I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 21 February 2017

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shane Henderson

 

Deputy Chairperson

Peter Chan, JP

 

Members

Paula Bold-Wilson

 

 

Brenda Brady, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Matt Grey

 

 

Vanessa Neeson, JP

 

 

(Quorum 4 members)

 

 

 

Busola Martins

Local Board Democracy Advisor

 

16 February 2017

 

Contact Telephone: (09)  440 7323

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

                  

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

 


 

 


Henderson-Massey Local Board

21 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillors’ Update                                                                                            5

8          Deputations                                                                                                                    5

8.1     Deputation - Request for an increase in funding support for the Waitakere Central Community Arts Council (WCCAC)                                                                   5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Auckland Council’s Quarterly Performance Report: Henderson Massey Local Board
For Quarter Two, 1 October - 31 December 2016                                                     
9

13        Confirmation of Workshop Records                                                                         31  

14        Consideration of Extraordinary Items 

 

 


1          Welcome/Prayer

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

BOARD MEMBER

ORGANISATION

POSITION

Updated

Shane Henderson (Chairman)

Waitakere Licensing Trust

Waitakere Badminton

Elected Member

Patron

13 December 2016

Peter Chan, JP (Deputy Chairman)

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor 

 

Trustee

15 Nov 2016

Brenda Brady, JP

Safer West Community Trust
District Licensing Committee

Trustee
Member

15 Nov 2016

Matt Grey

Zeal

Healthy Families Governance Group

Employee

Board member

15 Nov 2016

Paula Bold-Wilson

Waitemata Community Law Centre

Community Waitakere

Henderson Budgeting Services

Community Law Centres o Aotearoa

Employee

Board member

Board member

Member

15 Nov 2016

Vanessa Neeson, JP

Village Green Quilters

Ranui Advisory Group 

Member

Chairperson

15 Nov 2016

17 February 2017

Warren Flaunty, QSM

Westgate Pharmacy
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd

Life North West Pharmacy

Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Director
Director
Director
Director

Elected Member
Elected Member
Member
Member

15 Nov 2016

Will Flavell

Te Atatū Tennis Club

Asia New Zealand Leadership Network

Rutherford College

Waitākere Literacy Board

Member

Member

Employee

Board Member

15 Nov 2016

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 7 February 2017, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Request for an increase in funding support for the Waitakere Central Community Arts Council (WCCAC)

Purpose

1.       To request for increased funding support from the Henderson-Massey Local Board. 

Executive summary

2.       WCCAC has been operating as a community arts council for over 40 years in various venues in West Auckland. 

3.       We have over many years received very little increase in funding despite the increased cost of living ($47,093 not subject to GST).

4.       Our Arts Coordinator only has 20 hours a week at her disposal.  This is not nearly enough time to create new incentives and programs to attract more people to this community arts council.  She needs another 10 hours.  We also manage and coordinate 2 very large exhibitions annually.

5.       The Arts Coordinator has not had an increase in salary since taking on this position nearly 4 years ago despite the very comprehensive KPI’s set by Auckland Council for WCCAC. 

6.       We have also been paying a treasurer as we need to ensure that all our monies are accounted for, especially with the two large exhibitions, payment to artists, commission, etc.  So we would love for the Henderson-Massey local board to support us in covering a few hours a week which would cover for this position.

Recommendation/s

That the Henderson-Massey Local Board:

a)   receive the deputation from Diane Costello (Arts Coordinator), Marion Sutcliffe (President) and Gerry Andrews (Vice-President) representatives of Waitakere Central Community Arts Council (WCCAC) .

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Henderson-Massey Local Board

21 February 2017

 

 

Auckland Council’s Quarterly Performance Report: Henderson Massey Local Board
For Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/01144

 

  

 

Purpose

1.       To provide the Henderson-Massey Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Henderson-Massey Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Henderson-Massey 2016/2017 Work Programme.

3.       The Henderson-Massey Local Board has an approved 2016/2017 work programme for the following operating departments:

·    Arts, Community and Events, approved on 16 June 2016

·    Parks, Sport and Recreation, approved on 16 June 2016

·    Libraries and Information, approved on 16 June 2016,

·    Community Facility Renewals and Community Leases, approved on 16 June 2016,

·    Infrastructure and Environmental Services, approved on 21 July 2016

4.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (attachment B), with all items reported as ‘green’ status (on track) except for the following which have a ‘amber’ status (issues requiring attention):

·    Community Safety

·    Facility Partnership 2013 Waitakere Regional Hockey Turf Trust

·    Westgate Multipurpose Facility

·    Migrant Business Support

5.       Overall, the financial performance of the board against quarter two, 2016/2017 is on track; however there are some points for the board to be aware of:

·    Overall net operating costs are tracking over budget year to date predominantly due to a one-off accounting adjustment to correct prior year revenue recognition for West Wave Leisure Centre offset by lower administration costs across Libraries and community centres.

·    Capital is $960k (15.0%) below year to date budget, this relates mainly to the key projects in Local Parks namely Royal reserve and various renewals programmes. Attachment C contains further detailed financial information.

·    There is a substantial amount of Locally Driven Initiative Capex funding still to be allocated by the local board and projects will need to be factored into the work 2017/18 programmes going forward.

6.       The Key Performance Indicators for the Henderson Massey Local Board show a trend of 63% that is meeting the indicators, with the exceptions being;(attachment D). These are both explained further in detail in the report.

·    Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves.

·    Percentage of funding/grant applicants satisfied with information, assistance and advice provided.

·    Percentage of Aucklanders that feel their local town centre is safe, both during the day and at night.

7.       The overall snapshot for the Henderson-Massey Local Board indicates performance in the Henderson-Massey Local Board area is tracking positively (attachment A)

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016.

 

Key highlights for quarter two

 

8.       The Henderson-Massey Local Board has a number of key achievements to report from the quarter two period, which include:

·    Two street BBQ’s were held in Massey as well a Christmas Treasure hunt held at Lincoln Heights school as part of Neighbours day events.

·    The safety plan research was completed. The recommendations encourage support of local safety initiatives operating from McLaren Park Henderson South, Ranui Action Project (RAP) and Massey Matters

·    The smokefree signage is installed in Catherine Plaza, in Henderson town centre.

·    Henderson Christmas Festival was held on Saturday 19 November 2016 on Great North Road Henderson the festival featured more activities and roaming entertainment this year along with local youth programming for the stage. Attendance at around 3,500 was down on previous years due to rain throughout the day.

·    Massey Domain toilet block completed.

 

Key project updates from the 2016/2017 Work Programme

 

9.       All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (attachment B). The following are progress updates against key projects identified in the Henderson-Massey Local Board Plan:

·   Westgate Multipurpose–Library/Community centre-ongoing issues with negotiations with NZRPG are causing delays with programme.

·   Sakaria Stream open space network-Earthworks contract commenced on 15 September with sod turning ceremony taken place on 13 September.

·   Migrant Business Support- Bringing the four local boards together to agree a programme of delivery that meets the expectations of each has taken longer than anticipated but agreement is imminent.

 


Risks identified in the 2016/2017 Work Programme

 

10.     There are no known risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

Financial performance

 

11.     The Henderson Massey Local Board has invested $5.2m in capital expenditure and $9.9m net operating expenditure for the six months ended 31 December 2016. Overall net operating costs are tracking over budget year to date predominantly due to a one-off accounting adjustment to correct prior year revenue recognition for West Wave Leisure Centre offset by lower administration costs across Libraries and community centres.

       Capital is $960k (15.0%) below year to date budget, this relates mainly to the key projects in    Local Parks namely Royal reserve and various renewals programmes.

 

Key performance indicators

12.     Year-end outlook is for 63 per cent of measures to be achieved or substantially achieved.
Currently the key performance indicators that are below target include:

 

a)   Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves. 

·    Residents have expressed a preference for more dog-friendly parks and fewer restrictions on areas dogs are allowed to go, such as beaches.

b)   Percentage of residents who visited a local park or reserve in the last 12 months.

·    A change to the survey question provided a way for participants to easily identify which parks belong to their specific local board area. This may help to explain the decline in performance, as many residents live near the fringes of their local board area and use parks in other areas.

c)   Percentage of funding/grant applicants satisfied with information, assistance and advice provided.

·    A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants, which should improve the result for this measure.      

d)   Percentage of Aucklanders that feel their local town centre is safe, both during the day and at night.

·    This measure is influenced by elements such as crime rates, the built environment, and socioeconomic and other similar factors. The Safer Henderson Town Centre Plan addresses a number of issues and as projects from the plan are embedded the results for this measure should improve.          

e)   Percentage of Aucklanders that feel connected to their neighbourhood and local community.

·    People may not be feeling connected for a variety of reasons, including being new to the area, being too busy or preferring not to be connected. To a lesser extent there may also be lack of awareness about how to access activities that could contribute to feeling connected, and language and cultural barriers. A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities’ approach being implemented across these activities in FY17 aims to increase this.         

f)    Percentage of attendees satisfied with council delivered and funded local events.

·    This measure aims to survey at least two events annually for each local board area to assess attendees’ views on a sample of events provided or funded by the council. Each year different events are selected to be surveyed, and this makes it difficult to establish an outlook. However, if performance remains consistent with the previous year then the target will not be met. Feedback received from the previous year will be used to improve this result, but it will depend on what events are delivered, what events are selected for survey, the weather conditions, turn out and facilitation.

Consideration

Local board views and implications

13.     This report informs the Henderson Massey Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

14.     Nga Kawa o Tangaroa Tikanga completed the 16 week rangatahi diving programme. Eleven of the 18 participants graduated at a ceremony at Amour Bay, West Auckland in December 2016.

15.     Kaitiaki project-access was restored to the Pā Harakehe(flax garden) site at Harbourview-Orangihina which is enabling progress towards completing installation.

Implementation        

16.     The Senior Advisor Henderson Massey Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Work programme snapshot

13

b

Work programme update (Under Separate Cover)

 

c

Financial report

15

d

Performance measure results

25

      

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

21 February 2017

 

 



Henderson-Massey Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


Henderson-Massey Local Board

21 February 2017

 

 


 


 


 


 


 


Henderson-Massey Local Board

21 February 2017

 

 

Confirmation of Workshop Records

 

File No.: CP2017/01147

 

  

 

Purpose

1.       This report presents records of workshops held by the Henderson-Massey Local Board on 7 February 2017.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      confirm the records of the workshops in Attachment A -  held on 7 February 2017.

 

 

Attachments

No.

Title

Page

a

7 February 2017

33

     

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

21 February 2017