I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 21 February 2017

2.00pm

Waitematā Local Board Office
Ground Floor
52 Swanson Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Mark Davey

 

 

Richard Northey, ONZM

 

 

Vernon Tava

 

 

Rob Thomas

 

 

(Quorum 4 members)

 

 

 

Sibyl Mandow

Democracy Advisor

 

16 February 2017

 

Contact Telephone: (09) 890 4961

Email: sibyl.mandow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

21 February 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: Yvette Taylor and Felicia Scherrer - The Living Wage               5

8.2     Deputation: Mik Smellie - Splice                                                                        6

8.3     Deputation: Natalie McCondach and Cheryl Laurie  - Highwic House          6

9          Public Forum                                                                                                                  6

9.1     Public Forum: Luke Niue - The Parnell Community Committee                    6

9.2     Public Forum: Cheryl Adamson  - The Parnell Business Association          7

9.3     Public Forum: Soala Wilson and Dr Grant Hewison  - The Surrey Crescent Working Group                                                                                                                     7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Councillor's Report                                                                                                       9

13        Auckland Transport  Update - February 2017                                                          11

14        Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Two, 1 October - 31 December 2016                                                                         51

15        Proposed deed of lease of additional land Kelmarna Community Garden Trust 12 Hukanui Crescent, Herne Bay                                                                                    99

16        Allocation of the World Masters Games and Lions Tour Leverage fund           109

17        Symonds Street Cemetery - Programme update                                                   123

18        Proposed Uptown Business Association Inc. Business Improvement District Expansion Boundary Map                                                                                                            157

19        The Urban Forest of Waitemata Local Board in 2013 report                                163

20        Chair's Report                                                                                                            207

21        Deputy Chair's Report                                                                                              233

22        Board Members' Reports                                                                                         235

23        Governance Forward Work Programme                                                                 241

24        Waitematā Local Board Workshop Records                                                          245  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 13 December 2016 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Yvette Taylor and Felicia Scherrer - The Living Wage

Executive Summary

1.       Yvette Taylor and Felicia Scherrer will be in attendance to speak about the Living Wage.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Yvette Taylor and Felicia Scherrer for their attendance and presentation about The Living Wage.

 

Attachments

a          Living Wage Briefing............................................................................ 255

 

 

8.2       Deputation: Mik Smellie - Splice

Executive Summary

1.       Mik Smellie will be in attendance to speak on behalf of Splice about the discussion document ‘Building Neighbourhood in the City Centre’.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Mik Smellie for his attendance and presentation on behalf of Splice about the discussion document ‘Building Neighbourhood in the City Centre’.

 

Attachments

a          Building Neighbourhood in the City Centre Presentation and Discussion Document............................................................................................. 261

 

 

8.3       Deputation: Natalie McCondach and Cheryl Laurie  - Highwic House

Executive Summary

1.       Natalie McCondach and Cheryl Laurie will be in attendance to speak about Highwic House.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Natalie McCondach and Cheryl Laurie for their attendance and presentation about Highwic House.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum: Luke Niue - The Parnell Community Committee

Executive Summary

1.       Luke Niue will be in attendance to speak on behalf of the Parnell Community Committee about the proposed Gladstone/Upper St Stephens Ave cycle way.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Luke Niue for his attendance and presentation on behalf of the Parnell Community Committee about the proposed Gladstone/Upper St Stephens Ave cycle way.

 

9.2       Public Forum: Cheryl Adamson  - The Parnell Business Association

Executive Summary

1.       Cheryl Adamson will be in attendance to speak on behalf of the Parnell Business Association about the Gladstone Cycleway.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Cheryl Adamson for her attendance and presentation on behalf of the Parnell Business Association about the Gladstone Cycleway.

 

 

 

9.3       Public Forum: Soala Wilson and Dr Grant Hewison  - The Surrey Crescent Working Group

Executive Summary

1.       Soala Wilson and Dr Grant Hewison will be in attendance to speak on behalf of the Surrey Crescent Working Group about CCTV in the Grey Lynn Shops and the outcome of the liquor license appeal.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Soala Wilson and Dr Grant Hewison for their attendance and presentation on behalf of the Surrey Crescent Working Group about CCTV in the Grey Lynn Shops and the outcome of the liquor license appeal.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board

21 February 2017

 

 

Councillor's Report

 

File No.: CP2017/01424

 

  

 

Purpose

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on regional issues.

 

 

Recommendation

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 

Auckland Transport  Update - February 2017

 

File No.: CP2017/01437

 

  

 

Purpose

1.       This report updates the Board on the current status of its Local Board Transport Capital Fund and projects, provides information on matters of specific application and interest to the Waitematā Local Board and responds to issues raised by board members.

Executive summary

2.       This report provides information on:

a)      The Local Board Transport Capital Fund

b)      Overview of workshops from Auckland Transport to the Waitematā Local Board

c)      Requests for comment from Auckland Transport

d)      Responses from Auckland Transport

e)      A summary of items sent to the Board for their information

f)       General information items from Auckland Transport relevant to Waitematā Local Board

 

3.       This report also recommends allocation of Local Board Transport Capital funds for the Ponsonby Road pedestrian project.

 

 

Recommendation/s

That the Waitematā Local Board:

a)       receive this report Auckland Transport  Update - February 2017 Auckland Transport  Update - February 2017

b)      approve the release of up to $221,000 additional funds from the Local Board Transport Capital fund for the Ponsonby Road pedestrian project.

 

 

Comments

Local Board Transport Capital Fund (LBTCF)

 

4.       The Local Board has $1,605,522 unallocated in their Local Board Transport Capital Fund.

5.       For previous Board’s allocation there remains $33,664 unallocated and that is included in the above sum.

6.       There are four projects from the previous term underway: Greenways G1 - Grey Lynn Park Shared Path, Newmarket Laneways, Ponsonby Road and Parnell Station Footpath.

Ponsonby Road Pedestrian project

7.       The Ponsonby Road Pedestrian Project is a Waitematā Local Board Transport Capital Fund project intended to improve Ponsonby by creating a more attractive and pedestrian-friendly environment.

8.       The original rough order of cost was provided in July 2015 and since that time Auckland Transport has worked with the Board and numerous stakeholders to develop a more comprehensive design. This design uses premium materials that are more expensive and slower to construct resulting in increased Traffic Management costs.

9.       The Auckland Transport project team advised the Board by email on 14th November 2016 that there was a total short fall of about $550,000 (including 10% contingency) to complete all the work based on the quotes received from the contractor. However, attempts were being made to reduce this shortfall from within Auckland Transport before any further funding would be requested from the Board. As a result of this Auckland Transport is providing total funding of $750,000 reducing the budget shortfall to $221,000.

10.     Therefore Auckland Transport  is seeking a resolution for the allocation of an additional amount of $221,000 from Waitemata Local Board’s Local Board Transport fund to complete the project.

Workshop overview

11.     Auckland Transport attended a workshop on the 20th December 2016 with the Waitematā Local Board on the following subject: a briefing on the investigation into the provision of a cycleway From Pt Chevalier to Herne Bay.

12.     Auckland Transport attended three workshops on the 7th of February on the following subjects: an update on the Ponsonby Road Pedestrian Project, a briefing on the Herne Bay to Westhaven Traffic Calming public consultation, and a briefing on the Parnell Cycleway and Residential Parking Zone public consultation.

Summary of requests for comment

No stopping at all times restrictions on Tweed Street

13.     No stopping at all times restrictions are proposed for Tweed Street. Responding to public concerns with regard to a lack of visibility and accessibility caused by vehicles parking on the bend of Tweed Street. To help improve vehicle accessibility and visibility Auckland Transport are proposing no stopping at all times restrictions.

14.     Details of the proposal has been provided for the Board’s information and comment. Auckland Transport will consider all feedback received and make a decision on the final outcome.

Beat the Traffic Campaign

15.     The Beat the Traffic campaign targets residents of city centre fringe suburbs with the objective of increasing commuter walking numbers into the central City.  The campaign supports the CRL mode shift targets moving journeys from single occupant vehicles to public transport and active modes.

16.     Campaign goals are to position walking as a normal, reliable, convenient and enjoyable transport option; increase knowledge and awareness of walkability around these areas; encourage commuters to try walking as a means of transport.

17.     The campaign will run during March, and will include a direct mail-out with recommended walking routes to the city from city fringe suburbs.  Auckland Transport considered the following factors when picking the routes:  directness, safety, topography and pleasantness.  The routes were validated by Living Streets Aotearoa.

18.     The walking routes include features along each route such as places to pick up coffee, groceries and takeaways, demonstrating the convenience of being able to get multiple things done on your walking journey. Last year the brochures for each area had the same text. This time around it could be improved with text specific to each suburb, and Auckland Transport is seeking Local Board input. 

 

Crossing changes on Upper Queen Street

19.     At the request of Waitemata Local Board (Resolution number WTM/2015/204) Auckland Transport has investigated improvements to the pedestrian and cycle connectivity at the Upper Queen Street and Canada Street intersection with the off-road cycle ways in the vicinity.

20.     Grafton Gully Cycleway, Te Ara I Whiti (Lightpath) and Ian McKinnon cycleway connect with Upper Queen Street creating a major interchange point. Cyclists and pedestrians who wish to travel between the Grafton Gully cycleway and Te Ara I Whiti are currently required to cross twice to reach the other side of the intersection. It is envisaged that the additional pedestrian and cycle crossing will provide a more direct route of travel for the active modes and improve accessibility.

21.     Auckland Transport is proposing to install a new signalised pedestrian and cyclist crossing across Upper Queen Street, alter road markings to suit the proposed intersection improvements, install new pram crossings with directional pavers, treat the footpath with shared space surfacing, and relocate the shared path signage.

22.     Information of the proposal has been provided for the Board’s information and comment. Auckland Transport will consider all feedback received and make a decision on the final outcome.

Speed limit change on Wynyard Quarter

23.     Wynyard Quarter is currently undergoing a significant redevelopment into a mixed residential and commercial area that attracts many visitors, especially pedestrians and cyclists. The proposed speed limit of 30km/hr will make the environment safer, and will also formalise the temporary speed limit for the sites in the Wynyard Quarter currently being redeveloped.

24.     Auckland Transport is proposing to change the speed limit from 50 km/hr to 30 km/hr on the area known as the Wynyard Quarter and Viaduct Harbour. Auckland Transport is also proposing to install a flush median on Hamer Street and parking improvements on Brigham Street to make the roads more appropriate for a 30 km/hr speed environment.

25.     Information of the proposal has been provided for the Board’s information and comment. Auckland Transport will consider all feedback received and make a decision on the final outcome.

Responses from Auckland Transport

No stopping at all times restrictions on Grosvenor Street, Grey Lynn

26.     Auckland Transport was seeking feedback on a proposal to install no stopping at all times restrictions on Grosvenor Street. This was responding to public concerns with regard to a lack of turning space, and in some instances a lack of accessibility for residents, caused by vehicles parked at the end of Grosvenor Street. Auckland Transport carried out site visits that confirmed the issue. Information on this proposal was provided to the Local Board.

27.     Following consultation with the Local Board and the public Auckland Transport will also be placing ‘No Exit’ signs on to the entrance of Grosvenor Street in addition to the proposed works.

28.     It is expected that this work will take place by June 2017, subject to any further changes in design or funding, and that the work will be aligned with the previously proposed cycleway project, with both projects being constructed at the same time. Contractors will issue 48-hour notice to all affected residents prior to construction work.

No stopping at all times restrictions on Napier Lane, Freemans Bay

29.     Auckland Transport was seeking feedback on a proposal to install no stopping at all times restrictions on Napier Lane. This was responding to public concerns with regard to restricted vehicle accessibility caused by vehicles parking within the turning area on Napier Lane. Auckland Transport carried out site visits that have confirmed this issue. Information on this proposal was provided to the Local Board.

30.     Following consultation with the Local Board and the public, the proposal received positive feedback with no concerns raised by respondents.

31.     It is expected that this work will proceed by June 2017 subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

Great North Road, Bullock Track - Intersection Improvements

32.     Auckland Transport was seeking feedback on a proposal to install intersection improvements at Great North Road and Bullock Track, Grey Lynn. Auckland Transport considered the Board’s feedback and prepared the following response.

33.     With regard to the provision of separated on-road cycling facilities: the objective of this proposal is to improve the safety of the intersection at Great North Road and Bullock Track, and at the same time improve the connectivity for other vulnerable road users such as pedestrians, cyclists and bus passengers as much as possible. Due to the capacity of Great North Road and congestion, it is not possible to include an on-road designated cycle lane within the road reserve at this time. Auckland Transport will prioritise an investigation on more holistic and permanent solutions to improve cycle facilities along Great North Road in the 2018/2021 cycle programme funding period. A shared path is therefore proposed to provide cyclists a safe route along Great North Road between Bullock Track and Stadium Road. The proposed shared path has a minimum width of three metres to accommodate both pedestrians and cyclists safely, and it will be adequately signed to ensure all users are aware of the shared nature of the path. 

34.     With regard to the reasons why is Auckland Transport banning the right turn from Tuarangi Road into Great North Road: Auckland Transport carried out an extensive network traffic modelling to assess the impact of the proposed new traffic lights on the operation of the wider network in the Grey Lynn area.  We also considered what changes might be necessary to maintain optimum traffic flow in the area. Results from traffic modelling show that retaining the right-hand turn from Tuarangi Road would create additional congestion and delays on Great North Road as well as creating queues on the north-western motorway. This is because a separated traffic phasing has to be provided for Tuarangi Road to facilitate the right turning, which consequently would allow less time for Great North Road traffic.  Any potential queuing on the motorway off ramp is considered to be undesirable as it would significantly increase the chances of having high speed rear end crashes. Therefore it is essential to remove the right-hand turn out of Tuarangi Road to keep clear the motorway and GNR as much as possible. Vehicles are able to use the Williamson Ave and Great North Road intersection to go into the city centre. Auckland Transport will monitor and optimise the operation of this intersection and make any necessary adjustments to the traffic light phasing to optimise traffic flow.

35.     With regards to raising the proposed zebra crossings at the motorway slip lanes: the New Zealand Transport Agency (NZTA) is the road controlling authority for motorways and their on/off ramps. Auckland Transport has discussed with NZTA the option of raising the pedestrian crossings, however it is consider to be inappropriate for the motorway slip lanes, as speed tables are not normally recommended on arterial roads. The proposed zebra crossings on the motorway slip lanes would legally require motorists to give way to pedestrians at all times. As part of the proposal, AT will also realign the slip lane on the motorway off ramp to reduce vehicle speeds coming off the motorway and improve pedestrian safety. Additional safety enhancement measures will be incorporated into the design to encourage slower approaching speeds.

36.     Regarding connectivity of the shared path: at a detailed level, a cycle ramp will be provided east of Stadium Road for on-road cyclists to get onto the shared path. Once past the Bullock Track, cyclists will be able to use existing driveways to access the bus lane. A cycle ramp will be provided for the southern shared path east of Tuarangi Road to provide an opportunity for cyclists to get onto the shared path. It is also proposed to connect the shared path with new facility at the St Lukes Road and Great North Road interchange. This is currently being investigated and is programmed for construction in the 2017/2018 financial year, subject to funding and resources. When the proposal is ready, AT will engage with the Waitemata Local Board.

37.     Regarding the possibility of planting a new tree on the kerb build out on Taurangi Road: The funding allocated for this proposal is sourced under the Safety Improvement budget and does not allow for any streetscapes elements. It is important to note that as the proposed controlled box will be on the grass berm at the corner of Taurangi Road, there is not enough space to plant a tree at this location.

38.     Regarding the proposed design meeting the future needs of the Museum of Transport and Technology (MOTAT) regarding a bus entry and exit onto Stadium Road: MOTAT are aware of the proposal and it is not believed that the proposal will affect their plans for bus movements.

39.     To view the project in full please go online to www.at.govt.nz/HaveYourSay, select Central Auckland and find ‘Great North Road and Bullock Track – Intersection Improvements.’

Wider Grey Lynn improvements: Surrey Crescent to Garnet Road route

40.     Auckland Transport was seeking feedback on a proposal to install walking, cycling and bus stop improvements for four routes in the Grey Lynn area. Auckland Transport considered the Board’s feedback and prepared the following response:

Waitemata Local Board Comments

AT Response

Route 1: Surrey Cres to Garnet Road

 

·       The Board requests that AT carry out analysis with AC Parks and Healthy Waters teams on using the berm for a cycleway to ascertain the environmental and amenity impacts. These impacts should be considered in AT’s final response. 

The project team has already met on site with Howell Davies (Auckland Council Parks) and will continue to work with AC Parks and other Council departments. This is done as part of standard project management practice, and outcomes will form part of any consent application.

·       The Board doesn’t support the use of berms for cycleways unless all the potential impacts are addressed

All the potential impacts will be addressed, particularly those relating to safety through the process of Independent Safety Audits.

·       For both options, though particularly Option A, residents will no longer be able to continue the long standing practice of parking on the berm crossing. Residents have a reasonable expectation that this practice is acceptable to AT.   The Board requests that AT clarify its approach to consistent enforcement of the illegal practice of parking on the berm crossing before taking any steps to remove the berm crossing spaces.

Because the use of the berm crossing would be required for this proposed option, enforcement would be necessary; from the Local Board's recognition that parking on the berm crossing is illegal, it would seem to be a reasonable expectation that it would support AT in such enforcement as may be necessary.

·       Option A is problematic due to the design at intersections with 2 cycle lane options (on the footpath and on the road) that creates additional hazards and uncertainty for drivers and people on bikes.  The Board requests that these safety issues are addressed.

The design concept is in line with international best practice and this type of cycle path has been constructed in several places overseas. Auckland Transport has been working with leading international experts and have been through (and continue to do) peer reviews and safety audits to enhance the design and mitigate safety concerns.

·       Option B is on road but requires the removal of substantial parking. The Board requests that AT accommodate parking requirements of residents (for example providing access to off street parking, visitor parking and parking needed to support household without off street parking or with mobility requirements)  and local businesses. 

This is already part of the proposal, in that the option for using the berm retained much of the on-street parking. Where any special requirements are identified, AT will discuss these requirements with affected parties as part of our standard stakeholder engagement and will endeavour to meet their needs. Additionally, Auckland Transport has carried out parking surveys within the project corridor and are confident that there is sufficient capacity within the remaining available carparks to cater for the current demand.

·       Overall the Board considers neither option to be fit for purpose on this route and requests AT consider a new hybrid option that utilises the road space, for example , with a protected, connected cycleway on the inside of car parking.  The new option also needs to provide for pedestrian improvements on side streets (eg raised tables) and sufficient parking for residents.   The new option may need to result in a reduction in the width of the berm on the kerb side to allow for sufficient parking on the outside of the cyclelane but requests that AT look at the opportunities for new planting and landscaping improvements on the route.

The view of the Local Board is noted; part of the reason for seeking feedback is to amend the design to meet identified issues as far as is possible. However, the option to re-align the kerbs is not an option as there would be consequential effects such as changes to well established trees, stormwater and other utilities that would add significantly to the cost of the project.

·       The Board requests that AT undertakes further public consultation on a new hybrid option.  Further consultation will also assist AT in addresses the issues raised in a petition and public feedback received by AT.

AT intends to follow its standard public engagement practice that will record all feedback, will amend designs where possible, and will provide feedback to the public about the changes made in due course. Further public consultation will not be undertaken as it will add to costs, cause delays to delivery and potentially lead to loss of funding. There have already been two rounds of public consultation, and we may lose the current available funding if we have  further delays or put the project on hold.

Route 2:  Richmond Road

 

The Board notes that there are a lot of positive features in the Richmond Road design including traffic calming through the West Lynn shops, the connection for the Greenways route to cross Richmond Rd at Westmoreland St and the roundabout at Peel Street (which has considerable public support).
However the following issues need to be addressed by AT:

Noted.

·       The lack of separation on sections of the route in particular the section between Castle Street and Surrey Cres

Between Castle Street and Surrey Crescent, the design has allowed for a 500mm painted buffer on both sides of the road, as separation between the cyclists and traffic lanes and this is shown on the plans.
At the towncentre and beyond (i.e. towards Countdown and Westmoreland St), the road corridor narrows and so it was not possible to provide a buffer without removing on-road parking. This would be particularly difficult outside of the towncentre where the presence of kerbside trees makes it difficult and expensive to consider kerb widening options. However a full width 1.8m cycleway has been provided.

Any required clarifications of the plans/details can be provided at a workshop on request.

·       The safety of the Surrey Cres intersection. AT upgraded this intersection in 2010 and at the time the Board objected to the lack of provision for safe crossing points on a school route.  The Board requests that AT improve the proposed design to ensure the safety of all users.

All the potential impacts will be addressed, particularly those relating to safety, through the process of Independent Safety Audits.

·       The concerns of businesses regarding the location of the bus stops in the West Lynn shops.

This will be addressed through refining the design where possible. The issues will be discussed with affected parties as part of our standard stakeholder engagement and we will endeavour to meet their needs where possible. We need to consider the potential loss of car parking if changes are made.

·       That the best features of the proposed new roundabout on Franklin Road (designed for maximum safety of all users , slower speeds and amenity) are incorporated into the Peel street roundabout design

The Peel St roundabout design has been welcomed by all those that have seen the concept. However, we will consider whether improvements can be made to the Peel Street roundabout in line with that proposed for Franklin Road.

·       Information on the net loss of car parking at the West Lynn shops and the results of the parking surveys. 

We will provide a copy of the parking survey, which we have previously shared with the West Lynn Business association.

·       What is proposed to the management of parking as a result of the surveys.

We are working with our parking team and the local businesses on a new parking layout to simplify the parking restrictions/arrangements within the towncentre. As it stands there are many different parking restrictions within the towncentre andAT believes that with the proposed towncentre layout and parking changes, it would be an ideal time to introduce improved and simpler parking restrictions.

Route 3: Greenways Route (Richmond Road to Great North Road)

 

·       The Board requests that AT address the issues raised last term regarding the proposal by AT to divert the greenways route through the Grosvenor Street entrance.   These issues are still outstanding  (for example the conflict with the playground design) on this basis the board doesn’t currently support this route.

The project team has carried out a safety audit and considered, with the designers, the potential for improvements within the park to improve the layout and negate any conflict concerns. The recommendations were shared with the Parks' project team to implement within the playground project. Auckland Transport's position is that these improvements are required irrespective of what entrance we construct - this is because the Grosvenor ramp entrance is the shortest most direct route and forms the natural desire path. Pedestrians and cyclists will therefore continue to use this direct link and thus we must prepare and facilitate for a safe route/connection regardless of which entrance is promoted as the official cycleway route.

·       The Board requests AT provides details of the feedback on the Grosvenor Street route to the Board.  

All the public consultation feedback received has been shared with the Local Board. All feedback received and AT's response to each item will be made available as part of the consultation report.

·       The Board requests that AT looks at alternative options that avoid Grosvenor Street (which is steep and not a desirable route in any case) and that are more consistent with the desire lines of those using the Greenways Route (for example leaving GL park riders are likely to wish to head north to the city via Williamson Ave, east towards Mt Eden/NW cycleway via the Waima Bridge or west via Crummer Road or Williamson Ave)

Auckland Transport has completed feasibility studies, scheme investigations, and peer reviews, in considering the key requirements of a connection between Cox's Bay Reserve, and the North Western Cycleway. Available road  corridors to enable this connection/route were considered, these included: Elgin Street, Beaconsfield St and Grosvenor Rd, which was the preferred option for several reasons, these included:
• Desire lines – Grosvenor route is a better desire line as it is a more direct route between Grey Lynn Park and the connection to the North Western cycleway.
• Cyclist Experience – more direct and a more consistent facility.
• Existing traffic calming – Most of the Grosvenor route is already traffic calmed with a number of speed humps along the way.
• Greenways infrastructure – Grosvenor route has a number of tree pits along the way.
• Accessibility – Although considered steep, Grosvenor has more constant grades in comparison to Beaconsfield which has a steeper grades along some sections.
• Arterial crossing opportunities – At Great North Road, Grosvenor utilises existing signalised crossings, Beaconsfield would require a new additional signalised crossing.

In August, the AT project team met and presented to the Waitemata Local Board. The board were made aware that the route down Grosvenor Road was the preferred option, with concerns raised around the location of the connection/entrance into Grey Lynn park and therefore requested the following as per the minutes circulated by the Local Board:
• AT will look at options to mitigate the impact on the playground.
• AT to look at both routes as options – Grosvenor St entrance (how to make it safer), and the Williamson Ave entrance (following turning right from Grosvenor into Williamson and left into park) and look at location of signals.
• AT will look at the options joining up with the existing shared path in the park.

In regard to the connection into Grey Lynn park: the project has reviewed the feedback received and it is proposed that the signalisation of the Grosvenor/Williamson intersection be replaced with a mid-block pedestrian crossing on Williamson Ave, near the existing pedestrian refuge, the northern footpath on Williamson Ave is also being upgraded to a shared path to encourage cyclists to ride towards Grey Lynn park’s main entrance at Beaconsfield. The project is not proposing any changes to the route path along Grosvenor Rd.

·       The Board requests that AT includes responses to other issues raised through the consultation such as those regarding parking and traffic congestion at Westmoreland Street and improvements to the proposals for Dryden Street (noting the considerable support for the traffic calming proposals on Dryden St)

All feedback received and AT's response to each theme will be made available as part of the consultation report.

Route 4: Great North Road

 

·       The Board requests information about what surveying AT has been done regarding the car parking requirements on GNR and surrounding residential streets.

Parking occupancy surveys were undertaken along Great North Road, from Grey Lynn town centre to Ponsonby Road, including 50 metres into side streets. To summarise:
- Peak occupancy along  Great North Road averaged at 58%, with peak occupancy at 74% (41% and 52% on the weekend).
- Weekday peak occupancy reached 100% along a number of streets: Ariki Street, Coleridge Street, Elgin Street, Grosvenor Street, Kirk Street, Mackelvie Street, Maidstone Street, Northland Street, Pollen Street, Potatau Street, Scanlan Street, Sussex Street and Waima Street.
- Peak occupancy reached 100% on the weekend at Grosvenor Street, Kirk Street and Waima Street.                                            

The vast majority of vehicles (260 in total) measured along Great North Road on the weekday were parked for less than 1 hour.  The  average length of stay is 3 hours 12 minutes.

·       The Board requests information on how the proposal will be impacted by the Grey Lynn Residential parking scheme. The Board notes that a number of businesses rely on stop and go parking (eg a café) and requests that these are accommodated.

The AT Parking design team is planning to consult with the public on the proposed Grey Lynn residential parking zones in March next year.

The proposed Grey Lynn parking zone will have an impact in that commuter parking or local staff parking will be displaced from the zone and Great North Road might be seen as an alternative destination. On the whole, the zone should be seen as complementary to the Great North Road proposal in that it will create short term parking availability for customer parking for those businesses along Great North Road.

·       The Board notes that issues have been raised regarding the consolidation of bus stops and that these issues will need to be addressed

These will be addressed alongside all other feedback received; where possible, designs will be amended. AT's response will be recorded in the consultation report.

·       The Board notes that the design for the Bond street intersection was not included in the consultation but is a critical part of the route and needs to be made safe for all users.  Board requests that AT complete the design and brief the Board on this proposal before seeking public input.

Option analysis is currently underway for the Great North Road/Bond St/Grosvenor St intersection.  We are happy to present the preferred design option for the intersection to the local board prior to consulting the public.  This will likely to be in February next year.

·       The Board requests that AT works to connect the GNR cycleways through the Grey Lynn shops to connect with Route 1 and to cycling facilities at the St Lukes interchange (as requested in feedback on the proposals for the GNR/Bullock Track intersection)

The Grey Lynn shopping centre section of the cycling network is being treated as a separate project to this proposal. There are several factors to consider when designing a connection through this area and there is no easy solution. When investigating possible options we will carefully consider the needs of people and groups with an interest in this section of Great North Road (such as people on bikes, businesses, vehicle users and bus users).
This section will be considered for inclusion in AT's next programme of cycling projects (2019-2021), subject to funding.

The Board also requests that AT brings to the attention of the Board any further issues that have been raised through the consultation and seeks the Board’s input on these issues before finalising the design.

All feedback received and AT's response to each item will be made available as part of the consultation report.

The proposed detailed design would be brought to the Local Board as a matter of course.

 

41.     To view the project in full please visit https://at.govt.nz/projects-roadworks/pt-chev-to-city-cycle-improvements/

 

Summary of other items provided for the Board’s information

42.     For the Board’s information:

·        Inner-East Suburbs Cycle Improvements consultation

·        Quay Street Cycleway – Stakeholder letter

·        Ponsonby parking survey results and proposed zone

·        Tactile Replacement project

·        Shortland Street Minor Parking Changes

·        Annual Fares Review 29 January 2017

·        Proposed Speed Camera Sites

·        Parnell Station update

·        Walking school bus week

General Information Items

Tamaki Drive improvements get the go-ahead

43.     An independent hearings panel has given the go-ahead for safety improvements at one of Auckland’s most dangerous intersections.

44.     21 crashes have been recorded at the intersection of Tamaki Drive and Ngapipi Road in the past five years, with 13 resulting in injury. Tamaki-Ngapipi is ranked number 10 on the national top 100 list of crash risk intersections.

45.     Auckland Transport has successfully applied for a resource consent for work to re-configure the traffic lanes to make it safer for motorists, cyclists and pedestrians. It will include traffic signals and on-road cycle lanes on Tamaki Drive and improvements to lighting, signage, the pedestrian crossings and an upgrade to the storm-water.

46.     Work on the $7 million upgrade is scheduled to start in April. For detailed information: https://at.govt.nz/projects-roadworks/tamaki-dr-and-ngapipi-rd-intersection/

Auckland Transport to trial electric buses

47.     Auckland Transport has been awarded part funding of an electric bus trial and for electric vehicle charging infrastructure.

48.     The trial will consist of two E-Buses used over different routes and conditions to gather real operating data and to raise public awareness of the technology. Auckland Transport is constantly reviewing planning to ensure emerging technology like E-Buses is considered when new infrastructure and services are planned and delivered. The trial is scheduled to begin later this year and will be used to develop a “Clean Bus Roadmap” for Auckland. Modern electric buses can have a range of more than 200 km with one charge and can be enabled for fast or overnight charging.

49.     Funding has also been provided for installing 60 EV charging stations at Auckland Transport parking facilities around Auckland.

 

 

Attachments

No.

Title

Page

a

December Traffic Control Committee Results

23

b

Quarterly Report part 1

27

c

Quarterly Report part 2

49

     

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authoriser

Jonathan Anyon – Manager Elected Member Relationship Unit

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Waitematā Local Board

21 February 2017

 

 



Waitematā Local Board

21 February 2017

 

 

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Two, 1 October - 31 December 2016

 

File No.: CP2017/01493

 

  

 

Purpose

1.       To provide the Waitematā Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

Executive summary

2.       This report provides an integrated view of performance for the Waitematā Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Waitematā 2016/2017 Work Programme.

3.       Of significance this quarter was the opening of upgraded playgrounds at Western Park and Grey Lynn Park, the opening of the Weona-Westmere coastal walkway and the opening of the Boroughs Basketball Court in Victoria Park. The Parnell Festival of Roses was again successfully held attracting around 10,000 people.

4.       The Waitematā Local Board has an approved 2016/2017 work programme for the following operating departments:

·     Arts, Community and Events, approved on 14 June 2016

·     Parks, Sport and Recreation, approved on 14 June 2016

·     Libraries approved on 14 June 2016

·     Community Leases approved on 14 June 2016

·     Community Facility Renewals, approved in two parts with Community Facility Renewals approved on 14 June 2016 and the Community Facility Renewals - Parks, Sport and Recreation approved on 12 July 2016

·     Infrastructure and Environmental Services (called Local Environment and Development) approved on 12 July

·     Local Economic Development approved 12 July 2016

5.       All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (attachment B), with all items reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (possible risk to budget, time or outcomes):

·     Community Facilities - Symonds Street Cemetery Signage Stage III (ref 663)

·     Community Facilities - Symonds Street Cemetery west new pathway – detailed design and build (ref 664)

·     Community Facilities - Arch Hill Reserve Sportsfields (ref 3428)

·     Community Facilities – Parnell Baths Upgrade (ref 397)

·     Infrastructure and Environmental Services - Low Carbon Lifestyles (ref 2114)

6.       For quarter two 2016/2017 there are no projects which have a red status (behind delivery, significant risk)

7.       Overall, the financial performance of the board against quarter two, 2016/2017, is on track; (refer to attachment C) however there are some points for the board to be aware of:

·     Waitematā Local Board has invested $6.1m in capital expenditure and $13.8m net operating expenditure to the end of December 2016.

·     The net cost of service is tracking to budget but operating revenue is below budget, offset by lower operating expenditure.

·     Operating revenue is $256k below budget.

·     Operating expenditure for asset based services is $181k below

8.       The Key Performance Indicators for the Waitematā Local Board show a trend of delivery that is mixed with the year-end outlook for 50 per cent of measures to not achieve the target.  The measures are set out in attachment D and discussed in further detail later in this report.

9.       The overall snapshot for the Waitematā Local Board indicates performance in the Waitematā Local Board area is tracking positively (attachment A).

10.     At the Board’s business meeting held on 13 December 2016 the board resolved to allocate their locally driven initiatives opex funding by activity as part of the annual budget 2017/2018 process. There was an error in the report with the allocations for local environment services and local planning and development being transposed.

11.     The table that was provided contained a transcription error with the proposed allocation for local environment services and local planning and development being transposed in the table.  The report provides an opportunity to rectify this error (Attachment C).

 

 

Recommendation/s

That the Waitematā Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016

b)      agree indicative locally driven initiative operational budget allocations for 2017/2018, thereby amending part of resolution WTM/2016/1 (a), as follows:

Local community services

$815,000

Local parks, sports and recreation

$289,000

Local environment services

$161,000

Local planning and development

$91,000

 

 

 

Comments

Key highlights for quarter two

 

12.     The Waitematā Local Board has a number of key achievements to report from the quarter two period, which include:

·     Parnell Festival of Roses (13 November)

·     Opening of Western Park Playground (30 November)

·     Opening of the Boroughs Court 15 December was ‘official’ opening. Community Event will be held 27 January)

·     Completion of the upgraded Grey Lynn Park Playground

·     Opening of Weona-Westmere coastal walkway (17 December)

·     Adoption of the local content for the 2017/2018 Annual Budget

·     Allocated $17,386 from the Waitematā Quick Response Round Two 2016/2017 grant applications to 13 community applicants.

 

Key project updates from the 2016/2017 Work Programme

 

13.     All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (attachment B). The following are progress updates against Waitematā Local Board’s key projects:

·     Central Community Recycling Centre project (ref 2423) has progressed.  The specialist advisor worked with the new project coordinator and the project steering group to facilitate engagement with key community groups across the three local board areas involved in the project.  The advisor also worked with community groups at a series of workshops and meetings to help develop a shared vision, philosophy, purpose and principles for the use of the site. The core project team then prepared a set of guiding principles for how the centre could work. Staff presented three options based on these principles to the three local boards on 5 December.

·     Ellen Melville Centre (ref 2235) redevelopment construction is underway with completion still expected in April 2017.

·     Ellen Melville Centre Operational Plan (ref 2157) during quarter two staff held a workshop to get stakeholder feedback on the centre's purpose, audience, activities, council's role and communication methods. Sixteen city centre service providers attended, including mana whenua, council staff and Local Board representatives.

·     Grey Lynn Park Multi-functional Facility (ref 3430) concept design phase continues.  Options for a concept design were completed for local board and sports codes consultation.  The budget may be insufficient to deliver options currently being scoped for the design. Current budget may not achieve expectations of the sports clubs.

·     Myers Park Upgrade Stage 2 is being delivered in two separate workstreams. Construction of the splash pad is being led by Community Facilities (ref 4417). A preferred construction contractor has been selected and the contract awarded with construction commencing November 2016 and a planned completion date before the end of February 2017.  The stormwater detention tank, major public art work and entrance upgrades are being led by the Development Project Office (ref 665) and programmed to be constructed from mid-March 2017 to November 2017.

 

Risks identified in the 2016/2017 Work Programme

 

14.     For the second quarter of 2016/2017 there are no projects identified by the relevant operating department where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

15.     The following possible risks have been identified by the relevant operating department where the progress and performance indicator has been set to ‘amber’ – possible risk to budget, time or outcomes.

 

 

 

Community Facilities - Symonds Street Cemetery Signage Stage III (ref 663)

16.     Project on hold until funding becomes available in FY2018.  The project scoping is being drafted and a project manager will be assigned.

Community Facilities - Symonds Street Cemetery west new pathway – detailed design and build (ref 664)

17.     Project currently on hold while consultation with stakeholders is undertaken and the need for the path is confirmed.  A report will come to a Board Business meeting in February with a recommendation about the future of the project.

Community Facilities - Arch Hill Reserve Sportsfields (ref 3428)

18.     A review of the project is underway as the cost estimates put the project over budget.  A noise assessment is currently underway and tender documents for professional services will be prepared.

Community Facilities – Parnell Baths Upgrade (ref 397)

19.     Stage 1 works (structural repairs, pool coatings, minor refurbishments plant maintenance) have been completed.  Due to challenging timeframes works were split according to urgency to ensure the facility opened on 26 November.  Lido and Spa Pool pipework leak remedial work has had to be deferred to Autumn 2017 due to inadequate time before facility opening.

Infrastructure and Environmental Services - Low Carbon Lifestyles

20.     The focus on apartments has created delays due to longer process required to engage with apartment body corporates and residents.  To ensure delivery of the outcomes this financial year the project focus is recommended to change.  The Board will be provided with a memorandum to consider the suggested shift to the project focus.

Financial performance

21.     Waitematā Local Board has invested $6.1m in capital expenditure and $13.8m net operating expenditure to the end of December 2016.

22.     The net cost of service is tracking to budget but operating revenue is below budget, offset by lower operating expenditure.

23.     Operating revenue is $256k below budget. The Tepid Baths revenue targets are not being achieved with a combined variance for both fitness and aquatic services of $153k. Studio One Toi Tū hireage revenue is $82k below budget due to revenue targets not being met.

24.     Operating expenditure for asset based services is $181k below budget, offsetting the lower revenue to date. The Tepid Baths have managed to keep costs below budget. The budget assumed that the redeveloped Ellen Melville Centre would be operational for the whole year. The Centre is still under refurbishment so the full year asset based budget will not be utilised.

25.     Operating expenditure LDI is tracking below budget and when compared with the full year budget with only a small proportion spent to date. Some of the larger allocations made for the arts and community grants are programmed for the second half of the year. In Parks there are commitments in place for Symonds Street Cemetery and local restoration projects to restore the urban forest. Again this work is programmed for the second half of the year and budgets will be monitored to ensure funds are utilised this financial year.

26.     Capital investment for the first six month was $6.1m which is tracking just below the budget to date. The majority of the investment has taken place in the renewal of parks assets and the redevelopment of the Ellen Melville Centre.

 

 

 

LDI Allocation 2017/2018

27.     At the board’s business meeting held on 13 December 2016 the board resolved to allocate their high level locally driven initiatives opex funding by activity as part of the annual budget 2017/2018 process (resolution WTM/2016/199).

28.     However, it was subsequently identified that there was an error in the report with the allocations for local environment services and local planning and development being transposed.

29.     The table included as attachment A of that report contained a transcription error with the proposed allocation of high level LDI Opex. The table appeared as follows:

Activity

$(000’s)

Local Community Services

815

Local Parks, sports and recreation

289

Local environmental services

91

Local Planning and development

161

Total

1,356

 

30.     Whilst the total allocation was correct, the allocation for local environment services and for local planning and development were transposed in the table so that the table should have been:

Activity

$(000’s)

Local Community Services

815

Local Parks, sports and recreation

289

Local environmental services

161

Local Planning and development

91

Total

1,356

 

31.     The correct allocation of the high level LDI Opex is set out in Attachment C to this report.

 

Key performance indicators

32.     The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services.

33.     This report provides interim performance results and outlook information for Waitematā Local Board’s measures, showing how we are tracking for the second quarter of FY17 and is set out in Attachment D.

34.     The year-end outlook is for 50 per cent of measures to not achieve target.

35.     The local planning and development measure is on track, while there are some measures within the remaining service delivery areas where performance needs to be lifted into order to achieve target.

36.     Measures that are not on track to be achieved are:

·     Measure 1 - Percentage of residents who visited a local park or reserve in the last 12 months.

·     Measure 5 - Number of visits to library facilities per capita. Visits were up in quarter two and the year end trend indicates they will match the last financial year.

·     Measure 6 - Percentage of visitors satisfied with the library environment. Central City Library has refurbishment plans, including upgrades to furniture, fittings and technology. Parnell Library has just had furniture and fittings renewed, and Grey Lynn Library will undergo a refurbishment this financial year.

·     Measure 7 – Percentage of funding/grant applicants satisfied with information, assistance and advice provided.  A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications.

·     Measure 8 – Percentage of Aucklanders that feel connected to their neighbourhood and local community.  A number of Board activities such the POP Programme, Parnell Festival of Roses and the Myers Park Medley event seek to connect our community.  Overall the percentage outlook is tracking the same as 2016.

·     Measure 9 – Percentage of attendees satisfied with Council delivered and funded local events.  FY17 outlook is tracking the same as FY16 at 80% satisfaction which is just below the 85% target.

·     Measure 10 – Percentage of Aucklanders that feel their local Town Centre is safe (day).  Events such as the Myers Park Medley and the Albert Park Safer Routes initiative should assist with this measure.

·     Measure 11 - Facility utilisation at off-peak times for council-managed community centres and venues for hire. The digital booking system, which began recording bookings in FY17 quarter one, is expected to improve customer experience and utilisation, along with a marketing campaign in quarter three.

·     Measure 12 – Number of visitors to community centres and venues for hire.  This measure was up from quarter one but the end of year outlook is below FY16.

·     Proportion of local programmes that deliver intended environmental actions and/or outcomes. The Low Carbon Lifestyles project is at risk of delays, due to the engagement process taking longer than expected.

 

Consideration

Local board views and implications

37.     This report informs the Waitematā Local Board of the performance to date for the period ending 31 December, 2016.

 

Māori impact statement

38.     A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.

39.     Mana whenua customary practices were embedded into the opening events for the Weona-Westmere Walkway, Grey Lynn Playground and Western Park Playground.

 

Implementation

40.     The Senior Advisor Waitematā Local Board will continue to facilitate performance updates to the local board.

41.     Where the Board identifies a need for a great level of information for individual projects a workshop slot can be arranged by Local Board Services Staff.

 

 

Attachments

No.

Title

Page

a

Work programme snapshot

59

b

Work programme update

61

c

Financial performance

85

d

Performance measure results

93

     

Signatories

Authors

Simon  Tattersfield - Senior Advisor Waitematā

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 



Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

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Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

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Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

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Waitematā Local Board

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Waitematā Local Board

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Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 



Waitematā Local Board

21 February 2017

 

 


 


 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 

Proposed deed of lease of additional land Kelmarna Community Garden Trust 12 Hukanui Crescent, Herne Bay

 

File No.: CP2017/01488

 

  

 

Purpose

1.       To seek Waitematā Local Board approval to provide a lease of additional land for the entry area to the Kelmarna Community Garden Trust at 12 Hukanui Crescent, Herne Bay.

Executive summary

2.       The parcel of land that is the main entrance to Kelmarna Gardens is not included in the lease area of the Kelmarna Community Garden Trust (the “Trust”) which operates the gardens (Attachment A).

3.       The Trust is making improvements to the gardens and wants to include the entrance area, but wants to ensure their tenure of this land before doing so.

4.       The land was acquired as recreation reserve in 2005 on subdivision of the adjacent area. This complements the recreation reserve designation of Hukanui Reserve.

5.       As the Trust occupy most of Hukanui Reserve for its activities it is practical to include this 310m2 area.

6.       This report recommends a community lease of additional land be granted to Kelmarna Community Garden Trust.

 

 

Recommendation/s

That the Waitematā Local Board:

a)      grant a community lease pursuant to Section 73(3) of the Reserves Act 1977 of additional land at 12 Hukanui Crescent, Herne Bay described as Lot 11 DP 345447 (Attachment A to the report) to the Kelmarna Community Garden Trust on the following terms and conditions:

i)        commencing 21 February 2017 until 9 February 2020 with one five-year  right of renewal with rental of $1 per annum 

ii)       all other terms and conditions in accordance with the Agreement to Lease  dated 2 November 2015.

 

 

Comments

7.       Most of Hukanui Reserve is leased to the Trust for community garden and grazing purposes (Attachment B). The lease is for a term of five years commencing 10 February 2015. The lease contains a five year right of renewal with final expiry on 9 February 2025.

8.       When granting that lease the area described did not include the separate parcel that provides the main entrance to Hukanui Reserve from the street (Attachment A).

9.       This land is described as Lot 11 DP 345447 described in CFR 186281 and comprises 310m2 It is vested in Auckland Council as recreation reserve pursuant to section 238(1)(a) of the Resource Management Act and the provisions of the Reserves Act 1977 and was acquired on the deposit of DP 345447 on 10 October 2005.

10.     The Trust is making improvements to the overall garden area. It wants to upgrade the entry area to make the gardens more attractive and welcoming. The proposal is described in the plan developed by the Trust in August 2016, part of which is shown in Attachment C.

11.     Before doing so the Trust wants to ensure its tenure of the area. Hukanui Reserve is described in the Cox’s Bay Park Management Plan, which recognises the community gardens, but the management plan area does not extend to include Lot 11 DP 345447. This area is used in conjunction with the adjacent Hukanui Reserve.  As the Trust occupy most of Hukanui Reserve for its activities it is practical to include this 310m2 area.

12.     As the activity of the Trust is of a local purpose nature rather than recreation, a lease of additional land under Section 73(3) of the Reserves Act 1977 is required.

13.     Prior to granting this the intention to lease must be advertised in accord with the provisions of the Reserves Act. Because a statutory authority (leasing) is being exercised the Reserves Act then triggers the provisions of the Conservation Act 2002 which requires consultation with iwi.

14.     Iwi consultation began on 17 November 2016. Notice was sent to 13 groups. Three responses were received either supporting or having no issue with the proposal.

 

15.     Public notification was placed in the 7 December 2016 edition of the Auckland City Harbour News and no comments or submissions were received.

 

16.     Council staff will place this land on a schedule to reclassify the proposed lease area from recreation reserve to local purpose (community activity) reserve in accordance with the Reserves Act. 

 

Consideration

Local board views and implications

17.     This proposal was discussed at a portfolio meeting on 28 September 2016 and was supported by the board members present.

Māori impact statement

18.     Iwi consultation is part of the lease consideration process. Direct consultation with iwi took place as described at paragraph 14 of the report.

 

19.     Participation in the Trust’s activities is open to all Aucklanders.

20.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

21.     The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

Implementation

22.     There are no implementation issues. Leasing is authorised pursuant to the provisions of Section 73(3) of the Reserves Act 1977 where land classified as recreation reserve is not being used for that purpose. It is desirable to have the classification match the activity so the property will be scheduled to be reclassified to local purpose reserve as resources permit.

 

 

Attachments

No.

Title

Page

a

Proposed area

103

b

KCGT Lease Area Plan

105

c

Redevelopment Plan

107

     

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 

Allocation of the World Masters Games and Lions Tour Leverage fund

 

File No.: CP2017/00057

 

  

 

Purpose

1.       To approve grant funding to the Ponsonby Road Business Association and the Karangahape Road Business Association, to run events leveraging off of the World Masters Games being held in April 2017.

Executive summary

2.       The Local Board has made available $10,000 to support business associations within the Local Board area to run initiatives to leverage off of the World Masters Games and British and Irish Lions Rugby Tour in 2017.

3.       Two proposals have been received one from Ponsonby Road Business Association seeking $3,000 to help support a promotional campaign during the World Masters Games and one from Karangahape Road Business Association seeking $2,000 to assist with the running and marketing of Urban Social Orienteering tours along Karangahape Road.

4.       It is considered that both proposals will help to promote the two business association areas targeting the participants to help promote the areas as destinations, drawing people into the respective areas and potentially increasing spend within them.

5.       The Local Board is being asked to approve grant funding to the two business associations as follows $3,000 to Ponsonby Road Business Association and $2,000 to Karangahape Road Business Association.

 

 

Recommendation/s

That the Waitematā Local Board:

a)      approves the following grants from the Local Economic Development World Masters Games and Lions Tour Leverage budget line entitled “Local Economic Development Programme” for the delivery of events:

i)        $3,000 to the Ponsonby Road Business Association

ii)       $2,000 to the Karangahape Road Business Association

 

 

Comments

6.   As part of the Local Board’s local economic development work programme for 2016/2017 the Local Board has made available $10,000 to support business associations within the local board area leverage off of the World Masters Games and British and Irish Lions tour to New Zealand in 2017.

7.   Following the approval of the work programme and budget allocation in July 2016 (resolution number WTM/2016/114) ATEED staff informed business associations that there was a $10,000 budget available and invited them to submit proposals for the use of the funds. So that proposals could be presented to the incoming board for their approval at the earliest opportunity business associations were given the deadline of the 31 October 2016.

8.    Two proposals have been received, one from Ponsonby Road Business Association (PRBA) for $3,000, and one from Karangahape Road Business Association (KRBA) for $2,000. A copy of each of the proposals is attached for information (Attachment A - PRBA proposal, Attachment B – KRBA proposal).

Ponsonby Road Business Association Proposal

 

9.   The PRBA is seeking $3,000 to help support a promotional campaign during the World Masters Games in April 2017 targeting participants and their families. The campaign includes the following activities:

·        Guided heritage walk of Ponsonby with Edward Bennett

·        Food Tour

·        Bands

·        Pavement Art

·        Full page Advert in the World Masters Games Official Guide.

 

10. The total cost for the activities is $11,500 plus GST. The PRBA has allocated $8,500 for the event, and is requesting a contribution of $3,000 from the Local Board leverage fund.  The PRBA is proposing to use the grant for pavement art installations along the Ponsonby road strip.

 

Karangahape Road Business Association Proposal

 

11. The KRBA proposal is seeking $2,000, to assist with the running and marketing of Urban Social Orienteering tours along Karangahape Road. This will include:

·        Printing of promotional material for walkabout

·        Heritage Tours

·        Street Art Tours

·        Restaurant promotions

·        Art Gallery Tours-along Ponsonby and K’ Road

·        Development of targeted Apps

 

12.  The total cost for the activities is $4,000 plus GST The KRBA has allocated $2,000 for the programme, and is requesting a contribution of $2,000 from the Local Board leverage fund that will be used for the destination and marketing strategies

13. It is considered that both proposals will help to promote the two business association areas during the World Masters Games period targeting the participants to draw them into the respective areas and increase spend within the two areas. In addition, the two proposals will also help to promote the areas as destinations for visitors thereby meeting the Local Board’s aspirations for the fund.

14. There will be $5,000 remaining in the budget line that can be used to leverage off the British and Irish Lions Tour later in 2017.

Consideration

Local board views and implications

15.     The two proposals were presented to, and supported by, the Local Board at the 29 November 2016 workshop.

Māori impact statement

16.     There are no direct impacts on Maori as a result of this report.

Implementation

17.     A Funding Agreement will be entered into for each Business Association between Auckland Council and the relevant business association setting out the terms of the funding, prior to the payment of any grant funding.

 

Attachments

No.

Title

Page

a

Ponsonby Road Business Association proposal

113

b

Karangahape Road Business Association proposal

119

     

Signatories

Authors

John Norman – Strategic Planner Local Economic Development

Authorisers

Paul Robinson – Local Economic Growth Manager

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 


 


Waitematā Local Board

21 February 2017

 

 

Symonds Street Cemetery - Programme update

 

File No.: CP2017/00131

 

  

 

Purpose

1.   To provide an update on the progress to date on the Symonds Street Cemetery 10 year development plan (2012-2022) and to seek a decision to cancel the proposed new path connection through the west cemetery and reallocate the project budget.  

Executive summary

2.   In October 2012 the Waitematā Local Board identified the upgrade and restoration of Symonds Street Cemetery as a priority project.  The Symonds Street Cemetery Development Plan 2012-2015 identified the programme of work for the first three years and identified potential actions for the outlying years.  Physical work to date has included footpath renewals, vegetation clearance, repair of damage headstones and monuments enhanced levels of service and a volunteer programme.  The progress made to date received positive feedback from visitors and stakeholders and has seen an increased activation in the park.

3.   The Symonds Street Cemetery – Pathways implementation plan 2014 identified an option to activate the park by creating a new links through the east and west Symonds Street Cemeteries to the new Grafton Gully Cycle way (GGC). Since 2014 many improvements have been made such as: new trails, better signage increasing awareness and activation in the park.  Following consultation with various stakeholders the implementation of these links to the GGC has been reviewed and the recommendation is not to proceed. 
 

 

Recommendation/s

That the Waitematā Local Board:

a)      does not proceed with the implementation of the path connection from Karangahape Road to the Grafton Gully Cycle way through Symonds Street Cemetery and confirms that the $180,000 LDI Capex budget is no longer required and can be reallocated to another local board project in the future.  

 

Comments

4.   The Symonds Street Cemetery Development Plan 2012-2015 identified issues and potential actions in a draft three year implementation plan.   The implementation plan set out to address the following issues identified in the development plan:

 

·    Protection and enhancement of the original framework and vegetation of the park as set out in the Symonds Street Conservation Plan (1996) 

·    Improving the recreational potential of the park, including interpretation and signage

·    Protection and maintenance of graves

·    Reducing vandalism and improving public safety

·    Footpath maintenance and renewal.

5.   The following  is a brief summary of the key achievements that have been completed to date with more detail included in Attachment A. 

·    Invited Mana Whenua to participate in the strategic development of the site and engaged with interested iwi to produce a Symonds Street Cemetery Maori Heritage Report     

·    Recorded, photographed and assessed the condition of all remaining monuments 

·    Developed a cemetery condition database in order to prepare a conservation programme

·    Designed the Symonds Street Cemetery - Pathways Implementation Plan 2014 

·    Identified the cemetery tree assets and commissioned a report on the trees

·    Improved awareness of the park and its historic features using signage, interactive different media, and publishing stories and videos 

·    Invites were publicly notified and a Friends of Symonds Street (FSSC) was set up as an incorporated society on 12 December 2013 

·    Increased appropriate public enjoyment though events, guided walks, new trails, Mobile App and  the Heritage Festival programme

·    Created a Cemeteries Signage Strategy and implemented the Symonds Street Cemetery signage plan Stage 1: Entrance; directional; wayfinding and interpretative 

·    Undertaken a programme for the conservation of monuments as well as managing annual repairs and restoration following graffiti and vandalism 

·    In collaboration with the council Heritage team and Heritage New Zealand, prepared guidelines identifying the statutory obligations for this heritage reserve and supported families and benefactors through the conservation process for heritage monuments 

·    Increased levels of service and maintenance, funded by the local board.  This daily presence and additional activity has resulted in the park looking cared by managing vegetation and view shafts and has reduced litter, graffiti and damage  

·    Renewed the old works depot building in the west cemetery so that it can be used by volunteers or the conservator as a base for activities and events.   

 

Symonds Street Cemetery West new pathway

6.   The Symonds Street Cemetery – Pathways implementation plan 2014, identified an option to activate the park by creating a new link between the new Grafton Gully Cycle way (GGC) and Karangahape (K) Road through the Catholic and Presbyterian cemeteries.  The Waitemata Local Board allocated LDI Capex to install the path connection. 

7.   Initially the benefit of adding new connection in the east and west cemeteries was to activate the park by creating a circular route avoiding crossing Symonds Street.  The Eastern connection is not supported by Auckland Transport as additional connections may be considered a risk to pedestrians on a fast cycle route. 

8.   Actions implemented from the Symonds Street Development Plan including activating the park, improving entrance and interpretive signage and creating the Rose Trail around the east cemetery park on old paths (instead of the natural desire lines which can get boggy after rain) have reduced the need for a new connection to access the east cemetery. 

9.   Consultation was undertaken with the FSSC on 21 March 2016, where five options for paths and finishes were discussed. (refer to  Attachment B.)  Asphalt was the least popular with a mulched path and open access to the Grafton Gully Cycle way was considered the best of the options, but with some concern expressed about the link to the cycle way as that end of the cemetery is currently fenced. 

10. Council’s Heritage Team and Heritage New Zealand have both indicated their preference is to apply the “minimum degree of physical intervention consistent with long term care” and that their preference is that no new path connections are added in the cemetery if they affect or go over burial sites.

 

11. In the Local Board Agreement these are the funded projects for FY2016-2019 relating to Symonds Street Cemetery. 

 

ID

Activity Name

Activity Description

Budget Source

FY16/17

FY17/18

659

Symonds Street Cemetery – Maintenance *

Response fund to ensure to repair damage and graffiti vandalism to monuments and increased levels of service. 

LDI: Opex

$20,000

$20,000

660

Symonds Street Cemetery – Conservation of monuments*

Completing the condition database of cemetery monuments and linking it to the historic information held in the Auckland Library.  Preparing a prioritised plan based on safety and asset condition to conserve the highest priority monuments. 

LDI: Opex

0

$40,000

661

Symonds Street Cemetery (Parker Grave)

Conservation of a plot with several monuments identified as a health and safety issue

LDI: Opex

$70,000

0

662

Symonds Street Cemetery Interpretation Stage III - Opex

Stage 3 design and installation of interpretation plan.  Install signs for trees, shrubs and roses. App hosting fee.  Collecting and adding more stories on STQRY. 

LDI: Opex

$20,000

0

663

Symonds Street Cemetery Signage Stage III CAPEX

Stage design and installation of interpretation plan.  Additional signage for entrances and botanical interpretation.  (Dependent on new pathway connection)

LDI: Capex

0

$50,000

664

Symonds Street Cemetery west new pathway - detailed design and build

Connection from K Rd to Grafton Gully Cycleway through the Catholic and Presbyterian sections

LDI: Capex

$180,000

0



12. With the exception of the Symonds Street Cemetery west new pathway, all the projects are on track and are expected to be delivered as planned.  On 6 December 2016 Parks staff presented an options memo for discussion at a workshop, “Symonds Street Cemetery West new path options”.  The recommendation is that ‘the local board reviews the feedback from FSSC and other stakeholders and does not proceed with the implementation of the path connection from K Rd to the Grafton Gully Cycle way through Symonds Street Cemetery.’ 

Local board views and implications

13. This project is part of a suite of improvement projects at the Symonds Street Cemetery.  These projects are in accordance with the local board initiated development plan for the cemetery.  This specific project is a local board initiated project with LDI capital funding.  A workshop was held with the local board on 6 December 2016 at which this matter was discussed in particular the feedback from the Friends of Symonds Street Cemetery and the feasibility or otherwise of the project. Members appeared generally supportive of the recommendation not to proceed with the project.

 

Māori impact statement

14. Symonds Street Cemetery accommodated burials from 1841; prior Māori use of the ridge had included pa sites and cultivations.

15. Mana Whenua were contacted about the development plan for Symonds Street Cemetery.  Parks and Te Waka Angamua staff engaged with iwi that expressed a specific interest consulted with them throughout the planning process. 

16. The following iwi expressed an interest in the site and representatives contributed at several meetings held during 2015 with local board parks portfolio holders Members Tava and Chambers. Geoff Cook -Ngāti Maru; Jeff Lee - Ngā Tai ki Tāmaki ; Erurua Wilton and Moana Waa - Ngāti Whātua o Ōrākei; Tame Te Rangi - Te Runanga o Ngāti Whātua;  Karen Wilson -Te Akitai Waiōhua

 

17. Specific input focused on the Pre-Colonial historical overview by preparing a Maori Historical Overview of the Grafton Ridge and Gully.  Stories were gathered, collated and feedback was provided for the site in the Symonds Street Cemetery Maori Heritage Report, including: Maori history and use; Maori Heritage sites; naming; terrestrial biodiversity and contributions to the Auckland Cemeteries Interpretation Strategy and Symonds Street Cemetery Interpretation Strategy. 

18. Views of interested iwi will continue be sought at the next and all stages of the Symonds Street Cemetery Development Plan. 

Implementation

19. It is recommended that this project does not proceed. However, with regard to any works in the cemetery is should be noted that the Symonds Street Cemetery is vested in Auckland Council as a local purpose (cemetery) reserve under the reserves Act 1977 and council is the landowner. The Symonds Street Cemetery is recognised as being of outstanding heritage significance and the entire site is scheduled in Category A in the District Plan and proposed Auckland Council Unitary Plan.  The Symonds Street Cemetery is also registered in Category I by the New Zealand Historic Places Trust.

20. A conservation approach is required for the management and care of the cemetery. Work is guided by the Symonds Street Cemetery Conservation Plan 1996 which includes a detailed history of the cemetery, a summary of why it is significant and policies for its maintenance and conservation. 

21. Views of key stakeholders including; Heritage New Zealand; Friends of Symonds Street Cemetery (SSCF); NZ Police; descendants of those buried in the cemetery; Church and religious groups; surrounding residents and the local community will be sought at each stage of the programme or when more detailed plans are prepared.  

22. The next step is to provide a framework for FY2019-2022 activities in line with the ten year development plan and the Conservation Plan 1996. 

23. The focus will be to:

·    Provide more detail on the zones identified in the Landscape Plan

·    Engage with and guide the activities of FSSC

·    Support families with applications for memorial conservation

·    Consider options for recognising unmarked or removed graves

·    Work with interested iwi on restoring the native bush area near the Waiparuru Stream. 

 

 

Attachments

No.

Title

Page

a

Symonds Street Cemetery Update January 2017

129

b

Symonds Street Cemetery West new path connection options memo December 2016

151

     

Signatories

Authors

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 

Proposed Uptown Business Association Inc. Business Improvement District Expansion Boundary Map

 

File No.: CP2017/00437

 

  

 

Purpose

1.       This report seeks the approval of the Waitematā Local Board for the proposed Uptown Business Association Inc. Business Improvement District (BID) expansion boundary map.

Executive summary

2.       Uptown Inc. operates as a BID and has begun a BID expansion project. This project is being done to expand their BID programme to include the wider Uptown commercial area. If the ballot to determine eligible voter support for the expansion is successful, the Uptown BID programme will represent both the current and expanded areas with a combined BID target rate of $250,000 as of 1 July 2017.

3.       Under the Auckland Council BID Policy (2016), support of the proposed BID boundary map is required from the local board where the proposed map is part of a local board area. The Waitematā Local Board support for the proposed BID boundary map is required prior to a ballot stage of the expansion project.

4.       At the end of the BID expansion project the local board will be required to approve the completed BID boundary expansion project requirements as set out in the BID Policy and provide a recommendation to the governing body regarding the striking of the BID target rate on 1 July 2017.

5.       This report provides information to the Waitematā Local Board on the progress of the Uptown Business Association Inc. BID expansion project and the proposed BID expansion map for their approval.

 

Recommendation/s

That the Waitematā Local Board:

a)      approve the Uptown Business Association Inc. proposed Business Improvement District expansion boundary map, which includes businesses located in the area defined by Dominion Rd, Brentwood Ave, Sylvan Ave, Mt Eden Rd, Normanby Rd and the Southern Motorway, as proposed in Attachment A of the agenda report.

 

 

Comments

6.       Uptown Business Association Inc. has operated a BID programme since 2012 and is one of 48 BID programmes operating across the Auckland Region.

7.       Uptown Business Association Inc. signalled their intention to expand their BID programme boundary at their 2016 Uptown Business Association Inc. Annual General Meeting held on 28 September 2016.

8.       The Auckland Council BID Policy (2016) states there are two areas of a BID boundary expansion project that require approval by the appropriate local board as follows:

·   Auckland Council BID Policy (2016) Table 1, page 9, Partners Roles: Local boards (as a whole) have allocated governance and decision-making:

Approval of BID programme boundary maps

Approval of BID programme boundary expansions.

·   Auckland Council BID Policy (2016) Appendix 2, page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project.

·   Auckland Council BID Policy (2016) Appendix 2, page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary, and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

9.       All BID programme expansion projects require local board approval of the proposed BID expansion boundary map prior to the project progressing to the ballot stage. This is to ensure the local board has the opportunity to view the map and formally approve it prior to the project progressing to the eligible voter engagement and ballot stage.

10.     The Uptown Business Association Inc. proposed 2017 BID boundary expansion includes businesses located in the area defined by Dominion Rd, Brentwood Ave, Sylvan Ave, Mt Eden Rd, Normanby Rd and the Southern Motorway.

11.     This proposed Uptown BID boundary expansion includes businesses and business zoned properties located within both the Albert-Eden Local Board and the Waitematā Local Board area. A draft map of the proposed BID boundary expansion is attached as Attachment A.

12.     The Uptown Business Association Inc. requires the approval from both Albert Eden Local Board and the Waitematā Local Board on the proposed Uptown BID programme expansion boundary map.

13.     Council officers are supportive of this BID expansion map. Uptown Business Association Inc. has considered neighbouring business associations and BID programme boundaries. There are no reasons under the BID Policy (2016) not to support the Uptown BID expansion map.

14.     The Albert-Eden Local Board has approved the Uptown Business Association Inc. BID boundary expansion map at a business meeting held on 7 December 2016 (Resolution AE/2016/219). This report seeks a resolution from the Waitematā Local Board approving the Uptown Business Association Inc. BID boundary expansion map.

15.     If the BID expansion project is successful Uptown Business Association Inc. will increase from 1800 member to approximately 2100 members. The BID target rate will increase from $180,000 to $250,000 as of 1 July 2017.

16.     Uptown Business Association Inc. have implemented a professional and detailed communication plan to all eligible voters starting in December 2016 and will continue through to the last voting date on 31 March 2017. This will ensure that all eligible voters have received a one on one visit or contact, are provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

17.     The Auckland Council BID Policy (2016) requires Uptown Business Association Inc. to host a minimum of 3 public meetings inviting eligible voters to an information briefing and a question and answer session. This policy requirement will be completed with the last public meeting held on 8 March 2017.

18.     Election Services Ltd has been commissioned to provide an independent polling service for the Uptown BID expansion ballot. Uptown Business Association Inc are currently preparing the ballot pack documents and finalising the business database of eligible voters to be forward to Election Services Ltd. Council officers will prepare the ratepayer database of eligible voters and forward these to Election Services Ltd.

19.     Ballot packs will be lodged with NZ Post on 3 March 2017. The ballot period starts on 6 March and closes on 31 March 2017.

20.     Uptown Business Association Inc. will begin an extensive voter campaign from 6 March to ensure voters vote and return their ballot papers by the due date.

21.     The ballot must achieve a return of votes of 25% or more and 51% of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

22.     A report will be prepared by council officers for the Albert-Eden Local Board and Waitematā Local Board May meetings. This report will include the ballot results, an overview of the expansion project and a recommendation for the local boards to the 2017/2018 Annual Plan.

Consideration

Local board views and implications

23.     The results of the Uptown Business Association Inc. BID expansion ballot conducted in March 2017 will determine if there is sufficient level of support for the BID expansion and associate BID target rate.

24.     The Uptown Business Association Inc. BID programme boundary expansion project will include properties located in both the Albert-Eden Local Board and Waitematā Local Board area.

25.     The Waitematā Local Board continues to support local businesses by building relationships with key sectors and helping Business Improvement Districts (BIDs) becoming strong advocates for the needs of local businesses and champions of economic growth.

26.     Waitematā Local Board supports the Business Improvement District (BID) approach as it brings together local businesses collectively to invest in improvements that enhance the local business environment such as delivering better security for business centres. A BID also has the ability to advocate and collaborate with council on behalf of local businesses.

Māori impact statement

27.     Māori businesses located with the Uptown Business Association Inc. BID expansion boundary map will be balloted under the same policy regulations as non-Māori businesses. A BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Implementation

28.     There are no implementation considerations needing to be considered in regard to the Uptown Business Association Inc. proposed BID expansion boundary map.

29.     Uptown Business Association Inc. will continue working on the eligible voter engagement through to the last day of voting on 31 March 2017.

30.     At the conclusion of the ballot Uptown Business Association Inc will host a Special General Meeting (SGM) to present the ballot results and proposed BID expansion to members for their ratification.

31.     Council officers will report to both the Albert-Eden Local Board and the Waitematā Local Board demonstrating how the Uptown Business Association Inc. BID expansion project met the criteria of the Auckland Council BID Policy (2016) and provide a recommendation based on the evidence collected from the BID expansion project including the ballot result.

 

 

Attachments

No.

Title

Page

a

Uptown BID Expansion Boundary Map

161

     

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 



Waitematā Local Board

21 February 2017

 

 

The Urban Forest of Waitemata Local Board in 2013 report

 

File No.: CP2016/24511

 

  

 

Purpose

1.       To present the Urban Forest of Waitematā Local Board in 2013 report (as part of the 2015/2016 local environment and development work programme) for the board’s information.

Executive summary

2.       The Waitematā Local Board identified aspirations in their 2014 local board plan, to achieve ‘the natural environment is respected and enhanced.’ To give effect to the aspiration, the local board allocated budget to local environment projects in their locally driven initiatives (LDI) budget for 2015/2016.

3.       As part of the 2015/2016 local and environment development work programme, on 10 November 2015, (Resolution WTM/2015/187) the board resolved to allocate $2,500 towards an urban forest mapping project report. The funding was allocated from its low carbon implementation budget.

4.       The report presents a baseline view of the urban forest within the board area based on 2013 LiDAR flyover data. LiDAR, (or LADAR is a surveying method that measures distance to a target by illuminating that target with a laser light. It is intended as a resource to be used within other future urban forest reports and analysis that may have operational recommendations within them.

5.       Based on analysis of the 2013 LiDAR data, this report summarises the distribution, size-class structure, ownership and protection status of the urban forest within the Waitematā Local Board area.  It also provides baseline information about urban forest cover, structure, ownership and protection status within the Waitematā Local Board.

6.       On 12 July 2016 (Resolution WTM/2016/113) the board committed a further $5,000 towards an urban mapping framework project.  At the Urban Forest meeting held on 29 September 2016, the portfolio holders confirmed the key deliverable for the next steps for the urban forest mapping project for the 2016/2017, being a comparative analysis of the 2013 LiDAR data with the 2016 data. 

7.       The key deliverable in the urban forest analysis is to compare the 2013 and 2016 LiDAR urban forest layers in order to look at change over the last three years. Once the 2016 flyover is complete the results will be analysed to describe change over the three year period and reported back to the board.

 

 

Recommendations

That the Waitematā Local Board:

a)      receive the ‘Urban Forest of Waitematā Local Board in 2013’ report dated November 2013, attached to the agenda report.

 

 

Comments

8.       Based on 2013 LiDAR data the attached report presents a baseline view of the urban forest within the board area. It is intended as a resource to be used within other future urban forest reports and analysis that may have operational recommendations within them.

9.       ‘Urban forest’ comprises all the trees within a city - including parks, coastal cliffs, stream corridors, private gardens and streets – both native and naturalised (i.e. exotic). For the purposes of this report ‘Urban Forest’ is defined as all of the trees and other vegetation three metres or taller in stature – and the soil and water that support these trees – within the Waitematā Local Board. A healthy urban forest provides a multitude of benefits for ecosystems, the economy and community health and wellbeing.

10.     The data presented in this report is based on an analysis of 2013 LiDAR (Light Detection and Ranging) captured by Aerial Mapping Ltd. on behalf of Auckland Council. Prior to the analysis presented in the report, the Council had no reliable information on the extent, ownership, and protection status of Auckland’s urban forest assets.

11.     Urban forest covers 19% of the Local Board area, including 15% of roads, 39% of public open space and 16% of private land. Total coverage is moderate when compared to other urban local boards within the Auckland metropolitan area.

12.     Initial analysis of the urban forest layer highlighted a clear distinction within the local board into two zones; the city centre and the much larger area of suburban housing and parkland surrounding the city centre. Analysis of urban forest cover and characteristics were reported separately for these two zones.

13.     Total urban forest cover is around 12% for the city centre and 21% for the suburban zone. Within the CBD, urban forest cover is mostly (89% of the total area) concentrated on public land, which includes public open space (i.e. public parks), street trees and other public land. Private land urban forest provides the largest contribution to urban forest in the suburban zone (45% of the total) with the remainder comprising public parks (34%), street trees (14%) and other public land (7%).

14.     Approximately 60% of the urban forest cover in the city centre zone has some form of statutory protection, compared to 51% for the suburban zone. Notable tree information was not included in our analysis; therefore the actual area of high protection urban forest is larger than was identified.

15.     There are some obvious ‘gaps’ in tree cover throughout the Waitematā Local Board area. If even coverage of urban forest cover across the whole board area is one of the aims of the board and local community, then tree planting and or incentives to retain existing trees could be concentrated in these ‘gaps’.

16.     The data presented in the report is a ‘snap-shot of urban forest cover in 2013; a one-off measure of canopy distribution and height within the Waitematā Local Board area. One of the most controversial issues relating to urban forest in Auckland, and the most important unknown, is the rate of change in the urban forest canopy.

17.     Auckland Council is currently (October 2016) undertaking another aerial LiDAR survey and the outputs of this survey are expected to be available for further analysis by March 2017. The Research and Evaluation Unit (RIMU) has undertaken to prepare another urban forest report for the Waitematā Local Board in April-May 2017 that will compare the 2013 and 2016 LiDAR runs and provide an in-depth analysis of any changes in urban forest detected over this three year period.

Consideration

Local board views and implications

18.     This activity supports and gives effect to the Waitematā Local Board Plan’s outcome that ‘the natural environment is respected and enhanced’ and the goals of Becoming a Low Carbon Community: An Action Plan for the Waitematā Local Board area.


Māori impact statement

19.     No consultation with Māori is required for this project.

Implementation

20.     As part of the 2015/2016 local and environment development work programme, on 10 November 2015, (Resolution WTM/2015/187) the board resolved to allocate $2,500 towards an urban forest mapping project report.

21.     On 12 July 2016 (Resolution WTM/2016/113) the board committed a further $5,000 towards an urban mapping framework project for the 2016/2017 local and environment development work programme. On 29 September 2016 key deliverables for the next steps in the urban forest analysis, was approved to compare the 2013 and 2016 LiDAR urban forest layers in order to look at change over the last three years. 

22.     The Urban Forest in Waitemata Local Board 2013 report is now complete and the next steps for the urban forest framework project for 2016/2017 have started.

23.     The LiDAR data is being collected again and will be followed by data processing which is due to be completed in March 2017. The analysis for the local board will therefore be completed between April and June 2017.

 

Attachments

No.

Title

Page

a

The Urban Forest of Waitemata Local Board in 2013

167

     

Signatories

Authors

Craig Bishop – Senior Scientist

Authorisers

Jacques Victor – GM Auckland Plan Strategy and Research

Kathryn Martin – Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 

Chair's Report

File No.: CP2017/01375

 

  

 

Executive Summary

1.       The chair will update the board on projects, meetings and other initiatives relevant to the board’s interests.

 

Recommendation

That the Waitematā Local Board:

a)         receive the chair’s report.

 

 

Attachments

No.

Title

Page

a

Chair's report

209

b

A - Response to Simon Collins at the New Zealand Herald regarding the impact of intensification on the combined stormwater and wastewater network

213

c

B - Waitematā Local Board resolution on13 December 2016 regarding stormwater and wastewater issues relating to 1 Kelmarna Ave, Herne Bay and the officer response

219

d

C - Opening of the Weona- Westmere walkway blog post

221

e

D - Alcohol Hearing Appeal in the matter of 527 Great North Road: Waitematā Local Board statement in support of the Surrey Cres working group

223

f

E - Chair’s update in the The Hobson 

227

g

F - February Ponsonby News: New local assets for summer adventures

229

    

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 


 


 


Waitematā Local Board

21 February 2017

 

 

Deputy Chair's Report

File No.: CP2017/01374

 

  

 

Executive Summary

1.       The deputy chair will verbally update the board on projects, meetings and other initiatives relevant to the board’s interests.

 

Recommendation

That Waitematā Local Board:

a)         receive the deputy chair’s verbal report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 

Board Members' Reports

File No.: CP2017/01373

 

  

 

Executive Summary

1.       An opportunity is provided for board members to update the board on projects/issues they have been involved with since the last meeting.

 

Recommendation

That the Waitematā Local Board:

a)         receive the written report from member Northey and the verbal members reports for        February 2017.

 

 

Attachments

No.

Title

Page

a

Member Richard Northey Report

237

    

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


Waitematā Local Board

21 February 2017

 

 

Governance Forward Work Programme

 

File No.: CP2017/01372

 

  

 

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Executive Summary

1.       Attached is a copy of the Governance forward Work Programme for Waitematā which is a schedule of items that will come before the board at business meetings. 

 

Recommendation/s

That the Waitematā Local Board:

a)      receive the Governance Forward Work Programme as at February 2017 attached to the agenda.

 

 

Attachments

No.

Title

Page

a

Governance Forward Work Programme February 2017

243

     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


Waitematā Local Board

21 February 2017

 

 

Waitematā Local Board Workshop Records

 

File No.: CP2017/01371

 

  

 

Purpose

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board. Attached are copies of the proceeding records taken from the workshops held on:

·     7 February 2017

·     14 February 2017

 

 

Recommendations

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on  7 February 2017 and 14 February 2017.

 

 

Attachments

No.

Title

Page

a

7 February 2017

247

b

14 February 2017

251

     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

21 February 2017

 

 


 


 


 


Waitematā Local Board

21 February 2017

 

 


 

    

  


Waitematā Local Board

21 February 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Living Wage Briefing                                      Page 255

Item 8.2      Attachment a    Building Neighbourhood in the City Centre Presentation and Discussion Document                                    Page 261


Waitematā Local Board

21 February 2017

 

 


 


 


 


 


Waitematā Local Board

21 February 2017