I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 15 February 2017

4.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Danielle Grant

 

Deputy Chairperson

John Gillon

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

Adrian Tyler

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Blair Doherty

Kaipātiki Local Board Democracy Advisor

 

9 February 2017

 

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 

 


Kaipātiki Local Board

15 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       6

6.1     Diane Marguerite Vivian                                                                                      6

6.2     Ann Holdaway                                                                                                      6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Kauri Glen walkway - partial section realignment                                                     9

13        Enhancement of renewal projects utilising locally driven initiative funding       13

14        136 Birkdale Road - detailed design for the development of carpark, plaza and playspace                                                                                                                                       23

15        Grant of new community lease to Seniornet Glenfield Incorporated for premises at the Mayfield Centre, 5 Mayfield Road, Glenfield                                                            29

16        Kaipātiki Community Facilities Trust Quarterly Report                                         35

17        Auckland Transport Monthly Update - February 2017                                            51

18        Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Two, 1 October - 31 December 2016                                                                         65

19        Governing Body and Independent Maori Statutory Board Members' Update   111

20        Members' Reports                                                                                                     113

21        Workshop Record - Kaipātiki Local Board Workshop - Wednesday, 7 December  2016                                                                                                                                     119  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)          A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)         A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.


 

6          Acknowledgements

 

6.1       Diane Marguerite Vivian

Executive Summary

1.       Mrs Diane Marguerite Vivian was appointed as a companion of the Queen’s Service Order for services to seniors and youth in the New Year Honours 2017.

2.       Mrs Vivian has a long history in supporting grandparent caregivers, including founding the Grandparents Raising Grandchildren Trust NZ that provides nationwide support services to over 6,000 full-time grandparent and whanau caregivers. She has also worked with government agencies and community organisations over many years to bring about positive and meaningful law and policy changes for the benefit of children in grandparent/whanau care, and their caregivers.

3.       The Kaipātiki Local Board wishes to acknowledge and congratulate Mrs Vivian on her appointment as a companion of the Queen’s Service Order for services to seniors and youth in the New Year Honours 2017 and thanks her for her services to our community.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      congratulates Mrs Diane Marguerite Vivian on her appointment as a companion of the Queen’s Service Order for services to seniors and youth in the New Year Honours 2017.

 

 

 

6.2       Ann Holdaway

Executive Summary

1.       Mrs Ann Holdaway passed away on 11 January 2017.  Mrs Holdaway, wife of former Northcote Borough Council Mayor Jim Holdaway, served the New Zealand Red Cross over several decades (being awarded a special medal to mark that work); was a patron and helper of the Girl Guides; assisted the intellectually handicapped and many  other groups with fund raising. Mrs Holdaway was also a founding member of the trust which set up and restored the Pump House theatre.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      notes the passing of Mrs Ann Holdaway and expresses its condolences to her family.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board

15 February 2017

 

 

Kauri Glen walkway - partial section realignment

 

File No.: CP2017/00055

 

  

 

Purpose

1.       To seek approval from the Kaipātiki Local Board for the closure of section 18 of the Kauri Glen walkway to comply with the biosecurity and Kauri Dieback policy, and approve track realignment Option A. 

Executive summary

2.       The Kauri Glen walkway realignment has been approved by the Kaipātiki Local Board through the 2016/17 Community Facilities Renewals Work Programme. Work on the project is about to commence, however staff require approval from the local board to proceed with Option A, as this will result in the closure of the current track after the realignment has been completed.

3.       Option A is the proposed realignment of section 18 of the track as shown in Attachment A. Auckland Council staff prefer this option as it will close the section of track which currently goes through the kauri tree grove. The kauri trees are currently at risk due to the spread of Phytophthora agathidicida (Kauri dieback disease) through the location of the current track. Therefore, realignment of the track will protect the tree grove.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the closure of section 18 of the Kauri Glen walkway to comply with biosecurity and Kauri Dieback policy.

b)      approve alignment of the Kauri Glen Walkway track as presented as Option A in the agenda report.

 

 

Comments

Kauri Glen walkway renewal

4.       The Kauri Glen walkway network renewal was approved by the Kaipātiki Local Board in the 2016/17 Renewals Work Programme. This project will renew the track network in the reserve to improve the track condition and user experience of the reserve.

Closure of section 18 of the walkway

5.       There is a significant grove of kauri in the reserve which is currently healthy and shows no sign of kauri dieback disease. These trees are at risk of developing kauri dieback disease should section 18 of the track remain open. Council staff recommend the track is closed when the realignment project finishes.

Options for track realignment:

6.       Option A (realignment of section 18 track) is the preferred option of Auckland Council Operations and Biosecurity units. This option will close the necessary section of track that currently travels through the threatened kauri grove, and the new section will bypass this area. Through the 2016/17 Renewals Work Programme, the cost will be $130,000 (refer to Attachment A for a map of the realigned track).

7.       Option B (realignment of the section 18 track) avoids some of the significant at-risk trees but it still travels close to the kauri grove. This option can be funded through the 2016/17 Renewals Work Programme but it has been discounted by the Auckland Council Operations and Biosecurity units due to the risk that the trees will still be threatened by a spread of kauri dieback disease.

8.       Option C (development of a boardwalk through section 18) could be developed through section 18 of the track to protect at-risk trees from kauri dieback disease. This new capital project would have to be funded through a combination of renewals and locally driven initiatives (LDI) capex funds. The total project will cost $330,000. Renewals budget will cover $130,000, and the remaining $200,000 would have to be covered with local board LDI capex or local group fundraising. This option has also been discounted by the Auckland Council Operations and Biosecurity units due to the physical works of installing the boardwalk, which would put the kauri grove at risk of kauri dieback disease by potentially weakening the trees during construction.

Consideration

Local board views and implications

9.       The Kaipātiki Local Board have approved the track renewal through the 2016/17 Community Facilities Renewals Work Programme.

10.     A local community meeting with the Kauri Glen Bush Society Incorporated was held on 30 November 2016. There was a vote held on the closure of the track and out of the 17 non‑council attendees, six voted against the closure and the remaining 11 voted for the closure of the track. Kaipātiki Local Board members were also present at this meeting.

11.     One outcome of the Kaipātiki Local Board Plan 2014-2017 is to provide green, open spaces and environments that enable active and healthy lifestyles and protect the natural heritage. In this outcome the plan highlights that the local board is aware of the dangers of Kauri dieback disease to the native bush and undertakes to work with relevant agencies, volunteer groups and the community to prevent the disease from spreading into the local board area. Staff suggest that the closure of the track and the approval of Option A will meet this outcome.

Māori impact statement

12.     Local iwi will be engaged through the consenting process following local board approval and concept design.

Implementation

13.     If the local board approves the closure of the track, this will occur once the completion of the realignment of section 18 of the walkway has been completed.

14.     If the local board approves Option A as recommended by staff, work will commence on the design and consent of the track immediately.

 

Attachments

No.

Title

Page

a

Map of Kauri Glen Reserve with options

11

      

Signatories

Authors

Rodney Klaassen - Relationship Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator



Kaipātiki Local Board

15 February 2017

 

 

Enhancement of renewal projects utilising locally driven initiative funding

 

File No.: CP2017/00793

 

  

 

Purpose

1.       To seek approval from the Kaipātiki Local Board for the design of, and additional funding for, renewals projects utilising locally driven initiative (LDI) capital budget.

Executive summary

2.       The Kaipātiki Local Board resolved to allocate LDI capital budget for additional equipment for the Marlborough Park playspace and Small Park Top Ups/Response Fund at the 10 August 2016 meeting (resolution number KT/2016/103).

3.       The like for like renewal of the Marlborough Park playspace will cost $165,000. The board set aside an amount of $215,000 of LDI capital for additional play items at Marlborough Park. A concept design has been produced for the Marlborough Park junior playspace. This design was developed following consultation with the public and Marlborough Primary School. To deliver this project as per the concept plan, an allocation of $195,000 of the LDI capital budget set aside for this park is required to supplement the renewal budget.

4.       Council staff have had local small playspaces assessed and recommend the allocation below in light of local area play value requirements and demographics:

·        Locket Reserve - additional play equipment $50,000;

·        Lysander Reserve - additional play equipment $18,000

·        Elliot Reserve - additional play equipment $18,000

·        Tui Park - additional play equipment and shade sail $50,000;

·        Birkenhead War Memorial Skatepark - shade sail $25,000; and

·        Camelot Reserve - shade sail $25,000.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the concept design for the junior playspace for Marlborough Park, as presented as Attachment A in the agenda report, to proceed to construction.

b)      allocate $195,000 from its locally driven initiative capital budget for additional play  items at Marlborough Park to enhance the planned renewal project to deliver the concept plan as presented as Attachment A in the agenda report.

c)      approve officers proceed with the design and consultation of the following projects with the additional items and cost envelopes, as outlined below:

i.      Locket Reserve - additional play equipment $50,000;

ii.     Lysander Reserve - additional play equipment $18,000;

iii.    Elliot Reserve - additional play equipment $18,000;

iv.    Tui Park - additional play equipment and shade sail $50,000;

v.    Birkenhead War Memorial Skatepark - shade sail $25,000; and

vi.    Camelot Reserve - shade sail $25,000.

 

 

Comments

Marlborough Park Playspace Design

 

5.       The like for like renewal of the Marlborough Park playspace will cost $165,000. At its 10 August 2016 meeting, the board set aside an amount of $215,000 of LDI capital for additional play items at Marlborough Park (resolution number KT/2016/103).

6.       A concept design for the Marlborough Park junior playspace was developed following consultation with the public and Marlborough Primary School. The design (refer Attachment A) includes the renewal of the existing playspace to cater for a similar age group and user experience at the existing playground, and the following additional items:

·          two trampolines;

·          water play;

·          extension of the existing basketball court to full size; and

·          a shade sail.

7.       In order to deliver these additional items, an allocation of $195,000 of LDI capital budget is required.

8.       The remaining $20,000 set aside for additional play items at Marlborough Park is planned for youth pods. A decision on this allocation will be required for Stage Two works, planned for next summer.

9.       The proposed junior playspace and basketball court is estimated to cost a total of $360,000.

Small Top Ups/Response Fund

10.     An assessment and report was commissioned to determine the demographics, play value and quality available in each area where a playspace renewal is scheduled for the current financial year. Derived from this report, the following reserves were identified to have a shortfall of services for a particular age group or play function that could better serve the community.

11.     Locket Reserve: There is low play provision in this community with limited play opportunities for the lower end of the age range. Raised timber edges without a ramp restrict access onto the playspace for children with special needs. This makes the site a priority for improvement.

12.     Play value:

·          current age provision caters for five years to ten years;

·          limited/no play for under five years - currently no junior swing, and also upper age range- pre-teens age group;

·          no natural play or interaction with the natural environment;

·          there are no additional play experiences; and

·          only one item that requires collaboration.

 

13.     The renewal budget for replacement of swings and slide will provide for a wider age range.

14.     Locally driven initiatives capital funding proposed to:

·          design slide element to be part of other play module for a wider age range, with wider range of play experiences  

·          provide improved access for children with special needs  

·          improved drainage; and

·          in-ground the surface and reduce the level of edging to allow good access for all.

15.     The cost estimate to provide the additional items mentioned above is $50,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

16.     Lysander Reserve: To enhance the previously approved additional climbing module for this reserve, it is proposed to include new seating, garden beds, small play elements and improve boundary treatments in the design. This will improve the safety of the playspace and enhance the general amenity of the reserve.

17.     The cost estimate to provide the additional items mentioned above is $18,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

18.     Elliot Reserve: An additional piece of equipment will offer another range of play value and cater better for either the less than three years old or pre-teens which is currently lacking. The age group catered for will be determined following consultation with locals.

19.     The cost estimate to provide the additional item mentioned above is $18,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

20.     Tui Park: The current playspace caters for three year olds to teenagers, but lacks all-abilities play equipment. A new piece of equipment will be designed and installed to cater for all-abilities play. In addition a shade sail will be included.

21.     The cost estimate to provide the additional item mentioned above is $50,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

22.     Birkenhead War Memorial: Following consultation for the skatepark renewal, a shade sail was commonly requested to provide shelter for the skaters. This shade sail can be incorporated into the physical works scheduled to commence this financial year.

23.     The cost estimate to provide the additional item mentioned above is $25,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

24.     Camelot Reserve: The current playspace lacks shade. A new shade sail is proposed to improve safety and extend hours of playspace use.

25.     The cost estimate to provide the additional items mentioned above is $25,000 more than the planned renewal cost. The board is requested to set this amount aside so design and consultation can commence.

Consideration

Local board views and implications

26.     The Kaipātiki Local Board has approved the budget allocations through its 2016/17 locally driven initiative programme.

27.     These projects will align with the Kaipātiki Local Board Plan outcomes to provide active, connected and supported neighbourhoods.

Māori impact statement

28.     Local iwi have been engaged in Marlborough Park through the consultation and consenting process at the end of 2016. Further consultation with local iwi will be undertaken for the small top up projects as they develop.

Implementation

29.     If the local board approves the designs for Marlborough Park Playspace the physical works can be added to the recently awarded path renewals contract.

30.     If the local board agrees to set aside locally driven initiatives capital funding for the small top up projects listed above, the concept design can commence. Consultation will be then be undertaken and once the concept designs are completed they will be reported back to the board for consideration. At this stage final budget allocations will be approved.

 

 

Attachments

No.

Title

Page

a

Marlborough Park concept design

17

     

Signatories

Authors

Rodney Klaassen - Relationship Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

136 Birkdale Road - detailed design for the development of carpark, plaza and playspace

 

File No.: CP2017/00949

 

  

 

Purpose

1.       To seek approval from the Kaipātiki Local Board for the detailed design of the 136 Birkdale Road development, including the carpark, plaza and playspace.

Executive summary

2.       The Kaipātiki Local Board resolved to allocate Long-term Plan budget to develop 136 Birkdale Road at their board meeting on 12 August 2015 (resolution number KT/2015/116).

3.       Approval for the detailed design of the carpark, plaza and playspace (see Attachment A) is now requested so the project can progress. This design has been developed following consultation with locals and the community hall and Birkdale Community House managers. The design is a development of the previously approved Aspirational Design Plan.

4.       Once the detailed design of the project is approved, then the project can be tendered. The estimated cost of construction is $315,000. The previous approved budget was $282,000. The shortfall for this budget has been covered by an additional $25,000 by the Kaipātiki Local Board (resolution number KT/2016/178) for the rain harvesting tanks, with the remainder to be topped up by the Central Risk Fund, due to the change in the market rates.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the detailed design for 136 Birkdale Road as attached to the agenda report as Attachment A.

 

 

Comments

5.       The detailed design for 136 Birkdale Road has been developed in consultation with the managers of the community hall and the Birkdale Community House. This design makes best use of the space by creating carparks, and a plaza and playspace to cater for the local needs. The detailed design can be viewed in Attachment A.

6.       The playspace was developed following consultation with local residents with a letter drop where feedback forms were provided.

Consideration

Local board views and implications

7.       The Kaipātiki Local Board has approved the budget allocation through the 2016/17 Long-term Plan programme.

8.       These projects will align with the Kaipātiki Local Board Plan outcome to provide community facilities, assets and services that are high quality, well managed and meet our communities’ needs.

Māori impact statement

9.       Local iwi were notified through the consenting process in late 2016. No feedback was received on this project.

Implementation

10.     If the local board approves the design the project will be tendered immediately, with physical works to commence as soon as possible

 

Attachments

No.

Title

Page

a

136 Birkdale Road Plans

25

b

Birkdale Natural Playspace Concept Images

27

     

Signatories

Authors

Rodney Klaassen - Relationship Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator



Kaipātiki Local Board

15 February 2017

 

 

Grant of new community lease to Seniornet Glenfield Incorporated for premises at the Mayfield Centre, 5 Mayfield Road, Glenfield

 

File No.: CP2017/00597

 

  

 

Purpose

1.       To grant a new community lease, conditional upon the surrender of the existing monthly tenancy, to SeniorNet Glenfield Incorporated at the Mayfield Centre, 5 Mayfield Road, Glenfield.

Executive summary

2.       The council-owned Mayfield Centre provides accommodation for a number of community groups.

3.       SeniorNet Glenfield Incorporated (SeniorNet Glenfield) currently occupies rooms 14, 15 and 16 in the Mayfield Centre on a monthly tenancy agreement.

4.       This report recommends the Kaipātiki Local Board grant a new community lease to SeniorNet Glenfield for premises in the Mayfield Centre, 5 Mayfield Road, Glenfield, following the surrender of the existing monthly tenancy held by SeniorNet Glenfield for the premises currently occupied.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      grant a new community lease to SeniorNet Glenfield for the 71.66 m² premises (outlined in red in Attachment A of the agenda report) in the Mayfield Centre, 5 Mayfield Road, Glenfield, subject to the following:

i)        term – one year commencing 1 March 2017 with one right of renewal for one year;

ii)       rent – $1.00 plus Goods and Services Tax per annum if requested;

iii)      operational charge (including utilities) – $1,791 per annum plus Goods and Services Tax;

iv)      SeniorNet Glenfield Community Outcomes Plan as approved being attached to the lease document (refer to Attachment B of the agenda report); and

v)      the surrender of the monthly tenancy dated 28 February 2002 held by SeniorNet Glenfield for the premises currently occupied in the Mayfield Centre, with effect from 28 February 2017.

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

 

Comments

5.       SeniorNet Glenfield is a non-profit organisation that has occupied the premises at the Mayfield Centre since 2002.

6.       SeniorNet Glenfield provides members with the opportunity to gain information and technology skills. It is open Monday to Friday and runs four sessions daily, offering a variety of programmes as well as workshops as required. There are currently 377 members.

7.       SeniorNet Glenfield has an excellent relationship with the North Shore Women’s Centre and Shakti, the other tenants at the Mayfield Centre.

8.       SeniorNet Glenfield has complied with all conditions of the current tenancy agreement. The financial accounts provided indicate that it has sufficient funds to meet its liabilities and are being managed appropriately.

9.       SeniorNet Glenfield holds all necessary insurance, including current public liability cover.

10.     The Mayfield Centre sits on land that is held in fee simple by Auckland Council as classified local purpose (community buildings) reserve. The land status permits the proposed activity.

Consideration

Local board views and implications

11.     The new lease to SeniorNet Glenfield Incorporated is contemplated in the Community Lease Work Programme 2016/2017. The Kaipātiki Local Board approved the work-plan at its meeting on 8 June 2016 (resolution number KT/2016/57).

12.     The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities. This report asks the local board for a decision to grant a new community lease.

Māori impact statement

13.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the Long-term Plan 2015-2025 (LTP), the Unitary Plan and local board plans.

14.     Support for Māori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally, it seeks to improve access to facilities for Māori living in the Kaipātiki Local Board area.

Implementation

15.     There are no cost implications for the local board if a new lease is granted to SeniorNet Glenfield Incorporated.

 

Attachments

No.

Title

Page

a

Map and Floor Plan for Mayfield Centre, 5 Mayfield Road, Glenfield

31

b

SeniorNet Glenfield Community Outcomes Plan

33

     

Signatories

Authors

Elena Malkova - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator


Kaipātiki Local Board

15 February 2017

 

 

PDF Creator


 

PDF Creator


Kaipātiki Local Board

15 February 2017

 

 

Kaipātiki Community Facilities Trust Quarterly Report

 

File No.: CP2017/00967

 

  

 

Purpose

1.       The purpose of this report is to update members on the schedule of work achieved and completed, aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2.       The attached report provides members with an oversight of Kaipātiki Local Board and Auckland Council’s shared community development partnership with the Kaipātiki Community Facilities Trust. The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust Quarter Two report.

 

Attachments

No.

Title

Page

a

Kaipātiki Community Facilities Trust  Quarter Two report

37

     

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

Auckland Transport Monthly Update - February 2017

 

File No.: CP2017/00441

 

  

 

Purpose

The Auckland Transport Monthly Update Kaipātiki Local Board February 2017 report is attached.

 

Recommendation/s

That the Kaipātiki Local Board:

a)         note the Auckland Transport Monthly Update Kaipātiki Local Board February 2017.

 

 

 

 

Attachments

No.

Title

Page

a

Auckland Transport Monthly Update Kaipātiki Local Board February 2017

53

     

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

 

 


Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/00417

 

  

 

Purpose

1.       To provide the Kaipātiki Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Kaipātiki Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Kaipātiki 2016/2017 Work Programme.

3.       Of significance this quarter, on 5 December 2017, the Kaipātiki Local Board celebrated the opening of the youth-focused facility in Marlborough Park which commenced operation with a blessing and formal handing over of the keys to the Kaipātiki Youth Development Trust. This marks a significant milestone for the board, with many stakeholders involved in the visioning, planning and development over a significant period of time.

4.       The Kaipātiki Local Board has an approved 2016/2017 work programme for the following operating departments:

·        Arts, Community and Events, approved on 13 July, 2016;

·        Parks, Sport and Recreation, approved on 8 June, 2016;

·        Libraries and Information, approved on 8 June, 2016;

·        Community Facility Renewals and Community Leases, approved on 10 August, 2016; and

·        Infrastructure and Environmental Services and Local Economic Development, approved on 13 July 2016.

5.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (refer Attachment B), with all items reported as ‘green’ status (on track) or ‘amber’ status (some risk or issue being managed). No items have been reported as a ‘red’ status (behind delivery, significant risk).

6.       Overall, the financial performance of the board against quarter two, 2016/2017 is on track; however, there are some points for the board to be aware of:

·        Kaipātiki Local Board’s net operating expenditure of $5.4 million at the end of December 2016 is 3.5% over budget.

·        Glenfield and Birkenhead Leisure Centres are tracking slightly behind the new revised revenue budget. All three early childhood centres are reporting lower revenue against their increased revenue targets.

·        The locally driven initiatives (LDI) operational budget to date is shown as overspent to date, driven by a number of funding agreements finalised and paid this quarter.

·        There are still unallocated LDI operational budgets for the current year totalling approximately $190,000.

·        Capital expenditure is ahead of budget.

7.       The Key Performance Indicators for the Kaipātiki Local Board show a trend of delivery that is meeting the indicators, with the exceptions being visitor satisfaction with the library environment, residents feeling connected to their neighbourhood and local community, and residents feeling their local town centre is safe during the day and at night (refer Attachment D). These are explained further in detail in the report.

8.       The overall snapshot for the Kaipātiki Local Board indicates performance in the Kaipātiki Local Board area is tracking positively (refer Attachment A).

 

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Two, 1 October - 31 December 2016

 

 

Comments

9.       The Kaipātiki Local Board has a number of achievements to report from the quarter two period, which include the following key achievements:

·        opening of the youth-focused facility at Marlborough Park, 5 December 2016; and

·        considerable investment and progress against parks renewal projects.

Key project updates from the 2016/2017 Work Programme

10.     All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (refer Attachment B). The following are progress updates against key projects identified in the Kaipātiki Local Board Plan:

·        Sunnyhaven toilet renewal - When approving the renewals work programme, the board requested officers work with the Beach Haven placemaking group on the exterior artwork for the public toilet. Consultation with the group has been undertaken and the design option has been confirmed (refer Attachment E). The exterior art work will be commissioned in liaison with Kaipātiki Community Facilities Trust. Works will be tendered in the next couple of months and physical works will commence by the end of the financial year.

·        Birkenhead Mainstreet - Detailed design for Highbury Corner is complete. Officers are working with Auckland Transport to procure a physical works contractor. Construction is planned to start in April 2017.

Risks identified in the 2016/2017 Work Programme

11.     The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘amber’ (some risk or issue being managed) and the next step is currently unclear:

Community Facilities Renewals – Projects at Birkenhead War Memorial Reserve

·        The carpark and service road renewal projects at Birkenhead War Memorial Reserve have been put on hold due to uncertainties surrounding the future of the grandstand.

Financial performance

12.     Kaipātiki Local Board’s net operating expenditure of $5.4 million at the end of December 2016 is 3.5% over budget.

13.     Revenue targets for Glenfield and Birkenhead Leisure Centres have increased from last year and the aquatic revenue is tracking slightly behind the new budget. The early childhood education revenue target has also seen an increase of approximately 20% on last year’s results. All three early childhood centres are reporting lower revenue against budget.

14.     The locally driven initiatives (LDI) operational budget to date is shown as overspent to date. This is driven by a number of funding agreements that were finalised and paid in the second quarter but the budget has assumed staged payments. This variance will come into line as the year progresses.

15.     There are still unallocated LDI operational budgets for the current year totalling approximately $190,000. The community response budget has $164,000 unallocated with a further $25,000 in the local planning and development activity. It is advised that the board allocate these funds as operational expenditure cannot be carried forward unless committed to a project.

16.     Capital expenditure is ahead of budget. The Marlborough Park Youth Facility was completed and opened last quarter. The capital budget for this project requires re-phasing as approximately 50% of the budget is allocated in the next financial year. This will be corrected during the budget refresh process. Considerable investment continues to be made in the parks renewals with spend to date at $1.1 million.

17.     The full summary of financial performance information is provided in Attachment C.

Key performance indicators

18.     The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Kaipātiki Local Board’s measures, showing how we are tracking for the second quarter of the 2016/2017 financial year (FY17).

19.     The year-end outlook is for 35% of measures to not achieve target.

20.     The local environmental management, and local planning and development measures are on track, as are the majority of measures for local parks, sports and recreation, and local community services.

21.     Measures that are not on track to be achieved include:

·        Percentage of visitors satisfied with the library environment. In FY16, feedback indicated issues including lack of seating and parking, and the need for better signage and separate spaces for computer users. Furniture and fittings renewals at Birkenhead Library are underway.

·        Percentage of Aucklanders that feel connected to their neighbourhood and local community. The empowered communities approach being implemented in FY17 aims to improve this result.

·        Percentage of Aucklanders that feel their local town centre is safe, during the day and at night. This measure is influenced by a number of elements such as crime rates, the built environment, and socioeconomic and other similar factors. The redevelopment of Northcote Town Centre is expected to improve the perception of safety in the area over time.

22.     The full summary of performance information is provided in Attachment D.

Consideration

Local board views and implications

23.     This report informs the Kaipātiki Local Board of the performance to date for the period ending 31 December 2016.

Māori impact statement

24.     An expression of interest document for the Beach Haven marae feasibility study was prepared and issued. A preferred supplier has been selected. The study will be used to support the potential development of a marae commencing late 2017.

Implementation

25.     The Senior Advisor for Kaipātiki Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Kaipātiki Work Programme Snapshot Quarter Two, 2016/2017

69

b

Kaipātiki Work Programme Update Report Quarter Two, 2016/2017

71

c

Kaipātiki Financial Appendix Quarter Two, 2016/2017

97

d

Kaipātiki Key Performance Indicators Report Quarter Two, 2016/2017

103

e

Sunnyhaven Toilet confirmed artwork option

109

     

Signatories

Authors

Paul Edwards - Senior Local Board Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

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15 February 2017

 

 

Governing Body and Independent Maori Statutory Board Members' Update

 

File No.: CP2017/00442

 

  

 

Executive summary

An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

Members' Reports

 

File No.: CP2017/00443

 

  

 

Executive summary

1.         An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

2.         Member Lindsay Waugh has submitted a written report (refer Attachment A).

 

Recommendation/s

That the Kaipātiki Local Board:

a)         receive the report from Member Lindsay Waugh.

b)         receive any verbal reports of members.

 

Attachments

No.

Title

Page

a

Members report - Lindsay Waugh

115

     

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

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Kaipātiki Local Board

15 February 2017

 

 

Workshop Record - Kaipātiki Local Board Workshop - Wednesday, 7 December  2016

 

File No.: CP2017/00444

 

  

 

Purpose

1.       The purpose of this report is to record the Kaipātiki Local Board workshop held on Wednesday, 7 December 2016.

Executive Summary

2.       At the workshop held on Wednesday, 7 December 2016, the Kaipātiki Local Board had briefings on:

·          Local board plan workshop 2; and

·          Auckland Transport Update.

3.       The workshop record is attached to this report.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the record for the Kaipātiki Local Board workshop held on Wednesday, 7 December 2016.

 

Attachments

No.

Title

Page

a

Kaipātiki Local Board workshop record - Wednesday, 7 December 2016

121

    

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

15 February 2017

 

 

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