Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 15 February 2017 at 4.30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

Janet Fitzgerald, JP

 

 

 

Members

Chris Bettany

 

 

 

 

David Cooper

 

 

 

 

Gary Holmes

 

 

 

 

Caitlin Watson

 

 

 

 

Vicki Watson

 

 

 

 

ABSENT

 

Member

Mike Williamson

 

 

 

ALSO PRESENT

 

Councillors

Wayne Walker (from 6.30pm)

Item 8.2

 

 

John Watson (from 6.00pm)

Item 9

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

15 February 2017

 

 

 

1          Welcome

 

            The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

            See leave of absence

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2017/1

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:   

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

Resolution number HB/2017/2

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from Member M Williamson for leave of absence.

CARRIED

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Netball North Harbour Incorporated Roof Upgrade

 

Mat Walsh, Sport and Recreation Advisor and Lynette Brady, Chief Executive Officer Netball North Harbour were in attendance for this item.

 

Resolution number HB/2017/3

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)        authorise council staff to negotiate and enter into a funding agreement with Netball North Harbour Incorporated for a grant of up to $50,000 from the Hibiscus and Bays Local Board Locally Driven Initiatives Operating Local Parks, Sport and Recreation budget toward the costs associated with a roof renewal for the Netball North Harbour facility.

b)        advise that this grant of up to $50,000 is conditional upon Netball North Harbour Incorporated obtaining full funding for the roof renewal project

c)        request that Netball North Harbour Incorporated acknowledge all the local boards who have contributed funding to complete the roof renewal project for the Netball North Harbour facility.

CARRIED

 

Pursuant to standing order 3.15.5 Member Cooper requested his abstaining vote be recorded.

 

 

 

13

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board
Quarter 2, 1 October - 31 December 2016

 

Michelle Sanderson, Senior Local Board Advisor and Michele Going, Lead Financial Advisor, were in attendance to speak to this item. 

 

Resolution number HB/2017/4

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Council Quarterly performance report: Hibiscus and Bays Local Board for Quarter 2, 1 October - 31 December 2016.

CARRIED

 

 

 

14

Auckland Transport Update to Hibiscus and Bays Local Board, December 2016

 

Ellen Barrett, Elected Member Relationship Manager was in attendance for this item.

 

Resolution number HB/2017/5

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      notes the Auckland Transport Update to the Hibiscus and Bays Local Board for December 2016.

CARRIED

 

 

 

 

15

Approval of Road Name at 260 Vaughans Road Okura

 

Resolution number HB/2017/6

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the proposed road name Piripiri Point Drive for the new public road constructed within the subdivision being undertaken by Long Bay Communities Limited at 260 Vaughans Road, Okura, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

16

Road Name Approval Report for Subdivision at 8 Link Crescent, Stanmore Bay

 

Resolution number HB/2017/7

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)      approve the new road names Seafarer Crescent and Orca Drive for the McConnell Property Limited subdivision at 8 Link Crescent, Stanmore Bay, council reference R66887, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

17

Road Name Approval Report for Newland Tourism Developments Limited subdivision at Jackson Way, Stillwater

 

Resolution number HB/2017/8

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      approve the new road name Whio Way for the Newland Tourism Developments Limited subdivision at Jackson Way, Stillwater, council reference R66642, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

18

Road Name Approval Report for Highgate Business Park subdivision at 8 Waterloo Road, Silverdale 

 

The Chairperson advised that the item would not be considered.

 

 

20

Record of Workshop Meetings

 

Resolution number HB/2017/9

MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt:   

That the Hibiscus and Bays Local Board:

a)      endorse the records of the workshop meetings held on 1 and 8 December 2016 and 2 February 2017.

CARRIED

 

21

Governance Forward Work Calendar

 

Resolution number HB/2017/10

MOVED by Member V Watson, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar.

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

8          Deputations

 

 

8.4

Browns Bay and Hibiscus Coast Citizens Advice Bureaux Update

 

Sonette De Koster, Manager North Shore Citizens Advice Bureaux and Graeme Dykes, Chairperson Citizens Advise Bureau Hibiscus Coast, were in attendance to make a presentation updating local board members on the Browns Bay and Orewa Citizens Advice Bureaux.

A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2017/11

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Ms de Koster and Mr Dykes for their presentation.

CARRIED

 

Attachments

a     Tabled powerpoint presentation

 

 

8.1

Hibiscus Coast Youth Centre

 

Suzanne Booth, Executive Director of the Hibiscus Coast Youth Centre, Daniel Brady, Manager of Marketing and Programs and Hellen Wilkins, Chairperson of the Hibiscus Coast Youth Centre were in attendance to present the annual report of the youth centre.

A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2017/12

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      thank Ms Booth for her presentation.

CARRIED

 

Attachments

a     Attached powerpoint presentation

 

Councillor Watson present at 6.00pm

 

 

9          Public Forum

 

9.1

Bee Hive Problem in Gulf Harbour

 

Mr McGregor and other residents of  Beauvoir Avenue, Matakatia, were in attendance to discuss the problem of bee excrement affecting their properties in this area.  There is a large amount of manuka growing in the area and 16 properties within a 3 km radium of Beauvoir Avenue have hives.

Councillor Watson suggested the matter be brought before the Regulatory Committee and he is to discuss this with senior staff.

 

Resolution number HB/2017/13

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local  Board:

 

a)        thank Mr McGregor for his presentation.

 

CARRIED

 

 

Dinner adjournment 6.20pm – 6.35pm

 

 

Councillor Wayne Walker present at 6.30pm

 

 

8.2

Torbay Business Improvement District Update

 

Carole McMinn, Torbay Business Improvement District Co-ordinator was in attendance to present the annual report for the Business Improvement District.

A copy of the tabled presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2017/14

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:   

That the Hibiscus and Bays Local Board:

a)      thank Mrs McMinn for her presentation.

CARRIED

 

Attachments

a     Tabled presentation

 

 

 

 

8.3

Mairangi Bay Business Improvement District Update

 

Carole McMinn, Mairangi Bay Business Improvement District Business Co-ordinator was in attendance. To present the annual report for the Business Imporvement District.

A copy of the tabled presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2017/15

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      thank Mrs McMinn for her presentation.

CARRIED

 

Attachments

a     Tabled presentation

 

 

8.5

Whangaparaoa Family Centre

 

Daphne McKerras, Ttrustee of the Family Centre Trust, Vivienne Watkins from Stepsforward, Steering Committee member, Carol Laidlaw, Steering Committee Chairperson and Belinda Greenwood, Trustee of the Family Centre Trust were in attendance to discuss a proposal to build a family centre on the area of land between the Whangaparaoa Library and the Whangaparaoa Hall.

 

Resolution number HB/2017/16

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank the representatives from the Whangaparaoa Family Centre for their presentation.

CARRIED

 

 

19

Ward Councillors Update

 

Councillors Wayne Walker and John Watson were in attendance and gave an update on the water quality issue.

 

Resolution number HB/2017/17

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

CARRIED

 

 

 

7.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................