Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 May 2017 at 6.00pm.

 

present

 

Chairperson

Tracy Mulholland

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Catherine Farmer

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Te'eva Matafai

 

 

 

 

 

 

 

 

 

ABSENT

 

 

David Whitley

 

 

 

ALSO PRESENT

 

 

Cr Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

24 May 2017

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number WH/2017/45

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)         accept the apology from member David Whitley for absence.

CARRIED

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·                New Lynn Business Association – Business Associate

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Catherine Farmer

·            Avondale-Waterview Historical Society – Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls – Patron

·                Avondale RSA Associate – Member

·                Forest and Bird organisaion - Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Avondale-Waterview Historical Society - Member

·            Avondale Jockey Club – Member

Te’eva Matafai

·                Pacific Events and Entertainment Trust - Co-Founder

·             Miss Samoa NZ - Director

·             Miss World Samoa - Director

·             Malu Measina Samoan Dance Group - Director/Founder

·             Pasifika Festival ATEED - Samoa Village Coordinator

·                Aspire Events - Director

David Whitley

·               Rosebank Business Association - Member

·               Pathways to the future  - Past trustee

·               REINZ - Member

·               Don Oliver Youth Sports Foundation  - Past trustee

·               Chamber of Trade - Mentor

·               Lopdell House - Trustee

 

There was no change to the declaration of interest register.

 

4          Confirmation of Minutes

 

Resolution number WH/2017/46

MOVED by Member D Macdonald, seconded by Member C Farmer:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 3 May 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

 

Resolution number WH/2017/47

MOVED by Member T Matafai, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      approve leave of absence from deputy chair Susan Zhu for 28 June 2017 board meeting.

CARRIED

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Ward Councillor’s Update

 

            There were no update from Cr Clow.

 

8          Deputations

 

8.1

The Outlook for Someday - David Jacobs

 

David Jacobs, Director - The Outlook for Someday made a presentation presenting their projects for this year in the local board area and requested for support from the board.

A copy of presentation has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2017/48

MOVED by Member D Macdonald, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the deputation from David Jacobs of the Outlook for Someday and thank him for the presentation.

 

CARRIED

 

Attachments

a     Presentation - The Outlook for Someday - David Jacobs

 

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Auckland Transport Report, Whau Local Board, May 2017

 

Resolution number WH/2017/49

MOVED by Member D Macdonald, seconded by Member D Battersby:  

That the Whau Local Board:

a)      receive the Auckland Transport Report, Whau Local Board, May 2017.

 

CARRIED

 

 

13

Whau Quick Response, Round Three 2016/2017 grant applications

 

Secretarial Note:        Member Duncan Macdonald declared conflict of interest with funding application from Top Class Fitness - Avondale (QR1721-302) and took no part in the discussion or voting on the matter.

 

Resolution number WH/2017/50

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)      agree to the following allocations for Round Three of 2016/2017 Whau Quick Response Grants applications as listed in Table One below:

Table One: Whau Quick Response, Round Three 2016/2017 applications:

Application Number

Organisation Name

Project

Total

Request

Amount allocated

QR1721-301

Communicare CMA (Auckland) Inc

Towards venue hire for Avondale and Blockhouse Bay Communicare Friendship Centres 24 July 2017 to 30 June 2018

$2,000

$1,000

 

QR1721-304

Odyssey House Trust

Towards the New Zealand Qualifications Authority reporting fee, training material, administration costs and trainee uniforms for Odyssey Cafe Training Programme 1 June 2017 to 31 May 2018

$1,945

$1,000

QR1721-305

Kelston Girls College

Towards advertising, art equipment, gifts for speakers, food and prizes for Wahine Toa event on 2 June 2018

$1,800

$1,400

QR1721-306

Waitakere Japanese Supplement School After-school Programme (WJSS)

Towards venue hire for term three of the WJSS After-school Programme, 24 July to 15 October 2017

$1,150

$500

QR1721-307

Glenavon Community Trust

Towards venue hire, food, prizes and gifts for volunteers for the Glenavon Ladies Night on 5 August 2017

$1,560

$1,560

QR1721-308

Nandan (an Indian Bengali association)

Towards hire of venue, lighting and sound for the Nandan Arts Festival held 29 September to 1 October 2017

$1,950

$800

QR1721-309

Kelston Community Hub

Towards costs of Matariki Month at Kelston Community Hub

$1,970

$1,870

QR1721-302

Top Class Fitness - Avondale (Umbrella'ed by Avondale Community Society)

Towards venue hire for Zumba classes 1 June 2017 to 31 August 2017

$2,000

$450

*Recommend for organisation to work with Community Places for future support of venue

 

 

Total amount requested

$14,375

$8,580

 

CARRIED

 

 

 

 

14

Regional Facilities Auckland third quarter report - 31 March 2017

 

Judy Lawley, Manager, Local Board Engagement (RFA) made a presentation to the board, a copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2017/51

MOVED by Member D Macdonald, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the report for the third quarter ending 31 March 2017 from Regional Facilities Auckland.

b)      note the community and family benefits of making the Zoo more accessible for older adults and requests that the RFA consider Gold Card holders to be offered a special concession charge for Auckland Zoo especially at off-peak times.

 

CARRIED

 

Attachments

a     Presentation - Regional Facilities Auckland

 

 

15

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

Resolution number WH/2017/52

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)      approve the Whau Parks, Sport and Recreation Annual work programme 2017-2018 financial year as detailed in Attachment A to this report.

b)      delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members or portfolio holders. 

 

CARRIED

 

 

16

Whau Local Board Libraries Work Programme 2017/2018

 

Resolution number WH/2017/53

MOVED by Member C Farmer, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A).

 

CARRIED

 

 

17

Te Auaunga (Oakley Creek) tohu

 

Resolution number WH/2017/54

MOVED by Member D Macdonald, seconded by Member C Farmer:  

That the Whau Local Board:

a)      adopt the recommended tohu design as indicated on Attachment A to this report as a symbol to be used to promote Te Auaunga (Oakley Creek).

b)      endorse the use of the tohu as a design feature to be used in conjunction with the Auckland Council brand in future place-making and way-finding projects along Te Auaunga (Oakley Creek).

 

CARRIED

 

 

18

Final 2016/17 Community Response Fund allocations

 

Secretarial Note:        Member Derek Battersby declared conflict of interest with proposed motions a) and b) and took no part in the discussion or voting on these motions.

 

Resolution number WH/2017/55

MOVED by Member D Macdonald, seconded by Member T Matafai:  

That the Whau Local Board:

a)        allocate $10,000 from the 2016/17 Community Response Fund, to support the operations of the Whau Coastal Walkway and Environmental Trust.

 

b)        allocate $2,500 from the 2016/17 Community Response Fund to support the Kelston Community Hub for further planning and coordination of the residential flooding response.

CARRIED

 

Secretarial Note:        Chairperson Tracy Mulholland declared conflict of interest with proposed motion c) and took no part in the discussion or voting on the motion.

                                   6:48pm - Tracy Mulholland vacated the chair and deputy chair Susan Zhu assumed the chair.

                                   6:50pm – Tracy Mulholland resumed the chair.

 

Resolution number WH/2017/56

MOVED by Member D Macdonald, seconded by Member D Battersby:  

That the Whau Local Board:

c)      allocate $2,500 from the 2016/17 Community Response Fund to support the communication of “New Lynn – open for business” after the recent flooding and road closures.

 

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number WH/2017/57

MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      note the Whau Local Board Governance Forward Work Calendar – May 2017.

 

CARRIED

 

 

 

 

20

Confirmation of Workshop Records: 26 April 2017 to 10 May 2017

 

Resolution number WH/2017/58

MOVED by Member D Macdonald, seconded by Member T Matafai:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A - C held on the following dates: 

26 April 2017

3 May 2017

10 May 2017

 

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

6.52pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................