Appointments and Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in Room 1, Level 26, 135 Albert St, Auckland on Wednesday 1 February 2017 at 1:32pm.

 

present

 

Chairperson

Hon Phil Goff, JP

 

Deputy Chairperson

Hon Christine Fletcher, QSO

Until 2.58pm, Item C1

Members

Cr Chris Darby

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 1.34pm, Item 9

 

Cr Desley Simpson, JP

 

Ex-officio

Deputy Mayor Bill Cashmore

 

 

ALSO PRESENT

 

 

Cr Cathy Casey

 

 

Cr Linda Cooper

 

 

Cr Alf Filipaina

From 1.52pm, until 1.54pm, after Item 10

 

Cr Denise Lee

 

 

Cr Mike Lee

 

 

Cr Daniel Newman

 

 

Cr Dick Quax

 

 

Cr Greg Sayers

 

 

 


Appointments and Performance Review Committee

1/02/2017

 

 

 

1          Apologies

 

There were no apologies.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APP/2017/1

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 November 2016, including the confidential section, as a true and correct record.

 

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.


 

 

9

Process for appointments to the boards of Auckland Transport and the Auckland Council/Selwyn Foundation joint venture company

 

Cr P Hulse entered the meeting at 1.34 pm.

 

 

Resolution number APP/2017/2

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note the board appointment process for Auckland Transport and the Auckland Council/Selwyn Foundation joint venture company, have now completed the advertising part of the board appointment process.

b)      note that confidential reports for Auckland Transport and the Auckland Council/Selwyn Foundation joint venture company are included within the agenda and provide the necessary information for the committee to approve the short-listed candidates recommended by each nomination panel.

c)      note the final appointment decisions will be made publicly available at the conclusion of the appointment process.

 

CARRIED

 

 

 

10

Process for appointments to the board of the Auckland Regional Amenities Funding Board

 

Resolution number APP/2017/3

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments and Performance Review Committee:

a)      approve that the board appointment process for the Auckland Regional Amenities Funding Board appointments be consistent with Auckland Council’s board appointment and remuneration policy.

b)      approve a nomination and interview panel for director vacancies, if any, on the Auckland Regional Amenities Funding board comprised of:

i)       Deputy Chairperson C Fletcher and Cr A Filipaina

ii)      an Independent Māori Statutory Board member

iii)     Auckland Council’s Chief Executive (or his representative).

c)      note that a confidential report is included in the agenda and provides information regarding the four board members appointed by Auckland Council whose appointment term expires on 31 May 2017.

d)      note that the Amenities Board will undertake a separate process for its two board appointments.

e)      note the final appointment decisions will be made publicly available at the conclusion of the appointment process.

 

CARRIED

 

Note:   Cr A Filipaina entered the meeting at 1.52pm and confirmed his agreement with the  above nomination in clause b), above and left the meeting at 1.54pm.

 


 

 

11

Accountability of Auckland Council Controlled Organisations

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number APP/2017/4

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments and Performance Review Committee:

a)      recommend to the Governing Body, at its 23 February 2017 meeting, the approval of the following objectives as the basis for the council-controlled organisations accountability review:

i)       to increase the accountability and value for money of council-controlled organisations by:

·   increasing the transparency of council-controlled organisation decision-making

·   increasing the responsiveness of council-controlled organisations to the public and council

·   improving the recognition of ratepayer funding for council-controlled organisation activity

·   increasing the ability to align council-controlled organisations to the direction set by the council.

b)      recommend to the Governing Body at its 23 February 2017 meeting, the approval of the scope and timing of option 2 outlined in the agenda report, which recommends that five mechanisms be added to the existing  twelve-mechanism work programme within the same timeline and budget. 

c)      note that the existing work programme of council-controlled organisation accountability mechanisms will review the use of twelve out of twenty available tools and will proceed even if the committee does not agree to the enhanced programme described as option 2 in the agenda report.

d)      agree that the progress of the council-controlled organisation accountability review be reported to Governing Body meetings as a programme of work on a quarterly basis.

e)      request that as part of the council-controlled organisation accountability review, staff report back on the cost-effectiveness of the existing monitoring regime and the resource that is currently allocated to this function.

 

CARRIED

 

Attachments

a     1 February 2017 - Appointments and Performance Committee - Item 11 - Accountability of Auckland CCOs PowerPoint presentation

  

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 


 

 

13        Procedural motion to exclude the public

Resolution number APP/2017/5

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Christine Winter and Amy Tea from Sheffield Recruitment be permitted to remain for Confidential Items C2 - Board Appointments Council Controlled Organisations: Auckland Transport Candidate Short-list and C3 - Board appointments to the Auckland Council/Selwyn Foundation joint venture company providing housing services for older people, after the public has been excluded, because of their knowledge of the process, which will help the Appointments and Performance Review Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Chief Executive's Performance Review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, during this item, the Appointments and Performance Review Committee will examine and discuss progress against agreed performance objectives for the Chief Executive.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Board Appointments Council Controlled Organisations: Auckland Transport Candidate Short-list

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding the candidates who have applied to be directors on Auckland Council's Council Controlled Organisations. 

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Board appointments to the Auckland Council/Selwyn Foundation joint venture company providing housing services for older people

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about candidates who have applied to be directors on Auckland Council's joint venture company with the Selwyn Foundation to provide housing services for older people.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       Board Appointments to the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains  information about the board members on the Auckland Regional Amenities Funding Board and their potential reappointment or retirement.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

2.34pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.41pm            The public was re-admitted.

 

 


 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Chief Executive's Performance Review

 

Resolution number APP/2017/6

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      discuss the performance of the Chief Executive for the period 1 January 2016 to 31 December 2016.

b)      note that the agenda report and any associated attachments will remain confidential.

 

 

 

C2

Board Appointments Council Controlled Organisations: Auckland Transport Candidate Short-list

 

Resolution number APP/2017/7

MOVED by Mayor P Goff, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

d)      note that the report and attachments will remain confidential and that the decisions will be made publicly available after the conclusion of the appointment process.

 

 

 

C3

Board appointments to the Auckland Council/Selwyn Foundation joint venture company providing housing services for older people

 

Resolution number APP/2017/8

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

b)      note that the report and attachments will remain confidential and that the decisions will be made publicly available after the conclusion of the appointment process.

 

 

 

C4

Board Appointments to the Auckland Regional Amenities Funding Board

 

Resolution number APP/2017/9

MOVED by Mayor P Goff, seconded by Cr C Darby:  

That the Appointments and Performance Review Committee:

e)      note that the report and attachments will remain confidential until the conclusion of the appointment process, after which the decisions will be made publicly available.

 

  

 

 

 

 

 

4.41 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................