I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 22 February 2017

6.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Duncan Macdonald, JP

 

 

Te'eva Matafai

 

 

David Whitley

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

 

Riya Seth

Democracy Advisor

 

16 February 2017

 

Contact Telephone: (09) 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Whau Local Board

22 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Ward Councillor’s Update                                                                                            6

8          Deputations                                                                                                                    6

8.1     Deputation - Creative Souls Project update on Whau Pacific Festival          6

8.2     Deputation - Avondale-Waterview Historical Society                                      7

8.3     Deputation - Avondale Community Action 2017 events programme            7

8.4     Deputation - Te Pou Theatre                                                                              7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Auckland Transport Report, Whau Local Board, February 2017                            9

13        New community lease to EcoMatters Environment Trust, 36 Portage Road, New Lynn                                                                                                                                       31

14        Auckland Council’s Quarterly Performance Report: Whau Local Board
For Quarter Two, 1 October –31 December 2016                                                   
41

15        Appointment of board members to external community organisations               83

16        ATEED six-monthly report to the Whau Local Board                                             87

17        Confirmation of Workshop Records: 9 Nov 2016 to 8 Feb 2017                          101  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·                New Lynn Business Association – Business Associate

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Catherine Farmer

·            Avondale-Waterview Historical Society – Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls – Patron

·                Avondale RSA Associate - Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Historical Society - Member

·            Avondale Jockey Club – Member

Te’eva Matafai

·                Pacific Events and Entertainment Trust - Co-Founder

·             Miss Samoa NZ - Director

·             Miss World Samoa - Director

·             Malu Measina Samoan Dance Group - Director/Founder

·             Pasifika Festival ATEED - Samoa Village Coordinator

·                Aspire Events - Director

David Whitley

·               Rosebank Business Association - Member

·               Pathways to the future  - Past trustee

·               REINZ - Member

·               Don Oliver Youth Sports Foundation  - Past trustee

·               Chamber of Trade - Mentor

·               Lopdell House - Trustee

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016,  as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Ward Councillor’s Update

 

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting. 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Creative Souls Project update on Whau Pacific Festival

Purpose

1.       Malcolm and Deahne Lakatani from the Creative Souls Project will be in attendance to give an update on the success of Whau Pacific Festival 2016 to the Whau Local Board.

2.       The Whau Local Board funded festival was held over four day across the Whau and all events were designed, led and managed by The Creative Souls Projects crew of creative young people in collaboration with community venues.

 

Recommendation

That the Whau Local Board:

a)      receive the deputation from Malcolm and Deahne Lakatani of the Creative Souls Project on the success of Whau Pacific Festival 2016 and thank them for the presentation.

 

 


 

8.2       Deputation - Avondale-Waterview Historical Society

Purpose

1.       Lisa Truttman from the Avondale-Waterview Historical Society will be in attendance to introduce the organisation and to share what they have done over the past fifteen years in the community, and examples of heritage awareness projects they are advocating.

 

Recommendation

That the Whau Local Board:

a)      receive the deputation from Lisa Truttman of from the Avondale-Waterview Historical Society and thank her for the presentation.

 

 

 

8.3       Deputation - Avondale Community Action 2017 events programme

Purpose

1.       Michelle Ardern and Sarah Duckworth from Avondale Community Action will be in attendance to present their events programme for 2017.

 

Recommendation

That the Whau Local Board:

a)      receive the deputation from Michelle Ardern and Sarah Duckworth of the Avondale Community Action and thank them for their presentation.

 

 

 

8.4       Deputation - Te Pou Theatre

Purpose

1.       Amber Curreen and Tainui Tukiwaho from Te Pou Theatre will be in attendance to introduce Te Pou theatre and share the work they are currently doing and future plans.

 

Recommendation

That the Whau Local Board:

a)      receive the deputation from Amber Curreen and Tainui Tukiwaho of Te Pou Theatre and thank them for their presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Whau Local Board

22 February 2017

 

 

Auckland Transport Report, Whau Local Board, February 2017

 

File No.: CP2017/01369

 

  

 

Purpose

1.       The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Executive summary

2.       This report informs the local board on the following matters:

·           Consultations

·           Local Board Capital Projects

 

Recommendation

That the Whau Local Board:

a)      receive the Auckland Transport Report, Whau Local Board, February 2017.

 

Comments

Reporting Back

Consultation

3.       The Whau Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board, January 2017:

·           Installation of Broken Yellow Lines in Maioro Street, New Windsor

Reporting Back

Local Board Capital Projects

4.       The Whau Local Board has around $550,000 per annum of discretionary funding for transport related capital projects.

5.       This money can be used for projects identified by the Local Board, the principal constraints being that the project:

·           Will not compromise transport safety;

·           Is transport-related;

·           Does not compromise the efficiency of the road network.

 

6.       For funding projects outside of the road corridor, they must meet the following criteria:

·          Supports connectivity of cycle way and footpaths within the transport network;

·          Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

·          Footpaths widths should accommodate both walking and cycling when no alternative routfor cycling has been identified.


Local Board Transport Capital Fund - Financial Update

Whau Local Board Transport Capital Fund Financial Summary

 

 

 

 

 

Total Funds Available in current political term (Unspent 2012-13 to 2015-16 balance from previous Local Board, plus 2016-17, 2017-18 and 2018-19)

 $    3,711,367

 

Spent to Date on Completed Projects in current political term (including money spent on cancelled projects)

 $                     -

 

Committed to date on projects approved for design and/or construction

 $    2,199,369

0%

Percentage of these commitments spent to date.

Total budget left that needs to be allocated to new projects and spent by the end of the current political term.

 $    1,511,998

The total available budget is not fully committed. More projects need to be approved.

 

 

Total of Projects assessed to a Rough Order of Cost (ROC) stage but not approved by the LB.

 $                     -

 

Funds available from the next political term
(2019-20)

 $       594,411

This is the full 2019-20 Whau LBTCF budget.

 

7.       The Whau Local Board’s current Local Board Transport Capital Fund (LBTCF) projects are summarised in the table below:

          Project

Description

Status

Projected Cost

Whau Bridge

A footbridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to Waterview shared path. 

 

Whau bridge project is ready to be constructed. However, other stages of the project are delaying construction.

 

AT will provide a full update in the March Board report.

 

$2,000,000

McWhirter Bridge

A footbridge to link Busby and McWhirter Streets in New Lynn.

Preliminary investigations and concept design is currently with AC Parks.

 

Feedback has been completed and this will be taken to the Board workshop on 15 February where next steps will be discussed.

TBC

 

Attachments

No.

Title

Page

a

Auckland Transport Quarterly Report

13

      

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



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New community lease to EcoMatters Environment Trust, 36 Portage Road, New Lynn

 

File No.: CP2017/00486

 

  

 

Purpose

1.       To grant a new community lease to EcoMatters Environment Trust, on part of Olympic Park, 36 Portage Road, New Lynn.

Executive summary

2.       EcoMatters Environment Trust has applied for a community lease for the 20 foot storage container placed adjacent to but outside of the lease area of The Trusts EcoHouse located on Olympic Park, 36 Portage Road, New Lynn.

3.       Land owner approval for the placement of the container was given to the trust on 23 September 2016.

4.       This report recommends the granting of a new community lease for a term from 22 February 2017 until 30 November 2024 with one 10-year right of renewal.  This term will align with the existing lease for the trust’s EcoHouse.

 

Recommendations

That the Whau Local Board:

a)      approve a new community lease to EcoMatters Environment Trust for a portion of land (18m² more or less) at Olympic Park, 36 Portage Road, New Lynn (Attachment A) on the following terms and conditions:

i)        Term:  from 22 February 2017 until 30 November 2024 with one 10-year right of renewal;

ii)       Rent:  $1.00 plus GST per annum if requested;

iii)      EcoMatters Environment Trust Community Outcomes Plan as approved be attached to the lease document (Attachment B).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

 

Comments

The Trust

5.       The trust’s community lease for the EcoHouse is for a term of 10 years commencing 1 December 2014 and provides for one 10-year right of renewal.

6.       The trust has been incorporated under the Charitable Trust Act 1957 since 28 June 2002.  The Trust’s objective in relation to the cycle hub is:

·     working with residents, communities, and organisations to expand and encourage community participation

7.       The trust was given land owner approval on 23 September 2016 for the placement of the container (Attachment C).

8.       The trust’s 20 foot storage container is outside the EcoHouse leased area.

9.       The storage container is for the purposes of a cycle hub to promote cycling in the local community.  This will complement the new Te Whau Pathway starting in Olympic Park. The hub will provide the following services:

·     Low cost cycle skills and maintenance workshop for children and adults

·     Low cost basic bike maintenance involving tyres and brakes

·     Low cost hire and sale of bikes to the community

10.     Cycling education activities will be facilitated in collaboration with other organisations such as Sport Waitakere and Auckland Transport.

11.     The trust will professionally fix up 4-6 bikes of different sizes that it will have permanently at the cycle hub for community use along with safety gear including helmets.

Olympic Park

12.     That part of Olympic Park is described as being Part Section 9 SO 446232.  The Park is held by the Crown through Department of Conservation as a classified recreation reserve and vested in Auckland Council in trust, for recreation purposes.  The Park is subject to the Reserves Act 1977.

13.     The Olympic Park Reserve Management Plan dated December 2003 provides for the continuation of leasing areas of land within the reserve to provide for community use and well-being.  Buildings should only be allowed on the reserve where they facilitate and support the use of Olympic Park as a sports ground for education associated with the natural environment and its care.  The activity of the cycle hub aligns with the recreation reserve status and cycling is contemplated in the plan.

14.     A separate lease for the cycle hub is required as the activity undertaken in the EcoHouse is of a local purpose nature.  That lease was issued under s73 (3) of the Reserves Act 1977 and this lease will be under s54 (1) (b).

15.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Consideration

Local board views and implications

16.     The Whau Local Board is the allocated decision making authority to approve the grant of a new community lease.

17.     Council staff sought input at a local board workshop on 16 and 30 November 2016.  No objections were raised.

Māori impact statement

18.     There are no changes in use or operational activities being conducted on the land and the activity is contemplated in the reserve management plan.

19.     Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

Implementation

20.     There is no cost implication associated with the approval of a new community lease.

 

Attachments

No.

Title

Page

a

Site Plan for EcoMatters Environment Trust, Olympic Park, 36 Portage Road, New Lynn

35

b

EcoMatters Environment Trust Community Outcomes Plan

37

c

Landowner approval dated 23 September 2016

39

     

Signatories

Author

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


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Auckland Council’s Quarterly Performance Report: Whau Local Board
For Quarter Two, 1 October –31 December 2016

File No.: CP2017/00929

 

  

 

Purpose

1.       To provide the Whau Local Board members with an integrated quarterly performance report for quarter two 2016/17, against the Local Board Agreement work programme.

Executive summary

2.       This report is the second in the new format, providing an integrated view of performance for the Whau Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme,  key challenges the board should be aware of and any risks associated with delayed delivery against the Whau 2016/17 Work Programme.

3.       Of significance this quarter for the Whau Local Board is:

·     The completion of the Boroughs basketball court at central reserve in Avondale.

·     The Bike Hub structure at Ecomatters was installed and programmes started

4.       The Whau Local Board has an approved 2016/17 work programme for the following operating departments:

·     Arts, Community and Events, approved on 15 June 2016

·     Parks, Sport and Recreation, approved on 15 June 2016

·     Libraries and Information, approved on 15 June 2016

·     ATEED local economic development, approved on 15 June 2016

·     Community Facility Renewals, approved on 15 June 2016

·     Community Lease Work Programme, approved on 15 June 2016

·     Parks, Sport and Recreation Renewals, approved on 20 July 2016

·     Local environment and local development approved on 20 July 2016

5.       The overall snapshot for the Whau Local Board indicates performance in the Whau Local Board area is tracking positively (attachment A)

6.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery, with 113 items reported as ‘green’ status (on track) and seven at ‘amber’ status (some issues, monitor). (attachment B)

7.       Overall, the financial performance of the board against quarter two, 2016/2017 is generally on track; however there are some points for the board to be aware of:

·     Operating expenditures for the second quarter to December 2016 is below budget mainly in the maintenance of parks.

·     Capital projects for this quarter are slightly below budget due mainly to delays on parks asset/sportsfields  renewals programmes.

·     There is a substantial amount of Locally Driven Initiative Capex funding still to be fully allocated by the local board.

Attachment C contains further detailed financial information.

8.       The percentage of Key Performance Indicators for the Whau Local Board expected to be met has improved from 53% to 68%, with the exceptions being visitors to parks, visitor satisfaction in libraries and funding/grant applicants satisfied. Attachment D provides more detailed information. The Board will continue to consider options to address these as it receives work programme updates.

 

Recommendation

That the Whau Local Board:

a)      receive the Auckland Council’s Quarterly Performance Report: Whau Local Board for Quarter Two, 1 October –31 December 2016.

 

Comments

Key Achievements for Quarter Two

9.       The Whau Local Board has a number of key achievements to report from the Quarter Two period, which include:

·   Construction of the new Boroughs basketball court at Avondale Central Reserve sponsored by Spark is complete. The courts are open for public use and a celebration event was held on 28 January 2017.

·   The Bike Hub structure at Ecomatters was installed in quarter two as planned and landscaping and fit out of the Bike Hub is in progress. Public workshops have commenced, with a series of three 'Kids Love Your Bike' workshops having been delivered in conjunction with Sport Waitākere. The first of an ongoing series of Auckland Transport bike skills workshops was also held at the Bike Hub and the first two bikes were repaired. Activity for quarter three will include completing landscaping, developing a permeable courtyard, seating and bike parks, as well as the interior fit out. The business and strategic plans for the Bike Hub will continue to be refined in conjunction with key stakeholders.

·   The healthy rentals project webpage is live on the Auckland Council website with links from the four local board pages who are supporting the project. Contracts are in place with suppliers to deliver the home assessments, tenant education and installation services for the project. Resources have been developed and purchased to support tenants with actions they can take to improve the health and energy efficiency of the home. Flyers have been printed to promote the project and a communications plan has been developed. Quarter three will focus on marketing and promotion to engage landlords and tenants in the programme and undertaking home assessments.

 

Key Project updates from the 2016/17 Work Programme

10.     All operating departments with an approved 2016/17 Work Programme have provided performance report updates for quarter two (attachment B). The following are progress updates against key projects particularly those identified in the Whau Local Board Plan:

·   In Q2, the Whau Community Arts Broker supported a two-day Indian classical music event in Blockhouse Bay with 80 students taking part in the performances and 470 attendees. Other highlights included drop-in dance sessions for children at Kelston and Avondale Primary Schools led by the dancer Joanna Sylvester, and the 'Whau Arts Meet- up' for ArtWest..

·   Staff and Glenavon Trust developed plans to address local concerns, increase social outcomes and to build greater connections with council departments. Staff also strengthened relations with Housing New Zealand to improve communication with residents about the Glenavon area developments.

·   Park community partnerships are progressing well. 3,500 plants installed in Saunders Reserve this winter. 1,500 plants installed in Rosebank Esplanade. 550 volunteer hours. There was one rubbish clean-up, twelve weeding events, four mulching events, five predator control sessions and one bird monitoring group (at five reserves).

·   "Kai in the Whau" held two public film screenings during the Auckland Heritage Festival. Tomato seedlings were distributed at Green Bay street fund event as part of the Auckland wide tomato movement. The film (Kai in the Whau) has been accepted into the 2017 Unitec Community Development

·   In quarter two, the Environment Centre achieved its target of opening to the public for at least 30 hours each week. Ecomatters is on track to achieve their target of delivering at least 26 sustainability-related seminars or workshops during the funding year. A total of eleven workshops were held during quarter two covering cycling and bike maintenance, rainwater harvesting, food waste reduction, and eco-design. The workshop programme for quarter three is being finalised for distribution. Site improvements completed during quarter two include the building of an earth oven as part of the public workshop programme and further development of the native plant nursery. A shade area has been added to the nursery as planned. Plant production is progressing and more than 2,500 eco-sourced plants will be available to support community initiatives in the board area in winter 2017. A further 2,500 will be ready for community planting in 2018.

·   CAYAD are exploring opportunities to utilise a street youth worker programme to address the 'huffing' concerns in the Avondale Town Centre. A further update and recommendations will be provided Q3.

·   In response to the 'huffing' issues highlighted in Avondale, the community places team, in partnership with Generation Ignite and Sport Waitakere, trialed a Youth Hub initiative at the Avondale Community Centre. Sports, music and dance activities featured in the youth hub activities. There were two youth workers supporting and coaching the youth participants. Over the 15 sessions, there were 17 young participants, aged 11 to 17, at each session. Due to the success of this trial initiative, Avondale Library and other youth providers in the area have expressed interest in collaborating to develop this further. The community places team intends to continue and expand this initiative in Q3.

·   The summary report was finalised for the 2015/2016 Home Energy Advice in the Whau initiative and will be presented to the local board at a workshop in early 2017. The detailed development plan will be completed in quarter three, with implementation planned for quarter four.

Risks identified in the 2016/17 Work Programme

11.     No significant risks have been identified by operating departments i.e. where the progress and performance indicator has been set to ‘Red’ – significantly behind budget/time or achievement of outcomes.

Financial Performance

12.     Operating expenditure for the six months to December 2016 is 10% below budget mainly in the maintenance of parks where there have been exceptionally wet conditions, inhibiting planned maintenance and lower responsive maintenance callouts.

13.     Capital projects for the period are below budget due mainly to delays on park asset/sportfields renewals programmes and development of Crown Lynn. The delivery phase of the Crown Lynn development is uncertain and options are in discussion.

14.     There is a substantial amount of Locally Driven Initiative Capex funding still to be allocated by the local board and projects will need to be factored into the work programmes going forward.

15.     The Financial Quarterly Performance Report is attached as Attachment C.

Key Performance Indicators

16.     68% of the Key Performance Indicators for the Whau Local Board are now expected to be met. This is an improvement on the 53% reported in Quarter One.

17.     Measures that are not on track to be achieved include:

·   Percentage of residents who visited a local park or reserve in the last 12 months. In FY17, promoting our parks and facilities is one strategy being used.

·   Percentage of visitors satisfied with the library environment. Main areas of improvement feedback included noise problems and the need for additional seating, desk space and plug points, drinking taps, more parking, additional shelf space and improved air quality inside Blockhouse Bay Library.

·   Percentage of funding/grant applicants satisfied with information, assistance and advice provided. This result may be improved by a series of community workshops planned for FY17.

18.     These are explained further in detail in attachment D and the Board will consider options to address these as it receives work programme updates.

Consideration

Local board views and implications

19.     This report informs the Whau Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

20.     The following activities in this period in the Whau included a focus on māori outcomes.

·   The strategic broker and an advisor met with local Maori leaders as an initial step toward strengthening relationships with the local board, increasing visibility of Maori in political settings, and ensuring engagement with local Maori in regular forums. Staff will hold another meeting with local Maori leaders on 28th March 2017 at Auhia Marae Kelston.

·   The Craigavon Park design and renewal of playground, the walking network, fencing and park furniture is currently being developed in consultation with Te Kawerau and Ngati Whatua Orakei.

Implementation

21.     The Senior Advisor Whau Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Work programme snapshot

47

b

Work programme update

49

c

Financial performance

69

d

Performance measure results

77

     

Signatories

Author

Mark Allen - Senior Local Board Advisor

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



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Appointment of board members to external community organisations

 

File No.: CP2016/22440

 

  

 

Purpose

1.       To appoint board members to external community organisations relevant to the local board area.

Executive summary

2.       Elected members participate as representatives of the local board on a number of external community and national organisations.

3.       The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2016-2019 triennium.

4.       In addition, there are a small number of appointments due to legislation or the terms in a deed are the responsibility of the governing body, but because the relationship between the council and the organisation is local, the governing body has delegated its responsibility to nominate an elected member to the relevant local board.

 

Recommendation

That the Whau Local Board:

a)      appoint the following board members to the external community groups and organisations listed below:

External organisation

 

Lead

Support

Avondale Business Association

Derek Battersby

David Whitley

Rosebank Business Association

Susan Zhu

David Whitley

New Lynn Business Association

Derek Battersby

David Whitley

Blockhouse Bay Business Association

Derek Battersby / Te’eva Matafai

Aircraft Noise Community Consultative Group

Tracy Mulholland

Susan Zhu

 

Comments

5.       A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6.       At the commencement of each triennium, the governing body and local boards recommend appointments to external organisations.

7.       As local board representatives, the nominated members represent the board, not in a personal capacity.  Board members will provide updates at local board meetings to keep the board regularly informed of discussions and decisions made of their activities unless good reasons exist for confidentiality, these updates can be in the form of business meeting reports which maintain public transparency.

8.       The reasons for elected member participation in external organisations can be described in a number of ways:

·          a trust deed, that requires Auckland Council to make an appointment to an organisation

·          an organisation of interest to the local board is inviting elected member representation at its meetings

·          associations entered into by the council which provide for elected member representation

·          organisation governance, or project or programme oversight, such as regional or local parks management groups

·          a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

·          a resource consent requiring the formation of a committee or hearing panel

9.       In making decisions about these appointments, it is suggested that local boards are mindful of;

·          the elected members availability

·          any conflict of interests, including whether the local board provides funding to the entity

·          relevance

·          historical relationship with the organisation and Auckland Council

10.     Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11.     Board members may be part of any organisation in their private capacity and personal interests and are encouraged to disclose memberships to external organisations in the conflict of interest register.

Relevant external organisations

12.     The details of the organisations relevant to the local board are detailed below.

Rosebank Business Association; Avondale Business Association; Blockhouse Bay Business Association and New Lynn BID

 

13.     There are 46 Business Improvement District Partnership Programmes operating within the Auckland region. There are four Business Improvement Districts (BIDs) in the Whau Local Board area.

14.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme and as key partners in the operation and development of Auckland’s town centres. Local boards work with the business associations to align the direction of the BID’s programme and the Local Board’s local priorities as expressed in the Local Board Plan and in any agreed Memorandum’s of Understanding. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

15.     The business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will primarily lie with the business association under the rules of their constitution. In the event that a request is made to give a local board member voting rights this will be brought to the local board for further consideration.

16.     It is generally recommended that the local board appoints a lead and an alternate local board member on each business association to represent the local board regarding all matters relating to the business association to enable adequate coverage in the event of illness or competing appointments.

Aircraft Noise Community Consultative Group

17.     The Aircraft Noise Community Consultative Group was set up to consider, and where appropriate, make recommendations to Auckland International Airport Limited (AIAL), on aircraft noise issues and concerns that arise from the operation and activities at Auckland International Airport. It arose from AIAL‘s application to designate the second runway at the airport, and concerns about the aircraft noise implications.

18.     Six local boards with areas within the flight path, including Whau, appoint representatives and alternates to the Group. Further information is here: https://corporate.aucklandairport.co.nz/corporateresponsibility/managing-aircraft-noise/being-a-good-neighbour/auckland-noise-communityconsultative-group.

19.     The group meets three monthly between 2pm to 5pm.

20.     The local board is asked to appoint one member (and an alternate) to the Aircraft Noise Community Consultative Group.

Consideration

Local board views and implications

21.     This report seeks the local board’s confirmation of representatives to external organisations.

Māori impact statement

22.     This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Mark Allen - Senior Local Board Advisor

Riya Seth - Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

22 February 2017

 

 

ATEED six-monthly report to the Whau Local Board

 

File No.: CP2017/01221

 

  

 

Purpose

1.       To provide the six-monthly report from ATEED on their activities in the local board area.

Executive summary

2.       This report provides the Whau Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2016.

 

Recommendation

That the Whau Local Board:

a)      receive the ATEED six-monthly report to the Whau Local Board for the period 1 July to 31 December 2016.

 

Comments

3.       This report provides the Local Board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.       This report is presented for local board discussion.

Māori impact statement

5.       Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Implementation

6.       The report is for information only.

 

Attachments

No.

Title

Page

a

ATEED six-monthly report to the Whau Local Board

89

     

Signatories

Authors

Chris Lock, Senior Strategic Advisor – Local Boards (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Susan Sawbridge, Manager Stakeholder Relations (ATEED)

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

22 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Whau Local Board

22 February 2017

 

 

Confirmation of Workshop Records: 9 Nov 2016 to 8 Feb 2017

 

File No.: CP2016/24647

 

  

 

Purpose

1.       This report presents records of workshops held by the Whau Local Board on:

9 November 2016

16 November 2016

23 November 2016

30 November 2016

7 December 2016

14 December 2016

25 January 2017

1 February 2017

8 February 2017

 

Recommendation

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A - I held on the following dates: 

o 9 November 2016

o 16 November 2016

o 23 November 2016

o 30 November 2016

o 7 December 2016

o 14 December 2016

o 25 January 2017

o 1 February 2017

o 8 February 2017

 

Attachments

No.

Title

Page

a

Record of Workshop 9 November 2016

103

b

Record of Workshop 16 November 2016

109

c

Record of Workshop 23 November 2016

113

d

Record of Workshop 30 November 2016

117

e

Record of Workshop 7 December 2016

121

f

Record of Workshop 14 December 2016

123

g

Record of Workshop 25 January 2017

125

h

Record of Workshop 1 February 2017

127

i

Record of Workshop 8 February 2017

129

    

Signatories

Authors

Riya Seth - Democracy Advisor

Mark Allen - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 9 November 2016, commencing at 10.00am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Derek Battersby, QSM, JP

                            Catherine Farmer 10.07

                            Duncan Macdonald, JP

                            David Whitley

                            Susan Zhu, Deputy Chair

Apologies:         Te’eva Matafai

Also present:     AC Officers: Mark Allen, David Rose, Glenn Boyd, Antonina Georgetti,

Notes: Meeting opened by Chair at 10:02 am; Lunch at 12:30; reconvened 1:08 pm

Workshop Item

Governance role

Summary of Discussions

Quarterly Report

Presenters: Mark Allen

 

Time: 10.00am

Keeping informed

New format of presenting quarterly report info.

Review what report includes.

 

·   90% of business budget oversight can be viewed on work programme documentary – suggest members use this as point of reference for what is being delivered in the Whau.

·   Amber Item: Stormwater Pond Crown Lynn. Noted report signals potential change to delivery. The Development Programme Office is looking into options to recommend the reallocation of this budget to another stormwater pond requirement within the region.  Parks development team are aware.

Parks area budget variance due primarily to maintenance issues.

Additional item:

Mural on concrete box Olympic Park

Consulting board

Request via email to deliver mural on concrete box Olympic Park: Creative Souls/Healthy Families/ Sport Waitakere -

Board expressed support as long as delivery in line with council’s standard practices.

ATEED

Presenters: Chris Lock

Time: 11.02am

Engagement

 

·     Introductions

Christmas Events funding

Presenter: Chade Julie

Time:11.16am

Local initiatives/preparing for specific decisions

Three town centres have approached board for Christmas events funding.

·     New Lynn Lions Christmas event (static not a parade this year)

·     Avondale Town Centre – Carols by Candlelight

·     Blockhouse Bay Christmas Event.

Whau Grant round dates can’t meet delivery dates.

Report will seek board resolution to:

·     Identify source of funding

·     Identify amount of funding

Board accepted in principle to accept the report. Expressed support of these initiatives as they provide free entertainment for numerous families in the Whau.

Member Macdonald – signalled an interest due to being Chair of Avondale Business Association and did not talk to that specific item.

Due to the exceptional circumstances preventing groups from applying in the normal granting fund rounds, members agree in principle to support this extraordinary circumstance.  Suggest future consideration be given to have these recurring Christmas events be allocated an annual budget.

Environmental Education for Sustainability

Presenters: Mark Allen

Time: 11.45am

Input to regional decision-making

Mark Allen brief overview of proposed change of delivery model proposed  – streamline programme to support local schools resources

Funding will be sought from external strategic partners – corporate etc

Whau Local Board member representatives and work programme focus

 

Presenters: Chair, Mulholland

 

Time:11.47 am

Setting direction / priorities / budget

Identify four different areas to enable board leadership in work programme

1.   Work programme areas

2.   External engagement

3.   External representation

4.   Board consultation

Tabled proposed EM work programme responsibility expectations.  Document presented gives key responsibility areas but noted that the board is expected to work collaboratively.

·     Officer no longer supporting portfolio meetings

·     Finance Quarterly reports will provide monitoring of work programmes

 

 

 

·     Council officers will be invited to workshops to update the board as a whole.

 

Member Farmer: Asked to be key rep for Planning, Town Centre, Housing Dvlpt & Urban Design – due to having completed Making Good Decisions course and having represented board in last term. 

Chair: Chair and Deputy Chair have been selected as representatives in current term. Both have significant experience and are well-qualified for this role. Assured member Farmer that all members will not be excluded in any way as the intention is to share information.  Roles of Chair and Deputy Chair gives weight to the importance of this role for the Whau in view of planned intensive developments in the area.

Chair reiterated intention to work as a team and have an open and inclusive culture.

Board gave general agreement to accept programme lead roles as presented.

Will bring up for review in March 2017.

Avondale background presentation

 

Presenters: Mark Allen

 

Time: 1:08 pm

Local initiative / preparing for specific decisions

Avondale Town Centre Development Topic

Progressing plan identified as a key project for Whau LB.  Background presentation made to members

Next step get everyone working together to investigate developing brownfields in Avondale/New Lynn.  Concern expressed that Central Govt is focusing on intensification thereby in danger of overlooking due diligence to quality. 

Defer further conversation until 23 Nov briefing.

Planned for Board prior to Christmas:

16 Nov – tour of Avondale sites of significance to this project

23 Nov - Briefing

Parks Update

Presenters: Helen Biffin, Team Manager for next 2.5 weeks; Gilbert Turnbull, Parks Advisor for next 2.5 weeks;  Simon Roche, Senior Permissions Advisor.

Time: 2:27pm

 

Local initiative / preparing for specific decisions

Trees in Trent Street – Ken Clive, Waterview Connection project has informed CF of potential tree removal.  Simon Roche/Parks represents landowner and Whau LB.  Here to inform board of intention to remove trees. 

·     Need to remove approx 40 established trees to remove risk of trees falling onto railway line when shared pathway is built beside treeline which may compromise tree roots system.

·     Members present agree to defer to expert arborist recommendations – are mindful that the shared pathway provides an invaluable asset to the joint communities.  Expressed desire for replacement planting.

 

 

 

Members expressed grave concern of cumulative impacts of ongoing loss of street trees.

Archibald Park Playground

·     $45k provided y previous board to do feasibility study of area; $900K for significant park development Board response: 

·     Board definitely supportive of park being delivered

·     Will await Parks return to board with deliverable options once geotechnical report received.

McWhirter Place to Busby St

Part of Whau Neighbourhood Greenway Plan.  Allocation of Transport Capital Fund to get to feasibility stage. Been to previous board with three options – chose Option 3.  Allocated 70k to get to next stage – ie concept design; as yet no $ committed for construction.

$2m NZ Transport fund allocated to Whau foot/cycle bridge beside railway crossing. May need more funds. Board has not been formally approached by AT for more funding for Whau bridge;  supports continued investigations work on the McWhirter Bridge.

Next step: Will consult in area and bring feedback to board then hand over to AT who will deliver the project.

Holly to Heron walkway – (sits in Motumoana Marine Reserve)

Another Greenway Plan project.  Ready to go to tender –resource consent signalled for “limited notification”. 

Parks had consulted in neighbourhood during early planning stages.

Concurrent – application to DOC to build boardwalk in coastal marine area; eco investigations revealed best build time to be in winter when birds are not nesting.

NZTA Fund

Mitigation money for State HW 16 & 20.  $700k available to board to be spent in parks within the affected area (Avondale/Rosebank bubble).

·     Will come to board via a report.

 

Trees in Trent Street – Ken Clive, Waterview Connection project has informed CF of potential tree removal.  Simon Roche/Parks represents landowner and Whau LB.  Here to inform board of intention to remove trees. 

·     Need to remove approx 40 established trees to remove risk of trees falling onto railway line when shared pathway is built beside treeline which may compromise tree roots system.

·     Members present agree to defer to expert arborist recommendations – are mindful that the shared pathway provides an invaluable asset to the joint communities.  Expressed desire for replacement planting.

Members expressed grave concern of cumulative impacts of ongoing loss of street trees.

Archibald Park Playground

·     $45k provided y previous board to do feasibility study of area; $900K for significant park development Board response: 

·     Board definitely supportive of park being delivered

·     Will await Parks return to board with deliverable options once geotechnical report received.

McWhirter Place to Busby St

Part of Whau Neighbourhood Greenway Plan.  Allocation of Transport Capital Fund to get to feasibility stage. Been to previous board with three options – chose Option 3.  Allocated 70k to get to next stage – ie concept design; as yet no $ committed for construction.

$2m NZ Transport fund allocated to Whau foot/cycle bridge beside railway crossing. May need more funds. Board has not been formally approached by AT for more funding for Whau bridge;  supports continued investigations work on the McWhirter Bridge.

Next step: Will consult in area and bring feedback to board then hand over to AT who will deliver the project.

Holly to Heron walkway – (sits in Motumoana Marine Reserve)

Another Greenway Plan project.  Ready to go to tender –resource consent signalled for “limited notification”. 

Parks had consulted in neighbourhood during early planning stages.

Concurrent – application to DOC to build boardwalk in coastal marine area; eco investigations revealed best build time to be in winter when birds are not nesting.

NZTA Fund

Mitigation money for State HW 16 & 20.  $700k available to board to be spent in parks within the affected area (Avondale/Rosebank bubble).

·     Will come to board via a report.

 

The workshop concluded at 3.14 pm.

 


Whau Local Board

22 February 2017

 

 

Whau Local Board Workshop Record

Workshop record of the Whau Local Board held in the Local Board office, 31 Totara Avenue, New Lynn on 16 November 2016, commencing at 10.00am

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Catherine Farmer

                            David Whitley

                            Derek Battersby, QSM, JP

                            Duncan Macdonald, JP

                            Susan Zhu, Deputy Chair

                            Te’eva Matafai

Apologies:         None

Also present:     AC Officers: Mark Allen, David Rose, Glenn Boyd, Antonina Georgetti

Notes: Meeting opened by Chair at 10:04 am

Workshop Item

Governance role

Summary of Discussions

 

Item 1:

17/18 Annual Plan

 

 

 

 

 

 

 

 

Setting direction / priorities / budget

 

The 2017/2018 Annual Agreement will:

•      be based on year three of Long-term Plan (LTP) 2015-2025.

•      be ‘light touch’ with regards to budgets.

•      not have any new money available.

•      have significant issues addressed as part of local board plan and LTP discussions.

•      have public consultation will be undertaken in early 2017.and Annual Agreement adoption in May-June 2017

 

LDI OPEX

Members requested further information/discussion on following project budgets.

•      Library Extension Hours

•      Quality Rental Housing

•      Greenways Co-oprdination

•      Avondale & New Lynn Development funding

•      Migrant Business support

•      Local Economic Development

•      Youth connections

 

 

 

 

LDI Capex

The Board noted the opportunity to propose projects for consideration.

 

New projects for future consideration:

•      Walkway on Sandy Lane.

•      Toilet block in Avondale on Rosebank Road

•      Kelston Street design

•      Chinese Garden

 

Renewals programmes

Members considered the listed project and noted the following for further consideration

·      Blockhouse Bay footpaths around the library

 

Fees and charges

The Board were not looking to vary the facility hire fees but noted that the Board had previously varied the Avondale hall hire arrangements and fees and that this had not been amended in the documents provided.

 

Work programme

The board were introduced to the Work programme and asked to read if members have any questions, to bring them back to the next workshop on the Annual Plan.

 

Advocacy

Board members were requested to suggest topics they would like advocated to the governing body. It was noted that the focus was too identify three main ones.

Next Steps

The Board will be asked to do the following:

•      Allocate LDI funding by activity (not at a detailed level) .

•      Confirm direction for department development of work programmes

•      Agree to public consultation questions and supporting material.

•      Agree to advocacy initiatives

Final decisions will be made in December

 

Item 2:

Te Whau Pathway

Local initiative / preparing for specific decisions

Shane Henderson, Henderson Massey board Chair joined meeting. Both Chairs noted at meeting the significant importance of this project to respective boards and the value to community.

 

Te Whau Pathway

•      Progress to date: 2.3 km pathways - more accessible and adding connections

•      Next step in Whau: Queen Mary and Rizel Reserves

•      Next step in H/Massey: Roberts Rd and Tiriroa reserve

•      An overall scheme is being developed funded by Auckland Transport working with MWH, Jasmax, Monk Mackenzie and others. The first draft will be completed in December with Landscape and urban design in February. Public consultation will occur in March 2017, an NZTA application for funding will be submitted April 2017 with completion date anticipated by July 2017

 

 

 

 

Archibald Park pontoon + waka storage

•      Local waka ama groups can’t use Whau ias no storage facility and no fit for purpose pontoon. Estimate 150 users per week

•      Consultation complete and now at concept planning stage which will be brought to board to discuss.

Gateway Pillars Project

•      Project will come back to the Board in early 2017

Interpretation Signs:

•      Currently planning two forms of interpretation and will bring to board in new year.

Restoration Planting

•      Planning for Ken Maunder and Archibald in 2017 using NZTA funding to buy plants

•      Track counters: Counting in Archibald and Ken Maunder parks in Jan/Feb 2017 and will repeat each year.

Events

•      McLeod Park opens Sat 19 Nov 10 -12 noon.

•      Flotilla Whau 4 March – rain day 5 March.  (Sea Week)

 

 

Item 3:

Parks Update

Keeping informed

Parks staff have looked into the following projects and Board members agreed to recommendations.

•      Progress the Archibald Park Waka Ama storage shed to compliment new pontoon. Reviewed the 4 site options and agreed to take options 1 & 2 to public consultation.

•      Progress the Canal Reserve projects including extending playground and the basketball court, installing a learn to ride path. Not progress a ball fence at this time

•      Progress the Bellgrove Reserves upgrade with fruit tree planting and a minor upgrade to the playground, replacing the swing with a basket swing.

•      Defer Te Kotuitanga Park BBQ and water fountain as the use of the park is determined.

•      Progress the Sandy Lane path development by installing a 3m wide path to connect into Rizal Reserve and provide seating and planting.

 

 

 

Members asked Parks to also consider:

•      Avondale West Park: Look into improvements in future.

•     Off-Leash Dog Park signs in the Whau: Parks to give priority to installing signs in these parks to mitigate tensions between members of public.

 

 

 

The following additional items were discussed:

•      Craigavon Park concept plans have been circulated. Concept includes an adult swing; waterplay feature, an improved junior play, sculpture, climbing play structure; drinking fountain; fenced children’s play area. Note: seating + dog drinking fountain may be added to dog exercise area if additional funds are available. Next step is an engineers’ costing and staff will bring a report to a future Board meeting.

•      Ecomatters cycle hub container is now on site.  Facilities will be seeking board approval to give a lease length to match the EcoMatters building lease.

 

Item 4:

Avondale tour

Engagement

Members embarked on a tour of Avondale and met Panuku Development Auckland staff to talk through council related development sites in Avondale.

Arrived back Whau office approx: 3.20 pm.

 


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 23 November 2016, commencing at 2.00pm.

 

PRESENT

Tracy Mulholland, Chair; Catherine Farmer; David Whitley; Derek Battersby, QSM, JP; Duncan Macdonald, JP; Susan Zhu, Deputy Chair; Te’eva Matafai

Also present:        AC Officers: Antonina Georgetti, Glenn Boyd, Mark Allen,

 

Meeting opened by Chair at 2:00 pm;

Workshop Item

Governance role

Summary of Discussions

Additional items:

Meeting started with additional items to INFORM members of matters that have arisen

Chair’s update of business meetings during week

·      Councillors Clow, Hulse and Cooper keen to participate and support the Whau Board.

·      Three west Chairs met with Relationship Manager Thur 22 Nov expressed keenness to work together to progress cross-board

·      member Farmer suggested this as opportunity for x-board reaffirmation of support for living wage. Tracy Mulholland will take to next Chairs’ forum.

·      Annual Plan budget 2017/18: Responsiveness to growth – important that members understand issues. Gave a brief overview. 

·      Board will discuss pros and cons of targeted rates at later date.

 

 

Chinese Garden - Chinese Garden Steering Committee (member Zhu is Sec) expressed interest to create & fund Chinese garden on council land in New Lynn.  Been working with past Mayors over past six years. Looking at model of Dunedin and Wellington.  Shanghai/Dunedin sister cities programme: Shanghai design, construct then deconstruct - import and reconstruct in Dunedin. Same model being utilised for delivery of Chinese Garden on Wellington waterfront.

Seek Auckland Council staff investigation into the project.

 

 

·      Events team prepared report seeking board resolution to fund the three key town centre Christmas events from local community grants fund.

·      Members Zhu, Macdonald, Battersby and Whitley recognised that this wasn’t an ideal arrangement but due to this being a “Christmas” event and the large number of the community that these three events catered for (particularly children), voiced their support to progress the report.

 

 

 

 

·      members Farmer and Mulhollad advised they would abstain from voting

·      Adoption of business meeting scheduled – minor changes to address public holidays.

·      Meeting starts at 6.30pm, 23 November – future meetings will be at 6.00pm. Next is last meeting for year December 14th.

·      Future – Member Macdonald (for health reasons) will be excused from workshops early, to get back for 6pm board meeting starts.

·      Chair signalled intent for a fair, open and inclusive discussion of agenda prior to going to board meeting. 

·      Be mindful of size of future agendas – may need more time in workshop.

Item 1:

Draft Local Board Plan development 2017 - 2020

Mark Allen & Steve Wilcox, engagement advisor

Setting direction / priorities / budget

 

Why? Legislative requirement to reflect community aspirations and views.

The final work programme will be presented to the board for approval in November.

LBP informs: LTP 10 years; Annual Agreement as well as work programme.

Engage with local partner groups – desire to hear voices of targeted community:

·      under 39 year-olds

·      ethnic communities

also consider:

·      Chinese forum

·      Working across all three boards

·      Wider range ethnics – not just WEB

Members supported in principle.

 

 

 

WHAT DOES THE BOARD WANT REFLECTED IN LBP

·         Improvement in Waterways

·         Town Centres improved

·         Enough facilities – responding to growth – infrastructure

·         Safe walking and cycling

·         Vibrancy in jobs – local jobs for local people

·         Retain older trees – improved open spaces

·         Heritage & Arts cherished

Note: recognise LB have limited influence in economic development but can provide environment that encourages town centres improvement to attract investors. 

 

Members to read material provided and give thought to drafting of new LBP in coming weeks:

·         what has changed since last LBP – eg intensification, fast broadband, community empowerment etc.  Think of how to take advantage or influence in new LBP.

·         What has not worked? Why not?

·         What makes a great local community

·         How can board use this plan as a vehicle to contribute to the outcomes that are MOST important to the people of Whau?

Members bring thoughts to workshop 7 Dec 2016.


Item 2:

Avondale briefing

Tony Giacon

Nick Harris

Karen Eisenhut

Daryl Soljan

Chris White

Mike Bush

John Carter

Local initiative / preparing for specific decisions

 

To brief the Board on projects in Avondale:

Assurance to board:

·      Currently in early planning stages – will collaborate with board when developed enough to bring conversation to table

·      Place-led ethos – let place speak for self and people speak for place

 

Chris White

 

·      High level project plan for Avondale – not yet started. Identified priority locations in Auckland, Avondale is one.  Look at what’s already been done  in Avondale – and continue from there.  Increasing market attractiveness.

·      Aim: high quality, timely, achieved strategic outcomes.

·      Avondale was identified as “support” and now graduated to “Unlock” project.  Needs to go to GB for approval.

·      Note: Board advised interest in going along to support Panuku when this goes before a committee.

 

Central West Comm Needs Assessment

Karen Eisenhut

Principal Policy Analyst

Community Policy

Community & Social Policy

 

 

Review response to four actions in Community Facilities Action Plan – looking at Avondale Community Centre replacement; NL Community Centre; Leisure need in Whau and Aquatic requirement in identified area (wider than Whau).

·      Community profile

·      Community needs assessment

·      Facilities investigation

·      Outcomes analysis

Findings:

·      Need for authentic connections

·      Barriers to participation

·      Some capacity within existing facilities

·      Gaps in network

·      Confirm high growth patterns

Report to board in Aug 2016. Board supported progress to next stage of project. Identify:

·      Spaces to deliver replacement community service in Avondale

·      Local spaces for rec and aquatic – optimal location NL

·      Continued long term aquatic services in Mt Albert

 

 

 

This year – site requirements and cost estimates

Four options

·      Develop within budget

·      New rec/aquatic space and multipurpose community space in Avondale

·      If no suitable site in NL then New comprehensive facility in Avondale (comm, arts, rec, aquatic and potentially library)

·      Long term aquatic services for Mt Albert (current facility impermanent)

Estimates should be done by June.  Talk to Advisor about meeting LB Plan timelines.

 

 

Nick Harris

Responsible for Sport and Rec projects that are NOT council owned – ie partnership projects.  In Avondale:

Burroughs Basketball Court – on council land in Avondale Central.  SPARK installing one of five basket-ball court across region in Avondale.

Avondale College multi-sports facility.  Progressing additional improvements to existing facility.

Avondale Intermediate Pool – improving to level that it can be shared outside of school – meet board’s outcome for provision of added facility to improve local children’s opportunity to learn to swim. Funding not yet addressed.

 

 

 

The workshop concluded at 5.30.


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 30 November 2016, commencing at 10.00am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Catherine Farmer

                            David Whitley

                            Duncan Macdonald, JP

                            Susan Zhu, Deputy Chair               (until 11.00am, item 1; from 1.15pm, item 3)

                            Te’eva Matafai

Apologies:         Derek Battersby

Also present:     AC Officers: Antonina Georgetti, David Rose, Glenn Boyd, Mark Allen, Riya Seth

Notes: Meeting opened by Chair at 10.00am; Lunch at 12.45pm; reconvened 1.10 pm

Workshop Item

Governance role

Summary of Discussions

Community Empowerment Unit introduction and approach

Presenters: Pepe Sapolu-Reweti, George Makapatama, Gail Fotheringham, Melissa Lelo, Natia Tucker, Michael Alofa and Kelsi Cox

Time: 10.00am – 11.25am

Engagement

Staff provided clarity on structure of Community Empowerment Unit. The unit came into existence in October 2016 and is now fully staffed.

Purpose of the unit is to enable community and the organisation both to provide better outcomes for council.

The unit delivers on Local Board Plans, Auckland Plan, Community aspirations and Maori Responsive Plan.

Aim of the unit is to empower community so that the community know more about what council is doing, get involved in delivery of local activities, work together more with council on things they are interested in and have greater control and influence over what they care about.

Key focus areas for Whau:

·    Totara Ave activation – Gail and Pepe are in discussion with Panuku to shape Totara Ave.

·    Tula’I Pasifika leadership programme – have added political component in their programme.

 


 

 

 

·    Waitakere Ethnic Board – are using local facilities every 2 weeks in Whau to cater for the local board area.

·    Avondale College Marae – establishing a relationship

The board members noted that Community Waitakere newsletter is filled with useful information.

17/18 Annual Plan

Presenters: Helen Biffin (renewals programme); Jo Brewster, Darryl Soljan (Library); Mark Allen

Time: 11.35am – 12.45pm

Setting direction / priorities / budget

Content for annual plan consultation was discussed with members.

Members were asked to provide feedback on renewals programme.

Members received update from staff on longer library opening hours. Local board has been funding these extra hours from its LDI budget. Members expressed support towards this funding to continue.

It was noted that all three west local boards have a collective session on 16 December with local board members and ward councillors.

Consultation material for annual plan 17/18 was discussed with members.

Additional item:

Mayoral Proposal – Annual Budget 17/18

 

This was an opportunity for members to discuss Mayoral proposal 17/18. This report will be going on agenda for 30 Nov Finance and Performance Committee meeting.

Auckland Transport

Presenters: Jonathan Anyon

Time: 1.10pm – 2.10pm

Setting direction / priorities / budget

Board received presentations on Auckland Transport day to day work with LBs and future work programme.

 

Whau Community Facilities Leases

Presenters: Donna Cooper

Time: 2.25pm – 2.35pm

 

Oversight and monitoring

Board received Community Occupancy guidelines, list of local board community facilities – community leases work programme 2016/17, list of community leases in Whau area and outstanding leases.

A report will come to December board meeting.

Sport and Recreation work programme update

Presenters: Nick Harris

Time: 2.40pm – 3.20pm

Setting direction / priorities / budget

Board received brief on sport and recreation work programme.

Avondale College – outdoor courts

 

 

The workshop concluded at 3.20pm.


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 7 December 2016, commencing at 10.00am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Derek Battersby, QSM, JP                        (until 12.20pm, item 2)

                            Catherine Farmer

                            David Whitley

                            Duncan Macdonald, JP                  (until 12.30pm, item 2)

                            Susan Zhu, Deputy Chair              

                            Te’eva Matafai

Apologies:         -

Also present:     AC Officers: Antonina Georgetti, David Rose, Glenn Boyd, Mark Allen, Rodica Chelaru, Riya Seth

Notes: Meeting opened by Chair at 10.00am; Tour of Neighbourhood Development projects from 12.30pm.

Workshop Item

Governance role

Summary of Discussions

Quick Response Grants

Presenters: Caroline Teh, Pepe Sapolu-Reweti, Kim Hammond

Time: 10.00am – 11.55am

Local initiative / preparing for specific decisions

Members discussed applications received for quick response grants, round two.

 

Draft Local Board Plan development

Presenters: Mark Allen

Time: 11.55am – 12.30pm

Setting direction / priorities / budget

Members discussed what has changed looking at last Local Board Plan.

Further session to be booked to discuss the 4 outcomes areas further.

 

Tour of Neighbourhood Development projects

Led by Pepe Sapolu-Reweti

Engagement

This was an opportunity for members to visit neighbourhood developments (Kelston Hub, Avondale Community Centre and Glenavon Hub).

 

Members left for the tour at 12.30pm.


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 14 December 2016 commencing at 1.05pm.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Derek Battersby, QSM, JP                       

                            Catherine Farmer

                            David Whitley

                            Duncan Macdonald, JP                  (until 4.10pm, item 2)

                            Susan Zhu, Deputy Chair               (from 2.40pm, item2)

                            Te’eva Matafai

Apologies:         Susan Zhu, Deputy Chair (for lateness)

Also present:     AC Officers: David Rose, Glenn Boyd, Mark Allen, Rodica Chelaru, Riya Seth, Steve Wilcox

Notes: Meeting opened by Chair at 1.05pm.

Workshop Item

Governance role

Summary of Discussions

Draft Local Board Plan development

Presenters: Mark Allen

Time: 1.05pm – 2.00pm

Setting direction / priorities / budget

Members discussed what was progressed and which areas need more work looking at last Local Board Plan.

 

New Lynn Projects and issues

Presenters: Tim Watts, Adam Sadgrove, Michael Bush, Peter Loud, Alina Wimmer

Time: 2.05pm – 4.10pm

Setting direction / priorities / budget

Members received presentations from Panuku Development, Community Facilities and Development programme office on various projects and issues in New Lynn.

Whau Open Space Plan Update

Presenters: Wendy Rutherford, Helen Biffin, Pippa Sommerville, Thomas Dixon

Time: 4.15pm – 5.00pm

Setting direction / priorities / budget

Members received an update on open space plan. A report will come to March board meeting.

 


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 25 January 2017, commencing at 10.05am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Susan Zhu, Deputy Chair              

                            Catherine Farmer

                            Te’eva Matafai

                            Derek Battersby

Apologies:         Duncan Macdonald, David Whitley

Also present:     AC Officers: Glenn Boyd, Mark Allen, Antonina Georgetti, Rodica Chelaru, Riya Seth, Pepe Sapolu-Reweti, Felicity Merrington (AT)

Notes: Meeting opened by Chair at 10.05am.

Workshop Item

Governance role

Summary of Discussions

Draft Local Board Plan: Starter for the draft document

Presenters: Mark Allen

Time: 10.10am – 12.30pm

Setting direction / priorities / budget

Members discussed the starter draft document for consultation.

 

Tour of Community Facilities

Presenters: Mark Allen, Murali Kumar, Philippa Geere-Watson

Time: 1.00pm – 3.00pm

Engagement

This was an opportunity for members to visit the Council and community operated community centres, houses and hubs in the Whau and adjoining local board.

•       Green Bay

•       Blockhouse Bay

•       Onehunga

 


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 1 February 2017, commencing at 10.00am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Derek Battersby, QSM, JP                       

                            Catherine Farmer

                            Susan Zhu, Deputy Chair              

                            Te’eva Matafai

Apologies:         David Whitley, Duncan Macdonald

Also present:     AC Officers: Mark Allen, Riya Seth

Notes: Meeting opened by Chair at 10.00am; Tour of Park development projects from 10.20am.

Workshop Item

Governance role

Summary of Discussions

Tour of Park development projects

Led by Helen Biffin, Pippa Sommerville, Thomas Dixon and Mark Allen

Time: 10.00am – 2.50pm

Engagement

This was an opportunity for members to visit Park development projects in Whau area (Archibald Park, Brains Park, La Rosa Garden Reserve, Craigavon Park, Blockhouse Bay Beach Reserve, Blockhouse Bay Rec Reserve, Miranda Reserve Playground, Busby Street – McWhirter Place footbridge site, Olympic Park, Eastdale Reserve, Heron to Holly Project and Avondale Town Centre).

 

 

Members left for the tour at 10.20am.


Whau Local Board

22 February 2017

 

 

WHAU Local Board Workshop Record

 

Workshop record of the Whau Local Board held in the Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland on 8 February 2017, commencing at 10.00am.

 

PRESENT

Chairperson:     Tracy Mulholland

Members:           Derek Battersby, QSM, JP            (until 11.40am, item 2; from 12.35pm, item 3)         

                            Catherine Farmer

                            Susan Zhu, Deputy Chair              

                            Te’eva Matafai

                            Duncan Macdonald

Apologies:         David Whitley

Also present:     AC Officers: Mark Allen, Riya Seth, Antonina Georgetti, David Rose

Notes: Meeting opened by Chair at 10.00am; Heritage walkabout from 1.00pm.

Workshop Item

Governance role

Summary of Discussions

Panuku Development

Presenters: Anthony Lewis, Letitia McColl, Adam Sadgrove

Time: 10.00am – 11.05am

Engagement

Members received update on the Panuku Development Auckland’s rationalisation process for Stage C and D Merchant Quarter New Lynn. Local board requested more information on rationalisation process and asked Panuku Development to get Governing Body decision rescinded for 13 Crown Lynn Place.

Sport and Recreation Update

Presenters: Nick Harris

Time: 11.15am – 12.00pm

Oversight and monitoring

Members were updated on sports and recreation works programme. Sports Waitakere strategic alignment will come to the local board at a later date.

Heritage Planning:  Heritage Panel

Presenters: Robyn Mason

Time: 12.35pm – 1.00pm

Engagement

Members discussed Heritage issues and opportunities in the Whau.

 

Heritage Walkabout (Led by Robyn Mason)

Engagement

This was an opportunity for the members to visit Heritage sites in Whau.

 

Members left for the tour at 1.00pm.