I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 February 2017

2.00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

10 February 2017

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Rodney Local Board

16 February 2017

 

 

 

Board Member

Organisation

Position

Brent Bailey

National Party

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Spark

Member

Member

Parent Representative

Director

Contractor

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

 

Member

Member

Director

Shareholder

Beth Houlbrooke

(Chairperson)

Sweet Adelines New Zealand (Charitable Trust)
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

 

Contractor

Member

 

Member

Louise Johnston

 

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Environmental Action Community Trust

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

 

Member

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

Wilson Home Trust

Elected Member

Chairperson

Committee of Management

Colin Smith

 

 

-

 

Brenda Steele

 

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Beneficiary

Member

 

 

 

 

 

 

 

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

7.1     Port Albert flying fox request                                                                             5

8          Deputations                                                                                                                    6

8.1     Harbour Sport                                                                                                       6

8.2     Matakana Community Group                                                                              6

8.3     Helensville Community Recycling Centre                                                         6

8.4     Sustain and Enable Helensville                                                                          7

8.5     Land at Woodcocks Road                                                                                   7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Partner with the community to upgrade skateparks in Wellsford and Snells Beach  9

13        New community lease to Matakana Tennis Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana                                                11

14        New community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated at 124 Green Road, Dairy Flat                                               21

15        New community licence to occupy to North Shore Model Aero Club Incorporated at 124 Green Road, Dairy Flat                                                                                                41

16        New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve                             61

17        Renewal of lease to Mahurangi East Bowling Club Incorporated at Goodall Reserve, corner Hamatana and Mahurangi East Roads, Snells Beach                                75

18        Road name approval for a new road name in the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead                                                               83

19        Road name approval for a new road name in the Morrison Farm Park subdivision at 42 Hull Road, Waitoki                                                                                                       89

20        Road name approval for a new road name in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay                                                                          95

21        Road name approval for a new road in the M and M Dashper subdivision at 209 Goatley Road, Dome Valley                                                                                                    101

22        Road name approval for a new road in the Ferndale Estate Limited subidivision at 10 Ferndale Road, Snells Beach                                                                                   109

23        Disposals recommendation report                                                                          115

24        Auckland Transport Update to the Rodney Local Board February 2017           121

25        Auckland Council's Quarterly Performance Reports: Rodney Local Board
For Quarter Two, 1 August - 31 December 2016                                                  
145

26        Terms of Reference for the Rodney Local Board's Transport, Infrastructure and Environment Committee and the Parks and Recreation Committee                  185

27        Rodney Local Board business meetings in the community in 2017                   199

28        Ward Councillor Update                                                                                           201

29        Deputation/Public Forum Update                                                                            203

30        Governance Forward Work Programme                                                                 207

31        Rodney Local Board Workshop Records                                                               211  

32        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

33        Procedural Motion to Exclude the Public                                                               217

C1       Acquisition of land for open space - Parakai                                                         217

C2       Acquisition of land for open space - Algies Bay                                                   217  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 December 2016, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

7.1       Port Albert flying fox request

Purpose

1.       The Rodney Local Board has received a petition regarding a request to install a flying fox on the park located at Wharf Road, Port Albert.

Executive summary

2.       The Rodney Local Board has received a petition with the following request; “The people of Port Albert request a flying fox to be installed in the park on Wharf Road, Port Albert”.

3.       Wellsford Subdivision local board member Colin Smith will present the petition at the February meeting on behalf of the signatories to the petition.

 

Recommendation/s

That the Rodney Local Board:

a)      note the petition from signatories of the Wellsford Subdivision requesting a flying fox be installed on the park at Wharf Road, Port Albert.

 

Attachments

a          Petition for a flying fox to be installed at the park located on Wharf Road, Port Albert.................................................................................. 221

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Harbour Sport

Purpose

1.       Representatives from Harbour Sport will be in attendance to outline the activities of Harbour Sport in the Rodney Local Board area over the last six months.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Harbour Sport for their presentation on the activities of the organisation in the Rodney Local Board area over the last six months.

 

 

 

8.2       Matakana Community Group

Purpose

1.       Members of Matakana Community Group will be in attendance to discuss a range of matters in relation to Matakana.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Matakana Community Group on their presentation of a range of matters relating to Matakana.

 

 

 

8.3       Helensville Community Recycling Centre

Purpose

1.       Representatives from the Helensville Community Recycling Centre will be in attendance to address the Rodney Local Board on the activities of the recycling centre.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from the Helensville Community Recycling Centre for their presentation on the activities of the recycling centre.

 

 

 

8.4       Sustain and Enable Helensville

Purpose

1.       Kyle Parker from Sustain and Enable Helensville will be in attendance to address the Rodney Local Board on the initiatives and activities of his organisation.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Kyle Parker from Sustain and Enable Helensville for his presentation on the initiatives and activities of his organisation.

 

 

 

8.5       Land at Woodcocks Road

Purpose

1.       Jonathan Chen will speak on behalf of Sunnyvale Manor, the owner of forest in Woodcocks Road, Warkworth, near the Woodocks Kawaka Park Scenic Reserve. Mr Chen will outline a proposal regarding the possibility of purchasing six small council owned pieces of land adjacent to the Sunnyvale Manor property. The six parcels of land were created as the result of road alignment many years ago. The six small parcels of land are indicated as Allot. 136 – 141 below.

 

 

Recommendation/s

That the Rodney Local Board:

a)      thank Mr Chen for his presentation on the proposal by Sunnyvale Manor to purchase six small parcels of council-owned land at Woodcocks Road, Warkworth adjacent to Sunnyvale Manor property (forest) in the vicinity of Woodcocks Kawaka Park Scenic Reserve.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

16 February 2017

 

 

Partner with the community to upgrade skateparks in Wellsford and Snells Beach

 

File No.: CP2016/25044

 

  

Purpose

1.       To obtain approval of  the recipient for the Locally Driven Initiative ‘Skate Parks in Wellsford and Snells Beach' grant and delegate final approvals for the initiative to the chairperson and deputy chairperson of the Rodney Local Board Parks and Reserve Committee.

Executive summary

2.       The Rodney Local Board has allocated $130,000 from its 2016/2017 Locally Driven Initiative budget for the redevelopment of existing skate parks in partnership with local communities. The focus of this initiative is to improve the provision of skate parks in Wellsford and Snells Beach

3.       To achieve the best value and deliver the project, it is envisaged the budget will be divided evenly between the two locations and supported by additional budget from within the Community Facilities renewal programme, to enable cost efficiencies and leverage community involvement

4.       The proposed recipient is Skate Boarding New Zealand. Skate Boarding New Zealand is an incorporated body that represents skateboarders and is involved in growing grass root skating as well as competitive skateboarding in New Zealand.

5.       To enable the efficient and timely delivery of the initiative, it is recommended that the Rodney Local Board approve the grant recipient and delegate the final design and specific locations within the sites to the Parks and Recreation Committee chairperson and deputy chairperson.

 

Recommendation/s

That the Rodney Local Board:

a)      allocate $130,000 from the 2016/2017 financial year Locally Driven Initiatives ‘Skate Parks in Wellsford and Snells Beach’ budget to Skate Boarding New Zealand.

b)      delegate final approvals for the design and specific siting of new skate elements related to the ‘Skate Parks in Wellsford and Snells Beach’ budget to the Rodney Local Board Parks and Recreation chairperson and deputy chairperson.

c)      delegate approval of the allocation of funding from the ‘Skate Parks in Wellsford and Snells Beach’ budget to the Rodney Local Board Parks and Recreation chairperson and deputy chairperson.

 

 

Comments

6.       The Rodney Local Board has identified the need for improved provision of skate facilities in Wellsford and Snells Beach. These facilities are intended to provide an experience tailored to a range of ages and encourage the active use of reserve space by young people. In response to identified need $180,000 from the Rodney Local Board Locally Driven Initiative (LDI) budget has been allocated across the 2015/2016, 2016/2017 and 2017/2018 financial years. This report deals with the $130,000 available in the 2016/2017 financial year.

7.       A project team made up of staff from Parks, Local Board Services and Community Empowerment has identified suitable groups within the community to partner with to deliver this initiative in the 2016/2017 financial year. Skate Boarding New Zealand will act as an umbrella group that can hold the budget and help support the local skaters to be involved with the design and build of the new facilities.

8.       Once detailed designs for the skate facilities have been developed, the proposal will be discussed at a workshop with the Rodney Local Board Parks and Reserve Committee. Delegating the final approval of the designs to the chairperson and deputy chairperson of the committee will enable efficient delivery of the project by streamlining the reporting process.

9.       Both Snells Beach and Wellsford have existing skate facilities that have been identified as requiring renewal. It is expected that the renewal projects will be delivered in support of the grant funding, presenting an opportunity to significantly improve facilities in both Snells and Wellsford.

Consideration

Local board views and implications

10.     The ‘Skate Parks in Wellsford and Snells Beach’ budget is an initiative identified by the Rodney Local Board. This report proposes that the Rodney Local Board commit the full amount of the LDI budget available for skate parks for Wellsford and Snells Beach in the 2016/2017 financial year. These communities will benefit from an increased level of service and improved provision of skate facilities. There is further LDI funding indicated for skate park development in the 2017/18 financial year that will enable ongoing support for this wider initiative in the future.

Māori impact statement

11.     Local Maori will have the opportunity to become involved in these projects through the public consultation that will be held within the communities. Through public engagement, there may be the opportunity to incorporate Maori stories and place-making into the experience. Young Maori will benefit directly from the provision of improved facilities.

Iwi will be consulted as appropriate concerning physical works that will be required.

Implementation

12.     Skate Boarding New Zealand has been identified with the help of the Parks Advisor and Community Facilities Project Manager who is responsible for the delivery of the renewal programme in the Rodney Local Board area. This initiative and the associated community consultation are considered feasible with the support of Community Empowerment staff.

13.     If the local board decides not to confirm Skate Boarding New Zealand as the recipient of the grant, there is a risk that the works will not be able to be completed.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sarah Jones -  Prinicpal Project Manager

Sue Dodds – Strategic broker

Authorisers

Mark Culpan – Manager Project Delivery

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 

New community lease to Matakana Tennis Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana

 

File No.: CP2017/00199

 

  

Purpose

1.       To grant a new community lease to the Matakana Tennis Club Incorporated at Matakana Diamond Jubilee Park.

Executive summary

2.       The Matakana Tennis Club has been active for more than 100 years and owns and occupies the tennis courts on part of Matakana Diamond Jubilee Park.

3.       The Matakana Tennis Club Incorporated has formally applied for a new community lease for the tennis courts at Matakana Diamond Jubilee Park. The recommended term of the proposed community lease is in accordance with the Auckland Council Community Occupancy Guidelines 2012 is 10 years plus one right of renewal for 10 years.

4.       This report recommends the Rodney Local Board grant a new community lease to the Matakana Tennis Club at Matakana Diamond Jubilee Park, Matakana.

 

Recommendation/s

That the Rodney Local Board:

a)      grant a new community lease to Matakana Tennis Club Incorporated for a portion of Matakana Diamond Jubilee Park at 207 Matakana Valley Road, Matakana (Attachment A) subject to the following terms and conditions:

i)        commencing from date of execution of the deed of lease for one term of 10 years and one right of renewal for 10 years

ii)       rent $1.00 plus GST per annum if requested

iii)      the approved Matakana Tennis Club Incorporated Community Outcomes Plan be attached to the lease document

iv)      all other terms and conditions in accordance with the Matakana Diamond Jubilee Park Management Plan adopted 31 January 1996 and the Auckland Council Community Occupancy Guidelines 2012.

b)      approve the Matakana Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

 

Comments

Land

5.       Matakana Diamond Jubilee Park is located at 207 Matakana Valley Road, Matakana (Attachment C). The park is legally described as Part Allotment 3 Parish of Matakana, comprises 3.8065 hectares and is held in fee simple by council as a classified recreation reserve and subject to the Reserves Act 1977.

6.       The operative reserve management plan for Matakana Diamond Jubilee Park adopted 31 January 1996 contemplates a lease to the club. The following is stated in the management plan under objective 1(a), objectives and policies:

·    To encourage the tennis club to secure a formal lease with council.

Matakana Tennis Club Incorporated

7.       Whilst the Matakana Tennis Club (the club) has been in existence for over 100 years and historically enjoyed a presence on the park, there has never been a formal lease in place. During the two decades prior to 2015, the club was in recess and the courts had fallen into a state of disrepair. In 2015, the club rallied and formed a new committee which includes key members from the local Matakana Community Group Incorporated.

8.       This new committee, under the aegis of the Matakana Community Group, is committed to re-establishing the club to ensure it is in the best position possible to take on a new community lease and ensure its courts are fit-for-purpose.

9.       The club has recently secured its incorporated society status. This action was critical to ensure the club meets council’s criteria for a community lease in accordance with the Community Occupancy Guidelines 2012.

10.     The Matakana Tennis Club was incorporated under the Incorporated Societies Act 1908 on 12 August 2015. Within the club’s constitution, its objects include the following:

·     To develop the tennis courts for the benefit of the local community and to promote tennis on a non-exclusive basis to the residents and children of Matakana and its school

·     To identify skills, strengths and resources of the Matakana community and help direct these for the maintaining and improvement of the tennis court facilities

·     To develop or assist with the development of other facilities at the Tennis Club for the benefit of the Matakana community.

11.     Works to improve the base of the courts and fencing is underway and on completion, the club plans to install an astro-turf surface. Whilst the Matakana Community Group and the club have been actively fund-raising for this project, the club requires a new community lease to regularise its occupation, provide security of tenure and enable its leverage with funding agencies.

12.     On completion of the works, the club’s expectation is that the courts will provide a focus within the Matakana community for tennis and other complementary sports that can be played on the court surfaces. The courts will be available for players of any age and the club envisages that the Matakana School will be an active participant in the activities undertaken at the site.

13.     The club has provided financial accounts for the Matakana Community Group Incorporated (as umbrella group for the club) which indicates that its funds are sufficient to meet the club’s liabilities and are being managed appropriately.

14.     Council staff has negotiated and agreed a community outcomes plan with the club (Attachment B) which, if approved by the Rodney Local Board will be appended as a schedule to the community lease.

Consideration

Local board views and implications

15.     At its business meeting of 13 June 2016, the Rodney Local Board Parks Culture and Community Development Committee resolved to approve the 2016/2017 Community Lease Work Programme Resolution number RODPC/2016/36). The proposed new lease to the club is listed on the community lease work plan 2016/2017.

16.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

17.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

18.     Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Rodney Local Board area.

Implementation

19.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

20.     There are no direct cost implications for Auckland Council.

21.     Council’s community leases staff will work with the Club to finalise the deed of lease.

 

Attachments

No.

Title

Page

a

GIS aerial view showing lease are to Matakana Tennis Club Incorporated outlined in red on a portion of Matakana Diamond Jubilee Park, Matakana

15

b

Matakana Tennis Club Incorporated Community Outcomes Plan

17

c

Locality Plan

19

     

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

New community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated at 124 Green Road, Dairy Flat

 

File No.: CP2017/00248

 

  

Purpose

1.       To grant a new community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat.

Executive summary

2.       The North Harbour Pony Club Silverdale Branch Incorporated occupies part of the council owned land at 124 Green Road, Dairy Flat by way of an informal agreement. The club has applied to council to formalise its occupation through a community lease and a licence to occupy.

3.       Council has satisfactorily completed the required statutory processes of public notification and engagement with iwi about its intention to grant a new community lease and licence to occupy to the club under the Local Government Act 2002.

4.       This report recommends that the Rodney Local Board grant a new community lease and licence to occupy to the club for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat.

 

Recommendation/s

That the Rodney Local Board:

a)      grant a community lease and non-exclusive licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat (Attachment A) subject to the following terms and conditions:

i)        term – five years commencing 1 March 2017

ii)       rent - $1.00 plus GST per annum if requested

iii)      North Harbour Pony Club Silverdale Branch Incorporated Community Outcomes Plan as approved be attached to the lease document

b)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

c)      approve North Harbour Pony Club Silverdale Branch Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

 

Comments

Land

5.       In April 2006, the former Rodney District Council acquired land at 124 Green Road, Dairy Flat from private landowners. The purpose of the acquisition was to establish the land as a sports park and reserve. The land comprises two properties described as Part Allotment 282 Parish of Pukeatua and Lot 1 DP 365603 (Attachment C). 

6.       The land sited at 124 Green Road Dairy Flat is approximately 10 kilometres north of Albany Village (Attachment D) and currently held in fee simple by Auckland Council under the Local Government Act 2002.

7.       In October 2010 the former council prepared a comprehensive draft reserve management plan called the “Green Road Reserve Management Plan for the land. To validate the plan, the land must be classified in accordance with the Reserves Act 1977 and the plan must be formally adopted by council. That is yet to happen.

8.       Contained within the Rodney Local Board Plan dated 2014 under the Outcome - Parks and Sports Facilities are easy to access and enjoy, is the following:

·    what the local board wants to achieve is “our people have the use of all-season facilities for sports activities”

·    work with neighbouring local boards to progress a reserve management plan for the future recreation reserve at Green Road, Dairy Flat.” This is itemised as a key initiative (advocacy).

9.       Until council decides whether the two properties be declared reserve or otherwise, a community lease and licence to occupy may only be granted under the Local Government Act 2002. Under the Act, council must engage with iwi and notify the public when a lease or licence is proposed for a term in excess of six months.

10.     Whilst the Auckland Council Community Occupancy Guidelines 2012 contemplates a term of 10 years with a further 10 year right of renewal for group-owned improvements on council- owned land, in this instance, the recommended term of the community lease and licence to occupy is for one term of five years. This should provide adequate time for council to make a decision about a reserve management plan for the land at 124 Green Road and offer security of tenure to the club, in the interim.

Public Notification

11.     To meet the statutory requirements of the Local Government Act 2002 and Conservation Act 1987, public notices were placed in the Nor-West News and the Rodney Times on 25 August 2016. The proposal was also advertised on the Auckland Council website. Submitters were allowed one calendar month to make submissions or objections to the proposal. During this period, no submissions or objections were received.

North Harbour Pony Club Silverdale Branch Incorporated

12.     The North Harbour Pony Club Silverdale Branch Incorporated (the club) was formed in 1969 and occupied land behind the Silverdale Rugby Club at Silverdale War Memorial Park. In 1998 the club vacated its occupation of the Silverdale land to make way for the motorway extension. 

13.     The club has occupied its current site at Green Road since 2000 by way of an agreement with the former landowner and latterly, an informal agreement with council. The club has applied to council for a community lease for its storage shed and clubroom and a licence to occupy for the remainder of the area occupied (Attachment E).

14.     The club was incorporated under the Incorporated Societies Act 1908 on 2 November 2010 and currently has 68 members. The club’s national body is the New Zealand Pony Club Association and it is affiliated with the Waitemata Rodney Area Pony Club, North Harbour District. Club members compete in equestrian events from entry level ribbon days through to National Agricultural and Pastoral competitions.

15.     In 2015, the club purchased new grounds-keeping equipment and has improved the grounds to provide a safe riding environment. As a result of the improvements, the club has been able to offer other clubs the opportunity to hold a rally and dressage events.

16.     The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

17.     Council staff has negotiated and agreed a community outcomes plan with the club which, if approved by the Rodney Local Board will be appended as a schedule to the community lease and licence to occupy.

Auckland Equestrian Facilities

18.     In 2012, Auckland Council requested a high level needs analysis for equestrian facilities and to work with the equestrian sport horse sector to identify priorities for future facility provision in Auckland. Pony clubs were in scope as part of this analysis.

19.     With respect to the review of the current provision (2012), use of facilities and participation levels combined with information gathered as part of the Auckland equestrian sector workshops indicated that for future provision of pony clubs, findings included:

·    Pony clubs will cater for localised use and entry level participation

·    There is capacity for increased and wider use of some pony clubs with greater investment into all-weather surfaces; arena, parking, surrounds and open level cross country courses reducing the need to provide and maintain these facilities at all pony clubs

·    Security of tenure is an issue for the network.

20.     The Equestrian Sports NZ, New Zealand Pony Club Association, Auckland Polo and Counties Manukau Polo Crosse engaged Morvern Group to undertake a detailed assessment of the future facility requirements for their codes in Auckland. In October 2014 the Auckland Equestrian Facility Plan prepared by the Morvern Group Limited was published which identified what facilities would be needed for sport horse competition in the above disciplines and sought to guide investment in facility development for the next ten years.

21.     With respect to the needs of pony clubs, relevant findings are as follows (Priority: secure, maintain and invest in existing network to maximise use):

·    Work with Auckland Council to secure lease arrangements for pony clubs where there are none or they are due for renewal. Ensure new leases identify land area available (i.e. site plan) for pony club use and grazing access.

Consideration

Local board views and implications

22.     At its business meeting of 9 December 2013, the Rodney Local Board resolved to seek a report recommending community leases and formal agreements for current community users of the property at 124 Green Road being the North Shore Model Aero Club and the Silverdale Pony Club as interim measures until planning for the future sports park has been completed (Attachment F RD/2013/349).

23.     At its workshop of 7 March 2016, the Rodney Local Board Parks Culture and Community Development Committee were presented with a memorandum on the proposal and indicated informal support.

24.     At its business meeting of 13 June 2016, the Rodney Local Board Parks Culture and Community Development Committee resolved to approve public notification and consultation with iwi about council’s intention to grant a lease and a licence to occupy to the club (Attachment G RODPC/2016/34).

25.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

26.     During June and August 2016, council staff engaged with the 14 mana whenua as identified as having an interest in land in the Rodney Local Board area. Of the seven iwi that responded none indicated any objections to the proposal. On 9 August 2016, council staff and key members of the club undertook a site visit with the Pou Kaitiaki for Manuhiri Kaitiaki Charitable Trust from which, a Kaitiaki Report was furnished (Attachment H).

Implementation

27.     There are cost implications for Auckland Council for advertisements in meeting the statutory requirements for public notification as outlined in paragraph 11.

28.     Council’s community leases staff will work with the club to finalise the deed of lease and licence to occupy.

 

Attachments

No.

Title

Page

a

GIS aerial view showing new community lease and licence to occupy areas to North Harbour Pony Club Silverdale Branch Incorporated on a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat

25

b

North Harbour Pony Club Silverdale Branch Incorporated Community Outcomes Plan

27

c

GIS aerial view showing two properties legally described as Part Allotment 282 Parish of Pukeatua and Lot 1 DP 365603 comprising council-owned park land at Green Road

29

d

Locality plan

31

e

North Harbour Pony Club Silverdale Branch Incorporated at 124 Green Road

33

f

Resolution number RD/2013/349

35

g

Resolution number RODPC/2016/33

37

h

Kaitiaki Report

39

     

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 

New community licence to occupy to North Shore Model Aero Club Incorporated at 124 Green Road, Dairy Flat

 

File No.: CP2017/00616

 

  

Purpose

1.       To grant a new community licence to occupy to the North Shore Model Aero Club Incorporated for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat.

Executive summary

2.       The North Shore Model Aero Club Incorporated occupies part of the council owned land at 124 Green Road, Dairy Flat by way of an informal agreement. The club has applied to council to formalise its occupation through a licence to occupy.

3.       Council has satisfactorily completed the required statutory processes of public notification and engagement with iwi about its intention to grant a new community licence to occupy to the club under the Local Government Act 2002.

4.       This report recommends that the Rodney Local Board grant a new community licence to occupy to the club for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat.

 

Recommendation/s

That the Rodney Local Board:

a)      grant a non-exclusive community licence to occupy to North Shore Model Aero Club Incorporated for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat (Attachment A) subject to the following terms and conditions:

i)        term – five years commencing 1 March 2017

ii)       rent - $1.00 plus GST per annum if requested

iii)      North Shore Model Aero Club Incorporated Community Outcomes Plan as approved be attached to the lease document

b)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

c)      approve North Shore Model Aero Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

 

Comments

Land

5.       In April 2006, the former Rodney District Council acquired land at 124 Green Road, Dairy Flat from private landowners. The purpose of the acquisition was to establish the land as a sports park and reserve. The land comprises two properties described as Part Allotment 282 Parish of Pukeatua and Lot 1 DP 365603 (Attachment C). 

6.       The land sited at 124 Green Road Dairy Flat is approximately 10 kilometres north of Albany Village (Attachment D) and currently held in fee simple by Auckland Council under the Local Government Act 2002.

7.       In October 2010 the former council prepared a comprehensive draft reserve management plan called the “Green Road Reserve Management Plan”. To validate the plan, the land must be classified in accordance with the Reserves Act 1977 and must be formally adopted by council. That is yet to happen.

8.       Contained within the Rodney Local Board Plan dated 2014 under the Outcome - Parks and Sports Facilities are easy to access and enjoy, is the following:

·    what the local board wants to achieve is “our people have the use of all-season facilities for sports activities

·    work with neighbouring local boards to progress a reserve management plan for the future recreation reserve at Green Road, Dairy Flat. This is itemised as a key initiative (advocacy).

9.       Until council decides whether the two properties be declared reserve or otherwise, a community licence to occupy may only be granted under the Local Government Act 2002. Under the Act, council must engage with iwi and notify the public when a licence is proposed for a term in excess of six months.

10.     Whilst the Auckland Council Community Occupancy Guidelines 2012 contemplates a term of 10 years with a further 10 year right of renewal for group-owned improvements on council- owned land, in this instance, the recommended term of the community licence to occupy is for one term of five years. This should provide adequate time for council to make a decision about a reserve management plan for the land at 124 Green Road and offer security of tenure to the club, in the interim.

Public Notification

11.     To meet the statutory requirements of the Local Government Act 2002 and Conservation Act 1987, public notices were placed in the Nor-West News and the Rodney Times on 25 August 2016. The proposal was also advertised on the Auckland Council website. Submitters were allowed one calendar month to make submissions or objections to the proposal.  During this period, no submissions or objections were received.

North Shore Aero Club Incorporated

12.     The North Shore Model Aero Club (the club) has operated for over 50 years having originally been at Barrys Point, in Takapuna. The club has occupied the site at Green Road for close to 30 years by way of an agreement with the former landowner and latterly, an informal agreement with council.

13.     The club has applied to council for a community licence to occupy and recently registered as an incorporated society to ensure its eligibility for a formal occupancy arrangement with council. The club was incorporated under the Incorporated Societies Act 1908 on 8 June 2016. The club’s constitution includes the following:

·    To promote and facilitate the design, construction, restoration, testing and safe operation of model aircraft of all types for recreational and competition purposes

·    To provide the means of contact between members engaged in constructions, restoration, testing or operation of model aircraft

·    To provide, for the benefit of all members, advice, education and technical information to promote and encourage safety in the design, construction, restoration and or operation of model aircraft

·    To promote flying meetings, competitions and technical symposia.

14.     The club currently has 73 members. The club’s national body is the New Zealand Model Aeronautical Association Incorporated (NZMAAI) and operates under the NZMAAI general rules and guidelines. The club abides by the New Zealand Civil Aviation Authority guidelines and also, the international standards of computational aero acoustics for aircraft noise prediction.

15.     Club members fly varied types of remote controlled model aircraft including fixed wing, helicopters, gliders and rotocross (drone). The club does not require a resource consent or an airspace licence to undertake its activities as it is situated within a four kilometre radius of the North Shore Airfield. Given the close vicinity to the North Shore Airfield means that the club must exercise a 400 foot maximum flight height ceiling restriction. This restriction is written into the club’s set of rules and exercised vigorously.

16.     The club owns its improvements on the site comprising a storage container and a small timber shed on skids (Attachment E). At its own cost, the club has also constructed a driveway from the entrance on Green Road to the site it occupies. This allows club members easy access to the site during the winter months.

17.     The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The Club has all necessary insurance cover, including public liability insurance.

18.     Council staff have negotiated and agreed a community outcomes plan with the club which, if approved by the Rodney Local Board will be appended as a schedule to the community licence to occupy.

Consideration

Local board views and implications

19.     At its business meeting of 9 December 2013, the Rodney Local Board resolved to seek a report recommending community leases and formal agreements for current community users of the property at 124 Green Road being the North Shore Model Aero Club and the Silverdale Pony Club as interim measures until planning for the future sports park has been completed (Attachment F RD/2013/349).

20.     At its workshop of 7 March 2016, the Rodney Local Board Parks Culture and Community Development Committee were presented with a memo on the proposal and indicated informal support.

21.     At its business meeting of 13 June 2016, the Rodney Local Board Parks Culture and Community Development Committee resolved to approve public notification and consultation with iwi about council’s intention to grant a licence to occupy to the club (Attachment G RODPC/2016/33).

22.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

23.     During June and August 2016, council staff engaged with the 14 mana whenua as identified as having an interest in land in the Rodney Local Board area. Of the seven iwi that responded none indicated any objections to the proposal. On 9 August 2016, council staff and key members of the Club undertook a site visit with the Pou Kaitiaki for Manuhiri Kaitiaki Charitable Trust from which, a Kaitiaki Report was furnished (Attachment H).

Implementation

24.     There are cost implications for Auckland Council for advertisements in meeting the statutory requirements for public notification as outlined in paragraph 11.

25.     Council’s community leases staff will work with the club to finalise the deed of licence to occupy.

 

Attachments

No.

Title

Page

a

GIS aerial view showing licence area to North Shore Model Aero Club Incorporated for a portion of Part Allotment 282 Parish of Pukeatua as outlined in red

45

b

North Shore Model Aero Club Incorporated Community Outcomes Plan

47

c

GIS aerial view showing two properties legally described as Part Allotment 282 Parish of Pukeatua and Lot 1 DP 365603 comprising council owned park land at 124 Green Road

49

d

Locality plan

51

e

GIS aerial view showing North Shore Model Aero Club's set up at the Green Road property

53

f

Resolution number RD/2013/349

55

g

Resolution number RODPC/2016/33

57

h

Kaitiaki Report

59

     

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 

New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

 

File No.: CP2017/00541

 

  

Purpose

1.       To grant new temporary licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated (the collective) at Warkworth Showgrounds Reserve.

Executive summary

2.       Mahurangi Community Sport and Recreation Collective Incorporated have two community licences to occupy sites within Warkworth Showgrounds Reserve for siting two port-a-coms for changing rooms and storage. The licences commenced on 16 November 2015, expired on 15 November 2016 and are currently rolling over on a month-to-month basis.

3.       The collective has formally applied to council to renew its community licences to occupy at Warkworth Showgrounds Reserve for the two port-a-coms.

4.       The licences to occupy provide for the option to renew on an annual basis at the sole discretion of the Rodney Local Board, however, council staff recommend that the local board approve the termination of the existing licences and grant new licences to the collective. The reason is that:

·    as a result of the showgrounds development works, the licence area of the original port-a-com sited adjacent to the rugby club has been re-sited adjacent to the netball courts.

5.       This report recommends the termination of the existing licences and the granting of two new temporary non-exclusive licences to occupy to the collective at Warkworth Showgrounds Reserve.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the termination of the two existing non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve, dated 21 March 2016, (Attachment A) subject to the following:

i)        termination date of 28 February 2017.

b)      grant two new non-exclusive temporary licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachments B and C) subject to the following:

i)        term – one year commencing 1 March 2017 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii)       rent - $1.00 plus GST per annum if requested

iii)      a treaty clause will be included in the new licences to occupy to recognise the underlying Crown ownership.

c)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

 

 

Comments

Warkworth Showground developments and requirement for temporary port-a-coms

6.       The Warkworth Showgrounds Reserve is located on the eastern side of State Highway 1, just north of the Warkworth township.

7.       Most of the reserve is held by the Department of Conservation on behalf of the Crown and vested in Auckland Council, in trust, for recreation purposes. The site is classified as recreation reserve and subject to the provisions of the Reserves Act 1977. A treaty clause will be included in the new temporary licences to occupy, to recognise the underlying Crown ownership.

8.       Featured in the Warkworth Showgrounds Development Plan is a proposed multi-purpose sports complex. The planning phase for the proposed multi-purpose sports complex is underway and includes a requirement for adequate changing rooms and storage.

9.       The initial port-a-com sited (port-a-com “one” adjacent to the netball courts) provides for storage and the imminent siting of the second port-a-com (port-a-com “two” adjacent to the hockey turfs) will provide for changing facilities.

10.     Auckland Council supports the continued siting of the two port-a-coms at the Warkworth Showgrounds. These temporary buildings provide the storage facilities and changing room that support the use of the newly developed area for local sport.

11.     There are no alternative equipment storage options on-site and the only permanent changing facilities at the showgrounds are within the rugby club. These are currently being upgraded and will be shared as scheduling allows, however with rugby, football, netball and hockey all being winter season sports, there are capacity issues.

12.     Further, it is inappropriate for some sports (given the mix of age and gender) to share rugby changing room spaces given their layout. The port-a-coms will be required until such time as permanent changing room and storage facilities are developed as part of a multi-sport hub. This objective is described in the collective’s strategic plan. A feasibility study that includes business and funding planning plus concept design is currently underway with a draft to be ready for consultation by early 2017.

13.     Once the multi-purpose sports complex is constructed the changing facilities for all sports will be incorporated and the port-a-com buildings will no longer be required. The operative reserve management plan for Warkworth Showgrounds Reserve adopted 17 June 2004 contemplates a multi-purpose building and also, leases to the existing clubs relevant to the multi-purpose sports complex proposal.

14.     The port-a-coms are standard structures and measure 3.6 metres in width, 6 metres in length and 2.8 metres high.

The Collective

15.     Council has been undertaking staged development of Warkworth Showgrounds since 2006. The collective has acted as the major community advocate of the development on behalf of a number of sports including gymnastics, netball, hockey, soccer and rugby.

16.     Mahurangi Community Sport and Recreation Collective Incorporated was incorporated under the Incorporated Societies Act 1908 on 26 November 2008. The collective’s objects contained within its constitution includes the following:

·    To encourage and promote all sports and the welfare of sportsmen and sportswomen, particularly in relation to the Founding sports

·    To promote and encourage increased levels of physical activity and participation in community sport in the Warkworth and District region

·    To promote a sense of community through physical activity and sport by the development of a central sports hub.

17.     The collective is not obliged to enter into a community outcomes plan for this occupancy arrangement. The reasons being; first, that the occupancy arrangements are of a temporary nature and secondly, community outcome plans are already in place with the relevant existing lessees on the reserve that essentially, are part of the collective.

Consideration

Local board views and implications

18.     At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to support the collective’s request to provide an additional changing room port-a-com on site (Attachment D Resolution number RODPC/2015/30).

19.     It is also noted that the development of the Warkworth Showgrounds is a priority initiative in the Rodney Local Board Plan 2014. The development of the multisport facility is also a priority and these port-a-coms provide temporary facilities during the planning phases of the future building.

20.     At its business meeting of 2 November 2015, the Rodney Local Board Parks, Culture and Community Development Committee resolved to approve community licences to occupy to the collective at Warkworth Showgrounds Reserve with the option to renew on an annual basis (Attachment E Resolution number RODPC/2015/78).

Māori impact statement

21.     There are no significant changes or impacts for Maori associated with the recommendations in this report. A treaty clause will be included in new licences to occupy, to recognise the underlying Crown ownership.

Implementation

22.     There are no direct cost implications for Auckland Council.

23.     Council’s community leases staff will work with the collective to finalise the deeds relating to the licences to occupy.

 

Attachments

No.

Title

Page

a

Warkworth Showgrounds Landscape Concept Plan showing areas of existing licences to occupy to the collective as marked in red

65

b

Google aerial view of Warkworth Showgrounds Reserve showing licence to occupy area "one" to the Mahurangi Community Sport and Recreation Collective Incorporated

67

c

Google aerial view of Warkworth Showgrounds Reserve showing licence to occupy area "two" to Mahurangi Community Sport and Recreation Collective Incorporated

69

d

Resolution number RODPC/2015/30

71

e

Resolution number RODPC/2015/78

73

 

   

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Renewal of lease to Mahurangi East Bowling Club Incorporated at Goodall Reserve, corner Hamatana and Mahurangi East Roads, Snells Beach

 

File No.: CP2017/00396

 

  

Purpose

1.       To renew the lease to the Mahurangi East Bowling Club Incorporated at Goodall Reserve, Snells Beach.

Executive summary

2.       The Mahurangi East Bowling Club Incorporated occupies its site at 41 Hamatana Road being part of Goodall Reserve on which it has constructed its clubrooms, bowling greens and other improvements.

3.       The Mahurangi East Bowling Club was granted a lease by the former Rodney County Council for a period of 33 years commencing 1 April 1987. The lease provides for one 33 year right of renewal. The club wishes to exercise its right of renewal effecting a final expiry date of 31 March 2053.

4.       This report seeks the Rodney Local Board approval to the renewal of lease to the Mahurangi East Bowling Club Incorporated at Goodall Reserve, Snells Beach.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the renewal of lease to the Mahurangi East Bowling Club Incorporated at 41 Hamatana Road, Snells Beach being a portion of Goodall Reserve legally described as Lot 2 DP 114828 (Attachment A), subject to the following conditions:

i)        Term - 33 years commencing 1 April 2020

ii)       Rent - $10.00 plus GST per annum if demanded

iii)      All other terms and conditions in accordance with the terms of the original lease agreement dated 26 March 1987

 

Comments

Land and building

5.       Goodall Reserve is located at Snells Beach and is situated within the Matakana Riding (Attachment B). It has site frontages to Hamatana Road and Mahurangi East Roads and is bounded in the west by the Te Whau Creek which is a tributary of the Mahurangi Harbour.

6.       The Mahurangi East Bowling Club (the club) occupy Lot 2 DP 114828 comprising 5848m². Lot 2 DP 114828 is currently held in fee simple by council as a classified recreation reserve and is subject to the provisions of the Reserves Act 1977.

7.       The Goodall Reserve Management Plan as adopted 16 November 2006 and subsequently amended 24 July 2008 contemplates the Club’s lease. The following is stated in the management plan under Objectives and Policies:

·    To recognise the existing lease with Mahurangi East Bowling Club and to permit the Club’s use of an additional 4000m² for overflow parking and other associated activities (not including the erection of buildings or continuous hard paving)

8.       The club’s improvements comprise two large greens (one natural lawn and one synthetic lawn) with shade sheds and seating, a clubhouse, ticket office, a green-keepers shed and a generous petanque terrain.

9.       On 19 August 2016, council staff undertook a site visit with regard to the proposed renewal of lease including a property inspection. The club-owned facilities are very well managed, maintained and utilised.

Mahurangi East Bowling Club Incorporated

10.     The club is one of a number of community lessees occupying Goodall Reserve. In 1987, the club entered into a lease with the former Rodney County Council and was permitted to establish bowling greens and related buildings for the purposes of a bowling club. The lease commenced 1 April 1987 for a term of 33 years and expires 31 March 2020.

11.     The lease provides for one right of renewal for 33 years commencing 1 April 2020 effecting final expiry 31 March 2053. The club has applied to exercise its right of renewal as it has recently invested $30,000 to renew its natural lawn. Further, the club is proposing significant renewal works to its synthetic lawn in two to three years’ time.

12.     The club was incorporated under the Incorporated Societies Act 1908 on 21 September 1985. Within the club’s constitution, its objects include the following:

·    Encourage participation in the game of bowls as an amateur game which provides health, recreation and other community benefits for all New Zealanders

·    Where appropriate, give and seek recognition for Members for their involvement in the game of bowls or other services to the community

·    Allow Members and others to use the premises, facilities and equipment of the Club and impose conditions on such use

·    Develop and train players, officials and other personnel involved in the game of bowls.

13.     The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

14.     The club is affiliated to Bowls North Harbour and Bowls New Zealand. The club currently has two part-time paid staff and 40 part-time volunteers.

15.     The club has a current membership of 128. Tuesdays are “competition days” and Fridays are “roll up mufti days”. The club encourages other local clubs and groups to utilise its clubrooms. Other users include the local petanque and darts clubs, local groups such as neighbourhood watch and members of the local community for funerals, weddings and birthdays.

16.     Lessees exercising a right of renewal are asked to consider having its community lease varied to include a community outcomes plan. The club has advised that it wishes to continue its community lease on its current terms and conditions.

Consideration

Local board views and implications

17.     At its workshop of 5 September July 2016, the Rodney Local Board Parks Culture and Community Development Committee were presented with and discussed the information in a memorandum which detailed the club’s application to exercise its lease renewal. The committee gave informal support for council staff to continue with the process to renew the community lease to the club for a term of 33 years commencing 1 April 2020.

Māori impact statement

18.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

19.     Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Rodney Local Board area.

Implementation

20.     There are no direct cost implications for Auckland Council.

21.     Council’s community leases staff will work with the club to finalise the deed of renewal of lease. The renewal would provide the club with security of tenure to align with its proposed significant investment in renewing the synthetic lawn.

 

Attachments

No.

Title

Page

a

GIS aerial view showing the lease area to Mahurangi East Bowling Club Incorporated as outlined in red on a portion of Goodall Reserve

79

b

Locality plan for Goodall Reserve

81

     

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Road name approval for a new road name in the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead

 

File No.: CP2017/00521

 

  

Purpose

1.       To approve a new road name in the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead.

Executive summary

2.       A condition of the subdivision consent required the applicant to suggest to council a name for the new road within the subdivision.

3.       The applicant wishes to name the new road within the 10 lot subdivision as Diamond Lane.

 

Recommendation/s

That the Rodney Local Board:

a)      considers for approval the new road name of Diamond Lane for the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead, council reference R65143, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

4.       The applicant is Dawning Invest Holdings Limited, the subdivision is at 767 Ridge Road, Riverhead and council reference is R65143.

5.       The applicant researched the history of the property and found no notable owners, nor any notable features on the site.

6.       The shape of the property does stand out as being like a diamond.

7.       Consultation with Ngati Whatua Nga Rima o Kaipara was undertaken and they have not responded.

8.       The Land Information New Zealand database has been examined and found only one similarity of Diamond Street in Eden Terrace which is considered far enough distant to not cause any confusion.

9.       The proposed name is deemed to meet the council’s road naming guidelines.

10.     The Land Information New Zealand Database confirms that this name is acceptable

Consideration

Local board views and implications

11.     A decision is sought from the Rodney Local Board to approve the new road name.

Māori impact statement

12.     The applicant has corresponded with local iwi who have not responded.

Implementation

13.     If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

 

Attachments

No.

Title

Page

a

Diamond Lane Locality Map

85

b

Diamond Lane Scheme Plan

87

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Road name approval for a new road name in the Morrison Farm Park subdivision at 42 Hull Road, Waitoki

 

File No.: CP2017/00531

 

  

Purpose

1.       To approve a new road name in the Morrison Farm Park subdivision at 42 Hull Road, Waitoki.

Executive summary

2.       A condition of the subdivision consent required the applicant to suggest to council a name for the new road within the subdivision.

3.       The applicant wishes to name the new road within the 13 lot subdivision asHauora Lane’.

 

Recommendation/s

That the Rodney Local Board:

a)      considers for approval the new road name of Hauora Lane for the Morrison Farm Park subdivision at 42 Hull Road, Waitoki, council reference R66506, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

4.       The applicant is Morrison Farm Park, the subdivision is at 42 Hull Road, Waitoki and council reference is R66506.

5.       The Morrison Farm Park began the subdivision in 2005 and now has 13 rural residential sites and a balance parent farm site. Each residential site has access to the farm for the purpose of enjoying the amenity of a rural lifestyle.

6.       The sites have access from a right of way that runs through the property and connects to Horseshoe Bush Road.

7.       The applicant has named the subdivision “Hauora” and has this name on a large block wall at the junction of Hull Road and Kahikatea Flat Road.

8.       The Maori dictionary defines Hauora to mean “fit, well, healthy, vigorous, in good spirits”.

9.       The entrance to the farm park is through a large gateway with an electric gate.

10.     The applicant was hoping to not have to have a road name within the property as he wanted to keep the development secure for the residents and not encourage the general public to attempt access.

11.     The applicant has refused to consult with iwi.

12.     The Land Information New Zealand database has been examined and the name is unique and acceptable.

13.     The proposed name is deemed to meet the council’s road naming guidelines.

14.     The Land Information New Zealand database confirms that this name is acceptable.

Consideration

Local board views and implications

15.     A decision is sought from the Rodney Local Board to approve the new road name.

Māori impact statement

16.     The applicant was not agreeable to consult with local iwi.

Implementation

17.     If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs

 

Attachments

No.

Title

Page

a

Hull Road Locality Map

91

b

Hull Road Scheme Plan

93

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Road name approval for a new road name in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay

 

File No.: CP2017/00558

 

  

Purpose

1.       To seek the Rodney Local Board’s approval to change the name for the right of way in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay.

Executive summary

2.       The Rodney Local Board Transport, Planning and Infrastructure Committee approved the names Sophia Road and Suie Road for two of the roads in the Pacific Heights subdivision at 113 Martins Bay Road at its meeting on 12 September 2016. (See RODTP/2016/38). The right of way within the subdivision was originally proposed to be named Te Rangi Place.

3.       The name Te Rangi Place was not approved by the local board and one of the substitute names suggested, Whaea Road, was approved. The applicant has requested this name be changed.

 

Recommendation/s

That the Rodney Local Board:

a)      consider changing the previously approved road name of “Whaea Road” to the new road name of Tiro Kokoru Lane for the right of way in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay, in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

 

Comments

4.       The applicant is Pacific Heights Limited, the site address 113 Martins Bay Road, Martins Bay, and council reference is R54141.

5.       Sophia and Suie are family names of the land owner.

6.       Consultation with Manuhiri Kaitiaki Charitable Trust has been undertaken and they responded by suggesting Paea Road and Whaea Road as additional names for consideration.

7.       The applicant proposed Paea Road and Whaea Road as alternatives for the roads and Kanuka Place and Quail Run as alternatives for the right of way.

8.       Land Information New Zealand have said the names Sophia, Suie and Te Rangi were acceptable while Paea and Whaea are phonetically similar so one would be acceptable, but not both.

9.       Other Auckland occurrences of Kanuka and Quail preclude their use.

10.     It should be noted that there is a Rangi Road in Mahurangi and Rangi Avenue in Schnapper Rock.

11.     The alternative names Paea or Whaea Road were meant to only apply to the subdivision and not the adjoining right of way. The adjoining land owners who will benefit from the right of way are very unhappy about the approved name, Whaea Road, and want another name considered and approved.

12.     Tiro Kokoru Lane has been proposed as the new name for the right of way. The translation of this name is “to look at, bay/view”, which is appropriate for this area.

13.     The Land Information New Zealand (LINZ) database has been examined and the chosen name is not in use and is unique.

14.     The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

15.     A decision is sought from the Rodney Local Board to approve the changed road name.

Māori impact statement

16.     Manuhiri Kaitiaki Charitable Trust was consulted on the road names for the Martins Bay subdivision before the first report was presented to the local board. The trust suggested Paea and Whaea Road as alternative names, and the local board accepted “Whaea Road”. No further consultation has subsequently been undertaken with the trust.

Implementation

17.     Land Information New Zealand confirms that the changed name is acceptable.

 

18.     If and when the names are approved the developer will be advised and they will be responsible for erecting the new road name signs

 

Attachments

No.

Title

Page

a

Pacific Heights subdivision Locality Map correction

97

b

Pacific Heights subdivision scheme plan correction

99

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Road name approval for a new road in the M and M Dashper subdivision at 209 Goatley Road, Dome Valley

 

File No.: CP2017/00490

 

  

Purpose

1.       To approve a new road name in the M and M Dashper subdivision at 209 Goatley Road, Dome Valley.

Executive summary

2.       A condition of the subdivision consent requires the applicant to suggest to council a name for the new road within the subdivision.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the new road name of Dashper Drive for the M and M Dashper subdivision at 209 Goatley Road, Dome Valley, council reference R63947, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Comments

3.       The applicant is M and M Dashper. The seven lot subdivision is located at 209 Goatley Road, Dome Valley, council reference R63947.

4.       The applicant has undertaken historical research of the property and this is attached as Attachment C.

5.       The applicant wants to name the right of way Dashper Drive, after his family who purchased the land in 1977.

6.       Consultation with Ngati Manuhiri was undertaken and they supported the road name and added that it was a great opportunity to hold on to the family identity.

7.       Land Information New Zealand has confirmed acceptance of the road name as it is unused and unique.

8.       The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

9.       A decision is sought from the Rodney Local Board to approve the new road name.

Māori impact statement

10.     The applicant has corresponded with local iwi who have given their support.

Implementation

11.     Land Information new Zealand confirms that this name is acceptable.

 

Attachments

No.

Title

Page

a

Locality Map

103

b

Scheme Plan

105

c

Historical information

107

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Road name approval for a new road in the Ferndale Estate Limited subidivision at 10 Ferndale Road, Snells Beach

 

File No.: CP2017/00494

 

  

Purpose

1.       To approve a new road name in the Ferndale Estate Limited subdivision at 10 Ferndale Drive, Snells Beach.

Executive summary

2.       A condition of the subdivision consent requires the applicant to suggest to council a name for the new road within the subdivision at 10 Ferndale Drive, Snells Beach.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the new road name of Wendy Hood Way for the Ferndale Estate Limited subdivision at 10 Ferndale Drive, Snells Beach, council reference R66222, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Comments

3.       The applicant is Ferndale Estate Limited. The subdivision is located at 10 Ferndale Drive, Snells Beach, the council reference is R66222.

4.       The applicant purchased the land from the Hood Family, based in England.

5.       The applicant wants to name the jointly owned access lot Wendy Hood Way, after the former owner.

6.       Consultation with Ngati Manuhiri was undertaken during the subdivision process and they were asked for comments on road naming but to date have not responded.

7.       Land Information New Zealand database has been examined and found that Hood Street exists, but Wendy Hood Street is unique.

8.       The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

9.       A decision is sought from the Rodney Local Board to approve the new road name.

Māori impact statement

10.     The applicant has corresponded with local iwi who have to date not responded.

Implementation

11.     Land Information New Zealand Database confirms that this road name is acceptable.

12.     If and when the new road name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

 

Attachments

No.

Title

Page

a

Wendy Hood Street Locality Map

111

b

Wendy Hood Street Scheme Plan

113

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Disposals recommendation report

 

File No.: CP2016/24936

 

  

Purpose

1.       This report seeks the Rodney Local Board’s endorsement for Panuku Development Auckland to recommend to the Finance and Performance Committee the divestment of 14 Baxter Street, Warkworth.

Executive summary

2.       The council owned site at 14 Baxter Street, Warkworth has been identified as potentially surplus to council requirements through a review process. 

3.       The rationalisation process for the subject site commenced in November 2015.  Consultation with council and its Council Controlled Organisations, iwi authorities and the Rodney Local Board has now taken place.  No alternative service uses have been identified for the subject site through the rationalisation process.  Due to this, Panuku Development Auckland recommends the divestment of the subject site

4.       A resolution approving the disposal of the site is required from the governing body before the proposed divestment can be progressed. 

 

Recommendation/s

That the Rodney Local Board:

a)      endorses Panuku Development Auckland’s recommendation that the Finance and Performance Committee dispose of 14 Baxter Street, Warkworth.

 

Comments

5.       Panuka Development Auckland (Panuku) and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio.  One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell.  The subject sites are identified as potentially saleable through the review process.

6.       Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors.  All sale recommendations must be approved by Panuku’s board before it makes a final recommendation to the Auckland Council governing body. 

Property information

7.       The property at 14 Baxter Street, Warkworth comprises several lots held in strata unit titles.  Lot 2 DP 208963 is the subject property, which comprises three fee simple estates.  The subject property comprises the upper car parking platform at 14 Baxter Street, the airspace above it, and ancillary foyer, stairs and support pillars.

8.       There are multiple easements for light and air, utilities within the building, pedestrian access, and parking that all relate to the functioning of the building.

9.       The subject property was transferred to Rodney District Council in 2002 for the purpose of securing an alternative option for a proposed community centre.  However the site was deemed more suitable for a car parking platform, as the site is a stratum estate of airspace and there is potential to add another parking platform or another form of development that may be permitted above the existing carpark. 

10.     14 Baxter Street, Warkworth has been on the Auckland Council fixed asset register with an agreement in place with Auckland Transport (AT) parking providing management services.

11.     The subject site does not deliver a current or planned Auckland Council community service.  AT’s investigations into parking provision for Warkworth indicate that expansion of the car park is not justified based on parking occupancy figures for the car park and the township.

12.     The Unitary Plan zoning of the subject property is Business Town Centre.

13.     14 Baxter Street, Warkworth has a 2014 capital value assessment of $540,000 (land value $130,000; improvement value $410,000).

Internal consultation

14.     The rationalisation process for the subject site commenced in November 2015.  No alternative uses were identified for 14 Baxter Street, Warkworth.

Consideration

Local board views and implications

15.     The property is specifically noted in the 2014 Rodney Local Board Plan under the outcome “Roads, Paths and Public Transport Enable Us To Get Around Easily and Safely”.  It specifies that the Rodney Local Board supports another level being added to this property for car parking purposes.

16.     Panuku attended workshops with the Rodney Local Board in August 2016 and February 2017.  The Rodney Local Board provided informal advice that it supports retention of the existing car park building and extending it with a future third level, as a priority.

17.     This report provides the Rodney Local Board with an opportunity to formalise its views regarding the subject site.

Māori impact statement

18.     Eleven Mana whenua iwi authorities were contacted regarding the potential sale of 14 Baxter Street, Warkworth. The following feedback was received.

a)           Ngati Whatua o Orakei

No feedback received for this site.

b)           Ngati Whatua o Kaipara

No feedback received for this site.

c)           Te Runanga o Ngati Whatua

No feedback received for this site.

d)           Te Kawerau ā Maki

No feedback received for this site.

e)           Ngāi Tai ki Tāmaki

No feedback received for this site.

f)                        Te ākitai - Waiohua

No commercial interest for this site.

g)           Ngāti Te Ata - Waiohua

Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, and potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

h)           Ngāti Pāoa

No feedback received for this site.

i)                        Ngāti Whanaunga

No feedback received for this site.

j)                        Ngāti Maru

No feedback received for this site.

k)           Ngāti Tamaterā

No feedback received for this site.

Implementation

19.     There is no requirement for the subject site to be offered back to the former owners under section 40 of the Public Works Act 1981.

20.     14 Baxter Street, Warkworth is not one of council’s strategic assets to which the Significance Policy applies.

 

 

Attachments

No.

Title

Page

a

Images of 14 Baxter Street, Warkworth

119

     

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review , Pānuku Development Auckland

Authorisers

Letitia McColl - Team Leader Portfolio Review, Pānuku Development Auckland

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 

Auckland Transport Update to the Rodney Local Board February 2017

 

File No.: CP2017/00892

 

  

Purpose

1.       This report provides updates to the Rodney Local Board on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the local board and issues raised by elected members, and provides information on matters of specific application and interest to the Rodney Local Board.

Executive summary

2.       This report provides information on:

·    Rodney Local Board’s Locally Driven Initiatives Footpath Construction;

·    Elizabeth Street Trial;

·    Looking ahead – transport for future growth areas;

·    Small changes to bus, train and ferry fares

·    Update on the local board’s transport capital fund projects;

·    Consultations on regulatory processes;

·    Traffic Control Committee results; and 

·    Issues raised by elected members.

 

Recommendation/s

That the Rodney Local Board:

a)      note the Auckland Transport Update for February 2017.

 

Comments

Rodney Local Board’s Locally Driven Initiatives (LDI) Footpath Construction

3.       At its meeting on 9 May 2016 the Rodney Local Board’s Transport, Planning and Infrastructure (TPI) Committee resolved (RODTP/2016/32) to proceed with the construction of the following footpaths using its LDI funding:

·    Tapu Road, Huapai (East side), from Maple Lane to Matua Road;

·    1-31 Elliot Street, Riverhead (South side);

·    Princes Street, Riverhead (North side), from Coatesville Riverhead Highway to Great North Road;

·    Hill Street, Warkworth (North side), from 20a to 4;

·    Hill Street, Warkworth (South side), from Albert Street to Hudson Road; and

·    Kaspar Street, Warkworth (full length, East side) - $160,000.

4.       Concept designs were completed for the north side of Hill Street, Falls Road (i.e. the south side of Hill Street) and Kaspar Street in Warkworth and circulated to affected residents and elected members for comment prior to Christmas 2016.

5.       Whilst the projects on Falls Road and Hill Street were well received and will therefore proceed as planned, the primary school sent a late submission to Auckland Transport (AT) requesting an extended drop-off zone and the provision of angle parking along the length of Kaspar Street. The project manager reviewed the school’s proposal and made changes to the original design based on these requests, providing for one additional parking space. However, the school requested up to three times the number of car parks proposed (11) which would not be possible within the local board’s budget.

6.       Information regarding the proposed footpath on Tapu Road, Huapai, was circulated to affected residents on 7 December and members were advised on 22 December that only one objection had been received.

7.       Documentation describing the proposals for Elliott and Princess Streets in Riverhead were circulated to affected residents and elected members on 12 January 2017, with an opportunity for comments to be made until 27 January.

8.       Feedback concerning the loss of parking was received in relation to the Princes Street proposal was summarised and Members Houlbrooke, Brewer, Pirrie and Johnston were provided with an opportunity to comment on a range of options which addressed the concerns raised. The option chosen includes construction of a retaining wall and the footpath being moved closer to sportsground; it retains maximum parking on the berm, allowing pedestrian access and parking to co-exist; and completes the footpath network connection without the need to cross the busy Coatesville-Riverhead Highway.

9.       No issues were raised in relation to the Elliott Street proposal and construction will therefore proceed in April/May.

Elizabeth Street Trial

10.     A three-month trial blocking right turning movements into Elizabeth Street, Warkworth, began on 7 November 2016, with the aim of simplifying the number of turning movements, reducing confusion within the intersection, making it easier to use and improving traffic flow. The purpose of the trial was to assess changes that would occur if this interim measure was in place prior to longer term changes at the Hill Street intersection. During the trial, assessment of traffic flows and the impact on the local area were taken into consideration and, although focused on Sandspit Road and Hill Street, it also considered the impact on the road network for Warkworth Town Centre.

11.     The initial results from the trial showed that there were some traffic improvements, with reduced congestion in the morning peak on Sandspit Road. However, concerns were raised by the business community and elected members about the extension of the trial into the Christmas period and a commitment was made to discontinue it if enough data could be collected about its impact by that time. The trial was therefore halted on 16 December.

12.     AT has compiled a full report of the assessment of benefits, together with the feedback received from the community, and shared this with the local board at a recent workshop. The data collected will inform the development of further options for this route to support traffic movements in the interim before the longer term solution for Hill Street is developed.

Looking ahead – transport for future growth areas

13.     A strategic transport plan for the major growth areas in Auckland’s northern, north-western and southern areas has reached a major milestone with the boards of AT and the NZ Transport Agency (NZTA) approving the overarching 30-year plan for supporting future urban growth areas. AT, Auckland Council (AC) and NZTA collaborated to identify the transport networks needed to support future urban areas in the north, northwest, and southern Auckland, working closely with a wide range of stakeholders, as well as mana whenua, local boards, businesses and local communities, to develop their aspirations for each of the growth areas and to comment on the transport initiatives recommended.

14.     The programme will help to support growth that is on a scale never seen before in the region, comprising 15,000 hectares of ‘greenfields’ (undeveloped) land, with a capacity for 110,000 new homes and 50,000 new jobs. The plan was formerly known as the Transport for Future Urban Growth programme (TFUG).

15.     The programme will begin delivering some of the key priorities laid out in the Auckland Transport Alignment Project (collaboration between Auckland Council (AC) and the New Zealand Government). It also supports the council’s Future Urban Land Supply Strategy which sets out a programme for sequencing the release of future urban land to house Auckland’s growing population as infrastructure becomes available.

16.     Whenuapai is one of the earliest future urban growth areas for development, with the plan anticipating 8,100 to 9,600 dwellings and 8,600 jobs over the next five to 20 years. Public feedback on the Whenuapai Structure Plan, which is being used to guide development, stressed the importance of key transport links, improved public transport and walking and cycling connections.

17.     AC’s ability to plan for Auckland’s residential and commercial growth has been accelerated by this joint-working approach which will ensure that land use and transport are well integrated before development occurs, and the potential to create new communities that are great to work, live and play in, with easy access to jobs and the rest of the region, is maximised.

18.     Now that the 30-year transport network plans have been approved by the Boards of AT and NZTA, it is intended to work on the design and construction of individual projects over the next five to 10 years.

19.     Those involved in the process agree that planning and delivering infrastructure for Auckland’s growing population can’t happen in isolation, it takes many agencies working collaboratively to tackle these challenges. The alignment project has shown that a clear set of priorities can be laid out when agencies work together.

20.     Further information is available at at.govt.nz/projects or nzta.govt.nz/projects. Representatives from the three organisations involved in the process will brief the local board on the outcomes in late February/March 2017.

 

Small changes to bus, train and ferry fares

21.     AT is required to carry out an annual review of all public transport fares, as set out in the Regional Public Transport Plan. The annual review takes into account the operating cost increases (such as fuel and labour), cost of living, together with the investment needed to provide additional services and improve and upgrade necessary infrastructure (including ferry terminals, train stations and bus stops).

22.     There are also national requirements that AT needs to comply with, such as the proportion of the total fare that it recovers from (or charges to) fare paying passengers; AT’s target is 50 per cent.  The rest of the fare is subsidised by a combination of Auckland ratepayers and taxpayers. 

23.     As a result of this annual review, bus, train and ferry fares changed from 29 January 2017.

 

24.     Compared to many other cities, Auckland short distance fares are relatively low so small increases to fares for shorter trips were made. Fares for longer trips, those beyond 4 Zones, did not change, with the aim of reducing congestion by making public transport fares attractive for people making longer journeys.

 

25.     Public transport in Auckland still represents very good value for customers.  AT has added a number of new services over the past year, such as the introduction of 65 double decker buses, the continued roll out of its new bus network, the addition of 19 km of bus lanes in the year to June 2017, rail service increases on the Western line, and Simpler Fares, which allow customers to take a bus, train or a combination of both and pay just the one fare for the entire journey.

 

26.     In the year to the end of December 2016, 84.8 million trips were taken on public transport in Auckland, an increase of 4.6 percent since July. AT reduced the cost of public transport over that period by an average of 7 percent through Simpler Fares and encouraging customers paying cash to transition to HOP, which represents at least a 20 percent saving.

27.     The main changes made were:

·    AT HOP bus and train fares for 1 Zone, 2 Zones and 4 Zones increased by 5 cents and 10 cents;

·    Cash bus and train fares for 1 Zone and 2 Zones increased by 50 cents;

·    AT HOP tertiary student bus and rail fares increased by 4 to 8 cents between 1 Zone and 4 Zones to ensure a consistent discount compared to AT HOP adult fares;

·    AT HOP Monthly Bus & Train Pass increased by $10;

·    Ferry fares reflect a mix of increases and decreases to continue the alignment by distance travelled in preparation for full ferry fare integration;

·    AT HOP adult and child fares are at least 25 percent lower than the equivalent cash fare;

·    AT HOP child fares are at least 40 percent lower than adult AT HOP; and

·    AT HOP tertiary fares are at least 20 percent lower than adult AT HOP.

28.     Further information on the fare changes is available at https://at.govt.nz/bus-train-ferry/service-announcements/public-transport-fare-changes/

 

Update on Rodney Local Board’s Transport Capital Fund (LBTCF) Projects

29.     As at 9 December 2016 the balance of LBTCF funds available to the Rodney Local Board for allocation prior to 30 June 2019 was $856,375, comprising:

·    $44,804 from the 2016/2017 financial year;

·    $399,986 from the 2017/2018 financial year; and

·    $411,585 from the 2018/2019 financial year.

30.     An additional amount of $423,933 is available to the local board from the 2019/2020 financial year commencing on 1 July 2019.

31.     The only LBTCF project from last term yet to be completed is construction of a footpath over reserve land at Riverhead Point, Riverhead, from Pohutukawa Parade to The Landing (Project 497), towards which the local board contributed $62,700. An infrastructure funding agreement between Cato Bolam Consultants, acting on behalf of the developer, and AT was drafted during 2016 and the developer and his consultant had a pre-start meeting with council’s Development Engineer at the end of 2016. The contractor began construction of the footpath late in January and the local board will be advised when the work has been completed.

32.     Members should now be giving some thought to projects which may benefit from the monies available over the course of the current political term. Criteria for projects constructed using the LBTCF, as set by Auckland Council’s original Strategy and Finance resolutions, are:

·    The project is a CAPEX project that creates a physical transport asset;

·    The project does not compromise safety; and

·    The project does not compromise network efficiency.

33.     The above criteria need to be satisfied before a project can be considered under the rules governing this fund.

34.     The following LBTCF guidelines are designed to assist local boards in comparing different proposals to determine the best projects:

·    The project should align with one of the local board’s Local Board Plan (LBP) strategic outcomes, the intention being to encourage local boards to undertake projects that they have either explicitly consulted on, or that contribute towards the outcomes detailed in their LBPs.

·    The project should benefit the overall transport network by creating new links and/or facilities. The LBTCF is designed to deliver transport outcomes, i.e. improve the public’s ability to move around or provide added benefits to them as they travel (seats, short-cuts, water fountains, etc.). This guideline is around maximising the benefits generated by the use of the fund.

·    Very few projects will benefit an entire community, but some thinking around the numbers and/or percentages should ensure that the project is seen as worthwhile by as many as possible.

·    Some members of the community are less experienced, confident or able in terms of using existing transport systems (roads, footpaths, cycleways, rail and bus stations etc.) so thought should be given to whether the very young, elderly or less mobile members of the community will benefit.

·      The project should represent good value for the local board’s area, i.e. the cost of the project, its benefits and the percentage impact of the local board’s overall fund should represent good value outcomes for the money spent.

·    The project could add value by augmenting one of AT’s current or immediate future projects. An add-on to an existing AT project will be more cost effective because many of the inherent costs such as traffic management and work site establishment will have been covered by the AT project. This means that less of the local board’s money will be required.

·    Members should consider whether a project is likely to attract additional funding from AT, Auckland Council (AC) or NZTA as some projects align with others these organisations are looking to undertake. If this is the case, there may be the opportunity for contributions to the project budget from these organisations.

·      If the project is specifically documented in the Regional Land Transport Plan (RLTP) then by definition it is a strategic transport project and this enhances its overall value. However, a local board wanting to bring forward a project in the RLTP needs to be able to fund the entire project, or at least a separable standalone part of the project. (The standalone part would need to deliver the necessary value without the rest of the project being built.)

·    If the project is included in the RLTP, the sooner it is scheduled the less value the local board gains. However, if the project is five or more years away the local board could achieve benefit for the community by delivering it sooner rather than later.

·    Assets that require significant consequential OPEX to maintain represent a major additional cost over and above the initial project build cost and this needs to be factored into the decision making process.

35.     The score sheet below is designed for the use of local boards when considering transport projects, its purpose being to assist in the evaluation of different projects against a common set of value propositions. It is a comparative tool designed for evaluating projects against each other, based on the factors considered important by each local board and its community. The scores are intended as a starting point and should be altered as required.

 

 

 

 

 

 

 

How worthwhile is this project when everything is taken into account?

Score

A.

Does the project align with one of your Local Board Plan strategic outcomes? (No = 0, Yes = 3)

 

B.

Does the project benefit the overall transport network by creating new links and/or facilities? (A little = 1,  A lot = 5)

 

C.

How many people will the project benefit?  (A few local residents = 1,  Many members of the community = 5)

 

D.

Are the people who will benefit from the project the very young, elderly or mobility impaired? (No = 0, A few = 1,  Many = 3)

 

E.

Considering costs versus benefits gained, does this project represent good value for your local board area? (Low value = 1,  High value = 3)

 

F.

How much is this project adding value by augmenting an existing or future AT, AC or NZTA project? (Nil = 0,  High = 3)

 

G.

How likely is this project to attract additional funding from AT, AC or other parties? (Nil = 0,  High = 3)

 

H.

Is this project identified in the RLTP? (No = 0,  Yes = 3)

 

I.

If it is in the RLTP, when is it scheduled for implementation? (Months = 0,  in 1-2 years = 1,  in 3-4 years = 2,  in 5 plus years = 3)

 

J.

Consequential OPEX (High = 0,  Low = 2,  Very Low = 3 [e.g. a concrete footpath])

 

 

TOTAL SCORE

 

 

Consultations on Regulatory Processes

37.     Documentation describing changes required to the road layout associated with the Oraha Road Special Housing Area (SHA) was forwarded to members on behalf of the developer on 22 November 2016. In responses to queries Members Pirrie, Steele, Brewer and Bailey were advised that the pedestrian crossing point from the northern side to the southern side of the new footpath extension was assessed and agreed during the resource consent / Environmental Protection Agency process. This location meets the required sight lines for the 70km/h operating speed limit and the footpath on the southern side will connect to the existing footpath on the bridge. They were also advised that it was determined during the plan variation and qualifying development applications that a priority intersection would be sufficient for the scale of this development. The intersection has been designed to ensure that there is sufficient road reserve width left to enable a future roundabout to be installed, i.e. it has been future proofed for a roundabout.  However, it has been determined that the roundabout is not required until the wider area develops and the future bus lane connects through to Matua Road.

38.     Documentation describing a proposal to upgrade the existing bus stop at 405 Main Road, Huapai, was sent to members on 6 December 2016 with a request for feedback in relation to any land development proposals or issues that may affect the proposed bus stop changes, together with any site-specific safety issues that members thought would affect the proposed bus stop changes. No feedback or objections were received from the local board.

39.     Members were advised on 8 December that, because the joints of the top sections of the existing street lights in Elizabeth and Queen Streets in the Warkworth Town Centre had rusted and the top sections could not be straightened, AT was proposing to replace these lights with new decorative lights in May/June 2017. They were advised that the new lights would be the same height as the existing lights and installed in the same positions, that the white light-emitting diodes (LED) luminaires will modernise the look of the town centre and improve safety for road users and pedestrians, and that the new poles and outreaches will be factory painted in either silver, black or green. Feedback was requested on the proposal and the colour of the poles before 20 December 2016. No feedback or objections were received from the local board.

40.     Members were advised on 18 November 2016 that consultation letters for the footpaths being constructed by the local board through its LDI funding on Tapu Road, Huapai, and Elliot and Princess Streets in Riverhead would be circulated to elected members at the appropriate time. A copy of the consultation letter being distributed to residents in Elliot Street, Riverhead, was emailed to members on 12 January. No objections to the proposal were received.

41.     Members were advised on 18 November 2016 that consultation letters for the footpaths being constructed by the local board through its LDI funding on Tapu Road, Huapai, and Elliot and Princes Streets in Riverhead would be circulated to elected members at the appropriate time. A copy of the consultation letter being distributed to residents in Princess Street, Riverhead, was emailed to members on 12 January. In response to queries from Member Pirrie, he was advised that the footpath could not be constructed on the other side of the power poles because the grade is much too steep and retaining walls would be required, increasing the cost of the work. However, even with the new footpath and bollards installed, playing field users will still be able to park on top of the shallow water table. He was also advised that it may be possible to modify the alignment of the footpath towards the western end around the entrance to provide a few more parking spaces during construction, but this will be subject to whether there are roots under the dripline of the trees.

42.     Information explaining a programme undertaken by the police and prioritised nationwide to select locations with the highest rate of speed related death/injury crashes was forwarded to members on 19 January 2017 with a request for comments no later than 2 February. They were advised that AT has been asked to approve the sites as the equipment will be installed on AT-managed roads; this proposal relates to a site on Coatesville-Riverhead Highway. Member Johnston advised that she thought this was an excellent idea, given the bends along Coatesville-Riverhead Highway. Member Brewer advised that he supported the proposal. No objections were received from members.

43.     As part of the implementation of the New North-West Network, documentation regarding a new bus stop on Parlane Drive, Huapai, to support a new bus route along Tapu and Matua Roads, was forwarded to members on 27 January 2017 with a request for responses no later than 10 February.

Traffic Control Committee Results 

44.     Decisions made by AT’s Traffic Control Committee over the period July – December 2016 in relation to regulatory processes are listed as Attachment A.

Issues Update

45.     Attachment B lists those issues raised by elected members and Local Board Services staff to 31 January 2017.

Consideration

Local board views and implications

46.     This report is for the local board’s information.

Māori impact statement

47.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

48.     There are no implementation issues.

 

Attachments

No.

Title

Page

a

Auckland Transport's Traffic Control Committee decisions

129

b

Rodney Local Board Transport Issues Update

131

     

Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Rodney Local Board

16 February 2017

 

 

Auckland Council's Quarterly Performance Reports: Rodney Local Board
For Quarter Two, 1 August - 31 December 2016

 

File No.: CP2017/00958

 

  

Purpose

1.       To provide the Rodney Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Rodney Local Board including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Rodney 2016/2017 Work Programme.

3.       The Rodney Local Board has an approved 2016/2017 work programme for the following operating departments:

·        Arts, Community and Events, approved on 13 June 2016

·        Parks, Sport and Recreation, approved on 13 June 2016

·        Community Leases, approved on 13 June 2016

·        Libraries and Information, approved on 13 June 2016

·        Community Facility Renewals, approved on 13 June 2016

·        Infrastructure and Environmental Services, approved on 11 July 2016

·        Local Economic Development, approved on 11 July 2016 and 8 August 2016

4.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery, with all items reported as ‘green’ status (on track) except for 13 items reported as ‘amber’ (warning).

5.       Operating costs are under budget, predominantly in Parks with scheduled and response repairs and maintenance expenditure being less than the budget. Budget allocations in this area are being reviewed. Locally driven initiatives are on track as are revenue levels.

6.       Capital spend progress for this quarter shows that key projects such as Warkworth Town Hall restoration, Omaha groyne and those projects at the Warkworth Showgrounds are progressing well. It would be prudent to prioritise the allocation of the Locally Driven Initiative Capex funding to specific projects to ensure they are included in the 2017/18 work programmes going forward.

7.       The Key Performance Indicators (KPIs) for the Rodney Local Board show a trend of delivery that is mostly meeting the indicators, with 72 per cent of targets expected to be achieved or substantially achieved by the end of the year. The exceptions noted this quarter are the:

·        Percentage of residents satisfied with the provisions of local parks and reserves

·        Percentage of residents who visited a local park or reserve in the last 12 months

·        Number of visits to library facilities per capita

·        Percentage of funding/grant applicants satisfied with information, assistance and advice provided

·        Percentage of Aucklanders that feel connected to their neighbourhood and local community.

8.       The overall dashboard for the Rodney Local Board indicates performance in the Rodney Local Board area is tracking positively (Attachment A to this report)

 

Recommendation/s

That the Rodney Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016

 

 

Comments

Key project updates from the 2016/2017 Work Programme

 

9.       All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (Attachment B). The following are progress updates against key projects identified in the Rodney Local Board Plan:

·    the Old Wellsford Library Establishment Co-ordinator started in November 2016 with an initial focus on developing activities to engage the local community with the building.  The annual business plan will be developed in Q3.

·    the Rural Halls Advisor was appointed and has contacted 20 of the 23 Rodney rural halls. This has been well received. The advisor has also attended several annual general meetings, made onsite visits and provided advice. Coatesville Rural Hall has started the process of transitioning through to a community-led organisation.

·    the Greenways Plan for Huapai/Kumeu/Riverhead/Waimauku was completed and adopted by the local board at its business meeting on 15 December 2016.

 

Risks identified in the 2016/2017 Work Programme

 

10.     The following are risks that have been identified by departments for key projects identified in the Local Board Plan:

Community Facilities – Warkworth Town Hall

11.     The Warkworth Town Hall refurbishment is behind schedule due to the delays incurred earlier in the year.  The opening of the town hall is now proposed for 25 February 2017.

Local Parks – Warkworth Showgrounds Lighting

12.     Completion of the Warkworth Showgrounds lighting has been delayed by issues in securing an easement for Vector’s existing power cable which runs under a neighbouring property.  The property owner will not consent to an easement unless they are compensated. This easement is needed before Vector will upgrade the transformer on site; until that transformer is upgraded, not all of the new LED lights can be turned on at any one time.  Negotiations are underway with the neighbouring landowner.

Financial performance

13.     Operating costs are under budget, predominantly in parks with scheduled and response repairs and maintenance expenditure being less than the budget. Budget allocations in this area are being reviewed. Locally driven initiatives are on track as are revenue levels.

14.     Capital spend progress for this quarter shows that key projects such as Warkworth Town Hall restoration, Omaha groyne and those projects at the Warkworth Showgrounds are progressing well. It would be prudent to prioritise the allocation of the Locally Driven Initiative Capex funding to specific projects to ensure they are included in the 2017/2018 work programmes going forward.

15.     Financial details are set out in more detail in Attachment C. 

 

Key performance indicators

16.     The year-end outlook is for 72 per cent of Key Performance Indicators (KPI) targets to be achieved or substantially achieved. 

17.     The KPI measures detailed below are tracking behind target, full KPI data for quarter two is detailed in Attachment D to this report.

Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves

18.     Rodney is experiencing large growth in its townships, particularly Riverhead, Kumeū, Huapai and Warkworth. The development and delivery of new reserves does not always match the growth in housing and there are concerns around this timing issue.

Percentage of residents who visited a local park or reserve in the last 12 months

19.     A recent change to the survey question provided a way for participants to easily identify which parks belong to their specific local board area. This may help to explain the decline in performance, as many residents live near the fringes of their local board area and use parks in other areas. In 2016/2017, promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

Number of visits to library facilities per capita

20.     The targets for library visits are based on aspirational growth. However, visitor numbers have declined in the Rodney Local Board area and Auckland as a whole, as more people access library collections and services online.

Percentage of funding/grant applicants satisfied with information, assistance and advice provided

21.     This year was the first year of implementing the new community funding policy, which also saw the establishment of a dedicated funding hub. Funding hub members also worked closely with subject matter experts to reach relevant communities. A series of community workshops is planned for 2016/2017 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

Percentage of Aucklanders that feel connected to their neighbourhood and local community

22.     People may not be feeling connected for a variety of reasons, including being new to the area, being too busy or preferring not to be connected. To a lesser extent, there may also be lack of awareness about how to access activities that could contribute to feeling connected, and language and cultural barriers. A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach being implemented across these activities in 2016/2017 aims to increase this.

Consideration

Local board views and implications

23.     This report informs the Rodney Local Board of the performance to date for the period ending 31 December 2016.

Māori impact statement

24.     Maori, as stakeholders in the council are affected and have an interest in any report on the quarterly financial results. However, these results do not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on, Maori.

Implementation

25.     The Senior Advisor Rodney Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Rodney Local Board Dashboard Quarter Two

149

b

Rodney Local Board Work Programme Update Quarter Two

151

c

Rodney Local Board Financial Performance Quarter Two

177

d

Rodney Local Board Performance Measures Results Quarter Two

179

     

Signatories

Authors

Jonathan  Hope - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

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Rodney Local Board

16 February 2017

 

 

Terms of Reference for the Rodney Local Board's Transport, Infrastructure and Environment Committee and the Parks and Recreation Committee

 

File No.: CP2017/00146

 

  

Purpose

1.       The purpose of this report is for the Rodney Local Board to approve Terms of Reference for the newly established Transport, Infrastructure and Environment Committee and the Parks and Recreation Committee.

Executive summary

2.       On 15 December 2016 the Rodney Local Board resolved to establish a Transport Infrastructure and Environment Committee and a Parks and Recreation Committee.

Resolution RD/2016/176

That the Rodney Local Board:

a) establish a:

i)        Parks and Recreation Committee, and

ii)       Transport, Infrastructure and Environment Committee.

b) delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes:

i)        Parks, Sports and Recreation (excluding greenways)

ii)       Arts, Community and Events

iii)      Libraries and Information.

c) delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes:

i)        Infrastructure and Environmental Services

ii)       Plans and Places

iii)      Transport (being Auckland Transport and greenways)

iv)      Business Improvement District Partnership (being all matters relating to

     Business Improvement Districts)

v)      Community Facilities.

3.       The local board also resolved that the first order of business would be to develop a Terms of Reference for each committee and consider further delegations in early 2017.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the Terms of Reference for the Parks and Recreation Committee as set out in Attachment A of this agenda report.

b)      note that the Parks and Recreation Committee has previously been delegated authority to deal with the following departments, work programmes and areas:

i)        Parks, Sports and Recreation (excluding greenways)

ii)       Arts, Community and Events

iii)      Libraries and Information

iv)      Feedback on relevant bylaws within the scope and responsibilities of the committee

v)      Rodney local board plan initiatives relating to matters i) to iv) above

c)      delegate to the Parks and Recreation Committee the following responsibilities relating to the matters relating to i) to v) of resolution b) above:

i)        to review, consider and make decisions on all matters

ii)       to approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)      to provide feedback and direction on policy matters

iv)      to approve feedback on the acquisition of land for parks/recreation purposes 

v)      to approve matters relating to existing reserve management plans, to develop new reserve management plans and to recommend their adoption to the full local board, noting that the decision to adopt a reserve management plan sits with the full local board.

d)      approve the Terms of Reference for the Transport Infrastructure and Environment Committee as set out in Attachment B of the agenda report.

e)      note that the Transport, Infrastructure and Environment Committee has previously been delegated authority to deal with the following departments, work programmes and areas:

i)        Infrastructure and Environmental Services

ii)       Plans and Places

iii)      Transport (being Auckland Transport and greenways)

iv)      Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v)      Community Facilities

vi)      Feedback on all relevant bylaws within the scope and responsibilities of the committee

vii)     Rodney local board plan initiatives relating to matters i) to vi) above.

f)       delegate to the Transport, Infrastructure and Environment Committee the following responsibilities relating to the matters in i) to vii) of resolution e) above:

i)        to review, consider and make decisions on all matters

ii)       approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)      to provide feedback and direction on policy matters

iv)      the approval of Local Board Capital Transport Fund projects

v)      the approval of road names in the Rodney Local Board area.

g)      note that any matter not clearly delegated to either committee’s Terms of Reference will remain the responsibility of the full local board.

h)      note that both committees will make additional delegations to their chairpersons and deputy chairpersons at their first respective business meetings.

 

Comments

4.       On 15 December 2016 the Rodney Local Board resolved to establish a Transport Infrastructure and Environment Committee and a Parks and Recreation Committee.

Resolution RD/2016/176

That the Rodney Local Board:

a) establish a:

i)        Parks and Recreation Committee, and

ii)       Transport, Infrastructure and Environment Committee.

b) delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes:

i)        Parks, Sports and Recreation (excluding greenways)

ii)       Arts, Community and Events

iii)      Libraries and Information.

c) delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes:

i)        Infrastructure and Environmental Services

ii)       Plans and Places

iii)      Transport (being Auckland Transport and greenways)

iv)                  Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v)       Community Facilities.

5.       The local board also resolved that the first order of business would be to develop a Terms of Reference for each committee and consider further delegations in early 2017.  The draft Terms of Reference for the Parks and Recreation Committee are attached as Attachment A and the Terms of Reference for the Transport Infrastructure and Environment Committee are attached as Attachment B to this report.

6.       The Terms of Reference for both committees have been discussed at the local board workshop on 9 February 2017.

7.       The local board acknowledges that the Parks and Recreation Committee will on delegate the following responsibilities to the Chairperson and Deputy Chairperson of that committee:

i)        all approvals related to memorial plaques, memorial furniture and memorial trees.

ii)       all approvals for final designs of new parks assets where the capital project has been approved through the Parks work programme, and any subsequent minor changes required due to unforeseen circumstances.

iii)      all approvals for final scopes of work for projects in the Parks works programme, including annual volunteer activities (including planting) up to a value of $30,000 or less.

iv)      all changes to the work programmes up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

v)      all approvals for final designs for art works on and within Parks assets.

vi)      make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney.

vii)     final approval of informal feedback to matters delegated to this committee.

viii)    to approve feedback on the acquisition of land for parks/recreation purposes, following a discussion at a committee workshop. 

ix)      to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval

8.       The local board acknowledges that the Transport, Infrastructure and Environment Committee will on delegate the following responsibilities to the Chairperson and the Deputy Chairperson of that Committee:

i)        to approve the variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project,

ii)       all changes to the work programmes up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

iii)      the final approval of any informal feedback relating to matters delegated to this committee,

iv)      to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval

v)      to grant landlord approval for any minor alterations or additions to council owned property that is leased to third parties, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

 

9.       For the avoidance of doubt, the full local board remains responsible for overarching documents such as comments on the Long Term Plan, Annual Plan/Local Board Agreement, adoption of the Local Board Plan and Annual Report as well as any other matter not clearly falling under the responsibility of either committee.

10.     In accordance with the resolution passed at the local board business meeting on 15 December 2016, the local board will undertake a review of the committee structure and its appointees in September/October 2017.  This will include a review of the Terms of Reference.  Any proposed changes to the committees will be approved at a subsequent business meeting.

Project Leads

11.     In addition to establishing the two committees, the Rodney Local Board also established a project lead structure to “empower members to progress local board initiatives” at the meeting on 15 December 2016.

12.     Project leads are the only individual members of the local board who are approved to progress projects/initiatives outside of formal business meetings or workshops, including meeting with council staff or making public comments on the initiative.

13.     Project leads are established by the agreement the committee or the full local board (as the case may be). It is anticipated that at the first business meeting of each committee they will resolve to formally appoint project leads for various initiatives identified under the current Local Board Plan 2014.

Consideration

Local board views and implications

14.     This report reflected the views of the Rodney Local Board on the proposed Terms of Reference and structure of the committees so that they can be finalised and adopted.

Māori impact statement

15.     The Rodney Local Board will continue to have hui with iwi and ensure that effective decision-making takes into account the views of Maori.

16.     The relationship with iwi remains with the full local board as a governance relationship.  Similarly, the external appointments to the Kaipara Moana Working Party, the Kaipara Harbour Joint Political Committee and the Parakai Recreation Reserve Board will remain with the full local board. 

Implementation

17.     The committees will operate under the Terms of Reference once they have been approved and adopted.

 

Attachments

No.

Title

Page

a

Parks and Recreation Committee Terms of Reference

191

b

Transport, Infrastructure and Environment Committee Terms of Reference

195

     

Signatories

Authors

Jonathan  Hope - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


 


 


Rodney Local Board

16 February 2017

 

 


 


 


Rodney Local Board

16 February 2017

 

 

Rodney Local Board business meetings in the community in 2017

 

File No.: CP2017/00566

 

  

 

Purpose

1.       To approve business meetings to be held on Thursday, 20 April 2017 at Ranfurly Hall, Kaipara Flats and on Thursday, 21 September 2017 at Kaukapakapa Memorial Hall.

Executive summary

2.       The Rodney Local Board agreed a meeting schedule at its first business meeting (following the inauguration) on 17 November 2016. Subsequent to the agreement of the meeting schedule the Rodney Local Board has expressed a desire to hold two of its business meetings in the community during the year, as has been the practice of the former local board.

3.       It is proposed that the business meeting on Thursday, 20 April 2017 be held in the Ranfurly Hall, Kaipara Flats and the meeting of Thursday, 21 September 2017 to be held in the Kaukapakapa Memorial Hall.

4.       Holding meetings in the community gives local people, particularly those in the immediate area, the opportunity to come and speak to the local board by way of a deputation.

 

Recommendation/s

That the Rodney Local Board:

a)      agree to hold two business meetings in the community for the 2017 year, being Thursday, 20 April at Ranfurly Hall, Kaipara Flats at 2pm and Thursday, 21 September at Kaukapakapa Memorial Hall at 2pm.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 

Ward Councillor Update

 

File No.: CP2017/00038

 

  

 

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Greg Sayers, to update them on the activities of the governing body.

2.       In addition, the local board would like to grant speaking rights to Cr Sayers at business meetings and need to resolve on this matter.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Sayers for his update to the Rodney Local Board on the activities of the governing body.

b)      grant Cr Sayers speaking rights at all Rodney Local Board and related committee business meetings.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 

Deputation/Public Forum Update

 

File No.: CP2017/00063

 

  

 

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

 

Attachments

No.

Title

Page

a

Deputation/Public Forum Update

205

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


 


Rodney Local Board

16 February 2017

 

 

Governance Forward Work Programme

 

File No.: CP2017/00064

 

  

 

 

Purpose

1.       To present to the local board with a governance forward work calendar. The document was not available at the time of the agenda going to print and will be tabled on the day.

Executive Summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

 

 

Attachments

No.

Title

Page

a

Governance Forward Work Programme

209

     

Signatories

Authors

Jonathan  Hope - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


Rodney Local Board

16 February 2017

 

 

Rodney Local Board Workshop Records

 

File No.: CP2017/00065

 

  

 

Purpose

1.       Attached are the Rodney Local Board workshop records for Thursday 2 February 2017.

Executive Summary

2.       The Rodney Local Board holds regular workshops.

3.       Attached for information are the records of the most recent workshop meetings of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      note the workshop records for Thursday 2 February 2017.

 

Attachments

No.

Title

Page

a

Workshop Record 2 February 2017

213

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 February 2017

 

 


 


 

     

 


Rodney Local Board

16 February 2017

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of land for open space - Parakai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C2       Acquisition of land for open space - Algies Bay

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Rodney Local Board

16 February 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 7.1      Attachment a    Petition for a flying fox to be installed at the park located on Wharf Road, Port Albert                                Page 221


Rodney Local Board

16 February 2017