I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:                  

Time:

Meeting Room:

Venue:

 

Tuesday, 21 February 2017

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

14 February 2017

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Great Barrier Local Board

21 February 2017

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                                        5

2          Apologies                                                                                                                      5

3          Declaration of Interest                                                                              5

4          Confirmation of Minutes                                                                                              5

5          Leave of Absence                                                                                                         5

6          Acknowledgements                                                                                   5

7          Petitions                                                                                                     5

8          Deputations                                                                                                5

9          Public Forum                                                                                                                5

10        Extraordinary Business                                                                            5

11        Notices of Motion                                                                                      6

12        Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for Quarter Two, 1 October – 31 December 2016             7

13        Advocacy for Annual Budget 2017/2018                                               33

14        Early Childhood Education Model - Educarents Ltd                            35

15        Great Barrier cemetery feasibility study                                               37

16        Waiheke, Waitakere Ranges and Great Barrier Local Boards shared practice workshop                                                                                   45

17        ATEED six-monthly report to the Great Barrier Local Board              59

18        Auckland Transport Update - February 2017                                       73

19        Chairperson's quarterly report                                                               89

20        Board Members' quarterly reports                                                         93

21        Correspondence                                                                                    103

22        Governance Forward Work Calendar                                                  107

23        Great Barrier Local Board Workshop Proceedings                           111  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson IM Fordham will welcome everyone in attendance. Member J Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 13 December 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A (7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Great Barrier Local Board

21 February 2017

 

 

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for Quarter Two, 1 October – 31 December 2016

 

File No.: CP2017/00190

 

  

Purpose

1.      To provide an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.      This report provides an integrated view of performance for the Great Barrier Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Great Barrier 2016/2017 Work Programme.

3.      Of significance this quarter, was the completion of the Great Barrier Station Rock Road track. Construction was completed before Christmas and opened for public use with temporary signage. Plans for an official opening are underway and will occur when formal signage and privacy planting at side of walkway are installed.

4.      The Great Barrier Local Board has an approved 2016/2017 work programme for the following operating departments:

·        Libraries and Information, approved on 8 June, 2016

·        Parks, Sport and Recreation, approved on 8 June, 2016

·        Arts, Community and Events, approved on 13 July, 2016

·        Community Facility Renewals and Community Leases, approved on 13 July, 2016

·        Infrastructure and Environmental Services, approved on 13 July, 2016.

5.      Most operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (attachment B), with items reported as ‘green’ status (on track), ‘amber’ status (moderate issues), and the following which have a ‘red’ status (behind delivery, significant risk):

·        Parks, Sport and Recreation – FitzRoy Landing Reserve

·        Community Facilities: Renewals – Okiwi Park Signage Renewal

·        Infrastructure and Environmental Services – Great Barrier Marine Project

·        Auckland Plan Strategy & Research – Rural Broadband Initiative 2

·        Local Board Services – Moorings Consen.t

6.      Overall, the financial performance of the board against quarter two, 2016/2017 is on track. Attachment C contains further detailed financial information.

7.      The Key Performance Indicators for the Great Barrier Local Board are showing mixed results as the current trend of delivery is meeting the indicators but the year-end outlook has a few  measures not achieved in the following areas; Local Parks, Sport and Recreation, Local Community Services and Local Environmental Management. These are explained further in detail in the report (attachment D.)

8.      The overall dashboard for the Great Barrier Local Board indicates work programme performance is tracking positively (attachment A.)

 

Recommendation

That the Great Barrier Local Board:

a)      note the performance report for the financial quarter ending 31 December 2016.

 

Comments

 

Key Project updates from the 2016/2017 Work Programme

9.      Most operating departments with an approved 2016/17 Work Programme has provided performance report updates for quarter two (attachment B). The following are progress updates against key projects identified in the Aotea Great Barrier Local Board Plan:

10.    Arts, Community and Events – Great Barrier Island Community Heritage and Arts Village operational grant
The Great Barrier Island Community Heritage and Arts Village attracted 2,875 visitors and hosted five exhibitions during this period. There was a board funded community event to celebrate the 50th anniversary of Radio Hauraki, which included the unveiling of the board funded refurbished Tiri buoy sculpture. The external painting of the Gray House building, also board funded, was completed and part of the museum opened to the public for the first time.

11.    Local Parks - Cemetery development
Investigation phase by consultant is now complete. Initial feasibility study for the first three sites has been presented to the local board.  A report with the results of the study will be presented in February 2017 requesting a decision on the preferred sites to progress more detailed investigation.

12.    Infrastructure and Environmental Services – Ecology Conversations
The board endorsed the final ecology conversations report at its December 2016 meeting, noting that it will be incorporated into consultation around the development of the 2017 local board plan. Work will commence on a technical review, including relative ecological value, feasibility, delivery options, and alternative site-based or species conservation initiatives. Review of the economic and social objectives will be supported by the strategic broker.

Updates for 2016/2017 Work Programme projects not listed in attachment B

13.    There are six projects that have not been recorded via SharePoint and therefore not listed in attachment B: Heritage Plan, Moorings Consent, Rural Broadband Initiative 2, Support engagement for Ngati Rehua Ngatiwai ki Aotea, Dark Sky Sanctuary Accreditation Project and Kaitoke Beach Restoration Final Report. The following are progress updates against these six projects:

14.    Plans & Places – Heritage Plan
The heritage team visited the island in mid-November to undertake some site visits and meet with the Local History Research Group and David Watson. There will be further site visits undertaken in March. Negotiations are occurring with Department of Conservation to possibly collaborate on visits to less accessible places. The project funds allocated to the Maori Cultural Heritage Team is currently on hold awaiting negotiations with Ngati Rehua. Christina Spence is assisting the team by undertaking research into the stone culverts and bridges that were part of a depression period.

15.    Auckland Plan Strategy & Research – Rural Broadband Initiative 2
Rural Broadband Initiative 2 project has been cancelled as the board was advised not to allocate funding to this initiative in the last quarterly report. The board will need to consider options for re-allocating this $10,000 budget for the 2016/2017 financial year or reassess options to fund local telecommunications initiatives.

16.    Plans & Places – Moorings Consent
This project is investigating options to address mooring issues triggered by the Auckland Unitary Plan and is on hold awaiting an assessment of the impacts of the Auckland plan becoming operative. Our consultant will report on the impacts of this to enable the board to consider next steps, potentially in the next financial year. There is currently $30,000 remaining in this budget due to $10,000 being reallocated to fund the Dark Sky Sanctuary Accreditation Project.

17.    Local Board Services – Support engagement with Ngati Rehua Ngatiwai ki Aotea
Te Waka Angamua is match funding the board’s budget of $5,000 to support engagement with Ngati Rehua Ngatiwai ki Aotea. This project is currently on hold awaiting further discussions with Ngati Rehua.

18.    Auckland Tourism, Events, & Economic Development – Dark Sky Sanctuary Accreditation Project
The board approved funding of $10,000 to the Dark Sky Sanctuary Accreditation Project on 15 November 2016. Rural Women Awana is the funding umbrella organization for community group who are leading on this project. A funding agreement with Rural Women Awana was signed on 24 January 2017 for the full amount. A draft application for Dark Sky Sanctuary accreditation has been completed and is currently being reviewed by the International Dark-Sky Association Program Manager. The intention is to submit the report in the 27 March application round. An information only report will be on the Planning Committee agenda for 7 March 2017.

19.    Infrastructure and Environmental Services – Kaitoke Beach Restoration Final Report
The board approved funding of $5,500 to the Kaitoke Beach Restoration Final Report project on 15 November 2016. This report will include a final site survey completed by Harley Spence, coastline consultants, and Patrick Thorp, Growing Edge Ltd. The data will provide recommendations for ongoing maintenance and future options for beach erosion control. Work is expected to begin in April with the report due at the board’s June 2017 business meeting.

Risks identified in the 2016/2017 Work Programme

20.    The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

21.    Local Parks – FitzRoy Landing Reserve
This project has been awaiting Treaty of Waitangi settlement decisions as the reserve is crown owned and is now unlikely to be progressed this financial year. Therefore the project is cancelled and budget needs to be reallocated.

22.    Community Facilities: Renewals – Okiwi Park Signage Renewal
This asset does not exist and is not required to be replaced.

23.    Infrastructure and Environmental Services – Great Barrier Marine Project
This project has not yet been scoped as it is dependent on further discussions with Ngati Rehua Ngatiwai ki Aotea and may not be delivered in the current financial year.

24.    Auckland Plan Strategy & Research – Rural Broadband Initiative 2
The board was advised not to invest in this initiative round and so the project has been cancelled. The board will need to consider options for re-allocating the budget or reassess options to fund local telecommunications initiatives.

25.    Plans & Places – Moorings Consent
This project is on hold awaiting an assessment of the effects of the Auckland Unitary Plan becoming operative on its need and value. The project may not be delivered in the current financial year.

 

Financial Performance

26.    The net cost of service is tracking exactly to budget.

27.    The majority of capital spend for the quarter is in the following projects - Harataonga Track, Station Rock Walkway, Tryphena Coastal and Key entry point signage. Further detail is provided in attachment C.

Key Performance Indicators

28.    The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Great Barrier Local Board’s measures, showing how we are tracking for the second quarter of financial year 2016/2017.

29.    The year-end outlook is for 33 per cent of measures (four out of 11) to not achieve target.

30.    For the measures that survey customer satisfaction, it has been difficult to establish a baseline due to small sample sizes.

31.    Measures that are not on track to be achieved include:

·    Percentage of visitors satisfied with the library environment. Feedback received identified issues with the privacy of computers, and overall space. A small amount of funding has been allocated for furniture and fittings in financial year 2016/2017.

·    Proportion of local programmes that deliver intended environmental actions and/or outcomes. The full budget has not been used for the ecological conversations project, recruitment of the Great Barrier biodiversity officer has been delayed and the Great Barrier marine project is dependent on treaty settlements.

Consideration

Local board views and implications

32.    This report informs the Great Barrier Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

33.    Whilst a number of the board’s work programme projects involve Māori engagement, there are three projects with direct Māori outcome focuses. The three projects updates are as follows:

34.    Plans & Places – Heritage Plan
The Māori Cultural Heritage Team are conducting their own survey on Great Barrier and will share information gathered on Māori sites which will be utilized in the heritage plan.  Half of the board’s funds ($5,000) will be allocated to the Māori Cultural Heritage Team for local iwi assistance in information gathering. These funds are currently on hold awaiting negotiations with Ngati Rehua.

35.    Local Board Services – Support engagement with Ngati Rehua Ngatiwai ki Aotea
The board’s budget of $5,000 is being match funded by Te Waka Angamua to fund a part-time on island engagement support person. This project is currently on hold as outlined in paragraph 17.

36.    Infrastructure and Environmental Services – Great Barrier Marine Project
This project has not yet been scoped as it is dependent on further discussions with Ngati Rehua Ngatiwai ki Aotea as outlined in paragraph 23.

Implementation

37.    The Advisor for Great Barrier Local Board will continue to facilitate performance updates for the local board.

 

Attachments

No.

Title

Page

a

Work programme snapshot

13

b

Work programme update

15

c

Financial performance

23

d

Performance measure results

29

      

Signatories

Author

Jacqui Fyers, Local Board Advisor, Great Barrier Local Board

Authoriser

John Nash - Relationship Manager Great Barrier & Waiheke

 



Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


 


 


 


 


Great Barrier Local Board

21 February 2017

 

 


 


 


 


Great Barrier Local Board

21 February 2017

 

 

Advocacy for Annual Budget 2017/2018

 

File No.: CP2017/00171

 

  

Purpose

1.      This report requests that the board agree a list of key advocacy issues for the Annual Budget 2017/2018.

Executive summary

2.      At the Great Barrier Local Board 13 December 2016 business meeting the key advocacy issues were agreed but not listed in the resolution of the minutes. Therefore, this report seeks the board’s agreement of the key advocacy issues listed in the recommendation below.

3.      As part of the Annual Budget 2017/2018 process, the board’s key advocacy issues will be provided to the council departments for further research and consideration to help inform their position on these issues. Based on this information, the board will identify one to two key priorities to develop further in the Local Board Plan process and discuss with the governing body through the next Long-term Plan process.

 

Recommendation

That the Great Barrier Local Board:

a)      agree the following key advocacy issues for the Annual Budget 2017/2018:

i.        We have spent over $600,000 of our locally driven initiatives (LDI) budget to install new cellphone facilities in Medlands and Okiwi. We are seeking support for investigations into extending cellphone coverage to communities without adequate or any service.

ii.       We request that council lead the way in operating in a more sustainable way both regionally and on island, by:

1.        Installing alternative energy systems for its council buildings

2.        Investigating electric vehicle infrastructure for an on island fleet.

iii.      We request assistance to advocate to the Ministry of Education for an on island Learning Hub that can be used for the correspondence school children and for adult upskilling classes.

iv.      We are currently funding extra costs of mechanical weed management in parks and seek governing body and Auckland Transport support for moving towards herbicide free weed management practises island wide.

v.       We seek more budget towards road sealing on Great Barrier and an interim solution with dust suppression.

vi.      The empowered communities overhead has added $57,230 to our limited LDI opex budget. Great Barrier & Waiheke have fixed LDI which don’t change as populations grow unlike the other 19 boards so are disadvantaged by this. We seek additional LDI funding to offset these costs.

vii.     We are seeking that Great Barrier and Waiheke LDI budgets be adjusted annually for inflation as unlike the other 19 boards we don’t get population increase adjustments.

viii.    We request that Auckland Transport begin a full review of the current and future needs of our wharves.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Jacqui Fyers, Local Board Advisor, Great Barrier Local Board

Authoriser

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 

Early Childhood Education Model - Educarents Ltd

 

File No.: CP2017/01100

 

  

Purpose

1.      To request funding for the travel and accommodation costs of Educarents Ltd to visit Great Barrier Island and discuss their Early Childhood Education model.

Executive Summary

2.      There are currently two parent-led Early Childhood Education (ECE) options on the island; Playcentre in the south and Playgroup in the north. Being parent-led, neither option is viable for working parents/parents wishing to work.

3.      Great Barrier families do not receive the full benefit of government ECE subsidies (including 20 hours per week free for three to five year olds), due to limited ECE provision as outlined in paragraph 2.

4.      This has been a long standing problem for the community and previous boards have investigated various ECE models, including most recently PORSE. Educarents Ltd is an organisation dedicated to helping smaller (often rural) communities to access quality ECE. And unlike many other providers, it is not-for-profit, which is significant given Great Barrier is unlikely to ever be a lucrative ECE “market”.

5.      Educarents Ltd was founded in 2010 and aims to improve ECE options in rural areas and smaller communities. The model consists of one ECE qualified on-island manager/ coordinator who oversees any number of Educarent approved ‘educarers’. The ‘educarers’ provide care and education for up to four pre-school children from approved central or home-based settings.

6.      We are requesting funding for travel costs for Educarents to fly from Christchurch to Great Barrier to brief the local board, Aotea Family Support Group and local mums plus visit two proposed locations/premises for care. This may require an overnight stay. The total cost will be $600 for return flights from Christchurch to Great Barrier and on island accommodation.

7.      This briefing from Educarents Ltd aligns to the board’s Life-Long Learning strategy in advancing “cradle to grave” learning opportunities on Great Barrier. It also opens up opportunities for skilled and capable Great Barrier mothers to return to the workforce, resulting in a potential boost to the local economy.

 

Recommendation

That the Great Barrier Local Board:

a)      allocate $600 from its 2016/2017 Community Response Fund budget to fund the Educarents Ltd representative’s return flights from Christchurch to Great Barrier with one night on island accommodation, to be progressed by the Strategic Broker.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Kathy Cumming – Strategic Broker

Authorisers

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 

Great Barrier cemetery feasibility study

 

File No.: CP2016/25627

 

 

Purpose

1.      To confirm which of the three potential sites identified by Auckland Council for the new cemeteries in Claris and Okiwi, or alternative sites, should be investigated further or developed for cemeteries.

Executive summary

2.      The Great Barrier Local Board has begun investigating the development of cemeteries at Okiwi and Claris as proposed in the Aotea Great Barrier Local Board Plan and using budgets it has approved for this purpose.

3.      The first stage of investigations has been completed for the sites recommended in the report dated 9 December 2015 and the board is now asked to confirm which of these sites, or alternatives, it wishes to consider further for cemetery development.

4.      Officers recommend that the Crossroads Reserve on Whangaparapara Road be further investigated as a possible cemetery site and that discussions be undertaken with the Department of Conservation and Ngati Rehua Ngatiwai ki Aotea on options for a site in the north.

 

Recommendations

That the Great Barrier Local Board:

a)      confirm its preference that the Crossroads Reserve on Whangaparapara Road site be further investigated for a cemetery in the Claris area noting that any concerns or support from Ngati Rehua Ngatiwai ki Aotea should be sought.

b)      note that it has provisionally allocated $10,000 in further funding from its 2017/2018 locally driven initiatives (LDI) opex budget to progress cemetery development.

c)      further investigate other sites in the northern end of the island for a cemetery including sites previously investigated for a cemetery, to be undertaken in conjunction with Ngati Rehua Ngatiwai ki Aotea and the Department of Conservation.

 

 

Comments

5.      There are only two existing public cemeteries which are currently operating and a number of family cemeteries on private land. The two public cemeteries are located at Tryphena Gooseberry Flat and Whangaparapara. Gooseberry Flat is the island’s main cemetery and Whangaparapara is a small cemetery only accessible by boat. The Great Barrier community has expressed that they would like to have dedicated public cemeteries in each of the major settlement areas on the island, north, central and south. 

6.      Auckland Council engaged Stellar Projects Limited to undertake a site walkover and desktop feasibility study to investigate whether a new cemetery can be constructed at Claris Crossroads/Crossroads Reserve (on Whangaparapara Road) and/or Okiwi Park.  A site visit was undertaken to investigate the site suitability on 13 October 2016. This walkover was undertaken by Milen Patel of Stellar Projects Limited and Stuart Bilby of Stuart Bilby Engineers Limited.

The investigation into the feasibility of developing the new cemeteries are dependent on the numerous factors including but not limited to the following:

•  Stormwater assessment in terms of ground water and flooding

•  Subsurface geology

•  Topography, access to the site and usable space

•  Consent requirements

The results of the feasibility study were then graded one to three (where one is ideal and three is poor) and are summarised in the following table (Fig.1). This study was presented to the local board at the workshop on 6 December 2016 and the results were discussed. 

Fig.1

Summary Table

 

Okiwi Park

Claris Crossroads

Crossroads Reserve on Whangaparapara Road

Stormwater

Analysis

Clear of the 100-year Average recurrence interval (ARI) flood levels. Site is above tidal levels, surge and inundation.

Clear of the 100-year ARI flood levels. Site could be effected by sea level rise and stream mouth changes which could alter the future 100-year ARI and cause flooding of the site.

Clear of the 100-year ARI flood levels. Site is above tidal levels, surge and inundation.

Geology

Stiff, highly plastic clay

Stiff, highly plastic clay

Uniformly graded sand

Ground Water

Not encountered

Not encountered but likely given location

Not encountered

Sight Distance

100m in both directions

100m in both directions

100m in both directions

Topography

Gently sloping.

No space for expansion due to 100-year ARI flood levels.

Flat.

No space for expansion due to 100-year ARI flood levels.

Flat.

No space for expansion due to 100-year ARI flood levels.

Vegetation

No tree removal required

Slight removal of existing Manuka Trees required

Removal of Pine trees and

native vegetation required.

Total

7

11

10

Feasibility Rank

1

3

2

 

Key

Ideal

Moderate

Poor

Colour

 

 

 

Points

1

2

3

7.      The board is very keen that if any of these sites is viable as a cemetery that development is progressed as soon as it can be. At the workshop, the board indicated that the Crossroads Reserve (on Whangaparapara Road) seemed like a viable option as it is higher than the Claris Crossroads site and the large sports club carpark opposite the site is ideal for use during funerals. Fill may need to be brought in and this could address some of the land being low lying and this should be investigated further. Further technical investigation for either Claris sites will need to include the test pits during the winter months to confirm water table depths, stormwater inundation and the stability of the existing fill, availability of clean fill, on or off island, suitable for cemeteries (good lime content, reasonable drainage and good cohesive to prevent collapse while digging graves).

Consideration

Local board views and implications

8.      There was a general consensus during the workshop discussion that the Okiwi site was not suitable due to community concerns about locating a cemetery on an actively used (including by school children) local park which were factors not included in the feasibility scope and that further investigation into that site would not be required.

9.      The board wishes to progress one or other of the Claris sites and also to look at alternative sites in the Okiwi area to support its objective of creating a cemetery for the north. The board noted that under Auckland City considerable work had been done to advance a cemetery in the north on Department of Conservation land but this was put on hold in the context of the proposed Ngati Rehua Ngatiwai ki Aotea Treaty of Waitangi settlement. The board is interested in restarting these discussions if appropriate.

Māori impact statement

10.    Ngati Rehua Ngatiwai ki Aotea has indicated it wishes to be involved in this project and awaits further detailed information on site choice before being able to identify if there are any site specific issues.

11.    As noted above, should site one to three prove unsuitable for any reason, Ngati Rehua Ngatiwai ki Aotea would be a key party in any discussions with the Department of Conservation (DoC) on options around any DoC sites.

Implementation

12.    Further technical investigation will need to include the test pits during the winter months to confirm water table depths, stormwater inundation and the stability of the existing fill, availability of clean fill suitable for cemeteries (good lime content, reasonable drainage and good cohesive to prevent collapse while digging graves).

13.    Consultation with stakeholders including Ngati Rehua Ngatiwai ki Aotea will be needed for the next stage for the approved Claris site.

 

Attachments

No.

Title

Page

a

Aerial plans of Okiwi Park, Crossroads Reserve (on Whangaparapara Road ) and Claris Crossroads

41

     

Signatories

Author

Kirsten Reidt – Community Led & LDI Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

 



Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 



Great Barrier Local Board

21 February 2017

 

 

Waiheke, Waitakere Ranges and Great Barrier Local Boards shared practice workshop

 

File No.: CP2017/01056

 

  

Purpose

1.      Waiheke Local Board is hosting a joint two day shared practise and site visit workshop with Great Barrier Island, and Waitākere Ranges local board members on the 15th and 16th of March 2016 based at Waiheke Island.

2.      Key areas of discussion and investigation will include:

·        weed management and control

·        coastal and marine environment

·        visitor management within areas of high environmental heritage

·        community empowerment and engaging communities.

3.      The Waitākere Ranges, Great Barrier Island, and Waiheke local boards have shared themes through their Local Board Plans (see attachment A, B and C).

4.      This development opportunity will support increased collaboration between the local board members across the three local boards, and grow knowledge of leading of practice across areas of shared interest.

 

Recommendations

That the Great Barrier Local Board:

a)      approve any related elected member expenses for attending the Waitākere Ranges, Great Barrier Island, and Waiheke Local Board’s shared practice workshop be provided for in line with the latest Auckland Council’s Elected Members’ Expense Policy 2014.

b)      approve the costs for the Waitākere Ranges, Great Barrier Island, and Waiheke Local Board’s shared practice workshop being divided between the three participating local boards and allocated to the related governance support budget lines.

 

Attachments

No.

Title

Page

a

Waitakere Ranges Local Board Plan 2014 - key initiatives

47

b

Waiheke Local Board Plan 2014 - Key initiatives

51

c

Great Barrier Local Board Plan 2014 - key initiatives

55

     

Signatories

Author

Janine Geddes - Senior Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

 



Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017

 

 



Great Barrier Local Board

21 February 2017

 

 

ATEED six-monthly report to the Great Barrier Local Board

 

File No.: CP2017/01268

 

  

Purpose

1.      To provide the six-monthly report from Auckland Tourism, Events & Economic Development (ATEED) on their activities in the local board area.

Executive summary

2.      This report provides the Great Barrier Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2016.

 

Recommendation

That the Great Barrier Local Board:

a)      note the the six-monthly report period 1 July to 31 December 2016.

 

Comments

3.      This report provides the local board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.      The report is for information only.

Māori impact statement

5.      Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

 

Attachments

No.

Title

Page

a

ATEED six-monthly report to the Great Barrier Local Board

61

     

Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Susan Sawbridge, Manager Stakeholder Relations (ATEED)

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Great Barrier Local Board

21 February 2017

 

 

Auckland Transport Update - February 2017

 

File No.: CP2016/25409

 

  

Purpose

1.      To update the board on the current status of its Local Board Transport Capital Fund and projects, provide information on matters of specific application and interest to the Great Barrier Local Board and responds to issues raised by board members.

Executive summary

2.      This report provides information on the Local Board Transport Capital Fund.

3.      And also provides information on:

a)      Updates on Auckland Transport operations on Great Barrier and

b)      Summary of items provided for the board’s information.

 

Recommendation

That the Great Barrier Local Board:

a)      note the content of the Auckland Transport Update - February 2017 report.

 

 

Discussion

Local Board Transport Capital Fund (LBTCF)

4.      The Great Barrier Local Board has $328,104 available in their Local Board Transport Capital Fund (LBTCF).

5.      This is comprised of $101,836 from the 2017/2018 financial year, $111,462 from the 2018/2019 financial year and the option of using $114,806 from 2019/2020 financial year.

6.      This full sum is available to the board and can be used for any local transport capital works, provided they are technically deliverable and meet transport safety requirements.

Updates on Auckland Transport operations

Ferry Facilities

7.      The old pontoon at Shoal Bay was removed in December due to safety issues. Additional ‘marina pontoons’ and a step were added to the existing pontoon facility to provide temporary access for smaller vessels. The procurement process for a replacement pontoon and new dinghy skid facility project is underway. The current expectation is that a supplier will be onboard by end of February and installation should be completed by Mid-April.

Road Safety

8.      As requested by the local board, the Auckland Transport Road Safety Team is investigating installing traffic calming devices outside Okiwi School. There is currently funding allocated for this project in this financial year’s budget.

Renewals and Maintenance

9.      Rehabilitation work is underway on Gray Road.

 

Traffic Operations

10.    As requested by the local board, we are investigating marking the centre line on the road in Tryphena and the road edge on Hector Sanderson Road. Once we confirm the contractor availability we will update the board.

11.    There has been an issue with cones and sleepers on Hector Sanderson Road. Our team will be meeting with Downer’s to clarify what is to be done with these items so they can be installed and the issue resolved.

Summary of items provided for the Boards information

12.    For the Board’s information:

a)      Seal extension review

b)      Annual Fares Review 29 January 2017

 

Attachments

No.

Title

Page

a

Attachment A – Quarterly Report

75

     

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Great Barrier Local Board

21 February 2017

 

 

Chairperson's quarterly report

File No.: CP2016/25451

 

  

Executive Summary

An opportunity is provided for the chairperson to update the local board on the projects and issues she has been involved with for the period November 2016 to February 2017, for information.

 

Recommendation

That the Great Barrier Local Board:

a)         note the Chairperson’s quarterly report.

 

 

 

Attachments

No.

Title

Page

a

Chairperson Izzy Fordham's quarterly report - February 2017

91

    

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


 


Great Barrier Local Board

21 February 2017

 

 

Board Members' quarterly reports

File No.: CP2016/25452

 

  

Executive Summary

An opportunity is provided for members to update the board on the projects and issues they have been involved with for the period November 2016 to February 2017, for information.///

 

Recommendations

a)         That the report of Deputy Chairperson Luke Coles be noted.

b)         That the report of Board Member Sue Daly be noted.

c)         That the report of Board Member Shirley Johnson be noted.

d)         That the tabled/verbal report of Board Member Jeff Cleave be noted.

 

 

Attachments

No.

Title

Page

a

Deputy Chairperson Luke Coles' quarterly report

95

b

Board Member Susan Daly's quarterly report

97

c

Board Member Shirley Johnson's quarterly report

101

    

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


 


Great Barrier Local Board

21 February 2017

 

 


 


 


Great Barrier Local Board

21 February 2017

 

 


 


Great Barrier Local Board

21 February 2017

 

 

Correspondence

File No.: CP2016/25406

 

  

Executive Summary

Correspondence sent and received for the Great Barrier Local Board’s information.

 

Recommendation/s

That the Great Barrier Local Board:

a)         note the correspondence for the month of December 2016.

 

 

Attachments

No.

Title

Page

a

Christmas greetings from H.J.M. Quaedvlieg, Netherlands

105

    

 


Great Barrier Local Board

21 February 2017

 

 


 


Great Barrier Local Board

21 February 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2016/25407

 

  

Purpose

1.      To present the Great Barrier Local Board with its updated governance forward work calendar.

Executive Summary

2.      The governance forward work calendar for the Great Barrier Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.      The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.      The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Recommendation

That the Great Barrier Local Board:

a)      note the Great Barrier Local Board Governance Forward Work Calendar - February 2017.

 

 

 

Attachments

No.

Title

Page

a

Great Barrier Local Board governance forward work calendar - February 2017

109

     

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


 


Great Barrier Local Board

21 February 2017

 

 

Great Barrier Local Board Workshop Proceedings

File No.: CP2016/25408

 

  

Executive Summary

Attached is the Great Barrier Local Board workshop proceedings taken at the workshop held on 6 December 2016 and 7 February 2017.

 

Recommendation

That the Great Barrier Local Board:

a)      note the record of proceedings for the workshops held on 6 December 2016 and 7 February 2017.

 

Attachments

No.

Title

Page

a

Great Barrier Local Board workshop proceedings, 6 December 2016

113

b

Great Barrier Local Board workshop proceedings, 7 February 2017

115

    

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

21 February 2017

 

 


Great Barrier Local Board

21 February 2017