Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 28 June 2017 at 4.06pm.

 

present

 

Chairperson

Peter Haynes

 

Members

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

Entered the meeting at 4.40pm during Item 15.

 

Jessica Rose

Entered the meeting at 5.12pm during Item 14.

 

Margi Watson

 

 

 

ABSENT

 

Deputy Chairperson

Glenda Fryer

 

Member

Lee Corrick

 

Governing Body Member

Christine Fletcher

 

 

 

 

ALSO PRESENT

 

Governing Body Member

Cathy Casey

Entered the meeting at 4.23pm during Item 12.

Exited the meeting at 5.53pm at the end of Item 19.

Member, Independent Maori Statutory Board

Glenn Wilcox

 

 

 

 

 

 


Albert-Eden Local Board

28 June 2017

 

 

 

1          Welcome

 

 

Chairperson Haynes opened the meeting and welcomed attendees with a greeting in Te Reo.

 

 

2          Apologies

 

Resolution number AE/2017/70

MOVED by Member M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         Accepts the apologies from Chairperson Fryer and Member Corrick for absence and the apology from Member Rose for lateness.

b)        Notes the apologies from Governing Body Member Fletcher for absence and Governing Body Member Casey for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2017/71

MOVED by Member G Easte, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 24 May 2017 and the minutes of its extraordinary meeting, held on Wednesday, 7 June 2017, as true and correct records.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Sir Harold Marshall

 

Resolution number AE/2017/72

MOVED by Member M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Thanks Sir Harold Marshall, KNZM for his contribution to ANZAC Day services, held at the Mt Albert War Memorial Hall, noting that his reading of “The Ode For the Fallen” has been an integral part of the service and the Board wishes him well in his retirement.

CARRIED

 

 

6.2

Acknowledgement - Shehara Farik

 

Resolution number AE/2017/73

MOVED by Member M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Congratulates Shehara Farik on her appointment to Auckland Council’s Youth Advisory Panel and looks forward to hearing her contributions about Auckland and her voice for youth.

CARRIED

 

 

6.3

Acknowledgement - Well Connected Alliance

 

Resolution number AE/2017/74

MOVED by Member M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Congratulates the Well Connected Alliance on the completion of the SH20 Waterview Connection tunnel, acknowledges their outstanding approach to safety during construction, thanks the team for minimising construction disruption and appreciation of their contribution to the local communities and environment over the last 5 years.

CARRIED

 

 

6.4

Acknowledgement – Christine Foley

 

Resolution number AE/2017/75

MOVED by Member R Langton, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)         Acknowledges Christine Foley, Manager, Kingsland Business Society, for her service, innovation and work for the society and wider Kingsland community area over the past 7 years.

CARRIED

 

 

6.5

Acknowledgement – Roy Clements

 

Resolution number AE/2017/76

MOVED by Member M Watson, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         Acknowledges Roy Clements recent awarding of a St Lukes Environmental Society life membership, which recognises his decades-long service towards the restoration of the Meola-Creek Waititiko corridor.

CARRIED

 

 

6.6

Acknowledgement – Jessica Rose

 

Resolution number AE/2017/77

MOVED by Member B Lee, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)         Acknowledges Jessica Rose, Member, Albert-Eden Local Board, on her recent Auckland Transport Travelwise Choices Award for championing sustainable travel.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Relations Agreement with Mana Whenua

 

Dean Martin, Principal Advisor Maori Relations and Governance, was in attendance to speak to this report.

 

Resolution number AE/2017/78

MOVED by Chairperson P Haynes, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      Approves the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua.

b)      Approves a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes, for the avoidance of doubt, any changes of substance will be re-presented to the Albert-Eden Local Board and the governing body, as relevant, for final approval.

c)      Authorises the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

d)      Thanks Dean Martin, Principal Advisor Maori Relations and Governance, for his attendance.

CARRIED

 

 

Secretarial Note:       Governing Body Member Cathy Casey entered the meeting at 4.23pm during Item 12.

 

 

13

Te Auaunga (Oakley Creek) Action Plan Adoption

 

Thomas Dixon, Parks and Places Specialist, was in attendance to speak to this report.

 

Resolution number AE/2017/79

MOVED by Member M Watson, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      Adopts the Te Auaunga (Oakley Creek) Action Plan and delegates authority to the Parks work programme lead to work with staff to make minor amendments including:

          i.             deleting the text ‘Path and steps to Powell Street’ from page 1 of the action plan (attachment A).

b)      Requests staff to circulate the final Te Auaunga (Oakley Creek) Action Plan to the Whau Local Board.

c)      Thanks Thomas Dixon, Parks and Places Specialist, for his attendance.

CARRIED

 

 

Secretarial Note:       Items 15 and 14 were heard in this order.

 

 

14

Project 17: Auckland Council Maintenance Contracts

 

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/80

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Endorses the full list of community and workforce (smart procurement) targets, as per Attachment A.

b)      Agrees the following community and workforce priorities for this local board area for year one (2017/2018) of new maintenance contracts:

          i.             Percentage of workforce under the age of 25 and over 45

          ii.            Percentage of staff on this contract who are earning on or above the living wage.

          iii.           Percentage of staff employed by group in traineeships, apprenticeships, cadetships or graduates.

          iv.           Local employment, as shown by the measures of:

I.              Local impact assessment

II.         Number of subcontractors and suppliers sourced by contract area and local board area

III.        Estimate of subcontractor and supplier spend by contract area and local board area

IV.        Local employment: percentage of staff living within contract area and local board area.

c)      Agrees the following sites are unique to the local board and may require particular attention over and above standard maintenance service specifications for year one (2017/2018) of new maintenance contracts:

          i.             The consecrated sites / sites of significance to the community at:

                        I.          Mt Albert War Memorial Hall

                        II.         Mt Eden War Memorial Hall

II.            Marivare Reserve.

          ii.            The destination parks of:

I.              Waterview Reserve

                        II.         Coyle Park

                        III.        Rocket Park

                        IV.        Potters Park.

          iii.           The gardens at Alice Wylie Reserve.

          iv.           Bill Apple artworks at:

                        I.          Monkey Hill Reserve

                        II.         Wairepo Swamp Walk.

          v.            The civic spaces at:

                        I.          Pt Chevalier Plaza

                        II.         Sandringham Reserve.

          vi.           The important environmental, flora and fauna spaces of:

I.              Te Auaunga / Oakley Creek

                        II.         Waititiko / Meola Creek

                        III.        Roy Clements Treeway.

          vii.          Rock walls at:

I.              Nicholson Park

                        II.         Epsom Community centre

                        III.        Melville Park

                        IV.        Bellevue Reserve.

          viii.         Ferndale House, Mt Albert due to its historic character and importance to the community.

          ix.           Gribblehirst Park, which comprises a wide range of different uses, including rose gardens, sports fields and clubhouse, playground, a community leased building and significant ecological area.

d)      Notes that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

e)      Notes that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

f)       Thanks Emma Reed, Local Board Advisor, for her attendance.

CARRIED

 

Secretarial Note:       Member Rose entered the meeting at 5.12pm during Item 14.

 

 

15

Auckland Transport Report, Albert-Eden Local Board, June 2017

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2017/81

MOVED by Member G Easte, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Report, Albert-Eden Local Board, June 2017.  

b)      Requests that Auckland Transport proceeds with detailed design and costings (with a rough estimate of costs of $400,000 to $420,000) for the following works as outlined in Option B for the Carrington Area Traffic Calming project:

          i.             threshold treatments

          ii.            wayfinding signage

          iii.           traffic calming devices

          iv.           roundabout

          v.            kerb build-out

          vi.           give way signage

          vii.          pram crossings and pedestrian refuges.

c)      Thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

MOVED by Member Easte, seconded by Chairperson Haynes:

That the Albert-Eden Local Board:

d)         Requests Auckland Transport to refresh the ROC (Rough Order of Cost) for the Chamberlain Park Greenway and Bridge project and requests that this is reported back to the board at its next meeting scheduled on Wednesday, 26 July 2017.

The motion was put to the vote by a show of hands and was declared LOST by 3 votes to 2.

 

 

Secretarial Note:       Member Lee entered the meeting at 4.40pm during Item 15.

 

 

16

Albert-Eden 2017/2018 Local Economic Development Programme

 

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/82

MOVED by Member R Langton, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      Approves the 2017 / 2018  local economic development work programme (Attachment A) as follows:

i.          Albert-Eden Business Awards ($20,000)

ii.         Purchase Marketview Retail Spend Reports for Albert-Eden Local Board Business Improvement Districts and business associations ($18,000)

iii.        Migrant Youth Enterprise initiative ($5,000).

b)        Thanks Emma Reed, Local Board Advisor, for her attendance.

 

CARRIED

 

 

Secretarial Note:       Items 18, 17 and 19, 20, 21 and 22 were heard in this order.

 

 

17

Governance Forward Work Calendar

 

Resolution number AE/2017/83

MOVED by Member M Watson, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

18

Governing Body Members' update

 

Glenn Wilcox , Member, Independent Maori Statutory Board, was in attendance during the meeting and invited by the board to provide a brief address.

 

Resolution number AE/2017/84

MOVED by Member G Easte, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Amends Standing Order 3.9.14 to allow speaking rights to Governing Body Member Cathy Casey and Independent Maori Statutory Board Member Glenn Wilcox.

b)      Receives Governing Body Member Cathy Casey and Independent Maori Statutory Board Member Glenn Wilcox’s verbal updates.

CARRIED

 

 

19

Chairperson's Report

 

Resolution number AE/2017/85

MOVED by Member R Langton, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s verbal report.

CARRIED

 

 

Secretarial Note:       Governing Body Member Cathy Casey exited the meeting at 5.53pm at the end of Item 19.

 

 

20

Board Members' Reports

 

Resolution number AE/2017/86

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         Receives Members’ Langton, Rose and Watson’s verbal Board Member Reports for June 2017.

CARRIED

 

 

21

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2017/87

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Receives the workshop notes for the workshops held on the 17 and 31 May and 7 and 14 June 2017.

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................