parks project, they report that it is expected to be in construction before June 2017.

$138,000

Mt Albert Train Station Pedestrian Bridge/Stairs

Pedestrian bridge better connecting station to Mt Albert Town Centre

Completed, awaiting final claims from contractor.

$1,200,000 (NZTA Subsidy $550,000)

Cricket Avenue Speed Tables

Traffic calming

Consultation was successful.  This project will now move to tender and construction in the first quarter.

$109,000

Mt Eden/Normanby Intersection Improvements

Road safety improvements to intersection

Approved for construction. Construction in early 2017 once tenders are finalised.

$169,310

Waterbank/Herdman/Daventry Safety Improvements

Traffic calming

Approved by the Board for construction.  The project will now move to tender and construction in early 2017.

 

$114,000

Anderson Park Walkway Lighting

Improved walkway lighting

AC Parks project, combining with carpark works, construction likely mid-2017. (Approved by LB for construction).

$197,250

Truro/Lancing Traffic Calming

Traffic calming

Design complete, consultation completed. Board approved construction for Lancing Road.   Will proceed in first quarter of 2017. Truro Road traffic calming did not receive Board approval for construction.

$89,000

Pedestrian Refuge

Provision of a new pedestrian refuge at 373 New North Rd, Kingsland

Board approved moving to detailed design after rough order of costs

$38,000 ROC

Carrington Road Traffic Calming

Investigation of traffic calming devices in this general area

Board has allocated funds for further analysis of the results of the traffic survey carried out by the Board in the Carrington Road area. The evaluation is underway and any recommendations come back to the Board for further discussion.

$20,000

Chamberlain Park Greenway and Bridge

Construction of shared path and bridge

AC Parks are further developing feasibility using their budget.

-

 

Financials update

 

Other Matters

Point Chevalier to City Fringe Cycleway

12.     The project team presented to the Board in December 2016.  Public consultation is now expected to begin on 20 February 2017.  It will run for four weeks.

 

Dominion Road

13.     Auckland Transport is considering bus lane improvement work on Dominion Road.  A further update on this project is expected to be given to the Board in a workshop session in February 2017.

Mt Eden Town Centre Parking Review

14.     As reported in December, AT’s Parking Design team is conducting a Parking Review for Mount Eden Town Centre. A Town Centre review provides a comprehensive assessment of parking across the study area and an analysis of issues, and makes short to medium term recommendations. 

15.     AT will collect data on parking issues and problems within the study area, major projects or developments in the area and the availability of efficient and reliable public transport as well as surveying stakeholders. 

16.     This project was delayed until 2017, and the recommendations from the parking study are now expected to be discussed with the Board in April 2017.

Update on Proposed Bus Lanes

17.     Sandringham Road – This was consulted on in 2016 and submissions resolved.  A resolution report is expected to go to the Transport Control Committee in February 2017, followed by procurement and construction is likely in March or April 2017.

18.     Great South Road – there were over 100 responses to this consultation.  Most of the issues raised were around loss of parking and discussions with some submitters are continuing.  The submissions also requested that the bus stop outside the Laura Ferguson rehabilitation centre be retained and this has been agreed.

19.     Mt Eden Road – the main consultation has closed on this but discussions with the Mt Eden Business Association are scheduled for late January 2017 to avoid the Christmas and holiday period.  The main objections to this proposal are around loss of parking.

20.     Great North Road - The proposed bus lane between Herdman Street and Oakley Creek will be constructed by the Well-Connected Alliance. They plan to complete this work in June or July this year.

Double Deckers on Great North Road

21.     AT is clearing Great North Road in preparation for the roll out of double deckers on the western routes. This will require pruning of trees.

22.     AT needs to enable road traffic and maintain road clearance along the stretch of Great North Rd between Motions and St Lukes Roads, Western Springs. There are twenty-eight pohutukawa trees along this part of Great North Road and twenty-seven of them are currently overhanging the road, posing a safety risk to large vehicles, including buses. 

23.     Resource Consent is required for pruning thirteen of the generally protected trees, and the lodgement of this is pending.  None of the trees are scheduled under the Unitary Plan.

24.     Pruning is currently planned for April/May and is likely to occur at night to minimise traffic disruption. The trees will be pruned by council approved arborists in a manner consistent with industry best practice, so that the trees are not adversely affected. This work will also enable AT to roll out double decker buses along the route later in the year.

View Road/Esplanade Road Intersection Improvements and Pedestrian Facilities

25.     Mt Eden Normal Primary School, Ficino School and residents of View Road have raised concerns about the lack of adequate pedestrian crossing facilities, speed calming measures and confusing layout of the Esplanade Road intersection, along View Road in Mt Eden.

26.     Consultation with the community on the plans provided to the Albert-Eden Local Board at the workshop on 14 December, was carried out from 1 to 14 December 2016. Overall the general feedback from the consultation was positive. The main concerns raised include:

i.        The removal of bus stop on Esplanade Road

ii.       Installation of a bus stop outside private properties affecting privacy

iii.      Request for another crossing facility on View Road between Wynyard Road and Alderley Road intersections

iv.      Request for pedestrian zebra crossings on all legs of the proposed roundabout at the intersection of View Road/Esplanade Road intersection.

27.     AT will send an update letter advising all residents/property owners of the final outcome of the proposal once all concerns have been investigated.

28.     It is anticipated that this final letter will go out by the end of March 2017 and the copy will be provided for the Board together with any update to the plans.

29.     Once the final layout of the proposal is confirmed at the end of March 2017, it will proceed onto detailed design.

North West Rapid Transport Corridor Proposal

30.     An Indicative Business Case (IBC) is being developed to assess options and provide a recommendation to address future requirements for public transport in the North West. 

31.     The project responds to an existing need to support the public transport network as well as future population growth. The IBC is expected to be completed in April/May and further engagement will be undertaken ahead of moving to the subsequent Detailed Business Case.

32.     A briefing for the Albert-Eden Local Board has been scheduled for 15 February, 2017.

Auckland Transport’s Quarterly Report

33.     Auckland Transport’s Quarterly report to the Albert-Eden Local Board is attached to this report (Attachment C).  It provides information on Auckland Transport’s activities over the October-December 2016 quarter.  This includes activities in the Albert-Eden Local Board area as well as regional activities.

34.     Attachment D is the quarterly report for schools in the Albert-Eden Local Board area.

Auckland Transport News

Annual Fare Review

35.     Auckland Transport is required to review fares annually to ensure they keep pace with operating costs and a portion of cost recovery from fares. 

36.     Auckland Transport has a target to recover 50 per cent of the cost of public transport from fares, but this is currently at 46.3 per cent. In Auckland, short distance fares are relatively low so AT has targeted some small increases for fares for some shorter trips. Fares for longer trips, beyond 4 Zones will not change.  AT wants to promote reducing congestion by making public transport fares attractive for people making longer journeys.

37.     For this reason bus, train and ferry fares from 29 January 2017 have changed.

38.     Over the past 12 months Auckland Transport has reduced the cost of public transport by on average 7 percent through Simpler Fares and encouraging customers on cash to transition to HOP, which represents at least a 20 per cent saving.

39.     Main changes

i.        AT HOP bus & train fares for 1 Zone, 2 Zones and 4 Zones increase by 5 cents and 10 cents

ii.       Cash bus & train fares for 1 Zone and 2 Zones increase by 50 cents

iii.      AT HOP tertiary student bus and rail fares increase by 4 to 8 cents between 1 Zone and 4 Zones to ensure a consistent discount compared to AT HOP adult fares

iv.      AT HOP Monthly Bus & Train Pass increases by $10

v.       Ferry fares reflect a mix of increases and decreases to continue the alignment by distance travelled in preparation for full ferry fare integration

vi.      AT HOP adult and child fares are at least 25 per cent lower than the equivalent cash fare

vii.     AT HOP child fares are at least 40 per cent lower than adult AT HOP

viii.    AT HOP tertiary fares are at least 20 per cent lower than adult AT HOP

40.     For full details on the changes go to www.AT.govt.nz/farechange

Britomart Station Entrances Changed

41.     The Queen Street entrances for the Britomart Station are now closed and a new entrance has opened around the corner in Commerce Street.

42.     The Queen Street entrances will remain closed for the next three years while the City Rail Link (CRL) tunnels are constructed. The ticket and top-up machines, the ticket office, toilets and customer service centre have also been moved to the new entrance.

43.     Access to the station is also available from Tyler Street, Galway Street and the Takutai Square (eastern entrance).

44.     All trains and timetables will run as usual as the station will remain operational throughout the construction work.

Westfield Station Closure

45.     Westfield rail station in Otahuhu is closing in March 2017.

46.     Auckland Transport says the station is one of the quietest on the Auckland rail network, in November last year it had less than 330 passengers getting on and off services each day.

47.     The numbers using the station are low and it would require significant investment to bring it up to the standard of other stations. Forecasts of future patronage indicate that demand is likely to remain low given the location in a light industrial area and new public transport options created in the past few months.

48.     Auckland Transport consulted with the public on the closure in 2013.

For more information, visit www.AT.govt.nz/westfieldstation

Next City Rail Link Project Milestone Achieved

49.     The first contract documents for the entire City Rail Link (CRL) project from the city to Mt Eden went out to the industry in mid-January 2017, marking an important milestone for the project.

50.     Expressions of Interest are being sought for the design, procurement, installation and commissioning of all tunnel track work and rail systems between Britomart Station and the Western Line at Mt Eden. The work involves the provisioning of track slab, track, overhead line, signalling, control systems, tunnel ventilation, fire strategy and communications system.

51.     The successful contractor will be responsible for the integration of the systems with the existing operations at Britomart and Mt Eden and the new tunnels and stations being built for the CRL.

52.     The documents, the first to be released to build the project past its current Britomart and Albert street sites, have been prepared as a result of the agreement between the Government and Auckland Council to jointly fund the project.

53.     The C7 systems package will be procured using an Early Contractor Involvement (ECI) model followed by a Design and Construct contract.

54.     Other packages to be released this year include one for the construction of the CRL tunnels and new city, Karangahape and Mt Eden stations and a further package for a stormwater diversion in Mt Eden.

55.     For more on the CRL https://at.govt.nz/projects-roadworks/city-rail-link/

 

Electric Bus Trial

56.     Auckland Transport is to carry out a full trial of electric buses.

57.     The government has announced funding for the E-Bus trial and related infrastructure as part of the EECA (Energy Efficiency and Conservation Authority) Low Emission Vehicles Contestable Fund.

58.     AT has been awarded up to $500,000 to part fund an electric bus trial and close to $300,000 for electric vehicle charging infrastructure. Auckland Transport will top up the funding so two buses can be used in the trial.

59.     AT wants to test current E-Bus technology in Auckland and it will trial two E-Buses to gather real operating data and to raise public awareness of the technology. The buses are expected to be used over different routes and conditions to fully test them.

60.     One of the challenges for AT is to accurately estimate when electric technology will meet the needs of customers and its service and route characteristics and also its commercial viability.

61.     The grant from EECA will mean that a full trial can begin later this year. Modern electric buses can have a range of more than 200 km with one charge and can be enabled for fast or overnight charging.  Funding has also been provided for installing 60 EV charging stations at AT parking facilities around Auckland.

Walking School Bus Week

62.     Walking School Bus Week is happening in the week 27 February – 3 March 2017.   It will be a great week of celebrating Walking School Buses with competitions for parent volunteers and themed days for the kids to get involved in.  Children will get dressed up on these days while walking on their Walking School Bus.  The themes will be, Be Bright Be Seen, Funky Feet, Whacky Wednesday and the Super Walker. Schools may like to end the week with a Giant Walk where they get as many people as possible to walk to school.  There will be spot prizes for each of these days which include family passes to the zoo and sailing trips with the Maritime Museum.

63.     AT will also have mystery guest walkers on walking school bus routes around the region that will include local celebrities, police and police dogs.

The Auckland Bike Challenge

64.     The Auckland Bike Challenge began on 1 February 2017 and 2,500 Aucklanders have already registered for the free month-long event. Bigger and better than last year, the Auckland Bike Challenge run by Auckland Transport is now part of NZ Transport Agency’s nationwide Aotearoa Bike Challenge.

65.     The Auckland Bike Challenge is a fun, free workplace competition that encourages people to give cycling a go during the month of February 2017. More than 270 Auckland organisations have signed up and will compete against similar-sized businesses within the Auckland region and nationwide. Run by Auckland Transport and supported by the Sustainable Business Network, Healthy Auckland Together and Auckland Regional Public Health Service, the event supports workplaces encouraging staff to ride for at least ten minutes during the month of February.

66.     Wednesday, 8 February 2017 will be “Go By Bike Day” in which to celebrate cycling – ride to work, the shops or anywhere you need to go.

67.     Go to https://at.govt.nz/cycling-walking/auckland-cycle-run-walkway-maps/ to find out about the cycleways around Auckland.

Largest City Rail Link tender process starts

68.     The largest component of the City Rail Link (CRL) project – the construction of the tunnels and new stations - took a major step forward in February 2017 with the release of its first tender documents to the industry.

69.     The project is picking up speed with Expressions of Interest sought in late January 2017 for the design, procurement, installation and commissioning of all tunnel track work and rail systems between Britomart Station and the Western Line at Mt Eden.

70.     There will be two new stations as part of the build of the underground rail line linking Britomart with the existing western line near Mt Eden. The new stations will be near Aotea Square with entrances at Wellesley and Victoria Streets and a station in Mercury Lane, just off Karangahape Road. The present Mt Eden train station will be extended and redeveloped.

71.     Tender documents sent out in February 2017 are for the tunnel and station works that involve:

i.        Aotea Station:  Cut and cover construction of a 15m-deep, 300m-long underground station and plant room box, including platforms, lifts and escalators to street level, plant rooms housing station and tunnel equipment, full station fit-out and entrances at either end at Victoria and Wellesley Streets.

ii.       Karangahape Road Station:  Mined construction of a 32m-deep underground station, including platform tubes and 150m-long platforms, lifts and inclined escalator to street level, plant rooms housing station and tunnel equipment within two shafts, full station fit-out, entrance at Mercury Lane and provision for a future entrance at Beresford Square.

iii.      Tunnels:  Twin-bored tunnel construction (circa 7m diameter) between the Mt Eden station and the southern end of Aotea Station.

iv.      The provision of maintenance services for the new stations.

AMETI – Eastern Busway

72.     The Panmure to Pakuranga busway section of the Auckland Manukau Eastern Transport Initiative (AMETI) Eastern Busway is now open for public submissions.

73.     Auckland Transport has lodged a Notice of Requirement and resource consent application to Auckland Council for the Eastern Busway – Panmure to Pakuranga section. The Council has publicly notified the project and it is open for public submissions from 7 February 2017 for a period of 20 business days.

74.     Visit at.govt.nz/ameti for more information on AMETI.

Consideration

Issues Raised by Local Board Members

Location or Name of Issue

Description

 

AT Response

Commuter Parking issues in Mt Eden

A resident has noted that since the introduction of parking controls in the nearby streets of Wynyard Road and View Road there is no on-street parking available in Bellevue Avenue or Horoeka Avenue for residents.

It normally takes some time for new interventions to change parking behaviour.  AT notes this comment and the situation will be monitored closely over the next months.

Parking outside Jack Dickey Hall.

Allocated parking for the hall is being used by local residents and not available for hall users. There is a lack of other parking nearby.

AT has looked into this and the car parks that are marked out in front of the hall are in the road reserve but are they are informal.  AT can't find any resolutions, consent conditions or notes on the property files that allow the car parks to be in the footpath area.  Therefore they cannot be time-restricted. 

 

Point Chevalier Road

Request for some sort of measures to curb speeding on Pt Chevalier Rd between Coyle Park and Meola Road.

 

This section of Point Chevalier Road is classified as a Collector Road, and is primarily designed to facilitate movement between key destinations, as well as leading traffic between Local Roads and major Arterial routes. This type of road is expected to receive greater amounts of traffic than a local residential road, and installing speed bumps would affect the capacity and level of service on this route, and result in on-going maintenance costs due to the high stress the speed bumps would be under. For these reasons AT avoids installing speed bumps or other similar speed calming treatments on collector roads.

·          The speed data AT has for this section of Point Chevalier Rd shows that most people are travelling at an appropriate speed and the minority of drivers are driving inconsiderately.

 

Great North Road

Request for maintenance of the median island on Gt North Road adjacent to the construction works to include landscaping.

 

This median island is being maintained by the Waterview Alliance.  Once construction is complete it will return to AT and be mowed regularly. AT doesn’tt install or landscape median islands – this would be an AC Parks function.

 

Alford Street

 

Should Alford Street be included on the maintenance schedule? Heavy trucks and extra vehicles on the road have led to degradation in the road surface.  . In six months when construction is completed will this street make the year programme?

 

Alford St is on the draft 17/18 programme for maintenance.  It will be inspected in February 2017 for confirmation of whether it will be included or not.

 

 

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Consultations

17

b

Attachment B - Transport Control Committee Decisions

21

c

Attachment C - Auckland Transport Quarterly Report - October to December 2016

23

d

Attachment D - Schools Quarterly Report

39

      

Signatories

Author

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 February 2017

 

 


 


 


Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

22 February 2017

 

 

Auckland Council’s Quarterly Performance Report: Albert- Eden Local Board For Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/00260

 

  

 

Purpose

1.       To provide the Albert-Eden Local Board members with an integrated quarterly performance report for quarter two (1 October to 31 December 2016) against the local board’s 2016/2017 work programme.

Executive summary

2.       This report provides an integrated view of performance for the Albert-Eden Local Board and includes:

i.        progress against the local board’s 2016/2017 work programme and risks, key challenges and issues associated with the delivery of the work programme. 

ii.          financial performance and progress against key performance indicators.

3.       Key achievements for the quarter include:

i.        Key events held, including Carols at Potters Park, Albert-Eden Schools Cultural Festival and the opening of the Waterview Skatepark and BMX Track.

ii.       Allocation of $55,502 from the Board’s Accommodation Support Fund.

iii.      A series of workshops were held to develop guiding principles for the development of the Central Community Recycling Centre in Western Springs Garden.

Performance for quarter two

4.       The overall dashboard for the work programme indicates performance is tracking positively (Attachment A).

5.       The majority of the work programme (Attachment B) is on track with 12 projects (seven per cent) registering as requiring attention and none currently at risk.

6.       Overall, the financial performance of the board this quarter is on track (Attachment C) with $3.3m in capital expenditure and $5.5m in operating expenditure invested for the six months ended 31 December 2016.

7.       While the Key Performance Indicators for local planning and development, and local environmental management are on track to be achieved, there are some measures in local parks, sports and recreation, and local community services that need to be addressed. Further information is detailed in the Key Performance Indicators section of the report and in Attachment D.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the quarterly performance report, quarter two, 1 October to 31 December 2016.

 

 

Comments

2016/2017 local board work programme

8.       As part of the 2016/2017 Local Board Agreement the local board approved its 2016/2017 work programme for the following operating departments as follows:

Date

Operating department and recommendation number

15 June 2016

·    Parks, Sport and Recreation (AE/2016/107).

·    Libraries and Information (AE/2016/106)

·    Community Facility Renewals (AE/2016/108).

6 July 2016

·    Arts, Community and Events (AE/2016/138).

·    Local Economic Development (AE/2016/139).

·    Infrastructure and Environmental Services (AE/2016/140).

7 September 2016

·    Community Leases (AE/2016/187).

·    Community Facility Renewals: Parks Renewals (AE/2016/190).

 

Key highlights for quarter two

9.       The Albert-Eden Local Board has a number of key achievements to report from the quarter two period, which include:

i.        Key events held, including Carols at Potters Park on 4 December, Albert-Eden Schools Cultural Festival on 26 November, the opening of the Waterview Skatepark and BMX Track on 26 November and a community open day on 8 December to celebrate the upgrade of the Delphine Reserve playground.

ii.       Allocation of $55,502 from the Board’s Accommodation Support Fund.

iii.      A series of workshops were held with the community and other key stakeholders to develop guiding principles for the development of the Central Community Recycling Centre in Western Springs Garden.

Key project updates from the 2016/2017 work programme

10.     All operating departments with an approved 2016/2017 work programme have provided performance report updates for quarter two (Attachment B).  The following sections outline some of the key project updates.

Arts, Community and Events (ACE)

11.     Almost all ACE projects are tracking against their identified timeframes for delivery, with one delay with the Epsom Community Centre funding agreement which is ready now for signing. The following table provides an update of key local board projects being delivered by ACE:

Activity name and ID

Update

Community Arts Programmes- Arts Broker Programme

(2516)

Highlights of Q2: included ‘M.A.D.E (Mt. Albert Art and Design Exhibition)’ by artist Ron Crummer, which attracted 28 participants and 350 attendees; and ‘Hebron School Stories’, which involved local broadcaster Ronnie Mackie working with students to broadcast five episodes of ‘That's the story’. These were broadcast on Radio Rhema, and are available on the Neighbourhood Arts website.

Capacity Building: Network Forums

(2371)

CEU staff worked with the new ADCOSS network coordinator to plan and deliver and a second network meeting (25 community members attended). A positive result of the first network meeting was a considerable increase in the number of applications for local board contestable funding in November/December 2016.

Community grants

(2363)

Albert-Eden has completed one of two local grants rounds and two of four quick response rounds allocating a further $17,592 leaving a total of $33,984 for the remaining grant rounds.

Implementation of the empowered communities approach (AE)

(2391)

Strategic broker work has included:

·    Supporting the establishment of the Gribblehirst Community Hub

·    Safety programming review and forward planning, with a focus on migrant community safety

·    Working with the new Point Chevalier Community Centre coordinator to develop programming

·    Developing local board plan engagement for migrant communities and young people.

 

Libraries

12.     All Libraries projects are tracking against their identified timeframes for delivery. Library visits for the quarter equalled visits for the same quarter last year and the local libraries delivered numerous events and activities over the quarter, such as celebrating Diwali, commemorating the centenary of the Battle of the Somme and delivering a programme of Maori and Pacific culture to six classrooms from two local schools.

Local Parks

13.     19 of the 22 local park projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Parks:

Activity name and ID

Update

Chamberlain Park

(442)

The scope for the open space related works (play space) is being defined. Priorities for the play space and the open area have been agreed with the Local Board. A Hui has been held with iwi to review the proposed scope of works planned for the open space.

Coyle Park weed removal and cliff top restoration - stage two

(445)

 

Coyle Park path and development

(444)

Stage one was completed in 2015/2016. Stage two works include the completion of the landscaping plan and tree removal and restoration planting.

Planning for resource consent for tree removals is underway.

 

 

 

Planning investigation as to requirements under the Unitary Plan is complete. Concept design is underway with officers (parks, arborist, heritage) for Local Board and stakeholder approval in February before developed design commences.

Albert Eden - Nicholson Park upgrade - Stage 2 (toilet), stage 3 & 4

(455)

 

 

Stage two - Double pan toilet has been produced and awaiting site installation. Building consent had been approved however due to late changes in toilet location the consent required a formal variation. Tree consent is now required for works within the drip line. This has caused a delay to construction and incurred additional costs. Construction is now expected to commence in February/March 2017. Confirmation stage three and four scope of works is underway.

 

Pa Harakeke planting and maintenance at Walmer Res

(458)

 

Staff are working through the feasibility of possible methods to maintain Pa Harakeke with Tikanga Maori practice and the project has been delayed due to some differences in expectation within the community.

Gribblehirst Bowling Green

(463)

 

This project requires some attention as the scope has yet to be defined with the Board, however community consultation has been completed.

 

 

Sports Parks

14.     8 of the 9 sports park projects are tracking against their identified timeframes for delivery.  The following table provides an update of key local board projects being delivered by Sports Parks:

Activity name and ID

Update

Phyllis Reserve Improvements

(3659) & (2928)

Consent for capping of the landfill has been granted. Request for tender was sent to market and closed mid December 2016.

Chamberlain Park

(3355)

Staged artificial fields and lights are planned for Chamberlain Park. The scope to be defined once geo-tech surveys and consultation have been completed.

Windmill Reserve netball courts

(3352)

The project plan, payment schedule, budget costing and delivery programme was received mid-December. The contractor engagement process is underway and physical works are expected to be completed by the end of April 2017.

Fowlds Park

(3350)

Staff working on lodging a new resource consent under the Unitary Plan in February 2017.

 

Leisure

15.     All leisure projects are tracking against their identified timeframes for delivery.  The following table provides an update of the key local board projects being delivered by the Leisure unit:

Activity name and ID

Update

Belgravia Leisure NZ operators of Mt Albert Aquatics Centre

(2725)

Mt Albert Aquatic Centre's Business Plan – KPI programming targets are on track to meet the Local Board objectives for the second quarter.

YMCA operators of Mt Albert Community & Leisure Centre (2724)

 

Mt Albert Leisure Centre's Business Plan – KPI programming targets are on track to meet the Local Board objectives for the second quarter

 

Sport and Recreation

16.     One sport and recreation project is tracking well and one requires attention.  The Sport and Recreation Facility Investigation Fund project is awaiting confirmation of next steps from the local board.

Development Projects

17.     10 of 13 development projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by development projects:

Activity name and ID

Update

Potter Park development & renewal

(3646)

The new playspace is now complete and has been opened with the splashpad meeting the critical deadline of 4 December for the Carols event. The basketball new court area is also complete and opened on 23 December.

 

The project is expected to be completed February 2017, noting that the scope has been reduced due to cost increases.

Delphine Reserve Playground

(3875)

 

The Delphine Reserve upgrade, including renewal of playground and landscaping as per the concept plan has been completed and and a community open day was held on 8 December to celebrate the upgrade.

 

 

Gribblehirst Reinforced sand carpet

(3879)

 

The xtragrass was installed in December and the grow in period may be affected by the weather so staff are keeping a watching brief.

 

Community Facilities: Renewals (CFR)

18.     62 of 63 CFR projects are tracking against their identified timeframes for delivery except for the Fowlds Park playground renewal project which has seen a delay in obtaining consent. All of the leases are on track for the year.

Infrastructure and Environmental Services (I&ES)

19.     6 out of 7 I&ES projects are tracking against their identified timeframes for delivery except for the Mt Albert Town Centre upgrade which has been delayed by design changes. The following table provides an update of key local board projects being delivered by I&ES:

Activity name and ID

Update

Mt Albert town centre upgrade

(2188)

Construction has been delayed pending further due diligence, which is required to assess the impact of design changes on the intersection.

 

The detailed design is progressing. The issue with the right-turn into Mount Albert Road is being addressed by Auckland Transport. A new programme of works will be established in late January or early February 2017. Works are likely to begin at the end of quarter three.

Stream Group Grants - Friends of Oakley Creek and St Lukes Environmental Protection Society

(1946)

Friends of Oakley Creek - cost estimates have been prepared for extending planting along the creek. Follow-up weed control of existing plantings was required over this quarter.

 

STEPS - contractors scoped the priority areas for planting, plant maintenance and weed control. STEPS will confirm planting areas, and prepare a plant list.

Eco-Neighbourhoods (2000)

Two newsletters have been sent out this quarter to the Eco-Neighbourhoods groups. The Owairaka group is continuing planting their street orchards, and there are now six orchards. All groups are currently making plans for 2017 with their facilitator. Plans for the third quarter include - focus on low carbon living activities, hosting tours or open days and planning for Neighbours Day.

 

Plans and Places

20.     The one Plans and Places project requires attention.  Local Board Services staff are in discussions with the Plans and Places team regarding progressing planning work to enable the delivery of the Town Centre Transformation programme over 2017/2018 – 2020/2021.

 

 

Local Economic Development (LED)

21.     One LED project is tracking well and one requires attention.  The following table provides an update of key local board projects being delivered by Auckland Tourism, Events and Economic Development (ATEED):

Activity name and ID

Update

Albert-Eden Business Awards (2276)

A monthly meeting with the event organiser will begin in February 2017 when the nominations for the awards open. At these meetings the service provider will update on the progress made in securing new sponsorships and outline the proposed 2017 programme.

World Masters Games/Lion Tour leverage activity (2718)

The BIDS have yet to submit a joint proposal for consideration in regard to the World Masters Games opportunity. However, the opportunity to leverage off of the Lions Tour still exits.

 

Risks identified in the work programme

22.     Currently there are no projects in the work programme identified as red (at risk), although 12 projects in the work programme have been identified as amber (requiring attention).  The amber projects have been outlined above and there is no immediate formal action required by the Local Board for any of these.

Financial Performance

23.     Overall, the financial performance of the local board for quarter two is slightly ahead of budget in with respect to operating spend and behind budget with respect to capital expenditure. Points for the local board to note include:

i.        The local board’s operating revenue is slightly ahead of budget. 

ii.       $3.3m in capital expenditure and $5.5m in operating expenditure has been invested for the six months ended 31 December 2016.

24.     The net cost of service for six months ended 31 December 2016 is $0.4m. The main cause of the variance is in operating expenditure – lower expenditure in local community services offset higher expenditure in parks maintenance work programme and arboriculture. It is anticipated that total operating expenditure will be on target at year end.

25.     Capital expenditure performance is below phased budget by $1.3m. This is mainly in local parks, sport and recreation activity where Waterview Reserve restoration (SH16/20) projects are behind schedule and not all projects will be completed in this financial year. In local planning and development, the Mt Albert Town Centre renewal is behind schedule. Detailed design is progressing and works are likely to begin at the end of quarter three.

26.     The Financial quarterly performance report is attached as Attachment C.

Key performance indicators

Summary of results

27.     This section provides a summary of the key performance indicators (KPIs) for quarter one.  Attachment D outlines all performance measure results for the local board by council activity area.

28.     The year-end outlook is that 55 per cent of measures will not achieve targets.

29.     While all measures for local planning and development, and local environmental management are on track to be achieved, there are some measures in local parks, sports and recreation, and local community services that need to be addressed.

30.     The following graphs outlines the performance breakdown by activity area, a comparison of quarter one performance between the 2015/2016 and 2016/2017 financial years, and an outlook for the remainder of this financial year:

Results by activity area

31.     The following table outlines some of the notable performance measures that are have not been met for quarter two, with commentary that includes actions to address and improve this result for the remainder of the 2016/2017 financial year:

Performance measure

Result

Target

Actions to address and improve

Residents satisfied with the provision of local parks and reserves

70%

75%

·    Paving and hard surface renewals, parks equipment and furniture renewals, and playground development (e.g. Potters and Nixon parks).

Residents satisfied with the provision of sports fields

71%

75%

·    Nixon Park xtragrass with lighting and changing room renewal, Kiwitea Street Reserve sports upgrades and Gribblehirst Park sandcarpet and lights.

Visitors satisfied with the library environment

79%

85%

·    Feedback identified issues with noise at Epsom and parking and toilets at Mt Albert.  Mt Albert will undergo a refurbishment in this financial year as part of the renewals programme. These improvements will increase the quality of the environment.

Grant applicants satisfied with information, assistance and advice provided

62%

76%

·    Community workshops are planned for 2016/2017 to build community groups capacity to submit quality applications, and provide further advice to applicants.

Aucklanders that feel connected to their neighbourhood and local community

41%

72%

·    Activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities.

Aucklanders that feel their local town centre is safe

Day 76%

Night: 33%

Day: 86%

Night: 39%

·    Concentrating efforts to reduce property theft in and around Balmoral, and establishing an Asian seniors safety ambassador scheme.

Utilisation at peak and off-peak times for council community facilities

Peak: 33%

Off-peak: 11%

Peak: 37%

Off-peak: 19%

·    The digital booking system is expected to improve customer experience and utilisation as well as a marketing campaign which will take place in quarter three.

 

Consideration

Local board views and implications

32.     This report informs the Albert-Eden Local Board of the performance to date for the period 1 October to 31 December, 2016.

Māori impact statement

Work programme projects with Maori outcomes

33.     The local board’s work programme contains a number of projects which provide direct outcomes for Maori.  It should be noted that the work programme also provides broader opportunities and outcomes for Maori, both in the local board area and across Auckland.  Examples of this include:

i.        the local board’s grants programme provides a range of activities, events and programmes for both Maori community groups and organisations, and wider community groups who propose and promote broader Maori outcomes.

ii.       the development of Chamberlain Park will provide increased sport and recreation opportunities, and promote healthy lifestyles for Maori of all ages.

iii.      providing programmes and activities at community centres that meet the needs of young Maori in the local board area.

Other projects with Maori outcomes not included in the work programme

34.     As part of their 2016/2017 local board agreement, the local board budgeted $10,000 to undertake a Maori Cultural Heritage Study of the area.  Staff advised that a regional project is being scoped and is expected to commence in April 2017.  This presents an opportunity for the local board to leverage and collaborate with staff on this project.  A further update will be provided in the quarter three performance report.

Maori Responsiveness Framework

35.     The local board, through its work programme responds and delivers upon council’s Maori Responsiveness Framework through the following actions:

i.        fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

ii.       collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the three maunga in the local board area

iii.      embedding mana whenua customary practices within the development of local projects (e.g. blessings at doing sod-turnings).

Implementation

36.     The Senior Advisor Albert-Eden Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Work programme snapshot

51

b

Work programme update

53

c

Financial performance

79

d

Performance measure results

87

     

Signatories

Author

Robyn Allpress, Senior Local Board Advisor, Albert-Eden Local Board

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



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Governance Forward Work Calendar

 

File No.: CP2017/00285

 

  

 

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Purpose

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 6 months.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

 

Attachments

No.

Title

Page

a

Albert-Local Board Governance Forward Work Calendar - February 2017

97

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



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Governing Body Members' update

File No.: CP2017/00284

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 February 2017

 

 

Chairperson's Report

File No.: CP2017/00283

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 February 2017

 

 

Board Members' Reports

File No.: CP2017/00282

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden Local Board:

a)         Receives the Board Member Reports for February 2017.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

22 February 2017

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2017/00281

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on 30 November 2016, 7 December 2016, 14 December 2016, 1 February 2017 and 8 February 2017. 

 

Recommendation

That the Albert-Eden Local Board:

a)      Receives the workshop notes for the workshops held on 30 November 2016, 7 December 2016, 14 December 2016, 1 February 2017 and 8 February 2017.

 

Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Notes - 30 November 2016

109

b

Albert-Eden Local Board Workshop Notes - 7 December 2016

111

c

Albert-Eden Local Board Workshop Notes - 14 December 2016

113

d

Albert-Eden Local Board Workshop Notes - 01 February 2017

115

e

Albert-Eden Local Board Workshop Notes - 08 February 2017

117

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



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