I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 February 2017

6.00pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Angela Dalton

 

Deputy Chairperson

Rangi McLean

 

Members

Joseph Allan

 

 

Simeon Brown

 

 

Stella Cattle

 

 

Sarah Colcord

 

 

Angela Cunningham-Marino

 

 

Ken Penney

 

 

(Quorum 4 members)

 

 

 

Lee Manaia

Local Board Democracy Advisor

 

9 February 2017

 

Contact Telephone: (09) 262 5421

Email: lee.manaia@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

16 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

7.1     Petition - Request for a footpath and two speed dumps at 1 to 121 Polo Prince Drive, Alfriston - Frank Solomon                                                                       5

8          Deputations                                                                                                                    6

8.1     Deputation - Counties Manukau Zone of New Zealand Rugby League Inc - Kasey King                                                                                                                        6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Manurewa Youth Council Update                                                                                9

13        Manurewa Ward Councillors Update                                                                        19

14        Members' Update                                                                                                         21

15        Chairperson's Update                                                                                                 23

16        Auckland Transport Update - February 2017                                                           25

17        Landowner approval for works in the esplanade reserve adjoining 194 Mahia Road, Manurewa                                                                                                                     45

18        Auckland Council’s Quarterly Performance Report: Manurewa Local Board for Quarter Two, 1 October - 31 December 2016                                                                       149

19        Manurewa & Papakura Local Board Joint Submission on the Point England Development Enabling Bill - January 2017                                                                                     193

20        Manurewa Local Board Governance Forward Work Calendar - February 2017 197

21        Reports Requested - Pending - Issues                                                                   203

22        Manurewa Local Board Achievements Register 2016-2019 Political Term        209

23        For Information: Reports referred to the Manurewa Local Board                      213

24        Manurewa Local Board Workshop Notes                                                               215  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The meeting will begin with a prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 January 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

7.1       Petition - Request for a footpath and two speed dumps at 1 to 121 Polo Prince Drive, Alfriston - Frank Solomon

Purpose

1.       Frank Solomon has provided a petition with the following prayer:

“We the undersigned request:

i.        That a pedestrian footpath be installed immediately to safeguard school children walking to Mill Road to catch school transport and to also safeguard residents who regularly walk along Polo Prince Drive.

ii.       That two speed bumps be installed on Polo Prince Drive on the downward traverse – one eastwards and the other westwards.”

Executive summary

2.       N/A

 

 

Recommendation/s

That the Manurewa Local Board:

a)      request the petition be forwarded to Auckland Transport for investigation and response.

 

Attachments

a......... Petition - Polo Prince Drive - request for footpath and speed bumps....................................................................................... 229

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Counties Manukau Zone of New Zealand Rugby League Inc - Kasey King

Purpose

1.       Kasey King, General Manager, Counties Manukau Zone of the New Zealand Rugby League League (NZRL) Inc wishes to speak to the about the Rugby League World Cup coming to Auckland in October/November 2017.

Executive summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      thank Kasey King (General Manager, Counties Manukau Zone of the New Zealand Rugby League League (NZRL) Inc) for her presentation on the Rugby League World Cup coming to Auckland in October/November 2017.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 


 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Manurewa Local Board

16 February 2017

 

 

Manurewa Youth Council Update

 

File No.: CP2017/01030

 

  

 

Purpose

1.       Providing an opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.

Executive Summary

2.       A copy of the Manurewa Youth Council report for February 2017 is attached (see Attachment A).

 

Recommendation/s

That the Manurewa Local Board:

a)         note the information provided by the Manurewa Youth Council in the February 2017 report.

 

 

Attachments

No.

Title

Page

a

Manurewa Youth Council report -February 2017

11

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 


 


 


 


 


 


 


 


Manurewa Local Board

16 February 2017

 

 

Manurewa Ward Councillors Update

 

File No.: CP2017/01028

 

  

 

Purpose

1.       A period of time (10 minutes) has been set aside for the Manurewa Ward Councillors to have an opportunity to update the Manurewa Local Board on regional matters.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal reports from:

i)        Councillor Daniel Newman regarding:

 

ii)       Councillor Sir John Walker regarding:

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 

Members' Update

 

File No.: CP2017/01029

 

  

 

Purpose

1.       Providing an opportunity for members to update to the Manurewa Local Board on matters they have been involved in over the last month.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board

a)         receive the member update from:

i)       

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 

Chairperson's Update

 

File No.: CP2017/01031

 

  

 

Purpose

1.       Providing an opportunity for the chairperson to update the local board on issues she has been involved in.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson regarding:

i)   

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 

Auckland Transport Update - February 2017

 

File No.: CP2017/00823

 

  

 

Purpose

1.       This report is a monthly update for the Manurewa Local Board (MLB) on transport related issues. It includes the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MLB and to advocacy issues raised by board members; and provides information on matters of specific application and interest to the MLB.

Executive summary

2.       This month no decision is required but information is provided about the following matters:

·    Auckland Transport’s strategic alignment.

·    The Local Board Transport Capital Fund including an update on existing projects.

·    Updates on Auckland Transport projects in the MLB area.

 

 

Recommendation/s

That the Manurewa Local Board:

a)      note the Auckland Transport Update – February 2017 report.

 

 

Responding to Manurewa Local Board Resolutions

 

3.         The resolution is recorded below in bold. Auckland Transport’s response is below the resolution in normal font

 

Resolution number MR/2016/218

 

That the Manurewa Local Board:

a)      agree to complete the ‘Covered Walkway’ project, as resolved in April 2015, running from the bus shelter to Southmall, by authorising the release of $141,000 of the Local Board’s Transport Capital Fund as follows:

i.          $80,000 currently identified as ‘unallocated’ in 2013 – 2016 electoral term and

ii.         $61,000 from the current 2016 – 2019 electoral term. 

 

b)      request that Auckland Transport provide a ‘Rough Order of Cost’ for the construction of a similar structure that will provide protection from the weather for the ramp that provides disabled access to the Manurewa Station as soon as possible, noting the board’s desire for this work to be completed as part of the current covered walkway project, i.e.:  with a firm quote provided to the 26 January 2017 business meeting.

 

4.       Auckland Transport has actioned paragraph (a) of this resolution and the work is currently being tendered.  It is expected that final sections of the canopy will start and be finished in March 2017.

5.       The requested ‘Rough Order of Cost’ for the construction of a similar structure that will provide protection from the weather for the ramp providing disabled access to the Manurewa Station is being worked on and should be ready for the March 2017 MLB meeting.

 

Resolution number MR/2016/217

That the Manurewa Local Board:

b)      request Auckland Transport review their advice that parking restrictions are not warranted outside 62 Mahia Road to allow for right turning traffic into the day care facility at 51 Mahia Road. Local knowledge provides a different perspective about traffic flows hence the request

 

c)      request the following information regarding Polo Prince Drive:

i.           when the inspection of Polo Prince Drive took place for the recommended maintenance of chip seal

ii.          the age of the road

iii.         can the maintenance be delayed until the development is complete on that road.

 

d)      `support the Walpole Avenue residents’ request to retain the current restricted parking associated with the kea crossing, therefore the board does not support the proposal to extend the current restricted parking to 24/7 no stopping at all times.

 

e)      request information regarding any customer feedback or issues associated with the new transport network in relation to the Manurewa Local Board

 

f)       request that Auckland Transport review the no stopping at all times at Norman Pellow Drive as the residents do not believe the parking restrictions are required and request an onsite inspection when the area is at its peak use.

 

g)      request information about the proposed closure of Orams Road.

 

h)      request Auckland Transport move the disabled parking at the RSA currently situated at the end of the on street parking to near the main entrance.

 

6.       With regard to paragraph (b) of the resolution requesting that Auckland Transport review their advice that parking restrictions are not warranted outside 62 Mahia Road to allow for right turning traffic into the day care facility at 51 Mahia Road.

7.       This request has been reviewed by two traffic engineers who have both visited the site. The first assessment was reviewed by a second engineer and both found that there was no requirement for parking restrictions because:

·        Mahia Road is wide and straight with good visibility (i.e. operates safely).

·        The driveway beside Number 62’s entrance provide visibility.

·        The resource consent for the daycare centre included an assessment of the effects and did not identify a significant impact (technically the terminology is ‘no more than minor’ impact) and no mitigation was specified.

·        Right turns operate the same on both sides of this road with vehicles travelling both ways have to wait at times.

8.       In this case the request has been investigated by two Auckland Transport engineers and the Auckland Council’s development engineer who assessed the resource consent. None of these technical experts has identified a problem that needs to be mitigated by installing a parking restriction on Mahia Road. 

9.       Auckland Transport noted paragraph (c) and has been in contact with the residents of Polo Prince Drive. Auckland Transport has also responded to a request for information from the Mayor.

10.     Auckland Transport is responsible for maintaining roads. Chip seal is utilized in low volume roads because it provides a resilient road surface at a lower cost than asphalt.  It is approx. a quarter of the cost of asphalt. Auckland Transport has reviewed Polo Prince and experienced people have visited the road. The surface is cracking and if left untreated will allow water into the foundations of the road undermining it and (over time) creating an uncomfortable and potentially dangerous road than will need to be replaced sooner than planned. 

11.     With regard to the specific questions:

a)      Polo Prince Drive was first inspected over the period October / November 2015 by a contractor. Later in January / February 2016 Auckland Transport staff verified the initial inspection and discussed the plan with the contractor who will deliver the work.   Design work commenced in June 2016 including site visits and testing road surface. This process was completed in September 2016.

b)      Polo Prince Drive was re-surfaced in 1998.

c)      The MLB asked if resurfacing of Polo Prince Drive could be left till development is complete. Auckland Transport assumed that this request related to the joining of two sections of Polo Prince Drive. See map below. At this time Auckland Transport is unaware of a confirmed date for development of this site and the work required is necessary now if the integrity of the road is to be maintained.

Figure 1: Map of Polo Prince Drive

12.    
Paragraph (d) regarding the ‘No Stopping at All Times’ are on Walpole Road was noted and included in feedback to the project team. 

13.     After the MLB’s December 2016 meeting the deadline for consultation on all aspects of the Hill Park 'Safety Around Schools' project was extended. The MLB has been provided information in the amount of feedback received and after this discussion there will be no change to the ‘No Stopping At All Times’ are on Walpole Road.

14.     In paragraph (e) the MLB requested information on customer feedback for the New Network in Manurewa.  This request has been discussed with AT Metro who are currently gathering the information. When it is collated it will be circulated to the MLB.

15.     With regard to paragraph (f) the parking restrictions on Norm Pellow Drive have been assessed by an Auckland Transport traffic engineer. The residents stated that it is a narrow street that blocks up at weekends and holidays with ‘Gardens’ visitor parking. Parking restrictions were requested to guarantee access.

16.     The engineer visited the street and measured it. Spoke to residents and to an elected member.

17.     The technical assessment was based on all parking spaces in the street being full. The street is not ‘technically’ deemed narrow.  The street is straight and the layout of the road and the way the driveways are spaced means that there are opportunities to pull to the side (i.e. into a driveway).  Auckland Transport does acknowledge that residents sometimes are inconvenienced by the amount of parking in the street but does not support parking restrictions.  The reasons why are:

·        The road is 7.7m wide (i.e. is not technically narrow. 3m is the standard width of a lane and even with cars parked on both sides an emergency vehicle can get through)

·        Cars can easily wait at a driveways entrance.

·        The traffic volume is relatively low so waiting would be ‘occasional’.

·        There are no crashes in the last five years and the street’s assessed risk of crashes is minimal.

18.     Auckland Transport only considers parking restrictions in situations that create a safety or access issue and in this case neither issue is present. This matter has been reviewed by a senior traffic engineer and the outcome remains extant. 

19.     Regarding paragraph (g) it was originally planned that the Oram’s Road bridge would be demolished in late January 2017. New Zealand Transport Agency (NZTA)’s December update stated that demolition would be delayed. When contacted, NZTA stated that the date had not been finalised but that a new date should be available in early February 2017. When the new start date is confirmed it will be reported to the MLB. 

20.     The Southern Corridor Project is a NZTA project. The best ways to get accurate and quick information are through the project website - https://www.nzta.govt.nz/projects/southern-corridor-improvements/ or by calling their information line 0508 6982 724.

21.     In paragraph (h) the MLB requested that Auckland Transport move the disabled parking spaces in front on the RSA on Maich Road, currently situated at the end of the on-street parking, closer to the main entrance. Auckland Transport recently provided responses to requests for more mobility parking directly in front of the RSA on Maich Road.

22.     Auckland Transport believes that moving these spaces would not be a good use of public money (approx. $1,500 - $2,000) when:

a)      The existing disabled parking spaces are approx. 25m away.

b)      People with Mobility Parking Cards can park in the P120 spaces outside the RSA at no cost and for double the stated time.

c)      The RSA has a large off-street carpark with disabled parking.

23.     Auckland Transport suggests that if the MLB supports this request it could be funded from its Local Board Transport Capital Fund.

Comments

 

Strategic alignment

 

24.     In Manurewa at this time the biggest strategic project is still the introduction of the ‘New Network’. In Chapter 13 of the Auckland Plan, Council prioritised the development of ‘a transformational improvement in the speed, capacity, reliability and connectivity of the public transport system’.

25.     The ‘New Network’ is a key strategic project aimed at meeting this direction. It started in October 2016.  The project was a complete re-structure of public transport aiming to create a simpler and more integrated public transport network in South Auckland.

26.     Generally feedback has been positive and key indicators are tracking as predicted. For instance train boardings at Otahuhu and Manukau have increased, with Otahuhu doubling over the first three weeks of operation; transfers across South Auckland are up by 147% (bus/bus transfers up by 94% and bus/train transfers up by 207%) and overall patronage has not dropped.

27.     Next steps will be promotion of new routes in areas that previously had no or limited service including Wiri Industrial Loop and Porchester Road in Takanini.

28.     There have been some minor issues with scheduling on a few routes and this is being addressed. In the next few months Auckland Transport will provide more detailed information about the customer experience and this will be reported to the MLB. 

 

AT’s actions against advocacy plans

29.     The MLB’s ‘Advocacy Initiatives’ from the 2013-2016 term are recorded in the table below and new activities will reported each month updating progress against these initiatives.

Table 1: Advocacy Initiative Status

Advocacy Initiative

Status

Manurewa is an easily accessible area - Improve and maintain footpaths to meet the needs of everyone

 

In the last reporting period Auckland Transport completed the following work to support this initiative:

 

·    The Hill Park ‘Safety Around Schools’ project was consulted on. This project involves:

Modifications to the Kea crossing in Walpole Road

Modifications to six local intersections to make them safer and easier to use for pedestrians.

·    The MLB funded pedestrian upgrades in Hill Road were carried at the Traffic Control Committee.

·    Work on the MLB funded pedestrian upgrades in the Manurewa Town Centre was completed

 

Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations

·    The ‘New Network’ in the South has been delivered and is generally working well. Patronage has not dropped and customer satisfaction appears to be good at this time.

·    The Manurewa Station is about to be upgraded with new fences and a security gates.

·    Walking School Bus Week is currently being planned and is programmed for 27 February to the 3 March 2017.

 

Produce a transport map for Manurewa

Auckland Transport said that it could not support this initiative.

Improved safety and capacity of roads and intersections - Identify and improve roads and intersections where theere are ongoing safety concerns

 

Auckland Transport has continued to maintain and renew local roads and has delivered a number of projects including:

·    resurfacing older roads.

Safe, joined-up cycling and walking routes - Complete the Manukau Harbour coastal path and cycle way

Auckland Transport continues to work with Auckland Council Parks and the MLB to develop options to improve cycling and walking routes. 

Local board transport capital fund (LBTCF) update

 

30.     The LBTCF is a capital budget provided to all Local Boards by Auckland Council and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

·    Be safe.

·    Not impede network efficiency.

·    Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome. 

31.     MLB’s annual funding is approx. $ 642,000 and will now be adjusted for inflation each year. 

32.     Local boards are allowed to consolidate three years of funding available to them in an electoral term. In the MLB’s case this means a total of approx. $ 1,984,000 could be spent on transport projects this electoral term.

33.     Auckland Transport encourages all Local Board’s to identify potential projects as early as possible. This is because projects can take a long-time to deliver and this limits the risk of projects not being delivered in the current electoral term.

Updates

 

34.     A number of projects are still being delivered from the previous term. The following table (Table 2) provides a summary of previous decisions, the problem or opportunity being addressed, progress since the last update, budgets and financial commitments.


 

Table 2: LBTCF Status

Projects Submitted

Problem or Opportunity Being Addressed

Current Status

New Footpaths in Manurewa

 

Improvements to the footpaths on Wiri Station Road

‘Rough Order of Cost’ requested by the MLB in October 2014.

‘Construction’ authorised by MLB in April 2015 based on a Final Cost Estimate of $ 103,000.

Project completed.

Traffic calming options William Avenue and Kirton Crescent

Installing a traffic calming scheme in William Avenue and Kirton Crescent

‘Rough Order of Cost’ requested by MLB in January 2015.

‘Detailed Design’ authorised by MLB June 2015 based on a Rough Order of Cost of $ 180,000

‘Construction’ authorised by MLB in November 2015 based on a Final Cost Estimate of $ 180,000

In August 2015 a saving $ 50,000 was reported to the MLB and money was transferred (by resolution) to balance higher than expected costs for the Manurewa Town Centre Upgrade.

Project completed.

Hill Road (was ‘Arts and Plants’)

Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens.

‘Rough Order of Cost’ requested by the MLB in October 2014.

'Detailed Design’ authorised by MLB based on a Rough Order of Cost of  $850,258 in June 2015

‘Construction’ in November 2015 the scale of the project was reduced by removing the proposal to build new footpaths. Construction was authorised by MLB of new crossing points and safer intersections only in November 2015 based on a Final Cost Estimate of $575,000

In August 2015 it was reported that the project is running slower than expected but that there was a saving of $ 50,000.

This money was transferred (by resolution) to balance higher than expected costs for the Manurewa Town Centre Upgrade.

In 2016 the lighting required for the new crossing points was resolved.

In December 2016 the Traffic Control Committee authorised the proposed changes.

Future Plans:

·    The tender process in almost complete.

·    Work is expected to start in and finish in March 2017.

 

Covered Walkway

Building a weather-proof cover on the station over-bridge and across the South Mall car park to link the station to the mall and Great South Road.

‘Rough Order of Cost’ requested by the MLB in October 2014.

‘Detailed Design’ Initiated based on a Rough Order of Cost  of $ 1,430,000 in May 2015

‘Construction’ was authorised by MLB in November 2015 based on a Firm Cost Estimate of $ 1,500,000

At completion of the tender the confirmed final cost (as at April 2016) was approx. $ 1.1 million freeing up approx. $400,000 for re-allocation.

This money was re-allocated by the Manurewa Local Board meeting in April 2016 and will be used to extend the covered walkway from the train station to the new bus stops.

In November 2016 the cost of this project changed and the MLB decided at the December 2016 meeting to complete the project as planed and increased the project’s funding by approx. $ 140,000.

Future Plans:

·    Work was stopped in November while the MLB decided on how it would deal with the changes to the original cost.

·    The tender process for the final stages has started and work is expected to start and be finished in March 2017.

 

 

Manurewa Town Centre Upgrade (Great South Road pedestrianisation)

Making the Great South Road and Manurewa Town Centre more pedestrian-friendly.

‘Rough Order of Cost’ requested by the MLB in October 2014.

‘Detailed Design’ authorised by the MLB based on a Rough Order of Cost of $387,730  in June 2015

‘Construction’ in November 2015 the scale of the project was reduced by removing the parts of the project that were dependent on the removal of the Great South Road bus stops. The MLB authorised the remainder based on a ‘Final Cost Estimate’ of $176,000

In August 2016 it was reported that the final tender price was higher than predicted and that the project required an extra $100,000 to meet the standards originally agreed.

In August 2016 the MLB resolved to transfer $100,000 total savings from ‘Hill Road’ and ‘Kirton Crescent’ project to this project.

Completed

 

Upcoming projects and activities

Consultations

 

35.     In this reporting period, one consultation about a large ‘Safety Around Schools’ project in the Hillpark area was sent to MLB for comment.  See Attachment A.

36.     The following table provides a summary of Traffic Control Committee’s (TCC) decisions in December 2016 and January 2017.

Table 3: TCC Monthly Summary

December 2016

Street

Area

Work

Decision

Russell Road

 

Homai

 

No Stopping At All Times

Carried

Hill Road

 

Manurewa

 

Lane Restriction, No Stopping At All Times, Bus Stop, Flush Median, Traffic Island, Edge Line, Lane Provision

 

Carried

January 2017

No decisions relating to Manurewa

 

Regional and sub-regional projects

 

Annual Public Transport Fare Review

37.     Every year Auckland Transport is required to carry out an annual review of all public transport fares.  The annual review takes into account the operating cost increases, cost of living, the investment needed to provide additional services and also to improve and upgrade our infrastructure (including ferry terminals, train stations and bus stops).

38.     Auckland Transport also needs to meet national requirements such the proportion of the total fare that we have to recover from (or charge to) fare paying passengers.  The rest of the fare being subsidised by a combination of Auckland ratepayers and taxpayers. 

39.     On 29 January 2017 fares changed. The main changes are summarised below:

·    AT HOP bus and train fares for 1, 2 and 4 Zones increase by 5 cents and 10 cents

·    Cash bus and train fares for 1, 2 and 4 Zones increase by 50 cents

·    AT HOP tertiary student bus and rail fares increase by 4 to 8 cents between 1 and 4 Zones to ensure a consistent discount compared to AT HOP adult fares

·    The AT HOP Monthly Bus and Train Pass increases by $10.

 

40.     AT HOP card fares have been kept as low as possible and AT HOP adult and child fares are at least 25% lower than the equivalent cash fare while AT HOP child fares are at least 40% lower than adult AT HOP, and AT HOP tertiary fares are at least 20 percent lower than adult AT HOP.

 

Roads and Streets Framework (RASF) and Transport Design Manual (TDM)

41.     Auckland Transport is reviewing the Auckland Transport Code of Practice (ATCOP). The plan is that it will be replaced by the following:

·    A ‘Roads and Streets Framework’ – That will guide decision-making in the road corridor to provide a better balance between local place-making  and transport movement functions and priorities.

·    A ‘Transport Design Manual’ – That provides technical direction about design standards.

 

42.     The aim being to make guidelines for road corridor infra-structure more flexible and responsive to local needs but still maintain high technical standards.

The sub-regional workshops are currently being scheduled for 20 / 27 March 2017. Details will be confirmed soon and invites sent to members directly. 

Manurewa Station Upgrade

43.     Auckland Transport’s biggest project in Manurewa this reporting period is the upgrade of Manurewa Station. This project will involve building new fences, security gates and installing more lights and cameras.

44.     The Manurewa Town Centre Steering Group was briefed about the plan on 8 December 2016 and at this month’s MLB workshop the elected members will have an opportunity to discuss the plan.

45.     The aim is that this project will be completed by mid-2017.

 

Walking School Bus Week 27 February - 3 March 2017

46.     Early in the school year Auckland Transport publicises walking school buses by running a promotional week. ‘Walking School Bus Week’ involves competitions and events organised for people that participate in and support walking school buses.

 

Attachments

No.

Title

Page

a

Summary of Consultation Information Sent to the Manurewa Local Board in December 2016

37

     

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authoriser

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

 

 


Manurewa Local Board

16 February 2017

 

 


 


 


 


 


 


 


Manurewa Local Board

16 February 2017

 

 

Landowner approval for works in the esplanade reserve adjoining 194 Mahia Road, Manurewa

 

File No.: CP2017/01058

 

  

 

Purpose

1.       To seek land owner approval from the Manurewa Local Board for the earthworks, tree works and storm water works at Sykes Road Foreshore Esplanade Reserve at 142R Sykes Road Manurewa Auckland 2103, adjoining the subject site at 194 Mahia Road, Manurewa (CT-662340, Lot 1 DP 477623).

Executive summary

2.       The owners of 194 Mahia Road, Manurewa have requested permission from council staff to carry out the following works within the esplanade reserve adjoining the subject site. The proposed works entail:

·        removing the existing Willow, Totara, Poplar, Phoenix Palm, Monkey Apple Tree, Ferns, Privit, Cabbage Tree, Macrocarpa and Eucalyptus trees (detailed in Attachment A). Consent was approved to remove all of this vegetation, however; the applicants are seeking to retain the existing Totara, Cabbage trees and tree ferns if possible. The approved planting plan that details the replacement planting in attachment B as well as the construction of a shared use path and landscaping within the esplanade reserve

·        implementing the attached earthworks plan in the esplanade reserve, as per the approved resource consent (consent decision and plans in Attachment F and G)

·        modifying the Archaeological Site R11/1048 onsite as per the approved resource consent

·        installing two new stormwater outlets to the esplanade reserve. 

 

3.       The land owner approval conditions should be delegated back to the head of Stakeholder and Land Advisory, Community Facilities, as staff understand what conditions are required for Health and Safety and the conditions around final design for reinstatement, paths, planting and storm water outlets.

4.       Various options have been assessed and council staff considers the proposal to be the most practical option. The approved esplanade reserve requires these works to be developed to public standards and become a public asset. It will enable other sites to connect into it as they develop in the future (coastal connections plan in Attachment H).

 

 

Recommendation/s

That the Manurewa Local Board:

a)         grant landowner approval for the removal of the trees, construction and location of stormwater infrastructure, earthworks, modifying the archeological feature and the construction of an shared path within the esplanade reserve adjoining 194 Mahia Road, Manurewa, in general accordance with the plans approved under resource consent 48165 & P48165 (Attachment G).

b)         delegate to the head of Stakeholder and Land Advisory, Community Facilities, the ability to grant landowner approval conditions around construction works and reinstatement of the reserve.

 

 

Comments

5.       The owners of 194 Mahia Road, Manurewa, have resource consent to implement a 67 residential lot subdivision with associated earthworks, stream works and stormwater discharge.

6.       It is proposed to install two new stormwater pipes and outlets to drain to the esplanade reserve.  The pipe will be designed to avoid scouring effects at the outlet and silt traps will control silt and pollution entering the waterway

7.       All other stormwater options have been considered including private soakage and kerb discharge and outlets to the waterway are the only suitable options.

8.       The receiving environment is considered suitable for the additional flows proposed and there will be no flooding effects

9.       The stormwater system will become public and allow other developing sites to connect into it. This will contribute to the stormwater management of the surrounding area. The proposed two systems include a buried pipe, manhole and grouted rock outlet in the bank of the watercourse (refer to Attachment E for location plans and details of the outfall structures infrastructure)

10.     The majority of the works will be undertaken in the grassed area of the reserve and outside the dripline of existing trees. The rock outlet and a short section of the pipe will be located in the vegetated bank of the water course. Works will be undertaken via open trench during the summer months and will take approximately one week to complete. Silt fences will be installed throughout the works as per the approved resource consent attached to stop sediment entering the watercourse.

11.     The proposed earthworks (Attachment B) have received resource consent and there are conditions in place attached to this that will ensure minimal sediment loss on the surrounding environment. Earthworks will be managed to avoid disturbance to the recorded archaeological site where possible, with appropriate briefings on archaeological material to be provided to contractors to ensure any unrecorded material is identified.

12.     The proposed tree removal has been approved by resource consent and the finalised landscape plans (as above) will include specifications of suitable hedging within the northern ‘front yards’ of lots fronting directly on to Mahia Road and planting of the esplanade reserve, walkways and streets.

13.     The applicant has had the proposed esplanade reserve walkway checked by Auckland Council Project Manager Damian Powley who considers that it will provide a connection with the overall coastal network (Attachment H).

14.     Upon completion of the works, the reserve will be reinstated and the rock outfall will assist in preventing scouring and mitigate any visual impacts.

15.     Overall it is considered that any adverse effects will be avoided and mitigated and staff recommend that landowner approval be granted.

Consideration

Local board views and implications

16.     The proposal has been discussed with the previous local board in a workshop in October 2015.

17.     This land owner approval also aligns with the Manurewa Local Board outcome to provide spaces and places that people use and enjoy as the works will have a positive impact on providing coastal walkway connections.

Māori impact statement

18.     The applicant has carried out a thorough iwi consultation process and have met four representatives on site (a total of 10 Iwi groups were consulted and four requested meetings). Please see written correspondences from these representatives, being – Te Akitai Waiohua, Ngati Te Ata, Ngai Tai ki Tamaki and Ngati Tamoho (Attachment I). All of which are supportive of the proposal subject to conditions which the applicant has volunteered as part of the conditions of consent should the council consider appropriate.

19.     The applicants are modifying the Archaeological Site R11/1048 onsite (see Attachment C and D). As per the approved resource consent, “earthworks will be managed to avoid disturbance to the recorded archaeological site where possible, with appropriate briefings on archaeological material to be provided to contractors to ensure any unrecorded material is identified.

Implementation

20.     If the proposal receives landowner approval from the local board, then a letter will be prepared with conditions around construction and mitigation. The applicants wish to start works this summer 2016/2017.

 

Attachments

No.

Title

Page

a

Vegetation Removal Plan

49

b

Earthworks Plan

51

c

Archaeological Assessment

53

d

Archaeological Management Plan

91

e

Stormwater Outlets Plan

103

f

Approved Resource Consent Decision

107

g

Approved Resource Consent Plans

135

h

Manurewa Coastal Walkway Connections Plan

145

i

Iwi Consultation

147

     

Signatories

Authors

Chantelle Subritzky - Relationship Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

 



Manurewa Local Board

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Manurewa Local Board

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Manurewa Local Board

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Manurewa Local Board

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Manurewa Local Board

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Manurewa Local Board

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Manurewa Local Board

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Auckland Council’s Quarterly Performance Report: Manurewa Local Board for Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/00943

 

  

 

Purpose

1.       To provide the Manurewa Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Manurewa Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Manurewa 2016/2017 Work Programme.

3.       Of significance this quarter is the progress on the restoration of Nathan Homestead which is tracking well, the continued positive uptake by young people on the Rangatahi Youth Scholarships, and the Puhinui Stream winning a national award for the most improved waterway.

4.       The Manurewa Local Board has an approved 2016/2017 work programme for the following operating departments:

·      Arts, Community and Events, approved on 9 June, 2016

·      Parks, Sport and Recreation, approved on 9 June, 2016

·      Libraries and Information, approved on 9 June, 2016

·      Community Facilities Renewals, approved on 9 June, 2016

·      Community Leases, approved on 9 June, 2016

·      Infrastructure and Environmental Services, approved on 14 July 2016

·      Business Improvement Districts, approved on 14 July 2016

·      Local Economic Development, approved on 14 July 2016.

5.       The overall snapshot for the Manurewa Local Board indicates performance in the Manurewa Local Board area is tracking positively (Attachment A).

6.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B), with all items reported as ‘green’ status (on track) except for the following which have a ‘red’ status (behind delivery, significant risk) or ‘amber’ status (behind delivery, some risk):

Red

·       Community Facilities renewals – Weymouth Park play renewals

·       Local Economic Development - 24 hour south visitor attraction campaign

Amber

·       Community Empowerment – Māori Responsiveness

·       Community Empowerment - Placemaking: Public safety cameras and safety initiatives

·       Libraries and Information – Library hours of service – Manurewa

·       Libraries and Information - Digital literacy support - Manurewa

·       Libraries and Information - Information and lending services - Manurewa

·       Community Facilities renewals - Greers Road Foreshore footpath renewal.

7.       Overall, the financial performance of the board against quarter two, 2016/2017 is on track and Attachment C contains further detailed financial information.

8.       Attachment D provides an overview of the Key Performance Indicators for the Manurewa Local Board. In summary, the key performance indicators show that the Year-end outlook is for 50 per cent of measures to be achieved. This is a five per cent drop from the previous quarter. This is explained in further detail in the report and in the attachment.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016.

 

 

Comments

 

Key highlights for quarter two

 

9.       The Manurewa Local Board has a number of key highlights to report from the quarter two period, which include:

·    significant progress on the restoration of the Nathan Homestead

·    the successful promotion of the Rangatahi Youth Scholarships which closed in December. Twenty-seven applications were received and are being assessed

·    the Puhinui Stream winning a national award for the most improved waterway with an event held to celebrate with the local board and community groups in November 2016  

·    input into draft concepts (based on consultations and needs assessments) for the Manurewa-Takanini-Papakura Spatial Priority Area (Integrated Area Plan) at a workshop attended by Manurewa and Papakura Local Board members, ward councillors and mana whenua representatives. Following the workshop, the concepts were revised and initial consultation undertaken in a range of settings including marae, the three town centres and Papakura and Manurewa Train Stations

·    a 36 per cent decrease in graffiti incidents between 1 July 2016 and 31 December 2016 compared to the same six month period last year and a 25 per cent decrease in the number of RFS (Requests for Service) with all 81 graffiti incidents being removed within the 24 hour target time

·    participation by over 1000 people in a range of education and recreation activities on parks and reserves, including the Out and About programme of events.

 

Key project updates from the 2016/2017 Work Programme

 

10.     All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (Attachment B). The following are progress updates against key projects identified in the Manurewa Local Board Plan:

·    Refresh the vision and redesign Manurewa Town Centre - the next steps in developing the implementation strategy were discussed at the Town Centre Steering Group meeting in December 2016. Meetings are being organised with key stakeholders in order to inform the presentation of the implementation strategy.

·    Complete the Manukau Harbour coastal path and cycleway - detail design and the consent process is still in progress and mana whenua consultation is planned.

·    Restore Nathan Homestead as a community arts and function centre -

the disability ramp, roof repair on the homestead and rubbish storage area were completed; the scaffolding was removed; the curtains, carpet and mirrors were installed; and the floors in the theatre were polished

renewal of the David Nathan Park tennis court was completed as well as replacement of all electrical switchboards, and replacement of the existing bars for light rigging with compliant effective alternative suited to the theatre requirements.

Other highlights include the delivery of the first community exhibition in one of the renovated rooms in the homestead, previously used by the childcare centre; the execution of memorandums of understanding with Girls to the Front and Massive Theatre Company, who will be utilising the facility in 2017 for new arts initiatives and mentoring; the completion of a new programme for Term 1 2017; and the move of two resident artist organisations into a space that has previously been used for storage.

·    Identify and support community-led projects

the Manurewa Community Network successfully delivered the Manurewa Community Expo with 59 stalls available and an average of 1000 people visiting on the day. There were six stallholder categories offered with 80% of the stalls represented by education, child/youth and community providers

a workshop with Manurewa seniors groups took place to progress the development of the proposed Seniors Scholarships scheme. Participants recommended assessment criteria in regards to the scheme. Attendees also indicated the need for a local seniors network with a focus on supporting clubs rather than larger service providers.

·    Develop multi-use sport and community buildings at Memorial, Weymouth and Gallaher parks - two community meetings took place to discuss the War Memorial Park place-making project. As well as community members, the meetings were attended by local board members and a number of relevant council staff.

·    Develop new events that celebrate who we are – funding agreements and payments have been completed for all but one event in this fund. A partnership between the Auckland Council Arts, Community and Events team, Manu Tukutuku and the Manurewa Community Events Trust has been established to deliver a Matariki Kite Day for the Manurewa Local Board.

·    Support young people into positive pathways after leaving school - based on the reflections and insights of the process undertaken to develop and deliver the Local Employment and Skills Brokerage Project, staff have been scoping options for youth employment, education and skills brokerage that builds on the work undertaken with Alfriston College and the Wiri Business Improvement District.

·    Progress the Totara Park and other community planting projects – community workers have spent over 600 hours spreading mulch and painting fences at Totara Park. Volunteers have contributed 679 hours across the whole stream catchment so far this year. Te Awa Trust undertook clean-ups at Weymouth foreshore and reserves. Idea Services is doing weekly litter pickups with 32 bags of rubbish collected in 6 weeks in the Weymouth area reserves. This work is ongoing.

 

Risks identified in the 2016/2017 Work Programme

 

11.     The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes, or ‘amber’ – moderate issues requiring corrective action to achieve benefits.

Red

a)    Community Facilities renewals – Weymouth Park play renewals

This project appeared on the work programme due to the asset data system not being updated. A reassessment of the asset has been completed and it has been determined to be in good condition. Therefore this line has been cancelled in the work programme.

b)    Local Economic Development - 24 hour south visitor attraction campaign

Following further discussion with the local board it was decided not to proceed with this project in this financial year as part of the Local Economic Development programme.

Amber

c)    Community Empowerment – Māori Responsiveness

Alignment of the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making working group has taken longer than expected. Staff are working with Otara Health to identify links to the recommendations made in the 'Improve Māori input into Local Board Decision Making' report and confirm projects that could be funded in the next quarter to support the various recommendations.

d)    Community Empowerment - Placemaking: Public safety cameras and safety initiatives

Although a large proportion of the budget is well on track with contractual obligations (CCTV), little activity has occurred on identifying new safety initiatives. Staff will work with the local board to identify opportunities for further investment in community-led safety activities.

e)    Libraries and Information – Library hours of service – Manurewa

Library visits decreased by 14 per cent compared to the same quarter last year which is higher than the regional decrease of two per cent. This is similar to the first quarter. A staff co-design research process to investigate reasons for decline is now underway and will include analysis of customer feedback from the 2016 Gravitas Customer Survey results. Both libraries were also closed between Christmas and New Year for the first time.

f)     Libraries and Information - Digital literacy support – Manurewa

Wi-Fi and personal computer sessions decreased 15 per cent to 52,488 compared to 62,067 for the same quarter last year. This is not in line with the regional increase of 5 per cent.

g)    Libraries and Information - Information and lending services – Manurewa

The decrease in lending is directly affected by the decrease in library visits. The Christmas closure also affected decreased lending. The number of library items borrowed has decreased by 14 per cent compared to the same quarter last year. This is higher than the regional trend of 3 per cent. However, the number of eBook and eMagazine issues continues to increase at a regional level and now makes up 11 per cent of items borrowed regionally.

h)    Community Facilities renewals - Greers Road Foreshore footpath renewal

A review of scope is required against current budget allocation. Current reserve encroachments need to be resolved as there is a risk around the suitability of the land for the development of a walkway. Significant planning and engagement is required with residents in neighbouring properties.

 

Financial performance

 

12.     Operating costs are 3.6% over budget, most notably Asset Based Services in the Parks and Leisure areas. In Locally Driven Initiative expenditure some Community Services projects have not yet commenced while Parks events are ahead of budget. Revenue has exceeded budget in community facilities and in leisure facilities.

13.     Capital projects year to date show both renewals programmes and new development are behind schedule financially but most have no known issues and progress updates are provided for each project in the work programme.   

14.     As part of the Maritime Recreational Fund, staged work on the continuous coastal walkway from Browns Road to Wattle Downs is in progress.

15.     Renovations to David Nathan Homestead are the focus of some of the Locally Driven Initiative Capex funding for this year plus capital renewals funding, and work overall is well ahead of schedule.

16.     Development of Growth funded Waimahia reserve and walkway will shortly be up for tender. There is Locally Driven Initiative Capex funding still to be allocated by the local board this year and therefore projects will need to be factored into the FY18 work programmes going forward.

 

Key performance indicators

 

17.     Attachment D provides an overview of the Key Performance Indicators for the Manurewa Local Board. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services.

18.     This report provides interim performance results and outlook information for Manurewa Local Board’s measures, showing how we are tracking for the second quarter of FY17. The year-end outlook is for 50 per cent of measures to achieve target. This is a five per cent drop from the previous quarter.

19.     The following table provides an overview of the 10 measures that are not on track:

 

Not on track to achieve target

Comment

Local Parks, Sport and Recreation

Percentage of residents who visited a local park or reserve in the last 12 months

In FY17, promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

Local Community Services

Number of visits to library facilities per capita

 

 

Library visits have decreased in the local board area even though satisfaction with library service delivery has increased. Initial discussions are underway for engaging with the community to increase usage.

Percentage of visitors satisfied with the library environment

 

Feedback has indicated the need for quieter environments, more free computers, more study space, additional seating, bookshelves that are easier to access, more power points and better parking. This feedback dates from before the interior refresh and replacement of furniture and fittings at Manurewa Library in FY16. In the Clendon Library there was an interior repaint of the workroom completed in August.

Percentage of Aucklanders that feel connected to their neighbourhood and local community

A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach being implemented across these activities in FY17 aims to increase this.

Percentage of attendees satisfied with council delivered and funded local events

 

 

Each year different events are selected to be surveyed, and this makes it difficult to establish a forecast. However, if performance remains consistent with the previous year then the target will not be met. Feedback received from the previous year will be used to improve this result, but the result will depend on what events are delivered, what events are selected for survey, the weather conditions, turn out and facilitation.

Percentage of Aucklanders that feel their local town centre is safe (night)

 

This measure is influenced by a number of elements such as crime rates, the built environment, and socioeconomic and other similar factors. The council undertakes projects and initiatives to improve perceptions of safety. Enhancement of the existing public safety camera system occurred in late FY16 with the installation of six new cameras around Manurewa Town Centre’s transport hub and connection to Manurewa Business Association’s monitoring centre.

Facility Utilisation - utilisation at off-peak times for council managed community centres and venues for hire

The FY17 Q2 result is based on five months of actual data and one month of estimates. During Q1, off-peak utilisation has increased on the same period last year. The digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilisation, along with a marketing campaign in Q3.

Percentage of community facilities bookings used for health and wellbeing related activity

 

 

This is a new measure to establish our understanding of community facility activities that contribute to health and wellbeing outcomes. This data will be used by staff when considering facility work programmes for FY17 – staff now have a baseline figure and will aim to improve this by looking at the mix of activities being conducted at community facilities.

Number of visitors to community centres and venues for hire

 

The FY17 Q2 result is based on five months of actual data and one month of estimates. Visits are down on the same period last year due to improvements in recording attendance.

Local Planning and Development

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

Wiri is fully compliant with the BID policy. Manurewa has not submitted a year-end report and is not submitting a business plan (their town centre manager position is vacant).

 

 

Consideration

Local board views and implications

20.     This report informs the Manurewa Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

21.     Alignment of the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making working group has taken longer than expected. Staff are working with Otara Health to identify links to the recommendations made in the 'Improve Māori input into Local Board Decision Making' report and confirm projects that could be funded in the next quarter to support the various recommendations.

22.     Mana whenua representatives participated in a workshop alongside Manurewa and Papakura Local Board members, and ward councillors to provide feedback on draft concepts (based on consultations and needs assessments) for the Manurewa-Takanini-Papakura Spatial Priority Area (Integrated Area Plan). Following the workshop, the concepts were revised and initial consultation undertaken in a range of settings including marae, the three town centres and Papakura and Manurewa Train Stations. Community consultation will continue through January and February 2017 with council staff attending local events. The plan will be finalised and adopted in August 2017.

23.     The local board granted $17,000 to Marae Trust Board O Te Manurewa Marae in the last financial year for the Whakapiki Ora initiative aimed at homeless whānau in need. Seventy three whānau went to the marae, making up 241 individuals. This broke down to 130 children aged 0-17 and 111 adults (18 plus). Thirty eight whānau found permanent or temporary accommodation. The majority were placed with other whānau, Housing New Zealand or in private rentals. One whānau went into emergency housing, 7 whānau into motels and 3 stayed with friends.

24.     While the primary outcome was to find appropriate housing for whānau and reduce the number of homeless whānau there were other outcomes that became evident. These include money management through budgeting services, whānau were able to save money and reduce personal debt, increased confidence, employment, cultural practices, engaging in parenting programmes, and completion of community hours. In addition, the project enabled a positive working relationship with Department of Corrections and Manurewa Police, and increased community engagement.

Implementation

25.     The Senior Advisor Manurewa Local Board will continue to facilitate performance updates to the local board.

 

 

Attachments

No.

Title

Page

a

Manurewa_Q2_Attachment A WP Snapshot

157

b

Manurewa_Q2_Attachment B WP Update

159

c

Manurewa_Q2_Attachment C Financial Report

179

d

Manurewa_Q2_Attachment D KPI Report

187

     

Signatories

Authors

Sarah McGhee - Senior Local Board Advisor

Authorisers

Rex Hewitt - Relationship Manager

 



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Manurewa & Papakura Local Board Joint Submission on the Point England Development Enabling Bill - January 2017

 

File No.: CP2017/01126

 

  

 

Purpose

1.       This report seeks the Manurewa Local Board’s formal endorsement of the following submission:

·    Point England Development Enabling Bill – January 2017

Executive summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      endorse the Manurewa & Papakura Local Board joint submission on the Point England Development Enabling Bill – January 2017(attachment A)

 

 

 

Attachments

No.

Title

Page

a

Manurewa & Papakura Joint Submission on the Point England Development - Enabling Bill - January 2017

195

     

Signatories

Authors

Jaqueline Alexander - Local Board Advisor - Manurewa

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

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Manurewa Local Board Governance Forward Work Calendar - February 2017

 

File No.: CP2017/00966

 

  

 

Purpose

1.       To present the Manurewa Local Board six month Governance Forward Work Calendar.

Executive Summary

2.       This report introduces the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Recommendation/s

That the Manurewa Local Board:

a)      note the attached Governance Forward Work Calendar as at February 2017.

 

 

Comments

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with Governance Forward Work Calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Attachments

No.

Title

Page

a

Manurewa Local Board Governance Forward Work Calendar - February 2017

199

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 


 


 


Manurewa Local Board

16 February 2017

 

 

Reports Requested - Pending - Issues

 

File No.: CP2017/01032

 

  

 

Purpose

1.       Providing an update on reports requested and issues raised at previous meetings.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      note the report entitled “reports requested – pending – issues”.

 

Attachments

No.

Title

Page

a

Manurewa Local Board reports requested pending listing - February 2017

205

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 


 


 


Manurewa Local Board

16 February 2017

 

 

Manurewa Local Board Achievements Register 2016-2019 Political Term

 

File No.: CP2017/01033

 

  

 

Purpose

1.       Providing an opportunity for members to record the achievements of the Manurewa Local Board for the 2016 – 2019 Political Term.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      request the following additions be added to the Manurewa Local Board Achievements Register for the 2016 – 2019 Political Term:

i)         

 

 

Attachments

No.

Title

Page

a

February 2017 - Manurewa Local Board Achievements register for the 2016-2019 political term

211

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 


Manurewa Local Board

16 February 2017

 

 

For Information: Reports referred to the Manurewa Local Board

 

File No.: CP2017/00104

 

  

 

Purpose

1.       Providing an opportunity for the board to receive reports and resolutions that have been referred from governing body committee meetings or forums or other local boards for the information. 

 

2.       At the time the agenda was compiled no reports and resolutions had been referred from governing body committee meetings or forums or other local boards.

 

 

Recommendation/s

That the Manurewa Local Board

 

a)      note the information from the following governing body committee meetings or forums or other local boards meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

 

 

 

 

 

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 

Manurewa Local Board Workshop Notes

 

File No.: CP2017/01035

 

  

 

Purpose

1.       Notes are attached for the Manurewa Local Board workshops held on 2 February 2017.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop notes for the meetings held on 2 February 2017.

 

Attachments

No.

Title

Page

a

Manurewa Local Board workshop record - 2 February 2017

217

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

16 February 2017

 

 


 


 


 


 


 


 


 


 

    

  


Manurewa Local Board

16 February 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 7.1      Attachment a    Petition - Polo Prince Drive - request for footpath and speed bumps                                                 Page 229


Manurewa Local Board

16 February 2017