I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 23 February 2017

6.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Sandra Coney, QSO

 

 

Neil Henderson

 

 

Steve Tollestrup

 

 

Denise Yates, JP

 

 

(Quorum 3 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Tua Viliamu

Democracy Advisor

 

17 February 2017

 

Contact Telephone: (09) 813 9478

Email: Tua.Viliamu@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitākere Ranges Local Board

23 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Ward Councillors update                                                                                                   6

8          Deputations                                                                                                                    6

8.1     Deputation:  West Auckland Pasifika Forum                                                    6

8.2     Deputation - Healthy Families Waitakere                                                          6

8.3     Deputation:  EcoMatters update on "Engagement with new migrants groups through the discovery of the Waitakere Ranges Heritage Area – Pilot Project"                                                                                                                                8

8.4     Deputation:  Living Wage Aotearoa                                                                   8

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                9

11        Notices of Motion                                                                                                          9

12        Disposals recommendation report                                                                            11

13        ATEED six-monthly report (1 July to 31 December 2016)                                      17

14        Auckland Council's Quarterly Performance Report: Waitākere Ranges Local Board for Quarter Two, 1 October - 31 December 2016                                                           33

15        Waiheke, Waitakere Ranges and Great Barrier Local Boards shared practice workshop                                                                                                                                       73

16        Waitakere Ranges Local Board submissions on The Gap Concept Plan and Pt England Development Bill - January 2017                                                                               87

17        Urgent decision endorsement: Member S Tollestrup attendance at the Community Development Conference 14-17 February Auckland 2017                                      99

18        Chairperson's report - February 2017                                                                     109

19        Portfolio update:  Member Denise Yates                                                                113

20        Portfolio update - Member Steve Tollestrup                                                          115

21        Governance Forward Work Calendar                                                                     119

22        Confirmation of Workshop Records                                                                       123  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Waitakere Ranges Local Board.

           

Board Member

Organisation / Position

Sandra Coney

·        Waitemata District Health Board – Elected Member

·        Women’s Health Action Trust – Patron

·        New Zealand Society of Genealogists – Member

·        New Zealand Military Defence Society – Member

·        Cartwright Collective – Member

·        Titirangi RSA – Member

·        Portage Trust – Member

·        West Auckland Trust Services - Director

Neil Henderson

·        Portage Trust – Elected Member

·        West Auckland Trust Services (WATS) Board – Trustee/Director

Greg Presland

·        Lopdell House Development Trust – Trustee

·        Titirangi Residents & Ratepayers Group – Committee Member 

·        Whau Coastal Walkway Environmental Trust – Trustee

·        Combined Youth Services Trust – Trustee

·        Glen Eden Bid - Member

Steve Tollestrup

·        Waitakere Licensing Trust – Elected Member

·        Waitakere Task force on Family Violence – Appointee

Saffron Toms

       NIL

Denise Yates

·        Friends of Arataki Incorporated – Committee member

·        EcoMatters Environment Trust – Trustee

 

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·           Friends of Arataki Incorporated – Trustee

Neil Henderson

·           Friends of Arataki Incorporated – Trustee

Steve Tollestrup

·           Glen Eden Business Improvement District

Greg Presland

·           Glen Eden Business Improvement District (alternate)

Saffron Toms

·           Ark in the Park

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 8 December 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Ward Councillors update

 

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation:  West Auckland Pasifika Forum

Purpose

1.       West Auckland Pasifika Forum would like an opportunity to discuss the Tula’i Pasifika Leadership Programme, West Auckland Pacific Providers Network and the Pacific Community Forum.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation from West Auckland Pasifika Forum.

 

 

 

8.2       Deputation - Healthy Families Waitakere

Purpose

1.       To present a number of opportunities for the Waitakere Ranges local board to influence the food and drink environments particularly at community and Council events

Executive summary

 

Background history:

 

2.       Healthy Families Waitakere has been working alongside key stakeholders to support event providers (and funders of events) consider how their events can promote healthy messages and also provide a healthy environment. This has included support to event organisers around;

·        Healthy food and drink options

·        Smokefree events including signage, messaging and promotion of cessation services

·        Provision of free or low cost water

·        Reducing availability of sugary sweetened beverages

·        Reducing provision of “unhealthy” foods

3.       Healthy Families Waitakere has also produced a Healthier Vendors guide for use by event providers and we have presented this healthier vendors guide, a questionnaire and vendors list to Leanne Roche from Auckland Council, who organises a range of events such as Movies in Parks and Music in Parks. We have been in touch with the Heart Foundation for support on developing a Healthy Buyers guide for school and sport clubs canteens. This guide aims to include a list of local food suppliers that meet our healthy food criteria and are happy to supply food at smaller quantities and wholesale prices to the canteens.                                                                                                                                                                                                                                                                                                                                                                                                   

4.       We are also talking with a range of water companies/providers about the provision of water at events whether it be free or at low cost. There is an opportunity for the local board to support these companies in providing affordable or in some instances free water. We are also working with manufacturers of water fountains/hydration stations to get better quality fountains into some schools and this could also be an opportunity for the local board.

5.       There have also been a number of actions that multiple stakeholders have progressed that are supporting healthier communities and have provided an opportunity for us to support our local West Auckland community. These include:

·        Auckland Council announcement of all Council leisure facilities removing SSB’s

·        All DHB’s are now required to remove SSB’s from their sites

·        The Moh has endorsed a Healthy Food and Beverage guidelines and we are supporting the use of this across multiple partner organisations, local boards and workplaces.


 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation presentation from Healthy Families Waitakere.

 

Attachments

a          Creating Healthier Environments......................................................... 137

 

 

8.3       Deputation:  EcoMatters update on "Engagement with new migrants groups through the discovery of the Waitakere Ranges Heritage Area – Pilot Project"

Purpose

1.       Simon Grant from EcoMatters has asked for an opportunity to present/discuss the “Engagement with new migrants groups through the discovery of the Waitākere Ranges Heritage Area – Pilot Project Report – December 2016” funded by the Waitākere Ranges Local Board with the following key objectives:

·     to develop relationships between the local board and new migrant groups with a view to better engage with and understand the needs and aspirations of new migrant residents in preparation for the next local board plan.

·     to introduce new migrants to the Waitākere Ranges environment and way of living, and work with them to build knowledge and understanding of its natural and cultural values, threats to those values, and Council’s and communities’ work in the area.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation presentation from Simon Grant of EcoMatters on the Engagement with new migrants groups through the discovery of the Waitākere Ranges Heritage Area – Pilot Project Report – December 2016

 

Attachments

a          Engagement with new migrants groups through the discovery of the Waitakere Ranges Heritage Area - Pilot Project Report - December 2016...................................................................................................... 139

 

 

8.4       Deputation:  Living Wage Aotearoa

Purpose

1.       Representatives from Living Wage Aotearoa will be in attendance seeking a commitment from the Waitākere Ranges Local Board to support a Living Wage for both directly employed and those employed by contractors in the Auckland Plan submission.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation from Living Wage Aotearoa.

 

Attachments

a          Living Wage Aotearoa brief.................................................................. 153

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitākere Ranges Local Board

23 February 2017

 

 

Disposals recommendation report

 

File No.: CP2017/01527

 

  

Purpose

1.       This report seeks the Waitākere Ranges Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the divestment of 315A Glengarry Road, Glen Eden.

Executive summary

2.       The council owned site 315A Glengarry Road, Glen Eden has been identified as potentially surplus to council requirements through a review process. 

3.       The rationalisation process for the subject site commenced in May 2015.  Consultation with council and its CCOs, iwi authorities and the Waitākere Ranges Local Board has now taken place. No alternative service uses have been identified for the subject site through the rationalisation process.  Due to this, Panuku recommends the divestment of the subject site

4.       A resolution approving the disposal of the site is required from the governing body before the proposed divestment can be progressed. 

5.       As 315A Glengarry Road, Glen Eden is road reserve subject to the Reserves Act 1977, if approval is obtained to dispose of it, the reserve status would need to be revoked.  Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising. 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 315A Glengarry Road, Glen Eden.

Comments

6.       Panuku and the Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio.  One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell.  This site was specifically identified as potentially saleable through a joint review process between Community Facilities and Auckland Transport.

7.       Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board.  All sale recommendations must be approved by the Panuku Board before it makes a final recommendation to the Auckland Council governing body.

Property information

8.       315A Glengarry Road, Glen Eden was vested in the Crown as road reserve upon subdivision of the original parcel of land in 1926.  The land was not acquired or held by council for any public work within the meaning of the Public Works Act 1981.  It was subsequently vested in Auckland Council pursuant to successive legislationAs a reserve, the site is subject to the Reserves Act 1977.

9.       315A Glengarry Road, Glen Eden was held by the Parks Sports and Recreation department, which reviewed this site and found it had little quality open space potential.  Auckland Transport also advised that the property is surplus to AT service requirements.  The site was subsequently transferred to Auckland Council Property Limited (now Panuku) for rationalisation. 

10.     The Auckland Unitary Plan zoning of this site is Public Open Space – Informal Recreation.  It has a 2014 capital value of $425,000.

Internal consultation

11.     The rationalisation process for this site commenced in December 2015.  No alternative uses were identified for 315A Glengarry Road, Glen Eden.

Consideration

Local board views and implications

12.     Panuku attended a workshop with the Waitākere Ranges Local Board about 315A Glengarry Road, Glen Eden in October 2015. The Waitākere Ranges Local Board requested additional time to undertake a site visit and form a view.  Further time was provided. 

13.     The Waitākere Ranges Local Board subsequently suggested to Panuku it transfer 315A Glengarry Road, Glen Eden to Parks for use as a local park.  Panuku liaised with the Parks and Recreation Policy team, which confirmed that this site does not have a high priority rating when assessed against the Council’s Parks and open apace acquisitions policy.

14.     The Parks and Recreation Policy team also advised with an all of Parks view that the retention of the subject site would have an impact on budgets intended for high priority open space acquisitions and the development budgets and operational costs for higher value local recreation space.

15.     Panuku attended a subsequent workshop with the Waitākere Ranges Local Board on 11 August 2016 to provide this updated advice.

16.     Given no planned and funded alternative service uses have been identified for the subject site, this report provides the Waitākere Ranges Local Board with an opportunity to formalise its view about the site. 

Māori impact statement

17.     Seven mana whenua iwi authorities were contacted regarding the proposed divestment of 315A Glengarry Road, Glen Eden.  The following feedback was received:

a)      Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

b)      Ngāti Whatua o Kaipara

             No feedback received for this site.

c)     Ngāti Whatua o Ōrakei

             No feedback received for this site.

d)     Te Kawerau a Maki

No feedback received for this site.

e)      Ngāti Tamaoho

No feedback received for this site.

f)       Te ākitai - Waiohua

No feedback received for this site.

g)      Ngāti Te Ata - Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

Implementation

18.     As 315A Glengarry Road, Glen Eden is road reserve subject to the Reserves Act 1977, the reserve status would have to be revoked in under section 24 of the Reserves Act 1977 before any proposed disposal could be completed.  A new title for the fee simple land would also need to be issued.  It is a Department of Conservation requirement (in accordance with the Reserves Act 1977) that the sale proceeds from reserves are placed in reserve accounts so that funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. 

19.     315A Glengarry Road, Glen Eden is not subject to the offer back requirements set out in section 40 of the Public Works Act 1981.

20.     315A Glengarry Road, Glen Eden is not one of council’s strategic assets to which the Significance Policy applies.

 

Attachments

No.

Title

Page

a

Images of 315A Glengarry Road, Glen Eden

15

      

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review, Strategy and Engagement, Panuku Development

Authorisers

Letitia McColl - Team Leader Portfolio Strategy, Strategy and Engagement, Panuku Development Auckland

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

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Waitākere Ranges Local Board

23 February 2017

 

 

ATEED six-monthly report (1 July to 31 December 2016)

 

File No.: CP2017/01319

 

  

Purpose

1.       To provide the six-monthly report from ATEED on their activities in the local board area.

Executive summary

2.       This report provides the Waitākere Ranges Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 July to 31 December 2016.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the ATEED six-monthly report (1 July to 31 December 2016).

 

 

Comments

3.       This report provides the Local Board with an overview of ATEED activities for discussion.

Consideration

Local board views and implications

4.       The report is for information only.

Māori impact statement

5.       Māori, as stakeholders in Council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities.

Implementation

6.       N/A

 

Attachments

No.

Title

Page

a

ATEED six-monthly report (01 July - 31 December 2016)

19

     

Signatories

Authors

Chris Lock, Senior Strategic Advisor – Local Boards (ATEED)

Richard Court, Manager, Operational Strategy and Planning (ATEED)

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Susan Sawbridge, Manager Stakeholder Relations (ATEED)

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

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Waitākere Ranges Local Board

23 February 2017

 

 

Auckland Council's Quarterly Performance Report: Waitākere Ranges Local Board for Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/01559

 

  

Purpose

1.       To provide the Waitākere Ranges Local Board members with an integrated quarterly performance report for Quarter 2, FY16/17 against the Local Board Agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Waitākere Ranges Local Board, including financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Waitākere Ranges 2016/17 Work Programme.

3.       The Waitākere Ranges Local Board has an approved 2016/17 work programme for the following operating departments:

·          Arts, Community and Events, approved on 9 June 2016

·          Parks, Sport and Recreation, approved on 9 June 2016

·          Libraries and Information, approved on 9 June 2016

·          Community Facility Renewals, approved on 9 June 2016

·          Infrastructure and Environmental Services, approved on 14 July 2016

4.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery, with most items reported as ‘green’ status (on track), and no items with a ‘red’ status (behind delivery, significant risk).

5.       Overall, the financial performance of the board against Quarter 2, FY16/17 is on track.  There are some points for the board to be aware of.  Operating expenditure for the six months to December 2016 is 3% ahead of budget due mainly to unscheduled parks arboricultural responsive maintenance. Capital projects for the period are below budget due mainly to delays on parks renewals programmes and Glen Eden town centre. There are no significant known issues. There is a substantial amount of Locally Driven Initiative Capex funding still to be allocated by the local board and projects will need to be factored into the work programmes going forward (see Attachment C).

6.       The Key Performance Indicators for the Waitākere Ranges Local Board shows mixed delivery at this point in the second quarter (see Attachment D).

7.       The overall dashboard for the Waitākere Ranges Local Board indicates performance in the Waitākere Ranges Local Board area is tracking positively (see Attachment A).

8.       This report does not yet cover the entirety of the Waitākere Ranges Local Board’s projects.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016.

 

 

Comments

Key Achievements for Quarter Two

9.       Further to delivery of activities that can be defined as ‘business as usual,’ progress during this quarter largely relates to planning and mid-stage delivery of projects.                                                                                                                                                                                                                                        

 

Key Project updates from the 2016/17 Work Programme

10.     All operating departments with an approved 2016/17 Work Programme have provided performance report updates via SharePoint for Quarter 2 (see Attachment B). The following are progress updates against a number of key projects identified in the Local Board Plan:

·     The West Coast Lagoons Septic tank Subsidy Scheme is now fully bedded in.  Property owners in west coast lagoon catchments can apply for a subsidy of 50% of the cost of any significant improvement to their septic system, up to a maximum of $5k. After a slow start, uptake has increased, and this year’s fund has been completely committed.

·     Open Studios Waitākere (2016) was held on 19 and 20 November 2016. This event provides economic development and profiling opportunities for local artists and creative industries.            

·     The Youth Worx pilot project, funded by the local board and delivered by Youth Services West, was launched at the Glen Eden library. Project mentors are developing the skills of young people aged 16-24 to enable them to become job ready. 

 

Risks identified in the 2016/17 Work Programme

11.     No significant risks have been identified by operating departments (where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes).

 

Financial Performance

12.     The Financial Quarterly Performance Report is attached as Attachment C.

 

Key Performance Indicators

13.     The year-end outlook is for 63 per cent of targets to be achieved.

14.     The local environmental management, and local planning and development measures are on track, while there are some measures within local parks, sport and recreation, and local community services where performance needs to be lifted into order to achieve target.

15.     Measures that are not on track to be achieved include:

a)    Percentage of funding/grant applicants satisfied with information, assistance and advice provided.  This result may be improved through a series of community workshops planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

 

b)    Percentage of Aucklanders that feel their local town centre is safe, during the day and at night. The Glen Eden Safety Hub (the business association, police and community groups) has a continued presence in the area. The proposed town square in Glen Eden will provide a space for community activation and improve perception of safety in the future.

 

c)    Facility utilisation at off-peak times for council-managed community centres and venues for hire. The digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilisation, along with a marketing campaign in Q3.

 

Consideration

Local board views and implications

16.     This report informs the Waitākere Ranges Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

17.     The Community Capacity Building work programme delivered via the Community Waitakere partnership builds on the capacity building work initiated by Community Waitākere in 2015/2016 with Hoani Waititi Marae and surrounding communities.  It supports the capacity of Hoani Waititi Marae to implement community-based programmes and activities and connect to the wider community.

Implementation

18.     The Senior Advisor Waitākere Ranges Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

WRLB Work Programme Snapshot Final

37

b

WRLB Work Programme Update Final

39

c

WRLB Financial Performance

59

d

WRLB Performance Measure Results

67

     

Signatories

Authors

Raewyn Curran - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



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Waitākere Ranges Local Board

23 February 2017

 

 

Waiheke, Waitakere Ranges and Great Barrier Local Boards shared practice workshop

 

File No.: CP2017/01315

 

  

Purpose

1.       Waiheke Local Board is hosting a joint two day shared practise and site visit workshop with Great Barrier Island and Waitākere Ranges local board members on the 15th and 16th of March 2017 based at Waiheke Island.

2.       Key areas of discussion and investigation will include:

·        weed management and control

·        coastal and marine environment

·        visitor management within areas of high environmental heritage

·        community empowerment and engaging communities.

3.       The Waiheke, Great Barrier Island and Waitākere Ranges local boards have shared themes through their Local Board Plans (see attachment A, B and C).

4.       This development opportunity will support increased collaboration between the local board members across the three local boards, and grow knowledge of leading of practice across areas of shared interest.

 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve any related elected member expenses for attending the Waiheke, Waitākere Ranges and Great Barrier Island Local Board’s shared practice workshop be provided for in line with the latest Auckland Council’s Elected Members’ Expense Policy 2014.

b)      approve the costs for the Waiheke, Waitākere Ranges and Great Barrier Island Local Board’s shared practice workshop being divided between the three participating local boards and allocated to the related governance support budget lines.

 

 

 

Attachments

No.

Title

Page

a

Waiheke Local Board Plan - key initiatives

75

b

Great Barrier Local Boad Plan - key initiatives

79

c

Waitakere Ranges Local Board Plan - key initiatives

83

     

Signatories

Authors

Janine Geddes - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



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23 February 2017

 

 

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23 February 2017

 

 

Waitakere Ranges Local Board submissions on The Gap Concept Plan and Pt England Development Bill - January 2017

 

File No.: CP2017/00635

 

  

Purpose

1.       This report seeks the Waitakere Ranges Local Board’s formal retrospective approval on the following submissions:

·        The Gap Concept Plan – January 2017

·        Pt England Development Bill – January 2017

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      retrospectively approves its submissions, The Gap Concept Plan (attachment A), Pt England Development Bill (attachment B).

 

 

Attachments

No.

Title

Page

a

The Gap Concept Plan - Waitakere Ranges Local Board submission  January 2017

89

b

Pt England Development Bill - Waitakere Ranges Local Board submission January 2017

97

     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

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Waitākere Ranges Local Board

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Urgent decision endorsement: Member S Tollestrup attendance at the Community Development Conference 14-17 February Auckland 2017

 

File No.: CP2017/01637

 

  

Purpose

1.       This report seeks endorsement of the Urgent Decision Making approval for Waitakere Ranges Local Board Member Steve Tollestrup to attend the Community Development Conference 2017 to be held at the Unitec Mt Albert and Waitakere campuses, Auckland from 15th – 17th February 2017.

Executive Summary

2.       Notice of the Community Development conference 2017 did not come to Member Steve Tollestrup attention until after the last meeting for 2016. The conference dates meant that Member Tollestrup attendance was approved through the local board’s urgent decision making process adopted in November 2016.

3.       Timing has also meant that Member Tollestrup has had to register himself and will be seeking reimbursement of expenses as per elected member development policy.

4.       The 2017 community development conference will address the challenge of Agenda 2030 and the Sustainable Development Goals to Community Development practitioners, agencies and academics.

3.       In 2015 member states of the UN adopted Agenda 2030 including the 17 Goals for Sustainable Development bringing together goals for social environmental and economic aspiration within a sustainability model. Delivery is to be effected by collaborations between state, private sector and civil society. Unlike the former Millennium Development Goals, the Sustainable Development Goals apply to both the developing and more developed world recognising that the opportunities to improve social, economic and environmental wellbeing are present in all societies.

4.       There are 5 Streams to the conference:

·        Responding to conflict and forced migration

·        “Gimmee Shelter” the housing crisis

·        Community Led Economic Development

·        Indigenous knowledge in practice

·        Disaster preparedness and community response

5.       The conference will develop knowledge of the Sustainable Development Goal’s and where they fit in to Community Development, share your experiences and grow your global networks.

6.       Registrations is $455.00 per person

Implementation

7.       Local Board Services has resources available to support board members learning and development through such activities as attendance to conferences which are related to their portfolios and responsibilities.


 

Recommendation/s

That the Waitākere Ranges Local Board:

a)         endorse the urgent decision made by Chair Greg Presland to support Member Tollestrup to attend the Community Development Conference in February 2017

b)         agree that any related expenses for attending the Community Development Conference 2017 be provided for in line with the latest Auckland Council's Elected Members' Expense Policy 2014.

 

 

Attachments

No.

Title

Page

a

Community Development conference - 15-17 February 2017 -programme

101

     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

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Chairperson's report - February 2017

 

File No.: CP2017/01328

 

  

 

Happy belated new year to everyone.

The year has started off to a somewhat hectic pace.

Kauri dieback

1.       The first matter that arose just before Christmas was the completion of latest monitoring report concerning the presence of Kauri dieback.  The news is not good.   Kauri dieback is a scourge of the Waitakere Ranges.  The disease is widespread throughout the west, particularly in Titirangi.

2.       The heritage area now has the unfortunate characteristic of being the most infected area in the country.  By comparison, on Great Barrier Island, where the disease has been present for decades, the spread appears to be more limited.  This may be due to a lower population and a drier climate.  The rate of infection in discrete areas has increased from 7.9% 5 years ago to 19%.  And the highest risk vector has been identified as soil disturbance associated with human activity.

3.       The report also noted that the use of trigene cleaning stations is declining even though knowledge of the importance of cleaning is high.  I am not surprised that the increase of infected areas has occurred at the same time that trigene use has reduced.  83% of people trekking through the Waitakeres are ignoring the hygiene requirements.

4.       Kauri protection zones are not working as intended.  Track counts show that even tracks that have been closed are experiencing foot traffic despite their status.

5.       The Waitakere Ranges Local Board has declared protection of Kauri as one of our major priorities this term.  It was also one last term and we went as far as employing a Kauri dieback coordinator to raise awareness of the disease and what people have to do to try and prevent its spread.

6.       Sandra Coney and I urgently met with the Mayor and Councillors Penny Hulse and Linda Cooper and others just before the release of the findings from the report.  I am pleased that everyone accepts the importance of dealing with Kauri dieback and more resources are being put into education and prevention as an urgent priority.

7.       The news is not all bad.  The experiment with Phosphite treatment has shown good results and recently an enhanced trial, Kauri Rescue was announced.  The proposal is to engage with local land owners to treat diseased trees with Phosphite and to monitor the result.

8.       From the website (http://www.kaurirescue.org.nz/about.html):

"This exciting new project Kauri RescueTM otherwise known as Community Control of Kauri Dieback: Tiaki Kauri seeks to engage the public in refining a new citizen science tool for the treatment of Kauri Dieback Disease, which is decimating kauri forests in northern New Zealand.

The project team comprises of scientists, social scientists, iwi and community groups and is funded for two-years from the Government's Biological Heritage National Science Challenge.

The team will recruit private landowners to work alongside scientists to treat their own trees with a chemical called Phosphite which has shown great promise in Kauri Dieback Programme-funded scientific trials, by enabling kauri to fight back against the Phytophthora agathidicida pathogen that causes the disease. The initial pilot study will involve a small number of private landowners to test and refine the methodology before expanding this to a larger group in the second stage of the project.

The project will also encourage landowners to test other treatment techniques, encouraging both western science and mātauranga Māori methods, rigorously monitoring results and collecting data on all treatments so that their efficacy can be determined.”

9.       If you live in Titirangi and have diseased trees on your property you may wish to consider taking part in the trial.

10.     The developments and Ian Horner’s research are very promising but it must be remembered that the treatment is not a cure.  It just keeps the trees standing in the meantime.  The sanitary requirements will continue to be very important.

11.     Why is this so important?  Because the disease is a species threatening one.  No cure has been discovered, nor have any Kauri immune to the disease been identified.  These trees are the kings of the forest.  Without them not only will the forest lose some of its majesty but the forest’s backbone will disappear.  It would be more susceptible to wind damage and weeds will flourish.

12.     The Waitakere Ranges are a special place.  Without Kauri they would be that much less special.  This is why we need to do all that we can to ensure that this disease is arrested and Kauri are preserved.

Manukau Harbour and the West Coast lagoons.

13.     The second major topical issue is the state of the Manukau Harbour and the West Coast lagoons.  A recent article  http://www.nzherald.co.nz/nz/news/article.cfm?c_id=1&objectid=11786380) in the Herald highlighted how bad the water quality throughout Auckland is.

14.     Things are that bad that swimming at Laingholm and Wood Bay is now banned.  And levels of contamination at nearby Green Bay are off the chart with faecal bacteria count measured on November 16, 2016 being an amazing 173 times the maximum safe level.

15.     This is wrong.  Our beaches should be swimmable.

16.     Work is required to identify the exact cause of the pollution but ancient infrastructure as well as dog waste is implicated.  And I was astounded to read that the Mangere treatment plant is also implicated with it being reported that Watercare data showed that the plant reached capacity and some wastewater and stormwater had to "bypass" full treatment after heavy rain on average 20 to 22 times a year since the plant was upgraded.  

17.     The upgrade occurred only 15 years ago.  If it is already not up to scratch this is really concerning.

18.     The West Coast lagoons present their own distinct issues.  The Piha and Bethells Lagoons suffer from local septic systems that are not up to scratch.

19.     The local board set up a fund of $50,000 which allowed individual grants of $5,000 to applicants who are upgrading their antiquated septic systems.  The idea is to incentivise the replacement of the old systems.  The fund has now been fully subscribed.  The Retrofit Your Home scheme has also been altered so that residents can borrow from Council up to $35,000 to upgrade their septic systems.

20.     Hopefully once the new systems are in place water quality will improve dramatically.  If not then other regulatory approaches will need to be considered.

Waitangi Day

 

21.     The third event I wish to refer to is the very successful Waitangi Day celebration recently held at Hoani Waititi Marae.  

22.     The event was a mix of the traditional and the modern with the day started with a traditional Powhiri.  Henderson Massey Board member Will Flavell did a great job for us in providing a respectful reply during the speeches and unlike last year Board members were spared the sound of my singing solo!

23.     The organisers did a superb job organising the event.  Turnout was huge and on a hot fine day everyone enjoyed the music and food that was on display.  My personal favourite was the Mussel fritters.

24.     Waitangi day has been, at least according to the media, a day of dispute and contention.  This certainly is not the case on Hoani Waititi Marae on any Waitangi day that I have attended.  The day should be a celebration of our status as a country as well as a day for us to reflect on the injustices meted out to Maori and the forgiveness they have shown for these injustices and the trustees of the Hoani Waititi marae perform this role tremendously.

25.     The event also highlighted what I hope is a strengthening relationship between the board and the trustees of the Marae.  The members of the Marae achieve great things and a partnership based on respect and shared values I believe will be very helpful for our community.

 

 

 

 

Greg Presland

Chair Waitakere Ranges Local Board

 

 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the Chairperson’s report.

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

Portfolio update:  Member Denise Yates

 

File No.: CP2017/01517

 

  

Purpose

1.       This report provides an opportunity for Member Denise Yates to give an update with regards to activity within her portfolio areas.

2.       Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3.       Member Yates has lead for the portfolios of Arts and Culture, Community Facilities, Libraries and Events.

ARTS AND CULTURE

 

4.       At this stage in 2017 the Arts area is somewhat quiet.  The “West Coast Arts Festival” with art creations on the beach at Piha will have taken place by the time this report is published.  I will report on it next time I issue a report.

5.       Progress towards the conversion of the residence once owned by the renowned writer Maurice Shadbolt, into a live-in facility to allow a “Writer in Residence” programme to be developed has slowed down over the holiday period. We will be looking to move this along again as soon as possible.

6.       I recently spent a few days in Taumarunui (visiting family) and visited their Community Arts Gallery/Shop. I was most impressed by the variety and the high standard of the work on display! Prices were somewhat cheaper than Auckland prices, I must say!

EVENTS

7.       The annual Bethell’s Community Day was a great success by all accounts. Well done, All who were involved!

8.       Coming up we have the Kauri Karnival on Sunday 5 March.  Planning is well progressed and we should be seeing plenty of publicity by the time you read this. The venue will be the usual site, the Meadows at Parrs Park, and will be alive with bands playing, things for the kids to do, displays, food vendors, etc, etc. As usual this will be a Zero Waste event, and a healthy food event. The message about Kauri Dieback will be prominent.

9.       Movies in the Park will happen again at Hoani Waititi Marae on Friday 24 March - don’t miss this fun family event at a great location!

10.     Did you go to Waitangi Day at Hoani Waititi? What a great day!

FACILITIES

11.     Under the new regime facilities will be managed by an amalgamated and centralised team. Nevertheless the Local Board Plan and Annual Plan will see Local Board funding going to the usual range of Council-owned and Community-owned facilities as has been the case in the past.

12.     I recently heard a comment that certain groups have said that they have never received funding from the Local Board towards their facilities, even though they provide a vital service to the community. It is true that sometimes no money changes hands, but because the Local Board advocates on behalf of these groups and/or supports their activities, financial support is expressed in other ways, for example *by charging only $1 per year on their lease, or *by waiving Consent Fees, or *by allowing the organization to hook into already existing services without cost, thus saving them the expense of providing that service for themselves.  The Board seeks to support the Community in as many ways as possible, not only by providing financial grants.

Kia ora

Denise Yates

 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the portfolio update from Member Denise Yates.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

Portfolio update: Member Steve Tollestrup

 

File No.: CP2017/01332

 

  

 

Purpose

1.       This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2.       Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3.       Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Place-making/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

4.       The election result which returned the Local Board has meant the opportunity for uninterrupted governance and continuance of our programme and policy priorities. I’m grateful to voters for their support and give assurance of my commitment to the next term on behalf of all citizens of the Waitakere Ranges Local Board area. I begin my second term taking responsibility for the portfolio areas of Community Development, Economic Development, Safety, Ethnic Communities and the Peace City.

Glen Eden Business Promotion

5.       The local Board has initiated a Glen Eden Business promotional project to attract new business to the town centre, including retail, services and professional offices.  To advance this the Waitakere Ranges Local Board has contracted ‘Business Lab’ to work with the Local Board, Business Association and wider commercial and community stakeholders to develop both a values proposition and strategy for commercial revitalisation. ‘Business Lab’ has had successful revitalisation projects in Queenstown, Marlborough and Papakura.

Swanson Business development

6.       With the new Penehana housing project well underway, homes completed and new residents moving in, the Local Board has been in partnership with ATEED developing support for business readiness in anticipation of increased demand. Meetings and consultation with local business has continued and a report from ATEED is due this quarter outlining support opportunities and strategies to take advantage of growth.

WEST Small business support

7.       With a priority to support small and sustainable business, West Auckland Enterprise Skills and Training (WEST) have received funding for the year ending June 2017 by the local Board to provide small business support. This includes courses in Starting a Business, Business Development for existing businesses and start-ups, IRD Business Health Check, Social Media Marketing for Small Business, Branding for Small Business and Credit Control for Small Business. Presently courses at no or very low cost are being provided at training events in Titirangi, Swanson, Glen Eden and WEST’s Henderson Valley offices. Take-up has been so successful that an additional training for ‘Starting a Business’ has had to be scheduled for Titirangi.

Youthworx Skills Development

8.       Youth Services West has run a well-attended youth skills development programme funded by the local board and based at Glen Eden library. The programme provides work readiness support, particularly for school leavers seeking employment. Interviewing, CV preparation, presentation, job seeking are emphasised and covered as well as ongoing mentoring. Youth employment is a high priority for the local board.

 

Glen Eden Growth and Impact Study

9.       As previously reported the local board has established a joint-funded research partnership with Unitech to consider the impact of expected growth in Glen Eden. The research will provide the local board with important evidence based data to inform policy and governance particularly in the areas of social impact, community amenities, local economy, transport and managed growth. The first formal draft is expected this coming quarter.

Glen Eden Safety

10.     Local Board staffs have, following last year’s community safety meeting, provided a memo outlining initiatives and opportunities for enhancing safety and security in Glen Eden and particularly the town centre stressing local board support, retailer and BID roles and importantly the primary responsibility for security resting with the New Zealand Police. The local Board has a budget of $15,000 to support safety initiative. WEST (West Auckland Enterprise Skills and Training) will be providing BID members training and education on business security and safety in April.

Mayoral letter Peace City

11.     On behalf of the Local Board I wrote to mayor Phil Goff of our concerns that the 2016 New Zealand Defence Industry Association (NZDIA) conference held at a council associated facility the ANZ Viaduct Events Centre. The concern raised centred on the possible conflict with the Auckland Peace City Declaration and asked for the Mayor’s assurance for his ongoing commitment to the declaration. The Mayor responded stating that the “Peace City status does not provide Auckland Council with the ability to restrict private events that are organised by external organisations” (a position that I would question) but that he absolutely endorsed and shared our commitment to peace.

12.     At a peaceful protest in Aotea Square with colleagues from other Auckland Council local boards I had the opportunity to address those assembled affirming Auckland’s nuclear free position and endorsing the need for assuring our Peace City status was not compromised.

Waitakere Family Violence Taskforce

13.     The Taskforce on Family Violence following a short period of adjournment reconvened to re-evaluate its role in the community as an important anti-violence network. The value of the taskforce was confirmed and a new term of reference was discussed and accepted.

Project Speedo

14.     The Auckland Council provides annual funding for ‘Operation Speedo,’ a multi-agency and community group partnership to provide enhanced safety in the ranges and coast over the summer period. These include crime prevention, fire risk minimisation, water safety and civil defence preparedness. Since Project Speedo launched 11 years ago incidents have steadily reduced. It my understanding that this season will continue to demonstrate that trend and I await a report shortly after the season ends. This will be conveyed in my next portfolio report.

Kauri Rescue

15.     I attended the February launch of the Kauri Rescue project in Titirangi.  The project is a collaboration of scientists, social scientists, iwi and community groups and is funded for two-years from the Government's Biological Heritage National Science Challenge. The team will recruit private landowners to work alongside scientists to treat their own trees with a chemical called Phosphite which has shown great promise in Kauri Dieback Programme-funded scientific trials, by enabling kauri to fight back against the Phytophthora agathidicida pathogen that causes the disease. The initial pilot study will involve a small number of private landowners to test and refine the methodology before expanding this to a larger group in the second stage of the project.

 

Makutu Reserve

16.     Along with board colleague Neil Henderson I had an opportunity to visit the newly acquired Makutu reserve. Situated in the hills behind Bethell’s beach, Makutu is forest and wetland sanctuary occupying a total of 36 hectares it has been purchased by a trust associated with Forest and Bird. The larger part of the reserve is native forest which is best described as coastally influenced lowland broadleaf forest, with emergent tanekaha and kauri on ridges. 

17.     Dense with fruiting & flowering species such as puriri, karaka, nikau, rewarewa, kowhai, pigeon wood and mahoe, the forest is a good food source for the thriving tui & kereru populations. This large block is another significant step in the regeneration, preservation and conservation of Bethell’s Valley.

Waitangi Day

18.     Took part in this year’s Waitangi Day celebrations at Hoani Waititi marae. As always a good opportunity to see the great work of the marae and its wider facilities including the kura. At the event I spent some time meeting with visitors to our Local Board stand as well.

Bethells Community Day

19.     Joined the festivities at the annual Auckland Anniversary weekend Bethell’s Community day. Always a good event with stalls, crafts and music.

Miscellaneous meetings

20.     During the period reported I have attended meetings for Waitakere Residents and Ratepayers, Henderson Valley Residents Association, Waitakere ranges Combined Residents and Ratepayers, Greater Glen Eden.

December Citizenship Ceremony

21.     As a naturalised citizen it is always a special privilege for me to be involved in our West Auckland Citizenship ceremonies. During December I took the opportunity to be involved in two.

 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the portfolio update from Member Steve Tollestrup.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2017/01047

 

  

Purpose

1.       To present to the board with a governance forward work calendar.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      notes the updated Governance Forward Work Calendar for February 2017 (attachment A).

 

 

Comments

5.       Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - February 2017

121

     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 



Waitākere Ranges Local Board

23 February 2017

 

 

Confirmation of Workshop Records

 

File No.: CP2017/01050

 

  

Purpose

1.       This report presents records of workshops held by the Waitākere Ranges Local Board on:

·        17 November 2016

·        24 November 2016

·        01 December 2016

·        08 December 2016

·        02 February 2017 - cancelled

·        09 February 2017

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      confirm that the attached records of the workshops held 17 and 24 November, 01 and 08 December 2016 and 09 February 2017.

 

 

 

Attachments

No.

Title

Page

a

Workshop Record - 17 November 2016

125

b

Workshop Record - 24 November 2016

127

c

Workshop Record - 01 December 2016

129

d

Workshop Record - 08 December 2016

131

e

Workshop Record - 09 February 2017

133

     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

23 February 2017

 

 

Waitakere Ranges Local Board Workshop Record

 

Workshop record of the Waitakere Ranges  Local Board held in the Waitakere Ranges Local Board boardroom, 39 Glenmall Place, Glen Edenn, Auckland on 17 November  2016, commencing at 9.30am.

 

PRESENT

Chairperson:                         Greg Presland                         left at 11.30am

Members:                               Denise Yates

                                                Neil Henderson

                                                Saffron Toms, Deputy Chair

                                                Sandra Coney

                                                Steve Tollestrup

Apologies:                             -

Also present:                         Auckland Council Officers:  Glenn Boyd and Raewyn Curran

Workshop Item

Governance role

Summary of Discussions

Local Board Plan – Workshop 1

Presenters

Glenn Boyd

Raewyn Curran

 

 

•      Setting directions / priorities / budget

•      Local initiatives / specific decisions

•      Oversight and monitoring

•      Keeping informed

 

Planning session for 2018 – 2020 Local Board Plan

 

 

Local Board Annual Plan – Workshop 1

Presenters:

Glenn Boyd

Raewyn Curran

David Rose

 

 

Setting directions / priorities / budget

 

Information Pack

 

Updated information (as at 30 September 2016) on local assets, budgets, fees and charges and performance targets for this local board area, to:

•      shape consultation material and supporting information to go out to the Auckland public in early 2017;

•      enable local boards to identify priority locally driven initiatives (LDI) themes/activities for 2017/2018 to ensure departments can start developing draft work programmes; and

•      enable local boards to have better informed advocacy discussions with the governing body prior to consultation.

 

The Byers Property

 

Presenters:

Esther Hjelmstrom

Stephen Bell

Jennifer Parlane

 

 

Local initiatives/specific decisions

 

Officer introduced the concept plan and gave overview 

 

·        Going out for public consultation on 10 December with information day at Piha.

 

Note: Sandra identified potential conflict of interest on parts of the plan neighbouring her land, with track layout being the main issue she has a personal interest in.

 

Waitakere Ranges Local Board Quick Response Grants – Round 2 and Multi board applications

Presenters:

Daylyn D’Mello

 

Local initiatives/specific decisions

 

Discussion of applications received for the Quick Response Grants - Round 2 including seven multi-board applications

 

The workshop concluded at 4.00pm

 

 


Waitākere Ranges Local Board

23 February 2017

 

 

Waitakere Ranges Local Board Workshop Record

 

Workshop record of the Waitakere Ranges  Local Board held in the Waitakere Ranges Local Board boardroom, 39 Glenmall Place, Glen Edenn, Auckland on 24 November  2016, commencing at 12.00pm.

 

PRESENT

Chairperson:                         Greg Presland                        

Members:                               Denise Yates                           from 12.10pm

                                                Neil Henderson

                                                Saffron Toms, Deputy Chair

                                                Sandra Coney

                                                Steve Tollestrup                      from 1.10pm

Apologies:                             -

Workshop Item

Governance role

Summary of Discussions

Titirangi Waka Ama Feasibility Study

Presenters

Nick Harris

Claire Liousse

Donna Cooper

Brett Lane

 

 

Local initiatives/specific decision

 

Options for taking the results of the Titirangi Waka Ama Feasibility Study forward

 

The Titirangi Waka Ama Trust (the Trust) presented the Feasibility Study for a Titirangi Waka Ama Facility (the study) to the Local Board at a deputation on 22 September 2016.  Following from the deputation further information was provided from officers.

 

•      Members support the useage of French Bay site as waka ama base to the level of storage and access

•      Do not support any additional clubroom facilities – encourage to look at shared facilities

 

Action:

•      Officers to take fowrd and support discussions between various interest groups on site

•      Any direction to progress through formal report

Community Halls Assistance Fund – review of eligibility criteria and process

Presenters:

Fua Winterstein

Brett Lane

 

 

Local initiatives / specific decisions

 

Eligibility criteria and process reviewed

 

This review is to look at the range of community facilities in the area and whether the eligibility criteria should be widened.  It is also an opportunity to review the grant process to see how it could be improved.

 

Action:

•      Officers to look at regional rates remission for community owned facilities that provide core public activity – focus emergency service and venues for hire

•      Continue to provide support to existing groups, community halls and look to add Glen Eden Community and Recreation War Memoral Hall

•       Look at 3 year allocation with annual accountability

•       Officer to report back in February 2017 meeting

 

Annual Plan discussion with departments – Workshop 2

 

Presenters:

Glenn Boyd

Raewyn Curran

David Rose

 

 

Setting direction / priorities / budget

Proposed renewal priorities for the next 3 years were highlighted.  Board provided direction on the preferred approach.

 

The workshop concluded at 4.30pm

 

 


Waitākere Ranges Local Board

23 February 2017

 

 

Waitakere Ranges Local Board Workshop Record

 

Workshop record of the Waitakere Ranges  Local Board held in the Waitakere Ranges Local Board boardroom, 39 Glenmall Place, Glen Edenn, Auckland on 01 December 2016, commencing at 1.30pm.

 

PRESENT

Chairperson:                         Greg Presland                        

Members:                               Denise Yates                          

                                                Neil Henderson

                                                Saffron Toms, Deputy Chair

                                                Sandra Coney

                                                Steve Tollestrup                     

Apologies:                             -

Workshop Item

Governance role

Summary of Discussions

Auckland Transport

Presenters

Jonathan Anyon

Owena Schuster

 

 

Setting direction and working relationship with Auckland Transport on day to day

 

Working with AT on day to day

•    Elected Member Relationship Managers – (EMRM) – is the primary point of contact with Auckland Transport

•    Monthly reports will be provided to each local board

•    Will manage Local Board Ttransport Capital Fund for the board

•    Will provide comprehensive knowledge of things transport in area

•    Email channel - specifically for elected members is the quickest and most efficient way of getting ad-hoc things fixed

 

Actions:

•    Engagement Plans - an agreed process for how this will happen for specific types of AT work and endeavour to involve LBs at earliest stages of projects

 

Auckland Council Freedom Camping Summer Pilot

Presenters:

Daniel Pouwels

Mike Sinclair

 

 

Engagement

 

Community and Social Policy staff informed the local boards about a pilot project being investigated this summer. Sites have been identified across 16 local boards for inclusion in the pilot.

 

The board did not support the proposed approach but raised concerns on the impact to the existing camp grounds, the availability of parks, commercial camping grounds and security.

Armour Bay Reseve community maintenance proposal

 

Presenters:

Huw Hill-Male

 

 

Engagement

Presentation of local initiative by the community at Armour Bay/Laingholm to maintaine their reserve – glyphosate free

 

 

Action:

·    Officer to organise an MOU signing between Armour Bay Community and WRLB

 

Administration

 

Presenter

Sharon Davies

 

Setting direction

Update on events and meeting requests.

 

The workshop concluded at 4.30pm

 

 


Waitākere Ranges Local Board

23 February 2017

 

 

Waitakere Ranges Local Board Workshop Record

 

Workshop record of the Waitakere Ranges  Local Board held in the Waitakere Ranges Local Board boardroom, 39 Glenmall Place, Glen Edenn, Auckland on 08 December 2016, commencing at 12.00pm.

 

PRESENT

Chairperson:                         Greg Presland                        

Members:                               Denise Yates                          

                                                Neil Henderson

                                                Saffron Toms, Deputy Chair

                                                Sandra Coney

                                                Steve Tollestrup                     

Apologies:                             -

Workshop Item

Governance role

Summary of Discussions

Glen Eden town square concept

 

Presenters

Ian Vincent, Landscape Architect (Urban Logic)

Richard Ward, Project Manager (Coffey consulting)

 

Setting direction / priorities / budget

 

A first check in on the work done to date to research and develop a  town square concept.

Administration

 

Presenter

Sharon Davies

 

Setting direction

Update on events and meeting requests.

Local Board Plan:  looking forward

 

Presenter

Raewyn Curran

Glenn Boyd

 

Setting direction

Planning session for 2018 – 2020 Local Boad Plan

 

The workshop concluded at 4.30pm

 

 


Waitākere Ranges Local Board

23 February 2017

 

 

Waitakere Ranges Local Board Workshop Record

 

Workshop record of the Waitakere Ranges  Local Board held in the Waitakere Ranges Local Board boardroom, 39 Glenmall Place, Glen Edenn, Auckland on 09 February 2016, commencing at 12.00pm.

 

PRESENT

Chairperson:                         Greg Presland                        

Members:                               Denise Yates                                       @ 2.35pm

                                                Neil Henderson

                                                Sandra Coney

                                                Steve Tollestrup                     

Apologies:                             Saffron Toms, Deputy Chair

Workshop Item

Governance role

Summary of Discussions

Local Board Plan draft discussion

 

Presenter

Raewyn Curran

 

Setting direction

 

Planning session for 2018 – 2020 Local Board Plan

Administration

 

Presenter

Sharon Davies

 

Setting direction

Update on events and meeting requests.

 

The workshop concluded at 4.00pm

 

 

    

  


Waitākere Ranges Local Board

23 February 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    Creating Healthier Environments                  Page 137

Item 8.3      Attachment a    Engagement with new migrants groups through the discovery of the Waitakere Ranges Heritage Area - Pilot Project Report - December 2016                  Page 139

Item 8.4      Attachment a    Living Wage Aotearoa brief                           Page 153


Waitākere Ranges Local Board

23 February 2017

 

 

 



Waitākere Ranges Local Board

23 February 2017

 

 

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Waitākere Ranges Local Board

23 February 2017

 

 

Living Wage Briefing

Waitakere Ranges Local Board

January 31st 2017

 

Key Facts

·    A majority of elected councillors pledged to support a Living Wage at Auckland Council.

·    At the December 15th 2016 Council meeting the Council voted to adopt the Mayors proposed Annual Plan for public consultation which included the implementation of the Living Wage for directly employed and CCO staff.

·    A Living Wage is already being implemented in NZ by over 60 large and small Living Wage accredited businesses

·    The Living Wage Movement is comprised of more than 70 organisations from community, union and faith-based groups

·    A Living Wage would support Auckland Council to turn around its current record of unequal distribution of income

·    Auckland Council can afford to pay a Living Wage and strategies are proposed (see link in this document)

·    A Living Wage is aligned with current council strategy, in particular, the Auckland Plan

·    The Living Wage commitment entails ensuring contracted workers, delivering services on a regular and ongoing basis, are not excluded from the equation

·    The Living Wage is a critical strategy in building a sustainable world making the Living Wage a significant concept for transformation

·    Local and international evidence supports the implementation of a Living Wage as making both moral and business sense

 

 

Action Sought

1.   That this Ward submits to the Annual Plan in support of a Living Wage, namely, to

a.   support a Living Wage for directly employed staff, and

b.   support a Living Wage for workers employed on a regular and on-going basis by contractors at Auckland Council and its CCO’s, including Auckland Transport.

 

 

 

Contact

Yvette Taylor – Living Wage Auckland Board Chair

0274318486

 

 

 

 

 

Living Wage Auckland seek Local Board support in Annual Plan Submission

2.   The Living Wage Movement aspires to the transformation of our communities by ensuring working people can survive and participate in society. Auckland Council can contribute to this transformation by adopting the Living Wage in its employment and procurement strategies, modelling best practice, and making a real difference to the local and national economy.  A Living Wage means that workers, directly paid and employed by contractors on a regular and ongoing basis, are paid no less than the current Living Wage of $19.80 per hour. 

3.   In the last three years deputations have taken place at least once and secured the support of most Local Boards and three advisory panels (Pacific, Ethnic and Disability) along with the Maori Statutory Board.  Living Wage Auckland has participated in the consultation processes of the council advocating concrete steps toward becoming a Living Wage Employer at all stages of its annual democracy process.

4.   Living Wage Auckland held election forums in 2013 in association with key sectors of our Movement and in 2016 held two Peoples’ Assemblies (in West and Central Auckland).

5.   Commitments made during the 2016 election campaign could put Auckland Council on the map as it takes the first steps toward this goal in in the current term. The Movement seeks the establishment of a subcommittee of council involving Living Wage Auckland to ensure progress toward the staged implementation of a Living Wage.

6.   An advisory committee of the Governing Body of Auckland Council has been established to oversee implementation and includes a representative of our Movement. We are pleased to report the Mayor is serious.

7.   The Annual Plan will propose a Living Wage for directly employed council staff and those employed by CCOs.

8.   The Movement is committed to seeing some of the lowest paid workers in this city paid a decent wage they can survive on and thrive in this beautiful city of ours. We urge you to submit to the Annual Plan to

c.   support a Living Wage for directly employed staff, and

d.   support a Living Wage for workers employed on a regular and on-going basis by contractors at Auckland Council and its CCO’s, including Auckland Transport.

 

 

 

 

 

Supplementary information

1.   A Living Wage would support Auckland Council to turn around its current record of unequal distribution of income. A report states Auckland Council Group in 2015 had 1912 employees earning over $100,000. Auckland Council Group in the same year had 1840 workers earning less than the Living Wage. The number of employees earning less than the Living Wage is rising, rather than declining. At the same time, there have been sharp rises in the remuneration of some of the highestpaid employees at Auckland Council Group.  See report

2.   Auckland Council can afford to pay a Living Wage.  We estimated in 2013 that paying a Living Wage to Auckland Council employees and contractors would cost $6.95 million, less than 1% of the wage budget and only 0.015% of the council’s annual budget. The figures involved are tiny compared with the overall scale of the council’s business.  See  10 strategies to make the Living Wage affordable for Auckland Council   

3.   A proposition to implement a Living Wage is aligned with current council strategy, specifically, the Auckland Plan strategy is

a.   “to make Auckland an even better place than it is now, and create the world’s most liveable city. It shows how we will prepare for the additional one million people we may have to accommodate by 2040, and the 400,000 new homes needed.” (http://theplan.theaucklandplan.govt.nz/, page 10, paragraph 1)

4.   The Living Wage commitment entails ensuring contracted workers, delivering services on a regular and ongoing basis, are not excluded from the equation.  To do so would risk incentivising the contracting out of further services in order to achieve efficiencies. Further it would consign some of the lowest paid workers in the city, such as cleaners, to enduring poverty.  The procurement strategy requires the Council seek “best value over the lifecycle of goods, services or infrastructure” which requires the council to take into account environmental, economic, social and cultural matters when procuring goods, works and services.

5.   The Living Wage is a critical strategy in building a sustainable world - the commitment of the Governing Body to support a sustainable environment in its recent decision against drilling has placed an important marker in the sand.  Some have powerfully argued that environmental degradation is a side effect of inequality and current evidence shows

a.   social inequality leads to greater consumerism making it harder to contain economic activity within sustainable levels, and

b.   inequality within countries leads to greater environmental damage by undermining the collective voice needed for environmental protection.

c.   Living Wage Auckland is a force for change because it brings together organisations across civil society in common purpose but also because it provides one concrete step that can be taken to reduce working poverty and through redistribution, impact on inequality.

6.   Local and international evidence supports the implementation of a Living Wage as making both moral and business sense and has been a transformational tool in communities across the U.S, UK, and Canada.  Here in New Zealand annual research points to the positive impact on businesses and while our accredited employer cohort remains relatively small the findings each year are consistent. The 2014 report, The Difference a Living Wage Makes is indicative. See Report

Appendix:  Accredited Living Wage Employers

Angel Food Ltd

Anglican Centre Wellington

Auckland Methodist Central Parish

Auckland North Community & Development

Auckland Unitarian Church

Auckland Women's Centre

Beautiful Bicycles

ChangeMakers Refugee Forum

Christchurch Cathedral

Christian World Service

Community Networks Aotearoa

Connecting Communities Wairarapa Incorporated

E tū Union

Ecomatters Environment Trust

Ethique

First Union

Good Fortune Coffee Company

Green Party of Aotearoa New Zealand Incorporated

Greenpeace New Zealand Incorporated

Hamilton Methodist Social Services trading as Methodist City Action

Headstart Early Learning Centre Limited

Heathrose Research Ltd

Holy Trinity Cathedral

Hutt Union & Community Health Service

Hutt Valley Disabled Resources Trust

Ika Seafood Bar & Grill

J R McKenzie Trust

Little Island Ltd (previously Nice Blocks)

New Zealand Council of Trade Unions

New Zealand Education Institute

New Zealand Labour Party

New Zealand Meat Workers & Related Trade Unions

New Zealand Nurses Organisation

New Zealand Tertiary Education Union

Newtown Union Health Service

North Shore Women’s Centre

NZ Council of Christian Social Services

NZ Psychological Society

Opticmix

Oxfam New Zealand

Peace Movement Aotearoa

Pivotal Thames Limited

Ponsonby Road Lounge Bar

Presland & Co Lawyers

Public Service Association

St Matthew-in-the-City

The Common Unity Project Aotearoa

The Fresh Desk

Tonzu-Chalmers Organics Ltd

Tuaropaki Trust

Unite Incorporated

Unreal Films

Waikato Environmental Centre

Waitakere Union Health Centre

WE'AR Righeous Ltd

West Auckland Physiotherapy

WhereScape Software Limited

Women's Health Action Trust

Young Workers Resource Centre Incorporated