Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 16 February 2017 at 3.00pm.

 

present

 

Chairman

Colin Davis, JP

 

 

 

Deputy Chairman

Kit Parkinson

 

 

 

Members

Troy Churton

 

 

 

 

Carmel Claridge

 

 

 

 

Toni Millar, QSM, JP

 

 

 

 

Ros Rundle

 

 

 

 

David Wong

 

 

 


Ōrākei Local Board

16 February 2017

 

 

 

1          Welcome

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2017/1

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the minutes of the Ōrākei Local Board meeting held on Thursday, 8 December 2016, be confirmed as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for  leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Akarana Marine Sports Charitable Trust

 

Resolution number OR/2017/2

MOVED by Chairman C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his attendance and presentation.

CARRIED

 

 

8.2

Deputation: Kevin Kevany

 

Documents were provided in support of this item. A copy has been placed with the

official minutes and is available on the Auckland Council website as a minute

attachment.

 

Resolution number OR/2017/3

MOVED by Chairman C Davis, seconded by Member T Churton:  

That the Ōrākei Local Board thanks Kevin Kevany for his attendance and presentation.

CARRIED

 

Attachments

a     Aircraft noise additional information

 

9          Public Forum

 

9.1

Public Forum - Stonefields Lobby Group

 

Resolution number OR/2017/4

MOVED by Chairman C Davis, seconded by Member T Millar:   

That the Ōrākei Local Board:

a)        thanks David Ealson, Stonefields Lobby Group, for his attendance and presentation.

 

MOVED by Chairman C Davis, seconded by Member C Claridge:  

That the Ōrākei Local Board:

 

b)        confirms the Board’s request to attend and speak to the Board’s feedback at the Resource Application Hearing for 80 Korere Terrace, Stonefields.

CARRIED

 

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Allocation of the 2016/2017 event leverage fund

 

The Ōrākei Local Board received an application from the Remuera Business Association for funding from the Board’s Local Economic Development 2016/2017 Event Leverage budget, to run a Remuera World Masters Games event.

 

 

 

 

The reason this item was not included on the agenda is that the matter came to the

Board’s attention after the close of the agenda.

 

 

 

 

This item was considered as extraordinary business because of the urgent need by the Business Association for certainty of funding in order to successfully deliver the event and the next business meeting of the Board is not until 16 March 2017.

 

Resolution number OR/2017/5

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board approves an item of extraordinary business at Item 26.1 of this business meeting agenda to consider Remuera Business Association’s grant application for funding to run a Remuera World Masters Games event from the Board’s Local Economic Development 2016/2017 Event Leverage budget.

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Parking enforcement at The Landing

 

Pippa Sommerville, Parks, Sports and Recreation Portfolio Manager was in attendance to speak to this report.

 

Resolution number OR/2017/6

MOVED by Chairman C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)        supports a request to Auckland Transport to begin enforcement of parking controls on the 30 of the 36 marked vehicle parking spaces in area A adjacent to the Royal Akarana Yacht Club building, and areas D, E and G (as shown on the attached ‘Draft Parking Plan: The Landing’) of the Landing car park, 4-12 Tāmaki Drive, Auckland and requests Auckland Council officers to progress a parking resolution through the Auckland Transport Traffic Control Committee to effect this.

b)        requests that enforcement by Auckland Transport be by issuing infringement notices and not towing.

c)        notes that enforcement will be on the basis of parking revenue being retained by Auckland Council for reinvestment back into The Landing for improvements and enforcement revenue being retained by Auckland Transport.

d)        notes that once the parking restrictions are approved by Auckland Transport, pay and display machines will be installed.

CARRIED

 

Attachments

a     Draft Parking Plan: The Landing

 

 

13

Granting of licence to occupy areas of The Landing, 8-12 Tāmaki Drive, Ōrākei.

 

Ron Johnson, Community Lease Advisor was in attendance to speak to this report.

 

Resolution number OR/2017/7

MOVED by Chairperson C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board:

a)      approves a temporary licence to occupy to Akarana Marine Sports Charitable Trust to occupy areas A,B,C,D of The Landing at 8-12 Tāmaki Drive, as shown on the attached ‘The Landing Licence Areas’ plan subject to:

                i.       the term of the licence being from 30 March 2017 to 30 March 2019 unless the building project finishes earlier at which point the licence will cease on the date of practical completion;

               ii.       the terms and conditions of the landowner approval letter dated 29 September 2016 applying for the duration of the licence as follows:

a)    The site areas to be occupied shall be in accordance with the plans in ‘The Landing Licence Areas’ attachment.

b)    The work site compound (area A) shall be fenced off from the public, and signage put up, showing how long the work will be undertaken, the purpose of the works, and contact details of the applicant or their agent.

c)    Close boarded tree fences shall be installed around the Council’s trees within the car park in the work site compound A. These shall remain for the duration of the occupation to protect the trees. These shall be installed to the satisfaction of Auckland Council’s arboricultural advisor.

d)    The applicants must contact the Maintenance Delivery Coordinator Community Facilities provided with five working days’ notice, to arrange a pre-commencement site meeting to discuss the proposed works. The Maintenance Delivery Coordinator shall approve:

§  Timing, methodology and procedure of the installation of toilets and containers;

§  Provide a Health and Safety plan

§  Provide a copy of the Public liability insurance

§  Signage and closing off the work area from the public.

§  Check tree fencing has been installed

e)    The containers, toilet and work site compounds shall be left secure overnight.

f)     During occupation, any graffiti on the portable buildings / containers / toilet shall be removed promptly.  Where advice is received of graffiti to be removed, it shall be removed within five working days of the report and the Maintenance Delivery Coordinator Community Facilities notified of the removal.

g)    During occupation the applicant is to remove and control all their litter and ensure the security and safety of work site.

h)    Any activities planned shall be done so in order to avoid conflicts with existing users of the car park.

i)     The applicants will bear all liability for any damage to the Council car park or other assets that result from the installation of the containers, toilets and work site compound. The ground surfaces shall be reinstated to the satisfaction the Park Ranger.

j)     Any physical work must be carried out in accordance with the requirements of the Health and Safety at Work Act 2015. The contractors undertaking the work shall:

(a)       have all relevant current health and safety qualifications;

(b)       comply with all reasonable directions given by the Council in relation to health and safety in connection with the Council Land.

(c)       ensure, so far as is reasonably practicable, the health and safety of its representatives and those who are influenced or directed by it while carrying out work for it;

(d)       ensure the health and safety of other persons, including service providers, the public, and visitors, is not put at risk from works carried out; and

(e)       ensure, so far as is reasonably practicable, that the way in which any equipment is installed is without risks to the health and safety of any persons who:

(i)            use or install such Equipment;

                                                     or

(ii)          are at or in the vicinity and may be affected by that use or activity.

(f)        Immediately provide the Council with information about any health and safety matters relating to the works, if requested.

k)    Once the containers, toilet and site compounds are removed, all areas of disturbed ground concrete or sealed surface shall be reinstated to their original levels to the satisfaction of the General Manager of Community Facilities.

l)     All noise generated from the approved works shall comply with the provisions of the New Zealand Standard NZS 6803:1999 “Acoustics – Construction Noise.

m)  This licence provides landowner approval only and does not replace the requirement for resource or building consent. All works must be completed in accordance with the rules of the Auckland Council District Plan - Operative Auckland City - Isthmus Section 1999, Unitary Plan or the conditions of any resource consent issued by Auckland Council.

n)    The containers, toilet, yacht storage area and work site compound area, must be removed or restored to their former condition where practicable at the end of the licence term unless this license to occupy has been extended or a new licence to occupy is granted.

o)    If there are, any amendments to this proposal a new assessment will need to be undertaken by Community Facilities prior to any works commencing and approval will be subject to the approval of the General Manager Community Facilities Ōrākei Local Board.

p)    Please note, Auckland Council is granting approval for temporary access and occupation and works in its non-regulatory capacity. This approval does not bind the Council in its capacity as a regulatory authority in any way, and any consent or approval given under this agreement is not an approval or consent in its regulatory capacity, and vice versa. The Council will not be liable to any other party if, in its regulatory capacity, the Council declines or imposes conditions on any consent or permission any party seeks for any purpose associated with this approval.

              iii.       all other terms and conditions in accord with Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

 

 

 

MOVED by Member T Churton, seconded by Member T Millar:   

Member Churton moved an amendment to the original recommendation as follows:

That in (a) (ii) (o) the words: 'General Manager Community Facilities' be deleted and be replaced by the words :'Orakei Local Board'

CARRIED

 

 

The substantive motion as amended was put and                                               CARRIED                                                                       

 

 

Attachments

a     The Landing Licence Areas

 

 

14

Auckland Transport Update, Ōrākei Local Board, February 2017

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2017/8

MOVED by Chairman C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board receives the Auckland Transport Report, Ōrākei Local Board, February 2017.

CARRIED

 

 

15

Appointment of board members to the Aircraft Noise Community Consultative Group

 

Resolution number OR/2017/9

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board:

a)         appoints the following board members to the Aircraft Noise Community Consultative Group (ANCCG) for the 2016-2019 triennium:

External organisation

 

Lead

Alternate

Aircraft Noise Community Consultative Group (ANCCG)

Chairman

Member Churton (Resource Consenting and Regulatory Portfolio holder)

 

b)        notes that in the ‘Aircraft Noise Community Consultative Group Terms of Reference’  the term ‘Auckland Council Representative’ refers to the Governing Body Representative.

CARRIED

 

 

16

Chairman’s Report – Colin Davis

 

Resolution number OR/2017/10

MOVED by Chairman C Davis, seconded by Member R Rundle:  

a)      That the report be received.

b)      That the schedule of portfolio and appointments allocations, adopted by the Board on the 8 December 2016, deleting reference to Tāmaki River protection (Environmental Forum) / Tāmaki Estuary Environmental Forum be noted.

CARRIED

 

 

17

Board Member Report - Kit Parkinson

 

Resolution number OR/2017/11

MOVED by Deputy Chairman K Parkinson, seconded by Member T Millar:  

That the report be received.

CARRIED

 

 

18

Board Member Report - Troy Churton

 

Resolution number OR/2017/12

MOVED by Member T Churton, seconded by Member D Wong:  

That the report be received.

CARRIED

 

 

19

Board Member Report - Carmel Claridge

 

Resolution number OR/2017/13

MOVED by Member C Claridge, seconded by Member R Rundle:  

That the report be received.

CARRIED

 

 

20

Board Member Report - Toni Millar

 

Resolution number OR/2017/14

MOVED by Member T Millar, seconded by Member D Wong:  

a)         That the report be received.

b)        That the Ōrākei Local Board allocates funding from the Local Board Transport Fund (LBTCF) to investigate the feasibility and preliminary design of an underpass to provide improved access between Gowing Drive and the schools on Kohimarama Road.

c)        That the Ōrākei Local Board requests Auckland Transport investigate a solution to bus congestion in the vicinity of the Turua Street / Polygon Road, St Heliers intersection noting that any solution will need to:

                  i.        also take into account the proposed major residential development directly opposite the public carpark and present bus stop; and

                 ii.        be negotiated between Ōrākei Local Board, St Heliers Village Association, Auckland Transport and Metrolink/NZ Bus, while catering for the Public Transport requirements of the community.

d)        That the Ōrākei Local Board requests Auckland Transport to encourage all schools in the Ōrākei Local Board Area to take part in the ‘Chaos at the School Gate’ programme.

CARRIED

 

 

21

Board Member Report - Ros Rundle

 

Resolution number OR/2017/15

MOVED by Member R Rundle, seconded by Chairman C Davis:  

That the report be received.

CARRIED

 

 

22

Board Member Report - David Wong

 

Resolution number OR/2017/16

MOVED by Member R Rundle, seconded by Deputy Chairman K Parkinson:  

That the report be received.

CARRIED

 

 

23

Governance Forward Work Calendar

 

Resolution number OR/2017/17

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

CARRIED

 

 

24

Ōrākei Local Board Workshop Notes

 

Resolution number OR/2017/18

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board workshop notes for the workshops held on 1, 8 and 15 December 2016 be noted.

CARRIED

 

 

25

Resolutions Pending Action

 

Resolution number OR/2017/19

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board resolutions pending action report be noted and updated.

CARRIED

  

26        Consideration of Extraordinary Items

 

26.1

Extraordinary Business - Allocation of the 2016/2017 event leverage fund

 

Documents were tabled in support of this item. A copy has been placed on the

official minutes and is available on the Auckland Council website as a minute

attachment.

 

 

 

Resolution number OR/2017/20

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board:

 

a)        approves a grant from the Local Economic Development 2016/2017 Event Leverage budget line for the delivery of a sport themed market day:

                i.       $8,000 to the Remuera Business Association.

CARRIED

 

Attachments

a     Allocation of the 2016-2017 event leverage fund report

b     2017 World Masters Games local event funding proposal by Remuera Business Association

 

4.41 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:........................................................