Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 21 February 2017 at 1.00pm.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Luke Coles

 

 

 

Members

Susan Daly

 

 

 

 

Shirley Johnson

 

 

 

 

 

 

 

 

 

ABSENT

 

Member

Jeff Cleave

 

 

 

IN ATTENDANCE

 

John Ogden

Great Barrier Island Environmental Trust

 

 

 

 

 

 

 

 


Great Barrier Local Board

21 February 2017

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number GBI/2017/1

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Great Barrier Local Board:

a)           accept the apology from Member J Cleave for absence.

 

CARRIED

 

3          Declaration of Interest

 

Deputy Chairperson L Coles declared an interest in respect of budget allocation for the Aotea Family Support Group for the Aotea Learning Hub at item 12 – Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for Quarter Two, 1 October – 31 December 2016.

 

4          Confirmation of Minutes

 

Resolution number GBI/2017/2

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 13 December 2016 as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

John Ogden - Great Barrier Island Environmental Trust: rat monitoring on Hirakimata and ecological vision report

 

John Ogden was in attendance to present to the Great Barrier Local Board in respect to the rat monitoring project on Hirakimata report and the ecological vision report.

 

A copy of the tabled documents has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2017/3

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)          note the Public Forum presentation.

b)          thank John Ogden for his attendance and Public Forum presentation.

 

CARRIED

 

Attachments

a     Rat monitoring on Hirakimata

b     Ecological vision report  

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for Quarter Two, 1 October – 31 December 2016

 

Deputy Chairperson L Coles declared an interest in this item and took no part in the discussion or voting on item 12 c), regarding the budget allocation for the Aotea Family Support Group for the Aotea Learning Hub.

 

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website as a minute attachment.

 

Resolution number GBI/2017/4

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      note the performance report for the financial quarter ending 31 December 2016.

b)      agree to allocate up to $5,000 from the Moorings Consent budget line to contribute to the $10,000 cost to remove and dispose of the dilapidated houseboat in Puriri Bay subject to owner consent being confirmed.

c)      agree to allocate $15,200 from the Skills Development budget line to the Aotea Family Support Group (AFSG) for the Aotea Learning Hub to cover the term one set up costs as per tabled document.

 

CARRIED

 

Attachments

a     Aotea Learning Hub proposal  

 

 

13

Advocacy for Annual Budget 2017/2018

 

Jacqui Fyers, Great Barrier Local Board Advisor was in attendance to present to the Great Barrier Local Board in respect to the Advocacy for Annual Budget 2017/2018.

 

Resolution number GBI/2017/5

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)      agree the following key advocacy issues for the Annual Budget 2017/2018:

i.        We have spent over $600,000 of our locally driven initiatives (LDI) to install new cellphone facilities in Medlands and Okiwi. We are seeking support for investigations into extending cellphone coverage to communities without adequate or any service.

ii.       We request that council lead the way in operating in a more sustainable way both regionally and on island, by:

1.    Installing alternative energy systems for its council buildings

2.    Investigating electric vehicle infrastructure for an on island fleet.

iii.      We request assistance to advocate to the Ministry of Education for an on island Learning Hub that can be used for the correspondence school children and for adult upskilling classes.

iv.      We are currently funding extra costs of mechanical weed management in parks and seek governing body and Auckland Transport support for moving towards herbicide free weed management practises island wide.

v.       We seek more budget towards road sealing on Great Barrier and an interim solution with dust suppression.

vi.      The empowered communities overhead has added $57,230 to our limited LDI opex budget. Great Barrier & Waiheke have fixed LDI which don’t change as populations grow unlike the other 19 boards so are disadvantaged by this. We seek additional LDI funding to offset these costs.

vii.     We are seeking that Great Barrier and Waiheke LDI budgets be adjusted annually for inflation as unlike the other 19 boards we don’t get population increase adjustments.

viii.    We request that Auckland Transport begin a full review of the current and future needs of our wharves.

b)               thank Jacqui Fyers, Great Barrier Local Board Advisor for her attendance and presentation on the Advocacy for Annual Budget 2017/2018.

 

CARRIED

 

 

14

Early Childhood Education Model - Educarents Ltd

 

Resolution number GBI/2017/6

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Great Barrier Local Board:

a)      allocate $600 from its 2016/2017 Community Response Fund budget to fund the Educarents Ltd representative’s return flights from Christchurch to Great Barrier with one night on island accommodation, to be progressed by the Strategic Broker.

 

CARRIED

 

 

15

Great Barrier cemetery feasibility study

 

Resolution number GBI/2017/7

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      confirm its preference that the Crossroads Reserve on Whangaparapara Road site be further investigated for a cemetery in the Claris area noting that any concerns or support from Ngati Rehua Ngatiwai ki Aotea should be sought.

b)      note that it has provisionally allocated $10,000 in further funding from its 2017/2018 locally driven initiatives (LDI) opex budget to progress cemetery development.

c)      further investigate other sites in the northern end of the island for a cemetery including sites previously investigated for a cemetery, to be undertaken in conjunction with Ngati Rehua Ngatiwai ki Aotea and the Department of Conservation.

 

CARRIED

 

 

16

Waiheke, Waitakere Ranges and Great Barrier Local Boards shared practice workshop

 

Resolution number GBI/2017/8

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)      approve any related elected member expenses for attending the Waitākere Ranges, Great Barrier Island, and Waiheke Local Board’s shared practice workshop be provided for in line with the latest Auckland Council’s Elected Members’ Expense Policy 2014.

b)      approve the costs for the Waitākere Ranges, Great Barrier Island, and Waiheke Local Board’s shared practice workshop being divided between the three participating local boards and allocated to the related governance support budget lines.

 

CARRIED

 

 

17

ATEED six-monthly report to the Great Barrier Local Board

 

Resolution number GBI/2017/9

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      note the the six-monthly report period 1 July to 31 December 2016.

 

CARRIED

 

18

Auckland Transport Update - February 2017

 

Resolution number GBI/2017/10

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)      note the content of the Auckland Transport Update - February 2017 report.

 

CARRIED

 

 

19

Chairperson's quarterly report

 

Resolution number GBI/2017/11

MOVED by Member S Johnson, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)         note the Chairperson’s quarterly report.

 

CARRIED

 

 

20

Board Members' quarterly reports

 

Resolution number GBI/2017/12

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

a)         That the report of Deputy Chairperson Luke Coles be noted.

b)         That the report of Board Member Sue Daly be noted.

c)         That the report of Board Member Shirley Johnson be noted.

 

CARRIED

 

 

21

Correspondence

 

Resolution number GBI/2017/13

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)         note the correspondence for the month of December 2016.

 

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number GBI/2017/14

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Great Barrier Local Board:

a)      note the Great Barrier Local Board Governance Forward Work Calendar - February 2017.

 

CARRIED

23

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2017/15

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)      note the record of proceedings for the workshops held on 6 December 2016 and 7 February 2017.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

2.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................