Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 16 February 2017 at 2.00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Phelan Pirrie

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

Sam Georgiou

Intern (Community Facilities)

 

 

 

 


Rodney Local Board

16 February 2017

 

 

 

1          Welcome

 

            The Chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2017/1

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 December 2016, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

7.1

Port Albert flying fox request

 

Member Colin Smith spoke on behalf of Port Albert residents who had submitted a petition to the local board and which was included in the business agenda. Member Smith advised that the community wished to withdraw the petition.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Harbour Sport

 

Toni Maree Carnie (Chief Executive, Harbour Sport) and Kevin O’Leary (Community Sport Manager, Harbour Sport) gave a presentation on behalf of Harbour Sport. Ms Carnie and Mr O’Leary gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/2

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank Toni Maree Carnie and Kevin O’Leary from Harbour Sport for their presentation on the activities of the organisation in the Rodney Local Board area over the last six months.

 

CARRIED

 

Attachments

a     Harbour Sport

 

 

8.2

Matakana Community Group

 

Simon Barclay and Murray Wallace of Matakana Community Group gave a presentation on various issues at Matakana including increased local and visitor traffic, inadequate parking, open drains and footpaths, and safety issues for children. Mr Barclay gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/3

MOVED by Member A Roe, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank Simon Barclay and Murray Wallace from Matakana Community Group for their presentation on a range of matters relating to Matakana including inadequate parking, open drainage and footpaths, increased traffic and a proposal to have a pedestrian cycleway/bridge linking Matakana Road with Tamahunga Drive.

 

CARRIED

 

Attachments

a     Matakana Community Group

 

 

 

 

 

 

 

 

 

 

 

 

8.3

Helensville Community Recycling Centre

 

Treena Gowthorpe and others representing Helensville Community Recycling Centre gave a PowerPoint presentation and tabled information on the activities and initiatives of the centre. A copy of the PowerPoint presentation and the tabled information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/4

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      thank Treena Gowthorpe and the representatives from the Helensville Community Recycling Centre for their presentation on the activities and initiatives of the recycling centre.

 

CARRIED

 

Attachments

a     Helensville Community Recycling Centre

b     Helensville Community Recycling Centre, tabled information

 

 

8.4

North West Sustainability Centre Project

 

Kyle Parker was in attendance to outline the activities and initiatives of North West Sustainability Centre Project. Mr Parker gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/5

MOVED by Member B Steele, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      thank Kyle Parker for his presentation on the initiatives and activities of the North West Sustainability Centre Project.

 

CARRIED

 

Attachments

a     North West Sustainability Centre Project

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.5

Land at Woodcocks Road

 

Jonathan Chen representing Sunnyvale Manor (a company which owns a forest in Woodcocks Road) gave a presentation on a proposal to purchase six small parcels of council-owned land at Woodcocks Road. Mr Chen gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/6

MOVED by Member B Steele, seconded by Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Chen for his presentation on the proposal by Sunnyvale Manor to purchase six small parcels of council-owned land at Woodcocks Road, Warkworth adjacent to Sunnyvale Manor property (forest) in the vicinity of Woodcocks Kawaka Park Scenic Reserve.

 

CARRIED

 

Attachments

a     Land at Woodcock Road presentation

 

 

9          Public Forum

 

 

9.1

Snells Beach Skate Park

 

June Turner was in attendance to speak in support of a skate park at Snells Beach. Ms Turner discussed the possibility for some of the budget to be used to improve the immediate environment by painting and graffiti proofing a fence .

 

Resolution number RD/2017/7

MOVED by Chairperson B Houlbrooke, seconded by Member T Berger:  

That the Rodney Local Board:

a)         thank June Turner for her presentation on a skate park for Snells Beach.

 

CARRIED

 

10        Extraordinary Business

 

10

Extraordinary Business

 

 

 

Resolution number RD/2017/8

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         agree to consider an item of extraordinary business under (item 32)             being the appointment of local board representatives to the Rural             Advisory Panel and a Forestry Liaison group as the panel and group             will be meeting before the next local board business meeting.

CARRIED

 

 

 

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Partner with the community to upgrade skateparks in Wellsford and Snells Beach

 

Sarah Jones (Principal Project Manager) and Sue Dodds (Strategic Broker) in attendance for this item.

 

Resolution number RD/2017/9

MOVED by Deputy Chairperson P Pirrie, seconded by Member A Roe:  

That the Rodney Local Board:

a)      allocate $130,000 as a capital grant from the 2016/2017 financial year Locally Driven Initiatives ‘Skate Parks in Wellsford and Snells Beach’ budget to Skate Boarding New Zealand, and complete the required funding agreement with council.

b)      delegate final approval for the design and specific siting of new skate elements related to the ‘Skate Parks in Wellsford and Snells Beach’ budget to the Rodney Local Board Parks and Recreation chairperson and deputy chairperson.

c)      delegate approval for the final allocation of the approved funding to the Snells Beach and Wellsford projects (in 12 (a)) to the Rodney Local Board Parks and Recreation chairperson and deputy chairperson.

 

CARRIED

 

 

13

New community lease to Matakana Tennis Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana

 

Yusuf Khan (Senior Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2017/10

MOVED by Deputy Chairperson P Pirrie, seconded by Member A Roe:  

That the Rodney Local Board:

a)      grant a new community lease to Matakana Tennis Club Incorporated for a portion of Matakana Diamond Jubilee Park at 207 Matakana Valley Road, Matakana (Attachment A) subject to the following terms and conditions:

i)       commencing from date of execution of the deed of lease for one term of 10 years and one right of renewal for 10 years

ii)      rent $1.00 plus GST per annum if requested

iii)     the approved Matakana Tennis Club Incorporated Community Outcomes Plan be attached to the lease document

iv)     all other terms and conditions in accordance with the Matakana Diamond Jubilee Park Management Plan adopted 31 January 1996 and the Auckland Council Community Occupancy Guidelines 2012.

b)      approve the Matakana Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

CARRIED

 

 

 

14

New community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated at 124 Green Road, Dairy Flat

 

Yusuf Khan (Senior Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2017/11

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      grant a community lease and non-exclusive licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat (Attachment A) subject to the following terms and conditions:

i)       term – five years commencing 1 March 2017

ii)      rent - $1.00 plus GST per annum if requested

iii)     North Harbour Pony Club Silverdale Branch Incorporated Community Outcomes Plan as approved be attached to the lease document

b)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

c)      approve North Harbour Pony Club Silverdale Branch Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

CARRIED

 

 

15

New community licence to occupy to North Shore Model Aero Club Incorporated at 124 Green Road, Dairy Flat

 

Yusuf Khan (Senior Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2017/12

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      grant a non-exclusive community licence to occupy to North Shore Model Aero Club Incorporated for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat (Attachment A) subject to the following terms and conditions:

i)       term – five years commencing 1 March 2017

ii)      rent - $1.00 plus GST per annum if requested

iii)     North Shore Model Aero Club Incorporated Community Outcomes Plan as approved be attached to the lease document

b)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

c)      approve North Shore Model Aero Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

 

CARRIED

 

 

 

 

 

16

New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

 

Yusuf Khan (Senior Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2017/13

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      approve the termination of the two existing non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve, dated 21 March 2016, (Attachment A) subject to the following:

i)       termination date of 28 February 2017.

b)      grant two new non-exclusive temporary licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachments B and C) subject to the following:

i)       term – one year commencing 1 March 2017 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii)      rent - $1.00 plus GST per annum if requested

iii)     a treaty clause will be included in the new licences to occupy to recognise the underlying Crown ownership.

c)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

 

CARRIED

 

 

17

Renewal of lease to Mahurangi East Bowling Club Incorporated at Goodall Reserve, corner Hamatana and Mahurangi East Roads, Snells Beach

 

Yusuf Khan (Senior Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2017/14

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the renewal of lease to the Mahurangi East Bowling Club Incorporated at 41 Hamatana Road, Snells Beach being a portion of Goodall Reserve legally described as Lot 2 DP 114828 (Attachment A), subject to the following conditions:

i)       Term - 33 years commencing 1 April 2020

ii)      Rent - $10.00 plus GST per annum if demanded

iii)     All other terms and conditions in accordance with the terms of the original lease agreement dated 26 March 1987.

 

CARRIED

 

 

 

 

23

Disposals recommendation report

 

Anthony Lewis (Senior Advisor Portfolio Review, Panuku Development Auckland) and Letitia McColl (Team Leader Portfolio Review, Panuku Development Auckland) in attendance for this item.

 

Resolution number RD/2017/15

MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger:  

That the Rodney Local Board:

a)      supports the retention of the carpark at 14 Baxter Street in Warkworth to remain in council ownership as an important facility for commuter parking in the Warkworth town centre.

b)      confirms that it is not satisfied that there is adequate car parking in Warkworth town centre and that the Baxter Street carpark is required in view of the intended development and growth that is proposed in the short and long term.

c)      advises that in the Rodney Local Board Plan 2014 the local board supported an additional level for the Baxter Street carpark as a priority and would encourage Panuku Development Auckland or the council’s Development Programme Office to consider a development proposal to utilise the site’s air rights for the town centre and retain the ownership in council to preserve the commuter parking component.

d)      request that Panuku Development Auckland seek clarity on the cost of maintaining the existing Baxter Street carpark in Warkworth and investigate why maintenance is not budgeted for or allocated in the renewals budget for the structure and to report back on these matters at a future local board meeting.

e)      note that the local board will seek a deputation regarding the Baxter Street carpark divestment proposal to the Finance and Performance Committee of the governing body.

CARRIED

 

24

Auckland Transport Update to the Rodney Local Board February 2017

 

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport, in attendance for this item.

 

Resolution number RD/2017/16

MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the Auckland Transport Update for February 2017.

b)      request that, as part of the Local Board Transport Capital Fund guidelines, projects that might attract shared partnership/community funding should also be a relevant factor.

 

CARRIED

 

 

 

 

 

 

 

 

 

18

Road name approval for a new road name in the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2017/17

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approves the new road name of Diamond Lane for the Dawning Invest Holdings Limited subdivision at 767 Ridge Road, Riverhead, council reference R65143, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

19

Road name approval for a new road name in the Morrison Farm Park subdivision at 42 Hull Road, Waitoki

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor)  in attendance for this item.

 

Resolution number RD/2017/18

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approves the new road name of Hauora Lane for the Morrison Farm Park subdivision at 42 Hull Road, Waitoki, council reference R66506, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

20

Road name approval for a new road name in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor)  in attendance for this item.

 

Resolution number RD/2017/19

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      agree to change the previously approved road name of “Whaea Road” to the new road name of Tiro Kokoru Lane for the right of way in the Pacific Heights Limited subdivision at 113 Martins Bay Road, Martins Bay, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

21

Road name approval for a new road in the M and M Dashper subdivision at 209 Goatley Road, Dome Valley

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor)  in attendance for this item.

 

Resolution number RD/2017/20

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the new road name of Dashper Drive for the M and M Dashper subdivision at 209 Goatley Road, Dome Valley, council reference R63947, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

22

Road name approval for a new road in the Ferndale Estate Limited subdivision at 10 Ferndale Road, Snells Beach

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor)  in attendance for this item.

 

Resolution number RD/2017/21

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the new road name of Wendy Hood Way for the Ferndale Estate Limited subdivision at 10 Ferndale Drive, Snells Beach, council reference R66222, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

3.45pm – 4.05pm Meeting adjournment.

 

 

25

Auckland Council's Quarterly Performance Reports: Rodney Local Board
For Quarter Two, 1 August - 31 December 2016

 

Jonathan Hope (Senior Local Board Advisor) and Michelle Going (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2017/22

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016.

b)      request a monthly update to the relevant committees on the tracking of local board projects including information on Locally Driven Initiative opex and Locally Driven Initiative capex projects.

 

CARRIED

 

Attachments

a     Financial Summary

 

Secretarial Note: The financial summary was omitted from the agenda and is enclosed as a minutes attachment.

 

26

Terms of Reference for the Rodney Local Board's Transport, Infrastructure and Environment Committee and the Parks and Recreation Committee

 

Jonathan Hope (Senior Local Board Advisor) in attendance for this item.

 

Resolution number RD/2017/23

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the Terms of Reference for the Parks and Recreation Committee as set out in Attachment A of this agenda report.

b)      note that the Parks and Recreation Committee has previously been delegated authority to deal with the following departments, work programmes and areas:

i)       Parks, Sports and Recreation (excluding greenways)

ii)      Arts, Community and Events

iii)     Libraries and Information

iv)     Feedback on relevant bylaws within the scope and responsibilities of the committee

v)      Rodney local board plan initiatives relating to matters i) to iv) above

c)      delegate to the Parks and Recreation Committee the following responsibilities relating to the matters relating to i) to v) of resolution b) above:

i)       to review, consider and make decisions on all matters

ii)      to approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)     to provide feedback and direction on policy matters

iv)     to approve feedback on the acquisition of land for parks/recreation purposes 

v)      to approve matters relating to existing reserve management plans, to develop new reserve management plans and to recommend their adoption to the full local board, noting that the decision to adopt a reserve management plan sits with the full local board.

d)      approve the Terms of Reference for the Transport Infrastructure and Environment Committee as set out in Attachment B of the agenda report.

e)      note that the Transport, Infrastructure and Environment Committee has previously been delegated authority to deal with the following departments, work programmes and areas:

i)       Infrastructure and Environmental Services

ii)      Plans and Places

iii)     Transport (being Auckland Transport and greenways)

iv)      Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v)      Community Facilities

vi)     Feedback on all relevant bylaws within the scope and responsibilities of the committee

vii)    Rodney local board plan initiatives relating to matters i) to vi) above.

f)       delegate to the Transport, Infrastructure and Environment Committee the following responsibilities relating to the matters in i) to vii) of resolution e) above:

i)       to review, consider and make decisions on all matters

ii)      approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)     to provide feedback and direction on policy matters

iv)     the approval of Local Board Capital Transport Fund projects

v)      the approval of road names in the Rodney Local Board area.

g)      note that any matter not clearly delegated to either committee’s Terms of Reference will remain the responsibility of the full local board.

h)      note that both committees will make additional delegations to their chairpersons and deputy chairpersons at their first respective business meetings.

i)       agree that the first business meeting for the Transport, Infrastructure and Environment Committee will be held on Thursday, 16 March 2017 at 3.30pm in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.

j)       agree that the first business meeting for the Parks and Recreation Committee will be held on Thursday, 20 April 2017 at 3.30pm in the Ranfurly Hall at Kaipara Flat.

k)      note that that the Transport, Infrastructure and Environment Committee and the Parks and Recreation Committee will set a meeting schedule for the remainder of the year at the first business meeting of those committees.

 

CARRIED

 

 

27

Rodney Local Board business meetings in the community in 2017

 

Resolution number RD/2017/24

MOVED by Deputy Chairperson P Pirrie, seconded by Member A Roe:  

That the Rodney Local Board:

a)      agree to hold two business meetings in the community for the 2017 year, being Thursday, 20 April at Ranfurly Hall, Kaipara Flats at 2pm and Thursday, 21 September at Kaukapakapa Memorial Hall at 2pm.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28

Ward Councillor Update

 

Member Sayers was not able to attend the meeting.

 

Resolution number RD/2017/25

MOVED by Chairperson B Houlbrooke, seconded by Member A Roe:  

That the Rodney Local Board:

a)      note Cr Sayers update to the Rodney Local Board on the activities of the governing body.

b)      grant Cr Sayers speaking rights at all Rodney Local Board and related committee business meetings.

 

CARRIED

 

Attachments

a     Councillor Update December 2016

b     Councillor Update February 2017

 

Secretarial Note: The Ward Councillor’s Update for December 2016 was omitted from the minutes attachments for the December 2016 meeting. It makes up part of the minutes attachments for this meeting along with the update from February 2017.

 

 

29

Deputation/Public Forum Update

 

Resolution number RD/2017/26

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

CARRIED

 

 

30

Governance Forward Work Programme

 

Resolution number RD/2017/27

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

CARRIED

 

 

31

Rodney Local Board Workshop Records

 

Resolution number RD/2017/28

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the workshop record for Thursday 2 February 2017.

 

CARRIED

  

 

32        Consideration of Extraordinary Items

 

32

Consideration of Extraordinary Items: Appointment of local board representatives to the Rural Advisory Panel and Forestry Liaison Group

 

Resolution number RD/2017/29

MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger:  

That the Rodney Local Board:

a)         agree to appoint Member Steele as the local board representative on the Rural             Advisory Panel and Forestry Liaison Group.

CARRIED

 

Resolution number RD/2017/30

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

b)         agree to appoint Member Smith as the local board alternate representative on             the Rural Advisory Panel and Forestry Liaison Group.

CARRIED

 

 

33        Procedural motion to exclude the public

Resolution number RD/2017/31

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Michell Going (Lead Financial Advisor), Paul Clark (Principal Policy Analyst), Wendy Rutherford (Principal Policy Analyst),  and Sam Georgiou (Intern, Community Facilities) be permitted to remain for Confidential Item C1, Acquisition of land for open space and C2,  Acquisition of land for open space – Algies Bay, after the public has been excluded, because of their knowledge of the subject which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of land for open space - Parakai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Acquisition of land for open space - Algies Bay

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

4.50pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.15pm            The public was re-admitted.

 

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Acquisition of land for open space - Parakai

 

c)      confirm that there is no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Parakai.

 

 

 

C2

Acquisition of land for open space - Algies Bay

 

e)      confirm that there is no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Algies Bay.

 

  

 

 

5.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................