I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 21 February 2017

5.00pm

Manukau Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carmen Fernandes

Democracy Advisor

 

13 February 2017

 

Contact Telephone: 021 535 792

Email: carmen.fernandes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Papatoetoe Historical Society and Papatoetoe Creative Arts Group                                                                                                                                5

8.2     Deputation - Writing Project for young people in Otara-Papatoetoe area - David Riley                                                                                                                       6

8.3     Deputation - Weedspray and Health Concerns for Glyphosate Spraying in Public Spaces                                                                                                                   6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Manukau Ward Councillors Update                                                                            9

13        Auckland Transport Update: Ōtara-Papatoetoe Local Board February 2017      11

14        Te Puke o Tara Community Centre redevelopment: Approval of development design and procurement                                                                                                                 41

15        ATEED six monthly report to the Ōtara-Papatoetoe Local Board                        61

16        Eye on Nature Event Funding                                                                                    77

17        Auckland Council's Quarterly Performance Report: Ōtara-Papatoetoe Local Board for Quarter Two, 1 October - 31 December 2016                                                           85

18        Urgent decision - Urgent Landowner Approval for proposed container at Ōtara Dam                                                                                                                                     127

19        Governance Forward Work Calendar                                                                     143

20        Ōtara-Papatoetoe Local Board Workshop Notes                                                  147

21        Board Members' Report                                                                                           157

22        Chairperson's Announcements                                                                               159  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 13 December 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Papatoetoe Historical Society and Papatoetoe Creative Arts Group

Purpose

1.       Jenny Clark from the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group wish to do a joint brief overview of 2016 Papatoetoe Historical Society activities, an art exhibition outline, along with an update on finding a new location for the Papatoetoe Historical Society Museum.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Jenny Clark and Fiona August for their presentation.

 

 

 

8.2       Deputation - Writing Project for young people in Otara-Papatoetoe area - David Riley

Purpose

1.   The purpose of this report is to enable David Riley, a teacher at Tangaroa College in Otara, to update the local board on his writing project.

 

Executive summary

2.   David Riley writes books to help promote literacy for Maori and Pasifika young people.

3.   He has been working on a writing project that benefits young people in Otara-Papatoetoe area, and seeks to share with the local board his progress and future plans for writing projects that will help improve literacy in the community.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks David Riley for his presentation.

 

 

 

8.3       Deputation - Weedspray and Health Concerns for Glyphosate Spraying in Public Spaces

Purpose

1.       Julian Bartrom would like to speak to the board on weed spraying and health concerns around glyphosate spraying in public spaces.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Julian Bartrom for his presentation.

 

Attachments

a          Glyphosate Spraying Document.......................................................... 163

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Manukau Ward Councillors Update

File No.: CP2016/25360

 

  

 

Executive Summary

A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal reports from the Manukau Ward Councillors.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carmen Fernandes - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Auckland Transport Update: Ōtara-Papatoetoe Local Board February 2017

 

File No.: CP2017/01289

 

  

 

Purpose

1.       This report is a monthly report that updates the Otara-Papatoetoe Local Board (OPLB) on transport related issues which includes the current status of its Local Board Transport Capital Fund projects and provides information on matters of specific application and interest to the local board.

Executive summary

2.       This month no decision is required but information is provided about the following matters:

·    The Local Board Transport Capital Fund, including an update on existing projects.

·    The following Auckland Transport projects

Manukau Bus Station

Public Transport Safety Upgrades

Annual Public Transport Fare Review

Walking School Bus week

·    Recommends that the local board note the Auckland Transport – February 2017 report.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board note the Auckland Transport Update – February 2017 report.

 

 

Comments

Local Board Transport Capital Fund (LBTCF)

3.       The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme.

4.       The annual funding for this local board is approximately $44,045 carried over from 2016/17 financial year and $594,996 for the 17/18 financial year and subsequent years adjusted for inflation.

5.       Local Boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects.

6.       Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be achieved in an effective manner.

 

 

 

7.       Current projects being delivered are specified in Table 1, completed projects are noted in Table 2.

 

8.       Table 1: LBTCF – Current projects

Project Description

Progress/Current Status

·      Hunters Corner Street lighting

·      Local board formally approved funding allocation of $280k in Oct. 2014 for construction costs

·      Revised costings approved by the board in June 2015 for $292,500.

·      Additional $27,500 approved by the local board in Sept. 2015 to extend project to Shirley Road and Sutton Crescent. Total now approved by board $320k

·      Detailed design completed but construction issues have been identified during installation. Redesigned pole structures have been ordered.

·      Project completion now estimated to be April 2017, though dependent on utility company.

 

 

9.       Table 2: LBTCF – Completed projects

Project

Description/ board resolution date

Status

Projected Cost

Davies Ave, North Boulevard

Approved on 20/11/2012 to complete significant streetscape upgrades for Hayman Park/Davies Ave street frontage

completed

$1,098,584

Ōtara Town Centre Newbury St (MIT link)

Approved 13/10/2014 to complete the linkage footpath from the canopy to Newbury St.

 

This does not include the canopy and art work, funded from other budgets (total $2.4m.)

completed

$200,000

Ōtara Town Centre Watford St (footpaths)

Approved on 17/11/2014 to undertake footpath reconstruction along Mall frontage to Watford St, Ōtara

completed

$300,000

Old Papatoetoe Footpath Improvements

Approved on 15/6/2015 to undertake detailed design and construction of footpaths in Old Papatoetoe.

completed

$667,000

Footpaths Old Papatoetoe (Rangitoto St)

Approved on 15/8/2016 to complete footpath upgrades on the western side of Rangitoto Road, Papatoetoe. Completing two of the four proposed sections of this upgrade project

completed

$40,000

Welcome to Papatoetoe Signage

Approved allocation of $45k in  December 2015 for welcome signage to be installed.

Finalisation of preferred option for the sign, including location and image from Papatoetoe Historical Society Aug. 2016 – now located at East Tamaki Road.

 

completed

$45,000

 

 

Consultations

10.     Auckland Transport provides the Ōtara-Papatoetoe Local Board with the opportunity to comment on transport projects being delivered in this local board area.

11.     In this reporting period, six projects were put forward to the local board for comment. To date no objections have been received. Detailed information is included in Attachment C.

12.     Traffic Control Committee (TCC) decisions are reported on a monthly basis. Due to the break over the Christmas period, this update covers December 2016 to January 2017 where one TCC decision in the Ōtara-Papatoetoe Local Board area was made which is listed below.

13.     Table 3: Traffic Control Committee Decisions Dec/Jan 2016/17

Street

Area

Work

Decision

Kingswood Road

 

Papatoetoe

Temporary Traffic and Parking changes (Event)

 

Carried (Dec)

 

Quarterly Report

14.     As advised in July 2016, previous quarterly report material is now being incorporated into monthly reports when available.  The following reports are attached to this monthly report:

·    Attachment A – report from Auckland Transport departments on their activities in the Ōtara-Papatoetoe Local Board area and regionally over the last quarter.

·    Attachment B – report on Travelwise Schools activities in the Ōtara-Papatoetoe Local Board area over the last quarter.

 

Local & regional Auckland Transport projects

Manukau Bus Station

15.     The Manukau Bus Station construction is progressing to plan. It is still expected to open in May 2018.

16.     The closure of Putney Way is expected to commence in April 2017 and is scheduled to be reopened in November 2017. This may change with the inclusion of Panuku’s contribution to the redevelopment of Putney Way, which is currently under design, to early 2018.

17.     The signalisation of Davies Ave is currently underway and is due to be completed by May 2017.

 

Public Transport Safety Upgrades

18.     Auckland Transport is currently undertaking a project to upgrade security at number of stations in the south which include Middlemore and Papatoetoe. This project will involve building new fences, security gates and installing more lights and cameras.

19.     A workshop is booked for the 7 March 2017 to brief the local board.

 

Annual Public Transport Fare Review

20.     Every year Auckland Transport is required to carry out a review of all public transport fares. The annual review takes into account the increases in operating costs, cost of living, future investment to maintain and improve transport infrastructure which includes ferry, train and bus infrastructure.

21.     Auckland Transport is also required to meet national targets for fare recovery with the balance subsidised by a combination of rates and taxes.

22.     On 29 January 2017 fares changed. The main changes are summarised below:

·    AT HOP bus and train fares for 1, 2 and 4 Zones increase by 5 cents and 10 cents

·    Cash bus and train fares for 1, 2 and 4 Zones increase by 50 cents

·    AT HOP tertiary student bus and rail fares increase by 4 to 8 cents between 1 and 4 Zones to ensure a consistent discount compared to AT HOP adult fares

·    The AT HOP Monthly Bus and Train Pass increased by $10

Roads and Streets Framework (RASF) and Transport Design Manual (TDM)

23.     Auckland Transport is reviewing the Auckland Transport Code of Practice (ATCOP) with the resulting outcome is its replacement with:

·    A ‘Roads and Streets Framework’ – That will guide decision-making in the road corridor to provide a better balance between local place-making and transport movement functions and priorities.

·    A ‘Transport Design Manual’ – That provides technical direction about design standards.

24.     The aim is to make guidelines for road corridor infrastructure more flexible and responsive to local needs but still maintain high technical standards.

Sub-regional workshops for local boards are currently being scheduled for 20/ 27 March 2017. Details will be confirmed shortly and local board invites sent out promptly. 

Walking School Bus Week 27 February 3 March 2017

25.     Early in the school year Auckland Transport publicises walking school buses by running a promotional week. Walking School Bus Week involves competitions and events organised to encourage participation in the walking school buses.

26.     At the 7 February 2017 workshop several board members indicated an interest in taking part in this year’s event. Arrangements are in place for those board members to take part in a Walking School Bus as part of the promotion.

Consideration

Local board views and implications

27.     The local board’s views will be incorporated during consultation on any proposed schemes.

Implementation

28.     In terms of the Manukau Station project, additional design work is being undertaken for the upgrade of Putney Way. Once that work has been completed, timelines related to the reopening of Putney can be confirmed.

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

a

Auckland Transport activities in the Otara-Papatoetoe Local Board area and regionally for the October-December 2016 quarter

17

b

Travelwise Schools activities in the Otara-Papatoetoe Local Board area over the last quarter

33

c

Summary of consultation information sent to the Otara-Papatoetoe Local Board in December 2016 - January 2017

35

     

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Ōtara-Papatoetoe Local Board

21 February 2017

 

 



Ōtara-Papatoetoe Local Board

21 February 2017

 

 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Te Puke o Tara Community Centre redevelopment: Approval of development design and procurement

 

File No.: CP2017/01004

 

  

 

Purpose

1.       To approve:

·    the developed design of Te Puke o Tara Community Centre

·    the additional Local Discretionary Capital funding for the centre’s redevelopment

·    the procurement of construction for the redevelopment of Te Puke o Tara Community Centre.

Executive summary

2.       In 2014 The Roots Creative Entrepreneurs (Roots) were engaged to undertake a community consultation and identify possible refurbishment options for the centre.

3.       At the local board meeting on 13 October 2014 (resolution number OP/2014/170), the local board approved the expectations raised through the community consultation process. This developed design work for option three has been completed along with a full structural analysis of the building, systems analysis, roof assessment and a fire safety assessment.

4.       The redeveloped centre will be more inviting to users and offer a level of service that meets the expectations of the Ōtara community. It will link better with the adjacent Ōtara Pool and Leisure Centre and the redevelopment will act as a catalyst for integrated programming and service delivery between the facilities.

5.       A new, updated quantity surveyor assessment dated 16 December 2016 has identified a project cost of $2,468,000 including design and construction contingencies. The budget available for the redevelopment is $2,218,000, creating a shortfall of $250,000. At the board workshop on 22 November 2016 the potential shortfall was discussed and the members indicated support for funds to be made available to enable the project to proceed.

6.       This report is seeking approval:

·                   for the developed design completed by Pacific Environments (Attachment One)

·                   for the allocation of additional funding of $250,000

·                   to proceed to procurement of construction within the budget of $2,468,000.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the Pacific Environments developed design for Te Puke o Tara Community Centre dated  8 November 2016 (Attachment One).

b)       approve additional Local Discretionary Capital funding of $250,000.

c)      approve the procurement of construction within the budget available of  $2,468,000.

 

 

 

Comments

Redevelopment recommendations from the community consultation

7.       Te Puke o Tara Centre opened in 1976. It is a well located facility that has a variety of uses and users, but is not utilised to its full potential because it needs upgrading and the building looks tired and dated. Roots were engaged in 2014 to undertake a community consultation and identify possible refurbishment options for the centre. In October 2014 the Ōtara Papatoetoe Local Board received the refurbishment report.

8.       The specific recommendations from Roots were to;

·   maximize dead/unused spaces

·   develop better flow and circulation in the centre

·   develop larger and flexible community spaces

·   create a more welcoming entrance and formal entry point

·   develop new unisex accessible toilets

·   improve heating and ventilation.

Resolutions on the preferred option

10.     The Roots report identified three refurbishment options. Option Three was the preferred option as it would address all the expectations raised through the community consultation process.

Resolution number OP/2014/170

That the Ōtara-Papatoetoe Local Board:

a)    receive the refurbishment report on Te Puke o Tara Community Centre prepared the            Roots Creative Entrepreneurs.

b)    confirm option 3 identified in the report as the preferred refurbishment option for Te Puke o Tara Community Centre.

c)    allocate $1,300,000 from the community facilities upgrade budget to fund this   refurbishment and confirms the use of $82,000 from its 2013/14 community facilities renewal budget.

11.     The board in 2015 contributed $90,000 of Local Board Discretionary Capex to progress the design work for the redevelopment.

Resolution number OP/2015/175.

That the Ōtara-Papatoetoe Local Board:

a)        confirm the intention to progress the refurbishment of Te Puke o Tara Community Centre in 2016/17.

b)        provisionally approve additional funding of $90,000 from the local board’s Local Discretionary Capital Fund, to undertake detailed design and consenting - to be confirmed once details of this fund are finalized

Progress of the redevelopment

12.     The developed design work for option three has been completed along with a full structural analysis of the building, systems analysis, roof assessment and a fire safety assessment. These assessments have influenced the completed design and impacted on the project budget. The proposed redevelopment of the building will increase the useable space at the centre by 176 square meters, provide more flexible spaces for meetings and programs and enable a greater variety of programmes and activities to occur.

 

 

 

13.     It will provide:

·    current fire safety regulations

·    accessible toilet

·    reconfigured kitchen

·    improved heating and ventilation

·    improved lighting

·    upgraded key electrical supply systems

·    more useable space.

Benefits of the redeveloped centre

14.     The redeveloped centre will be more inviting to users and offer a level of service that meets the expectations of the Ōtara community. It will link better with the adjacent Ōtara Pool and Leisure Centre and the redevelopment will act as a catalyst for integrated programming and service delivery between the facilities.

15.     It will reduce duplication of services and ensure that resources available for programs and services will be maximised. It will respond to the demand for affordable community space identified as a need in the Ōtara-Papatoetoe Local Board Plan. A redeveloped centre will be able to meet the needs of the local community for the next twenty years.

16.     This redevelopment has identified the opportunity to raise the profile of both the Ōtara Pool and Leisure Centre and Te Puke o Tara through enhancement of the main entry, better external lighting and paving and signage. A more integrated upgrade of the foyer area shared by the two facilities could occur making the whole space more vibrant and welcoming. This along with some work on the seminar room at the leisure centre has been estimated to cost between $186,000 and $650,000 depending on the extent of the change proposed. A separate business case is being prepared to seek funding for this work. This will be presented to the local board before the end of the year.

17.     The progress with the developed design was workshopped with the board on 22 November 2016 and confirmed the board’s support to progress this project.

Current budget for the design process

18.     An updated quantity surveyor assessment has identified a project cost of $2,468,000 including design and construction contingencies which are $298,000.  This leaves a $250,000 budget shortfall.

Budget Available

 

 

 

FY16/17 LTP

$1,628,000

Local Board discretionary capex

$90,000

Renewal funding

$500,000

Total

$2,218,000

 

 

Updated Project Cost

$2,468,000

Shortfall

$250,000

 

 

 

 

 

 

Options for addressing budget shortfall

Option

Benefit

Risk

Value engineering process

Look for further savings in the redevelopment process

 

·    further savings may be identified.

·    unlikely to identify any significant savings due to project focus on obtaining best value

·    would likely result in cost escalations as the costs in the construction market continue to rise.

Reduce scope of project

·    further savings could be realised.

·    may result in community expectations not being met.

Additional funding for the project

·    project would proceed as planned and community expectations would be met.

·    Opportunity cost – less funding for other projects.

 

19.     At the board workshop on 22 November 2016 the potential shortfall was discussed and the members indicated support for funds to be made available to enable the project to proceed. Staff recommend the local board consider funding the project from the Local Discretionary Capital Fund.

Local Discretionary Capital Fund

20.     Funding could be allocated from the Local Discretionary Capital Fund.  Local boards share a discretionary capex fund of $10 million per annum.  Local boards may use their share of the fund to build council owned assets, add to an existing council funded renewal or new capital projects, work in partnership with an external provider or seed fund a community project.

21.     Ōtara-Papatoetoe Local Board was allocated $1,543,000, to be spent over three years from 2015.  So far, the board has committed $857,000.  The balance available of the Local Discretionary Capital Fund is $686,000:

Capex Project

Amount allocated

Date

Christmas tree lights – replace current lights with LED/ and additional works

$120,000

18 May 2015

Te Puke o Tara Community Centre - detailed design and consenting

$90,000

19 October 2015

Otamariki Park - toilets/drinking fountain

$180,000

14 December 2015

James Watson Park flood lights

$360,000

14 December 2015

Papatoetoe skills shed and boundary fence at the Otara skills shed

$107,000

14 December 2015

Total committed

$857,000

 

Balance remaining as at 21 February 2017

$686,000

 

 

22.     If a further $250,000 is allocated to Te Puke o Tara Community Centre, the balance would be reduced to $434,000.  The board does not currently have any other recommendations before it for the use of these funds.

Consideration

Local board views and implications

23.     The refurbishment of Te Puke o Tara was identified by the Ōtara Papatoetoe Local Board as a key initiative to facilitate a thriving community in the Local Board Plan. The Plan identifies that there is a strong demand for meeting space and a real need to maximise the current space available. The plan also identifies the Ōtara Town Centre as a community and education hub and the need to retain Pasifika Culture in Ōtara expressed in the design of public spaces and buildings. The redevelopment of Te Puke o Tara provides a real opportunity to contribute to the board’s aspirations for Ōtara and its community.

24.     The progress on the developed design was workshopped with the board on 22 November 2016 and confirmed the board’s intent to progress this project.

Māori impact statement

25.     Māori comprise 15.6% of the population in the Ōtara Papatoetoe Local Board area and they are significant users of the centre. A redeveloped centre will be more able to develop programmes that respond to the needs of Māori.  Currently there are no specific programmes for Māori but once refurbished, art and Māori language courses will be re-established. Programmes focusing on health and wellbeing will also be established in conjunction with the leisure centre in consultation with the community.

Implementation

26.     Subject to board approval of the plans and extra funding being approved the following timeframe for completing the redevelopment of Te Puke o Tara is proposed:

Redevelopment stage

Time frame

Building consent lodgement

February 2017

Request for tender for main contractor

February/ March 2017

Construction commencement

May/June 2017

Construction completion

November / December 2017 

 

 

 

 

 

 

27      The construction market is currently very volatile and until a procurement process is undertaken the exact project costs will not be known. The proposed time frame for the refurbishment would also be established through the procurement phase.

 

 

 

 

 

 

Attachments

No.

Title

Page

a

Attachment A: Te Puke o Tara developed design

47

     

Signatories

Authors

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 



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Ōtara-Papatoetoe Local Board

21 February 2017

 

 

ATEED six monthly report to the Ōtara-Papatoetoe Local Board

 

File No.: CP2017/01271

 

  

 

Purpose

1.       To provide the six-monthly report from ATEED on their activities in the local board area.

Executive summary

2.       This report provides the Ōtara-Papatoetoe Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2016.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the six-monthly report period 1 July to 31 December 2016.

 

 

Comments

3.       This report provides the Local Board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.       The report is for information only.

Māori impact statement

5.       Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Implementation

6.       N/A

No.

Title

Page

a

ATEED six monthly report

63

      Signatories

Authors

Paul Robinson, Local Economic Growth Manager (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Susan Sawbridge, Manager Stakeholder Relations (ATEED)

Carol McKenzie-Rex - Relationship Manager

 


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Eye on Nature Event Funding

 

File No.: CP2017/00744

 

  

 

Purpose

1.       To enable the board to consider $10,000 funding for the Eye on Nature 2017 event, from the Community Response Fund.

Executive summary

2.       On 15 November 2016 the board received a deputation form Lincoln Jefferson of the Manukau Beautification Charitable Trust.  Among other things, Mr Jefferson asked the board to consider providing funding of $10,000 for the trust’s Eye on Nature event in March 2017.  The board requested staff to report on this (OP/2016/193).

3.       Eye On Nature is an environmental education event held annually at the Auckland Botanic Gardens.  The 2017 event will run from 28 March to 1 April 2017 and will include three school-only days from 28-30 March, concluding with a free family day on Saturday 1 April.

4.       The event promotes the value of kaitiakitanga, aiming to make all attendees and participants more environmentally aware and responsible. It also showcases arts, culture and music through environmental initiatives.

5.       The event has previously received event funding and holds several contracts for service with Auckland Council. Environmental organisations from around New Zealand partner with the trust to host the event.

6.       The local board has supported the event with contestable grants in each of the past four financial years, granting a total of $36,850 over that time.  The board has subsequently received deputations from the trust reporting on the success of the event.

7.       On 19 September 2016 the board declined the trust’s most recent application for $10,000, on the grounds that the application was not eligible under local board grants policy (OP/2016/169.)  This was due to the trust’s status as a council controlled organisation (CCO).  (Inland Revenue requires CCOs to enter into a service contract arrangement rather than receiving funding through a grant due to tax issues.)

8.       The trust’s deputation on 15 November 2016 requested the local board consider funding the event outside of the contestable grants round process. The trust’s original grant application declined by the board is in Attachment A.  This contains information about the event that remains relevant to the board’s consideration of the current application.

9.       Attachment A gives details of the proposed sharing of costs between relevant local boards.  Manurewa, Māngere-Ōtāhuhu and Franklin local boards have agreed to support the Eye on Nature event this year at $12,000, $5,000 and $5,300 respectively.

10.     If Ōtara-Papatoetoe Local Board wishes to support the event financially, it will need to utilise the Community Response Fund, which has a balance remaining sufficient to cover this expenditure.  The delivery would be structured through a service contract between the trust and the council.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board consider agreeing to pay $10,000 from the Community Response Fund to the Manukau Beautification Charitable Trust, to facilitate the Eye on Nature event for 2017, subject to the trust entering into a funding agreement with the Council.

 

 

Attachments

No.

Title

Page

a

Application for funding for Eye On Nature 2017

79

     

Signatories

Authors

Neil Taylor - Senior Local Board Advisor  

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

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Auckland Council's Quarterly Performance Report: Ōtara-Papatoetoe Local Board for Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/00191

 

  

 

Purpose

1.       To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter two 2016/17, against the Local Board Agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board, including financial performance, progress against local board key performance indicators, progress against each operating department work programme,  key challenges the board should be aware of and any risks associated with delayed delivery against the Ōtara-Papatoetoe 2016/17 Work Programme.

3.       Of significance this quarter:

·    OMAC’s 50th Jubilee Concert was held on Saturday 3rd December featuring some well-known entertainers.

·    Nearly 2,900 people visited Fresh Gallery Ōtara and 950 participated in programmes during Q2. Highlight of the quarter included a temporary tatau workshop by Cerisse Palalagi as part of Otara’s 50th Anniversary celebration, and activities featured in Urbanesia Festival.

·    The free community lunches on Thursdays, in partnership with Life Centre Trust, are well attended.  A Christmas banquet was held on 12 December with over 700 people enjoying the meal and entertainment.

·    Libraries report Pacific language week and Diwali celebration highlights.

·    For Papatoetoe Centennial Pools, a highlight is the Womens Only Night which has seen an increase growth of 7.5%.

4.       The Ōtara-Papatoetoe Local Board has an approved 2016/17 work programme for the following operating departments:

·    Arts, Community and Events, approved on 18 July 2016

·    Libraries and Information, approved on 13 June 2016

·    Parks, Sport and Recreation, Leisure, approved on 13 June 2016

·    Community Facility Renewals, approved on 13 June and 18 July 2016

·    Community Leases approved on 13 June 2016

·    Business Improvement District, approved on 18 July 2016

·    Local Economic Development approved on 18 July 2016

·    Local Environment and Development (Infrastructure and Environmental Services) approved on 18 July 2016.

5.       These operating departments have provided quarterly updates against their work programme delivery (Attachment B).  Each work programme item is reported as “red” status (behind delivery, significant risk); “amber” status (moderate issues requiring corrective action to achieve benefits), or “green” status (on track). 

 

6.       In quarter two, one item is reported as amber, and all the rest are green.  The amber item is:

·    Item 2930: Establish a skills shed in Papatoetoe $30k.  Staff have been unable to identify a suitable site for a Papatoetoe skills shed.

7.       Overall, the financial performance of the board against quarter two, FY16/17 is on track; however there are some points for the board to be aware of:

·    Operating expenditure is under budget by 2%, but as operating revenue is 15% behind budget, particularly in recreation services, this affects overall cost of service.

8.       The Key Performance Indicators for the Ōtara-Papatoetoe Local Board show a trend of delivery that is meeting the indicators.  Exceptions are:  two measures for Parks Sports and Recreation are unlikely to be achieved; and daytime town centre safety is tracking below target.  The report (Attachment D) comments on these.

9.       The overall dashboard for the Ōtara-Papatoetoe Local Board indicates performance in the Local Board area is tracking positively (Attachment A.)

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the performance report for the financial quarter ending 30 September 2016.

 

 

Comments

Key highlights for quarter two

10.     The Otara-Papatoetoe Local Board has a number of key achievements to report from quarter two:

·    OMAC’s 50th Jubilee Concert was held on Saturday 3rd December featuring Sons Of Zion, DJ Moss, GK - GiantKilla, Sistema Aotearoa, The Churchboys, and SIAVANI.

·    Nearly 2,900 people visited Fresh Gallery Ōtara and 950 participated in programmes during Q2. Highlight of the quarter included a temporary tatau workshop by Cerisse Palalagi as part of Otara’s 50th Anniversary celebration, and activity featured in Urbanesia Festival such as a performance by King Kapisi and live graf painting by DEUS.

·    The free community lunches on Thursdays, in partnership with Life Centre Trust, are well attended with up to 200 local people enjoying wholesome meals each week. A Christmas banquet was held on 12 December with over 700 people enjoying the meal and entertainment.

·    Libraries report that Pacific language week highlights included: two performances from local group Phab Pasifika Phusion 2.0 with dances, songs and chants from Fiji and Tokelau at Papatoetoe Library; Manukau Library celebrated Fiji Language week with an education session provided by Auckland War Memorial Museum; Otara Library had a hugely popular Niuean storytime.  Diwali highlights included a family fun mela evening at Papatoetoe Library and performances by the Sri Dashmesh Darbar Punjabi School Cultural Group.

·    For Papatoetoe Centennial Pools, a highlight is the Womens Only Night which has seen an increase growth of 7.5%.


Key Project updates from the 2016/17 Work Programme

11.     All operating departments with an approved 2016/17 Work Programme have provided performance report updates for quarter two (Attachment B). The following are progress updates against key projects identified in the Local Board Plan.  Item numbers refer to the numbers in the left column of Attachment B.

a)   A heart for Manukau –  ACE reports that the strategic broker is actively involved in the Transform Manukau Engagement and Communication working group. In Q2 the working group established the Manutahi Collective to promote and facilitate activation of different spaces within the Manukau precinct. (Item 2636.)

b)   Town Centre Vitality – support business associations:  Funding agreements for Hunters Corner, Otara Town Centre and Papatoetoe Mainstreet were completed in Q2.  The board released funding for the current year to Papatoetoe Mainstreet, after receiving its accountability report for the previous year. (Item 2240.)

c)   Parks and facilities meet needs – Development of multi-sport and cultural centre facilities at Ngati Otara Park:  detailed project plan has been developed to guide the completion of all work-streams. The working group has redefined the strategic outcomes for the project.  Needs assessment complete including engagement with key user groups, general community and Sir Edmund Hillary Collegiate. Developing design brief to commence in 2017.  (Item 583.)

d)   Healthy harbours and waterways – Promote Ōtara Lake and Waterways Vision – Otara Network Action Committee has been provided a scope of work for consideration. A decision is pending meeting discussion December 2016. (Item 2292.)

e)   Thriving communities – Capacity building for community led development – Two successful workshops were delivered to a total of 20 participants with a range of backgrounds and experience. (Item 419.)

f)    Age-friendly communities – Support Youth Connections:  YouthFULL was launched in September to local businesses and youth as a vehicle to build work readiness and provide access to entry level employment opportunities.  Ōtāhuhu local award winning entertainer, MC and actor Giantkilla motivated youth at the Toia event. Eighty-five hard to reach rangatahi joined as a result (Item 2630.) 

 

Risks identified in the 2016/17 Work Programme

12.     Operating departments have reported the status of each item on their work programmes as red, amber or green:

·    red – significantly behind budget/time or achievement of outcomes

·    amber – moderate issues requiring corrective action to achieve benefits

·    green – on track.

13.     For quarter two, there are no red items, one amber, and all the rest are green. The amber item is:

·    Item 2930 - Establish a skills shed in Papatoetoe $30k:  the Arts, Culture and Events department reports that Community Empowerment staff have been unable to identify a suitable site for a Papatoetoe skills shed. Item.  The specialist advisor investigated the costs associated to set-up a skills shed and possible options to share facilities or to join other existing groups involved in similar projects. The specialist advisor will workshop options with the board in Q3.

 


Risks reported previously

 

14.     The quarter one performance report referred to four amber items:

·    Item 2930 – Establish a skills shed in Papatoetoe $30k: This item remains amber, as discussed above.

·    Items 2894 and 2159 – Funding agreements with Clover Park Community House $93k:  funding agreements were not signed in quarter one.  Both items are now green, as agreements were signed in quarter two. 

·    Item 2056 – Industry Pollution Prevention Programme (IPPP) Wiri/Station Road $20k: this was awaiting board confirmation.  This item is now green, as the board confirmed the project on 13 December 2016 (OP/2016/216.)

 

Financial Performance

15.     Financial performance for quarter two is summarised in Attachment C.

16.     Net cost of service to December 2016 was $6.6m, which is only $154k overspent when compared with budget of $6.44m. Operating expenditure is under budget by 2%, but as operating revenue is 15% behind budget, particularly in recreation services, this affects overall cost of service.

Key Performance Indicators

17.     Attachment D contains Key Performance Indicators.  In summary, the key performance indicators show that the year-end outlook is for 60 per cent of measures to be achieved.

18.     The summary performance results comment on three key areas that are below target, as outlined below.

 

Key performance indicators below target

Performance measure result %

Target

%

Percentage of residents satisfied with the provision of sports fields.

70

75

Percentage of Aucklanders who feel connected to their neighbourhood and local community

24

77

Percentage of Aucklanders that feel their local town centre is safe during the day.

62

80

Consideration

Local board views and implications

19.     This report informs the Otara-Papatoetoe Local Board of the performance to date for the period ending 31 December 2016.

Māori impact statement

20.     On 19 September 2016 the board resolved to support in principle the recommendations from the Māori input into local board decision making co-design group of mana whenua and local board representatives, and allocated funding to support implementation. This will support the local board and mana whenua to engage positively and in collaborative partnership.

Implementation

21.     The Senior Advisor will continue to facilitate performance updates to the local board, in conjunction with the Lead Financial Advisor and other staff.

 

 

Attachments

No.

Title

Page

a

Quarter Two Snapshot

91

b

Work Programmes 2016-17 Reports Q2

93

c

Financial Summary 2016-17 Q2

113

d

Key Performance Indicators Q2

121

     

Signatories

Authors

Neil Taylor - Senior Local Board Advisor  

Authorisers

Carol McKenzie-Rex - Relationship Manager

 



Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Urgent decision - Urgent Landowner Approval for proposed container at Ōtara Dam

 

File No.: CP2016/25368

 

  

 

Purpose

1.       To advise the Ōtara-Papatoetoe Local Board of a decision made under the urgent decision-making process.

Executive summary

2.       The Healthy Waters department recommended putting a small container at Ōtara Dam to protect monitoring equipment currently installed there. This followed a recent event of vandalism and theft of equipment.

3.       The memo (attachment A) sought the local board’s urgent approval for the proposal.

4.       This proposal is considered urgent due to the fact that Ōtara Dam is considered high impact in terms of flood monitoring from a safety review undertaken in 2013. This review strongly recommended that council monitor this dam.

5.       Chair Lotu Fuli and Deputy Chair Ross Robertson approved the request under the urgent decision-making process adopted by the local board.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board notes the urgent decision of 5 December 2016.

 

Attachments

No.

Title

Page

a

Memo seeking urgent decision

129

b

Location of container

135

c

Standard conditions

137

     

Signatories

Authors

Carmen Fernandes - Local Board PA/Liaison-Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 


 


 


 


 


 


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Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2016/25556

 

  

 

Purpose

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Executive Summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar.

 

 

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board governance forward work calendar

145

     

Signatories

Authors

Carmen Fernandes - Local Board PA/Liaison-Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2016/25366

 

  

 

Executive Summary

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshop held on 6, 14 December 2016 and 31 January 2107.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes from 6, 14 December 2016 and 31 January 2017.

 

Attachments

No.

Title

Page

a

Workshop Notes for 6 December 2016

149

b

Workshop Notes for 14 December 2016

151

c

Workshop Notes for 31 January 2017

153

    

Signatories

Authors

Carmen Fernandes - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


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Board Members' Report

 

File No.: CP2016/25363

 

  

 

Purpose

1.       Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carmen Fernandes - Local Board PA/Liaison-Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

Chairperson's Announcements

File No.: CP2016/25364

 

  

 

Executive Summary

This item gives the Chairperson an opportunity to update the board on any announcements.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carmen Fernandes - Local Board PA/Liaison-Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

     

  


Ōtara-Papatoetoe Local Board

21 February 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.3      Attachment a    Glyphosate Spraying Document                   Page 163


Ōtara-Papatoetoe Local Board

21 February 2017