I hereby give notice that an extraordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 6 June 2017

4.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

(Quorum 3 members)

 

 

 

Karen Durante

Democracy Advisor

 

31 May 2017

 

Contact Telephone: 021 726 065

Email: karen.durante@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

06 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Parks, sport and recreation draft annual work programme financial year 2017-2018                                                                                                                                          7

12        Devonport-Takapuna 2017/2018 Community Facilities Work Programme           13

13        Devonport-Takapuna Local Board Libraries Work Programme 2017/2018          29

14        Devonport-Takapuna Local Board 2017/2018 Local Economic Development Programme                                                                                                                                       33

15        Adoption of Devonport-Takapuna Local Board Agreement 2017/2018                39  

16        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

7          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

There were no notices of motion.

 


Devonport-Takapuna Local Board

06 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

File No.: CP2017/08288

 

  

 

  Purpose

1.      The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) annual work programme (AWP) for the consideration and approval of the Devonport-Takapuna Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft annual work programme for the 2017-2018 financial year (FY18). 

3.      The work programme includes the Devonport-Takapuna Local Board expenditure and locally driven initiatives (LDI) programme of works, but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, portfolio managers will discuss this with the delegated local board members. 

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approves the Devonport-Takapuna Parks, Sport and Recreation draft annual work programme 2017-2018 financial year as detailed in Attachment A to the agenda report;

b)      delegates the approval for any changes to the Parks, Sport and Recreation annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members. 

 

Comments

5.      This report presents Parks, Sport and Recreation’s draft annual work programme for the 2017-2018 financial year. The PSR annual work programme is managed by Active Recreation and Parks Services.    

6.      Staff discussed the scope of the Parks, Sport and Recreation draft annual work programme 2017-2018 at a workshop with the local board on 4 April 2017.

7.       The Parks, Sport and Recreation draft annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

8.       The Parks, Sport and Recreation draft annual work programme 2017-2018 (presented as Attachment A), needs to include some flexibility to account for any unforeseen factors that may arise beyond Parks, Sport and Recreation’s control. 

9.       Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any changes to the Parks, Sport and Recreation draft annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.  


Budget types contributing to the Parks Sport and Recreation work programme

10.     Activities may be funded from one or multiple budget sources which include: asset based services (ABS) capital or operational budgets; locally driven initiatives (LDI) capital or operational budgets; growth funding; targeted rates; external funding or sponsorship. 

11.     The locally driven initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

12.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting. 

13.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities. 

Consideration

Local board views and implications

14.     The Devonport-Takapuna Local Board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 4 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16.     Section 81 of the Local Government Act 2002  set out contributions to decision-making processes by Māori:

“(1) A local authority must:

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b)   consider  ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

 

17.     The Auckland Council Māori Language Policy, 2016, provides a practical means for  Auckland Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

 

18.     Parks, Sport and Recreation presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.   Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with mana whenua to adopt new Māori place and recreation facility names. 

19.     Devonport-Takapuna Local Board has allocated funding for Parks, Sport and Recreation ‘Creating a Māori Identity’ in 2017-2018. 


Implementation

20.     Once approved the delivery of activities identified in the Devonport-Takapuna Parks, Sport and Recreation annual work programme 2017-2018 will take place from 1 July 2017. 

21.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

22.     The progress of the Parks, Sport and Recreation annual work programme 2017-2018 projects will be reported to the local board quarterly. 

 

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board PSR draft annual work programme 2017-2018

11

      

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 

Devonport-Takapuna 2017/2018 Community Facilities Work Programme

 

File No.: CP2017/09042

 

  

 

Purpose

1.       To approve the 2017/2018 Community Facilities work programme for the Devonport-Takapuna Local Board, including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2.       To approve in principle the 2017-2020 Community Facilities capital works programme for the Devonport-Takapuna Local Board.

Executive summary

3.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4.       The Devonport-Takapuna Local Board 2017/2018 Community Facilities work programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5.       In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities work programme:

·      $100,000 of locally driven initiatives (LDI) capital discretionary funding; and

·      $4,763,150 of asset-based services (ABS) capital funding

6.       The 2017-2020 Community Facilities capital works programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7.       The local board was given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 4 April 2017. Following this feedback, an updated work programme was developed by staff (refer Attachment A). This report recommends that the board approves the 2017/2018 Community Facilities work programme and associated budget, and seeks approval for the 2017-2020 Community Facilities capital works programme.

8.       Once approved by the Devonport-Takapuna Local Board, new work will commence from July 2017. Regular updates on the line items will be provided to the local board by the Community Facilities Stakeholder Advisors.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approves the Devonport-Takapuna Local Board 2017/2018 Community Facilities work programme as detailed in Attachment A to the agenda report;

b)      approves in principle the Devonport-Takapuna Local Board 2017-2020 Community Facilities capital works programme as detailed in Attachment B to the agenda report;

c)      delegates approval to the Chairperson for any variances in the scope of the projects identified within the 2017/2018 Community Facilities work programme; and

d)      notes that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

 

Comments

9.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10.     The 2017/2018 Community Facilities work programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities capital works programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities department

11.     The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council-owned community lease assets.

Capital works programme

12.     Investment in the capital programme will ensure that council facilities and parks open spaces in Devonport-Takapuna Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13.     The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility. 

14.     Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15.     At a workshop on 4 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16.     The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 4 April 2017.

·    Number of projects: 63; and

·    Indicative cost for proposed projects: $4,763,150.

17.     The 2017-2020 Community Facilities capital works programme contains the following projects:

·    Number of projects: 62.

Leasing work programme

18.     Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19.     Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programme’s which have yet to be completed.

20.     Once the 2017/2018 Community Facilities work programme is approved, staff will be able to  bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets;

·    improving the safety of Community Facilities assets; and

·    ensuring the enjoyment of Community Facilities assets by the users.

22.     Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

23.     In the 2017/2018 Community Facilities work programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24.     The Community Facilities work programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25.     The draft 2017/2018 Community Facilities work programme and the 2017-2020 Community Facilities capital works programme were considered by the local board at a workshop on 4 April 2017. The views expressed by local board members during the workshop were recorded and the responses noted in Attachment C. The necessary changes have also been made in Attachment A and Attachment B.

26.     The Community Facilities work programme supports the achievement of the following 2014-2017 Devonport-Takapuna Local Board Plan priorities:

·    Facilities that enable community well-being; and

·    Open spaces that allow us to live.


 

Māori impact statement

27.     The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities work programme.

Implementation

29.     This work programme will be implemented as part of Community Facilities’ usual business practice.

30.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Attachments

No.

Title

Page

a

Devonport-Takapuna Community Facilities 2017/2018 Work Programme

17

b

Devonport-Takapuna 2017-2020 Community Facilities Work Programme

23

c

Devonport-Takapuna Feedback from 4 April 2017 workshop

27

     

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 



Devonport-Takapuna Local Board

06 June 2017

 

 


 


Devonport-Takapuna Local Board

06 June 2017

 

 

Devonport-Takapuna Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09324

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Devonport-Takapuna Local Board work programme for approval.

Executive summary

2.       This report provides information to support  the Devonport-Takapuna Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Devonport-Takapuna Local Board aligns with the following 2014-2017 Devonport-Takapuna Local Board Plan priorities:

·    Active, connected and supported neighbourhoods; and

·    Facilities that enable community well-being.

5.       The Devonport-Takapuna Local Board is being requested to approve the Libraries work programme for 2017/2018 financial year.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the 2017/2018 Libraries work programme  as outlined in Attachment A of the agenda report.

 

 

Comments

6.       The Libraries work programme for 2017/2018 aligns to the Devonport-Takapuna Local Board Plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Devonport-Takapuna Local Board Plan priorities:

·        Active, connected and supported neighbourhoods; and

·        Facilities that enable community well-being.

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Devonport-Takapuna community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific asset based services (ABS) operational budget attached, as the cost is included in running the local libraries.

9.       The work programme includes extended hours which are funded from locally driven initiative (LDI) operation budgets; two additional opening hours at Devonport Library and 5.5 hours at Takapuna Library.

10.     A workshop was held with the local board and Libraries staff on Wednesday, 12 April 2017 where the draft work programme was considered. After the workshop, feedback from the local board was incorporated into the work programme.

11.     The Devonport-Takapuna Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Devonport-Takapuna community.

Consideration

Local board views and implications

12.     The draft  Libraries 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 12 April 2017. Feedback form the local board was considered and incorporated into the local board work programme (refer Attachment A).

Māori impact statement

13.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The Libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

14.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The Libraries work programme will be implemented within the Annual Plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Devonport-Takapuna Libraries Work Programme 17/18

31

     

Signatories

Authors

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 

Devonport-Takapuna Local Board 2017/2018 Local Economic Development Programme

 

File No.: CP2017/10190

 

  

 

Purpose

1.       To approve the Devonport-Takapuna Local Economic Development (LED) work programme for the 2017/2018 financial year.

Executive summary

2.       This report details the proposed 2017/2018 Devonport-Takapuna Local Board LED work programme, as outlined in Attachment A.

3.       The proposed work programme is comprised of grants to Business Improvement Districts (BIDs) to purchase Marketview data, support the delivery of a visitor attraction strategy, and support for the Young Enterprise Scheme (YES).

4.       The total value of the 2017/2018 LED work programme is $48,000.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approves the 2017/2018 Local Economic Development work programme, as presented in Attachment A of the agenda  report.

 

 

Comments

5.       The 2017/2018 LED work programme has been developed with regard to the local board’s priorities for local economic development set out in the current local board plan.

 

6.       The proposed LED programme is comprised of the activities detailed in the following sections.

 

Marketview retail spend data ($15,000)

7.       In previous years Auckland Council has purchased Marketview retail spend data reports for the Business Improvement Districts in Auckland on their behalf. The funding from Auckland Council to purchase the Marketview reports will no longer be available from July 2017.

8.       The Takapuna Beach, Devonport and Milford business associations would like to continue to receive the retail spend reports post July 2017, as they consider them to be a vital resource that helps the business associations to measure their success and performance comparted to similar areas.

9.       As direct funding to purchase the reports is not going to continue from council, the business associations have requested the local board either purchase the retail spend data from Marketview on their behalf, or grant them $5,000 individually to enable them to do so.

10.     The Takapuna Beach Business Association has been in discussions with Marketview and has obtained a quote from them for the three business associations to continue to receive the retail spend reports. The quote (refer Attachment B) provides two options - one at $4,500 and one at $4,000 - plus an additional services package that would enable a report to be generated for the local board area costing an additional $2,000.

11.     The business associations have signalled a preference for option one ($4,500) and the additional services package.

12.     The Marketview data provides a useful insight into the performance of the business association areas, which can be used to assess the long-term performance of each of the areas. It is therefore recommended that the local board grants each of the business associations $5,000 to enable them to directly purchase the option one reports and the additional services package. As the local board will be covering the majority of the costs each funding agreement will require the business associations to make the reports and data available to the local board for its information and use.

 

Shore Coast Tourism ($30,000)

13.     The three Business Improvement Districts in the local board area are seeking grant funding to enable them to work collaboratively to drive tourism and visitor attraction. Any funding granted to the Business Improvement Districts would be used to create and develop a tourism and visitation brand that represents the whole local board area.

14.     The next steps following the approval of the Local Economic Development work programme will be to engage with the three business associations to confirm the scope of activities. The funding will be used for and then seek the local board’s agreement to enter into a funding agreement with each business association to enable the grant to be issued.

 

Young Enterprise Scheme ($3,000)

15.     Auckland Tourism Events and Economic Development (ATEED), on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

16.     YES provides a practical, hands on experience for young people to develop and execute a business idea. YES is delivered in Auckland on behalf of the Young Enterprise Trust by ATEED.  The local board currently has one school, Tamaki College participating in YES.

17.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

18.     The funding from the local board will support the delivery of the YES Enterprise-Days (e-days) in February 2018. The e-days are held in sub-regions (north, south, east, and central/west) and are the first day students get to meet the Young Enterprise team, and find out about their 2018 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

19.     A contribution is sought from local boards where there are schools participating in YES. The amount of support requested has been worked out using a formula of $1,000 per school in the local board area. The local board is being asked to contribute $3,000 to the YES scheme as three Kaipatiki based schools are currently participating in the scheme.

Consideration

Local board views and implications

20.     The proposed LED programme was presented to the local board at its 12 April 2017 workshop.

Māori impact statement

21.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

22.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required.

 

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board ATEED 2017-2018 Work Programme

37

     

Signatories

Authors

John Norman – Strategic Planner, Auckland Tourism Events and Economic Development  (ATEED)

Authorisers

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

06 June 2017

 

 



Devonport-Takapuna Local Board

06 June 2017

 

 

Adoption of Devonport-Takapuna Local Board Agreement 2017/2018

 

File No.: CP2017/10123

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the Chairperson, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, Auckland Council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the Chairperson, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (refer to Attachment A of agenda report), including:

i.          a Local Board Agreement 2017/2018;

ii.          a message from the Chairperson;

iii.         local board advocacy;

iv.        local activity budgets; and

v.         local performance targets.

b)      adopts local fees and charges schedules for 2017/2018 as outlined in Attachment B to the agenda report.

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement; and

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      delegates authority to the  Chairperson to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

 

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the respective local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, Auckland Council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (refer Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (refer Attachment B).

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.


 

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the Chairperson, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Chairperson to make final changes if necessary.

 

 

Attachments

No.

Title

Page

a

2017/2018 Devonport-Takapuna Local Board Agreement

43

b

2017/2018 Devonport-Takapuna Local Board Fees and Charges

57

     

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

06 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Devonport-Takapuna Local Board

06 June 2017