Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Māngere-Ōtāhuhu Local Board Office, Shop 17B, 93 Bader Drive, Māngere on Wednesday, 15 February 2017 at 5.00pm.

 

present

 

Chairperson

Lemauga Lydia Sosene

 

 

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

 

 

Members

Tauanu’u Nick Bakulich

 

 

 

 

Makalita Kolo

 

 

 

 

Tafafuna’i Tasi Lauese, JP

 

 

 

 

Christine O'Brien

 

 

 

 

ABSENT

 

 

Carrol Elliott, JP

 

 

 

 

ALSO PRESENT

 

 

Cr Alf Filipaina

 

 

 

Cr Efeso Collins

 

 

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

15 February 2017

 

 

 

1          Welcome

 

Togiatolu Walter Togiamua led the meeting in prayer.

 

2          Apologies

 

Resolution number MO/2017/1

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board accept the apology from Member Carrol Elliott for absence.

CARRIED

 

            Secretarial Note: Deputy Mayor Bill Cashmore put in his apology for absence.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number MO/2017/2

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

Ø     The passing of Natule Ikihele a prominent Niuean elder of the Māngere Pacific Island Presbyterian Church, who held the leadership role of the Niuean group secretary for 20 years for this church and was a long time Māngere resident.

 

Ø     The passing of Anita Stowers founder of the Te Paerangi Waka ama Club (Otahuhu), a strong Maori advocate and long-time Otahuhu resident.

 

Ø     Five south Aucklanders have been recognised in the New Year Honours List this year. The two in the Mangere-Otahuhu Local Board area are:

·                      Topping this year's list is Dame Valerie Adams, whose services to athletics drew wide commendation. She's a four-time world champion, two-time Olympic gold medalist and three-time Commonwealth gold medalist. Adams was the Halberg Sportswoman of the Year from 2006-2012 and the Supreme Award winner from 2007-2009. Valerie was a former student of the Southern Cross Campus.

 

·                      Reverend Peter Sykes were recognised with Queen's Service Medal.  He set up Mangere East Family Service Centre - now ME Family Services and under his leadership the centre has developed services for early childhood education and for social and community workers. He also helped to set up the Mangere Men's Shed and has been president of the Mangere East Hawks Rugby League Club since 2002. He continues to volunteer for Mangere Civil Defense and is a member of the Rotary Club of Mangere. 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - Cancer Society

 

This deputation has been withdrawn.

 

 

 

8.2

Deputation - Otahuhu Town Hall and Otahuhu Youth Panel

 

Resolution number MO/2017/3

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board thanks Bella Tamotu from the Otahuhu Town Hall, Ana Siaki and Trish Taupau from the Otahuhu Youth Panel for their attendance and presentation.

 

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum - CrossFit Gym in the Mangere area

 

 

 

Resolution number MO/2017/4

MOVED by Chairperson L Sosene, seconded by Member T Lauese:  

That the Māngere-Ōtāhuhu Local Board thanks Sam Malaesilia for his attendance and presentation.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

12

Manukau Ward Councillors Update

 

Resolution number MO/2017/5

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the verbal reports from Cr Alf Filipaina and Cr Efeso Collins be received.

 

CARRIED

 

 

13

Auckland Transport Update - February 2017

 

Resolution number MO/2017/6

MOVED by Chairperson L Sosene, seconded by Member T Lauese:  

That the Māngere-Ōtāhuhu Local Board:

a)      Note the Auckland Transport Update – February 2017 report.

b)      Request that Auckland Transport provide ‘Rough Orders of Cost’ for four projects:

i.        Improving footpaths in and around the Mangere East Town Centre.

ii.       Building a two-lane roundabout at the intersection of Bader Drive and Idlewild Roads.

iii.      Widening the section of Bader Drive in front of the Cosmopolitan Club to provide two lanes of traffic in each direction.

iv.      Building ‘pump tracks’ or ‘cycle training tracks’ in either Centre Park, Boggust Park or in both.

 

CARRIED

 

14

Appointments to the Te Pukaki Tapu O Poutukeka Historic Reserve and associated Maori Lands Co-management Committee

 

Resolution number MO/2017/7

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board endorse the appointments of Parks Sports Recreation Portfolio Manager (Rima) and Parks and Places Specialist, to Te Pukaki Tapu o Poutukeka Historic Reserve and associated Māori Lands Co-Management Committee.

CARRIED

 

15

New Road Name Approval for Auckland International Airport Ltd for a new road at The Landing, Mangere.

 

Resolution number MO/2017/8

MOVED by Member T Lauese, seconded by Deputy Chairperson W Togiamua:  

That the Mangere-Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name “Sir Keith Park Avenue”, proposed by the Applicant, for the new road created within the development at The Landing, Mangere.

CARRIED

 

Secretarial Note: Member Bakulich and Member O’Brien voted against item 15.

 

16

Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for Quarter Two, 1 October - 31 December 2016

 

The memo under resolutions b) tabled at the meeting is attached to the back of the minutes.

 

Resolution number MO/2017/9

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      Receive the performance report for the financial quarter ending 31 December 2016.

b)      Receive the memo tabled (attached to the back of the minutes) with an update on work item 2341 ‘Place making: Community safety, public safety cameras and Business Improvement Districts’.

c)      Reallocates $15,000 for  Ōtāhuhu Business Association to fund a crime prevention officer (rather than an Ambassadors project) AND THAT officers update the work programme accordingly.

d)      Requests that the officers give advance intelligence to the local board of when work programme initiatives and activities are about to commence so that the local board is well informed about its work programmes.

 

CARRIED

 

 

 

17

Mangere-Otahuhu Local Board support for council submission to the Point England Development Enabling Bill

 

Resolution number MO/2017/10

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board endorses the letter supporting the Governing Body in their submission to the Point England Development Enabling Bill (Attachment A to the agenda).

CARRIED

 

 

18

Governance Forward Work Calendar

 

Resolution number MO/2017/11

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board note the Governance Forward Work Calendar.

 

CARRIED

 

19

Mangere-Otahuhu Local Board Workshop Notes

 

Resolution number MO/2017/12

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board workshop notes from the workshops held on 7 December 2016 and 25 January 2017 be received.

CARRIED

Member N Bakulich left the meeting at 7.24 pm.

 

20

Local Board Leads and Appointments Report

 

Resolution number MO/2017/13

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the verbal updates from local board members be received.

 

CARRIED

 

Member N Bakulich returned to the meeting at 7.28 pm during item 20.

 

21

Chairpersons Report and Announcements

 

Resolution number MO/2017/14

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the verbal update and written report be received.

Ø    Regional Environment and Natural Heritage Fund round 2016/2017:

The Papatuanuku Kokiri Marae under the project Sustainability Champions/Parawehi  category  was granted $18,000. The outcome area was Sustainable living and the funding was recommended towards project costs. This project aims to engage and empower the whanau in the Māngere Rohe to allow them to adopt more sustainable lifestyles. 

Ø    Waste Minimisation & Innovation Fund: September 2016 funding round. Four organisations were successful in the Mangere-Otahuhu Local Board Area:

·                     Anglican Trust for Women and Children were allocated $25,000 for their project Giving hope to families in need through a Free Household Furniture Collection Service.

·                     ME Family Services  (umbrella for Time to Thrive to Stay Alive Charitable Trust) were allocated $10,000 for their Mangere Community Bike Project.

·                     ME Family Services (umbrella for the Old School Reserve neighbourhood) were allocated $10,000 for their Old School 275 Project.

·                     Papatuanuku Kokiri Marae were allocated $18,655 for their project Toa Para Wehi Wehi/Sustainability Champions.

CARRIED

  


 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

Tafafuna’i Tasi Lauese closed the meeting in prayer.

 

7.45pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................


Item 16

 

Memo                                                         10 February 2017

To:                Māngere-Ōtāhuhu Local Board

cc:

From:            Shirley Samuels Strategic Broker, Community Empowerment Unit

                       Ayr Jones – Specialist Advisor, Community Empowerment Unit

 

 

Subject: Proposed change of use of the LDI Community Safety budget for Ōtāhuhu Business Association Incorporated

 

This memo:

Seeks the local board’s views on the proposed change of use of $15,000 allocated to Ōtāhuhu Business Association Incorporated (OBA) from the LDI community safety budgets.

·         provides options for budget reallocation for the board to consider.

 

The initial purpose and use of the LDI Community Safety budget:

In the 2016/2017 Community Empowerment Unit (CEU) work programme, Māngere-Ōtāhuhu Local Board resolved to allocate $45,000 from their LDI community safety budget to subsidise the ambassador programmes at Māngere town centre, Māngere East village and Ōtāhuhu business improvement districts (BIDs) Resolution MO/2016/104.

As part of Resolution MO/2016/104, Ōtāhuhu Business Association Incorporated (OBA) was allocated $15,000 to subsidise an ambassador employment programme within the Ōtāhuhu town centre.

The ambassador scheme is a Work and Income employment programme, offering long-term beneficiaries the opportunity to gain work experience to assist them gain long term employment. Beneficiaries are employed by BIDs as ambassadors in a number of town centres, with wages paid by the BID and subsidised by Work and Income. Participating local boards allocate top up grants (many from legacy council economic development funds) to support the cost of the programme, which far outweighs the Work and Income subsidy. 

Changes in employment legislation have led to additional expenses in both the minimum wage and Kiwi Saver. An annual shortfall of approximately $36,000 per town centre (based on six ambassadors) has to be met by the business associations (often with local board support) in order to meet their obligations as employers. Business associations have limited options available in meeting these costs if they want to continue the scheme.

 

Change of use of the LDI Community Safety budget

OBA participated in the ambassador scheme for the 2015/2016 year. However, upon review of the 2015/2016 year, OBA felt the scheme was not meeting its safety needs or objectives and that the local board funding could be better utilised. 

Staff drafted a funding agreement for the OBA to continue running the ambassadors programme, and discussed the agreement with the OBA. The association has requested the agreement is changed to fund a crime prevention officer rather than continue the ambassadors programme. OBA is currently using its funds to engage a crime prevention officer to:

·    coordinate the security team 

·    administer CCTV monitoring activity

·    advise and educate business retailers and their staff in the area of safe business practice

·    encourage the business community to call the police when crimes are committed.

·    liaise with local police, business retailers, government agencies, external stakeholders and the community to strengthen/establish relationships and make the town centre a safer environment

·    work in partnership with the Ōtāhuhu Town Centre Manager in the development and implementation of town centre / community-focussed projects relating to public safety and wellbeing.

Options for a change in the use of the community safety budget

Table One: Options for change in budget use - OBA

            Auckland Plan Outcome: A fair, safe and healthy Auckland

Māngere-Ōtāhuhu Local Board Outcomes;

A Place Where Communities Thrive and Belong, A Strong Local Community

Option

Benefits

Risks

Cost

1.   Reallocate funding to alternative ambassador programme by another BID, either Māngere Town Centre or Māngere Bridge (together with the two ambassadors supplied by Work and Income).

 

 

·         continuation of the ambassador programme across the board area (without loss of funding from Work and Income)

·         Work and Income subsidy retained

·         two unemployed Work and Income beneficiaries employed part time and supported into employment

·         BID will still employ CCTV monitoring staff part time at own cost

·         would mean no increase in local board budget expenditure – uses only the available budgets ($15,000) from the safety initiatives budget.

 

·         Māngere town centre and Māngere East village BIDs currently have a full complement of ambassadors; Māngere Bridge and Māngere town centre have indicated tentative interest in the programme (costs may be a factor)

·         BIDs may not be interested due to additional cost to BID

·         additional council staff investment required to investigate and organise alternative BID to run the ambassadors programme

·         increased cost of management activity to participating BID

·         if the Work and Income subsidy for two ambassadors is not used, that subsidy will be lost permanently.

·         No support given to crime prevention officer in Ōtāhuhu.

·         No additional cost.

 

NB: Participating BID may require additional funding to cover wages cost of two additional ambassadors (but none expected). Consideration could be given to utilising the current $20,000 unspent in safety LDI to tackle any shortfall.

2.   Approve re-allocation of funding to OBA for crime prevention officer

·         Continued funding support for Ōtāhuhu, but towards supporting a crime prevention role

·         OBA employs a dedicated crime prevention officer and part time monitoring staff – long term employment opportunity

·         the crime prevention officer can address issues such as homelessness, street begging and anti-social behaviour

·         the crime prevention officer takes a proactive approach to developing community safety initiatives

·         monitoring hours can be increased

·         costs for monitoring can be subsidised

·         improved response times for antisocial behaviour and theft on main street

·         improved safety for Ōtāhuhu shoppers, community and retailers

·         active monitoring of crime and antisocial behaviour

·         uses only the available budgets ($15,000) from the safety initiatives budget.

·         little change in the local board’s desired safety and placemaking outcomes.

 

·         Potential loss of Work and Income contribution to ambassador programme

·         Reduction in employment outcomes for multiple beneficiaries.

 

No additional cost

 

3.   Part 1

Support OBA to fund crime prevention officer in Ōtāhuhu

 

Part 2

1. reallocation of unused ambassadors  to another site in local board area

 

 or

 

2. Assess potential to undertake similar crime prevention role at another local board town centre location. 

·         Ambassadors could be used as an extra resource to target antisocial behaviour in key areas such as cleaning duties in Māngere Town Centre or for addressing other issues in Māngere Bridge 

·         Ōtāhuhu crime prevention officer initiative supported

·         Council would use the $20,000 remaining in the community safety initiatives budget (but would not increase the budget) to cover the full cost of the ambassadors programme if the BID cannot afford the full ambassadors costs.

·         Council could use the $20,000 remaining in the community safety initiatives budget (but would not increase the budget)

 

 

Part 1

·         $15,000 allocated to OBA for crime prevention officer

 

Part 2

 

·         Would need staff to undertake further investigation into validity of relocating ambassadors or starting a pilot project around crime prevention officer roles elsewhere.

b)   Reallocate funding

·         $15,000 available to reallocate to placemaking or employment projects

·         potential for reallocating of funding to address increased begging activity in Māngere Central or issues in Māngere East/Bridge

Ōtāhuhu BID will still employ a crime prevention officer and CCTV monitoring staff part time at own cost.

 

·         loss of WI contribution to ambassador programme – permanently

reduction in employment outcomes for multiple beneficiaries.

·         Loss of opportunity to support a crime prevention officer in Ōtāhuhu.

 

·         $15,000 would be available for reallocation for placemaking or employment activities.

 

 

Next steps

11.      On the basis of the workshop held with the local board on 8 February, staff recommend the local board approve the change in the budget use for Ōtāhuhu Business Association Incorporated (as agreed in Resolution MO/2016/104 (20 July 2016)) to now support them in providing a crime prevention officer role in Otahuhu. Staff recommend no change in value from the $15,000 previously resolved.