I hereby give notice that an extraordinary meeting of the Great Barrier Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 6 June 2017

11 am

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

29 May 2017

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Great Barrier Local Board

06 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Adoption of Local Board Agreement 2017/2018                                                        7

12        Approval of 2017/2018 Great Barrier environment work programme                   15

13        Great Barrier Local Board ACE work programme 2017/2018                                31

14        Great Barrier 2017/2018 Community Facilities Work Programme                         35

15        Parks, sport and recreation draft annual work programme financial year 2017/2018                                                                                                                                        43

16        Great Barrier Local Board Libraries Work Programme 2017/2018                        49  

17        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson IM Fordham will welcome everyone in attendance. Member J Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

There were no notices of motion.

 


Great Barrier Local Board

06 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09834

 

  

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendations

That the Great Barrier Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B)

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2017/2018:
• Local Board Agreement 2017/2018
• Message from the Chair
• Local Board Advocacy
• Local activity budgets
• Local performance targets

11

b

Local fees and charges schedule 2017/2018

13

      

Signatories

Author

Michele Going - Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

06 June 2017

 

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

11. Adoption of Local Board Agreement 2017/2018.DOC

 

 

 

Local content to support the Annual Budget 2017/2018:

• Local Board Agreement 2017/2018

• Message from the Chair

• Local Board Advocacy

• Local activity budgets

• Local performance targets

 


Great Barrier Local Board

06 June 2017

 

 

PDF Creator


Great Barrier Local Board

06 June 2017

 

 

Approval of 2017/2018 Great Barrier environment work programme

 

File No.: CP2017/07914

 

  

Purpose

1.       To approve the 2017/2018 local environment work programme (totalling $170,000) for the Great Barrier Local Board.

Executive summary

2.       The Great Barrier Local Board (the board) has included an outcome in their local board plan that the ‘environment is at its best here’.

3.       To give effect to this aspiration, the board has committed $170,000 in total to local environmental development projects in their Locally Driven Initiatives (LDI) budget for 2017/2018. This funding includes:

·   $45,000 for a biodiversity officer role;

·   $75,000 for biosecurity projects,

·   $20,000 for septic tank education; and

·   $20,000 for progressing the ecology vision.

4.       A total of $45,000 has been carried forward from 2016/2017 due to underspends in the marine protection and biodiversity role budget lines. 

5.       To deliver on this budget, a draft work programme was discussed at board workshops in March and April 2017.

6.       An updated work programme is appended to this report at attachment A. This report recommends that the board approve this environment work programme and associated budgets for 2017/2018.

Recommendations

That the Great Barrier Local Board:

a)      approve the allocation of $170,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project

Budget

Biodiversity officer

$20,000

Pest coordinator

$15,000

Argentine ant and plague skink surveillance

$24,000

Weed survey

$10,000

Rabbit control

$26,000

Treasure Islands Ambassador

$10,000

Water quality projects, including septic tank education

$45,000

Ecology vision

$20,000

Total

$170,000

b)      agree that if required a portion of the Argentine ant and plague skink surveillance funding can be used to support control of any new Argentine ant populations.

c)      note that $45,000 opex budget has been carried forward from 2016/2017 to fully fund the biodiversity role, and continue marine protection work.

Comments

7.       The board has allocated $170,000 of its 2017/2018 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that ‘the environment is at its best here’.

8.       Options for the allocation of this budget were discussed at workshops in March and April 2017. Based on those discussions, eight projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.

Biodiversity officer ($20,000 + $25,000 carry forward)

9.       The local board plan includes a key initiative to establish a part time biodiversity role on the island. At its July 2016 meeting, the board confirmed that this role would be established on a three year basis noting that uncertainty of tenure could negatively impact relationships with key landholders. In 2017/2018, the role will be partly funded through a carry forward due the delayed commencement of the role. Future years will require full funding of $45,000 from the board’s LDI.

10.     An annual work programme will be discussed with the board by the end of June 2017.

Pest coordinator ($15,000)

11.     The establishment of a pest coordinator role in Mulberry Grove has encouraged residents to better manage pest including rats, weeds and Argentine ants on their private land. As a result, in 2016/2017 additional funding was directed towards the development of a plan for a similar project in Okiwi. In 2017/18, some of the report recommendations for Okiwi will be implemented, and input into Mulberry Grove reduced.

12.     Management of the rat population is noted in the local board plan as a means of ensuring the ongoing enhancement of Aotea Great Barrier’s biodiversity. The local board plan also supports funding for community-led pest control projects.

Argentine ants and plague skink surveillance

13.     In 2016/2017, the board funded surveillance of settlement areas (Tryphena, Medlands, Claris, Whangaparapara, and Okupu) for new populations of Argentine ants and plague skinks.  Argentine Ants are a highly aggressive and invasive insect species that feed on and out-compete native birds, insects and lizards. They have a significant negative impact on natural ecosystems and have economic effects on horticulture, viticulture, nurseries and apiaries. Classified as an unwanted organism, plague skinks are a diurnal egg laying skink which rapidly colonise a variety of different habitats, out-competing and displacing native skink species. A single population has been detected behind Shoal Bay Wharf.

14.     Ongoing surveillance enables better understanding of the distribution of Argentine ants and plague skinks, where to target control, and the effectiveness of the current control programme. Surveillance in 2016/2017 uncovered a new population of Argentine ants on Medlands Road with a portion of local funding subsequently re-directed to control. Discretion to use a portion of the 2017/2018 budget for Argentine ant control (if necessary) is requested.

15.     The recommended budget is an increase of $9,000 on previous year’s funding. An increase in funding will allow the contractor to cover more properties in a shorter time frame increasing the probability of early detection of these pest species.

Weed survey ($10,000)

16.     The board has funded a survey of the west coast bays for the past two financial years. For the 2017/2018 financial year, $10,000 funding will support a survey of the area from Mohunga to Copper Mine Bay. The survey provides information on the presence of low incidence pest plants, and helps inform any control actions. In 2016/2017, control of pampas and moth plants was undertaken. Completion of the survey will confirm the spread or otherwise of invasive weeds on the Great Barrier.

17.     This survey is supported by the Department of Conservation who supply the vessel.

Rabbit control ($26,000)

18.     A comprehensive rabbit control programme is supported in the local board plan. As such, funding for rabbit control has been a significant part of the board’s environment work programme for the past four financial years. Rabbits damage airfield infrastructure, and damage vegetation creating a risk of erosion.

19.     In 2017/2018, local funding for a rabbit control programme will enable night shoots, warren fumigation, and pindone application. Warren fumigation and pindone application will be completed at Kaitoke, Awana, Whangapoua and Okiwi township, with night shoots at Kaitoke, Awana, and Okiwi.

20.     Discussions with the Department of Conservation on the development of a five year rabbit control plan will commence in the new financial year. The success of any rabbit control programme on the island requires commitment from all agencies to best practice control, which may include the use of toxins. In addition, a plan needs to consider the impact of the potential introduction of the rabbit calicivirus.

21.     Subject to the effectiveness of this season’s work and rabbit food availability, this work will be undertaken in autumn 2018. The proposed budget also includes $4,000 for feral cat control at Awana.

22.     A contribution will also be sought from Auckland Transport for the control work.

Treasure Islands Ambassador ($10,000)

23.     Council is developing a pathway management plan to identify best options of mitigating the risk of pests reaching the Hauraki Gulf Islands, including Aotea Great Barrier. A likely action from that plan is better education of visitors to the island, and routine inspections of freight being sent to the island. Similarly, an ambassador role is supported in the local board plan.

24.     Funding of $10,000 will engage an ambassador over the peak summer season.

Water quality projects, including septic tank education ($45,000)

25.     Sampling of Tryphena streams in 2015/2016 indicated occasional high e.coli readings. Therefore, in 2016/2017, the board funded a septic tank education programme, and testing to determine the source of the e.coli contamination. Funding of $20,000 will enable an expansion of the education programme to all Aotea Great Barrier households. This programme includes the option of a no-obligation septic tank inspection.

26.     The board also invested in a fish passage remediation monitoring programme, and source tracking to determine the source of e.coli contamination. Results from both projects were not available at the time of writing this report. However, three possible options exist for addressing any issues arising from the fish passage, and source tracking reports.

27.     Option 1: If the source tracking indicates a non-human source of e.coli contamination, budget could support landowners to fence and plant streams from stock (or other appropriate mitigation). This option is preferred.

28.     Option 2: Initial results from the monitoring of remediated fish passages indicate a number that have failed. This result is not unexpected due to the nature of the surrounding environment and downstream culverts impacting on fish ladders. Using local funds to support remediation of these fish passages is not recommended until such time as there is agreement as to the responsibility for long-term maintenance of fish ladders.

29.     The board could support fish passages and fish habitat through protecting the habitat of a giant kokupu population near Okiwi.  Both the protection of the giant kokupu habitat and addressing any new barriers identified as part of the freshwater monitoring work will require additional scoping to determine feasibility, and costs.

30.     Option 3: The board could extend the freshwater quality monitoring programme beyond Tryphena. Monitoring will provide baseline information on the health of Aotea Great Barrier streams supporting any future interventions. Samples would be collected in both dry and wet conditions, rather than costly monthly monitoring.

31.     Supporting water quality improvements through encouraging better management of septic tanks also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced in catchment streams.

Ecology conversations implementation ($20,000)

32.     A vision for Great Barrier’s environmental future was agreed in 2016 following extensive community engagement. Along with the vision – Aotea Great Barrier Island: A World of its Own, Where People and Place are Woven in a Tapestry of Ecological Richness -, through the engagement process a number of sites were identified as potential ecological oases. A biodiversity review (attachment B) considered the potential of these sites for ecological restoration.

33.     In particular, Kaitoke and Whangapoua are seen as high priorities for undertaking restoration activities. While Whangapoua was not specifically cited as a possible oasis in the vision report, the report notes strong support for dune restoration and dotterel protection. Local funding to develop restoration plans for one or two sites in the first instance will guide the actions the community can lead to further protect the biodiversity values of selected sites through, for example, increased pest control or planting.

34.     The ecology vision report also highlighted the opportunity to increase investment in the conservation of the taiko black petrel colony. Taiko are the seabirds most at risk from commercial fishing activities. Funding of $11,000 would see up to 50 geolocater devices fitted to birds with data used to assess areas of overlap with fisheries, identify areas of risk and determine distribution in local and international waters. This research will help ensure long term protection of the black petrel by developing effective measures for the fishing industry to minimise seabird bycatch.

35.     Staff do not recommend undertaking further engagement to select the oases for investment as the suggested areas were identified in the ecology vision report. Rather the focus should be on implementation of the ecological oases concept, noting that the sites suggested above are only starting point with other sites to potentially be picked up in the future.

36.     If the board does not agree to this recommended implementation approach (the management plans for Kaitoke and Whangapoua) and prefers to undertake further community engagement, it is recommended that this budget and project be delivered as part of the community development work programme.

Marine protection initiatives ($20,000 carry forward)

37.     Apart from a redirection of funds towards an evaluation of the Kaitoke dune restoration project, no project was agreed for funding from this budget in 2016/2017. Further information on the impact of Tiriti o Waitangi settlement with Ngāti Rehua Ngātiwai ki Aotea, and the SeaChange plan, is required before the board can progress a marine protection initiative. A governance discussion will need to occur early in the new financial year.

38.     This funding could also support the taiko black petrel research project outlined in paragraph 34 above.

 

 

Assessment of options considered

39.     As part of the development of the board’s draft work programme, nine options totaling $201,000 were developed for consideration by the board. The recommended projects align most strongly to the board’s objectives.

40.     The proposed work programme includes options presented to the board at the March and April workshops, noting that the proposed budgets for ecology vision and marine protection have since been reduced. The reduction enables full funding of the proposed biosecurity projects. An explanation of this proposed reduction is noted in table one below, along with other projects presented to the board at workshops but excluded from this proposed work programme.

Project

Reason

Ecology vision

This proposed work programme recommends a reduction in the ecology vision from $25,000 to $20,000.

Kaitoke fire site

Local funding has been used for the past three financial years to control weeds and undertake rat counts at the Kaitoke fire site. The Department of Conservation have agreed to undertake this work as it is conservation land.

Septic tank subsidies

The draft work programme presented to the board in April 2017 suggested using budget targeted for marine protection to offer subsidies for upgrades or renewals of septic tanks. The board advised that funding subsidies for some landowners was not a priority at this time.

Leptinella tenella conservation

A small amount of local funding has supported conservation management of the Awana population of the threatened plant, leptinella for the past three financial years. As regional funding is available for any further conservation work, no further funding is being sought from the board in 2017/2018.

Waste minimisation initiatives

Regional funding has been made available to support a trial community recycling facility (the tip shop). However, this funding is insufficient to cover all of the contracted hours for the tip shop manager. If additional funding is available, this could be used to support full funding of this role (up to a maximum of $10,000).

Funding for community waste initiatives is also available through the regional Waste Minimisation and Innovation Fund.

Table one: Assessment of options considered

Consideration

Local board views and implications

41.     The projects noted support the board’s work to achieve the outcomes of ‘our environment is at its best here’. Community-led pest management programmes, biodiversity staff, and rabbit control programmes are all noted as key initiatives in the local board plan.

42.     The draft environment work programme was discussed with the board at workshops in March and April 2017. Feedback from those workshops is incorporated in the above recommendations, and summarised in table one above.

43.     As carry forward budget was approved for recommending to the governing body in May 2017, the allocation of this budget to water quality projects has not been discussed with the board. However, board members have previously expressed support for water quality improvement projects, and the local board plan includes reference to a freshwater monitoring programme.

44.     At a workshop in May 2017, the board asked for comment on whether funding for waste minimisation initiatives is required from the board’s LDI. This issue is addressed in table two above.

Māori impact statement

45.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

46.     Table two below outlines how projects contribute to Māori outcomes.

Project

Māori impact assessment

Biodiversity officer

No consultation with Māori on this project has been undertaken. However, staff have identified an opportunity to further relationships with iwi landowners through this role which will be explored as the project develops.

Argentine ant and plague skink surveillance

No specific consultation with Māori. The Ngāti Rehua Ngātiwai ki Aotea Hapū Management Plan notes conditional support for biosecurity projects on Aotea.

Rabbit control

Pest coordinator

Weed survey

Water quality projects, including septic tank education

No consultation with Māori has been undertaken on this project. Māori have indicated strong support for projects designed to improve freshwater quality as part of past council consultations.

Ecology conversations

One meeting was held with Ngāti Rehua Ngātiwai as part of the development of the ecology vision (prior to the signing of the deed of settlement). Any implementation of projects arising from the ecology vision will require input from mana whenua, including discussion of how mana whenua can lead any initiatives.

Marine protection initiatives

Any design or implementation of a marine protection project on Aotea will require the full involvement of Ngāti Rehua Ngātiwai ki Aotea.

Table two: Māori impact assessment

Implementation

47.     As noted in paragraph 25 above, alternative options for the septic tank programme will be discussed with the board if source tracking reveals a non-human source of e.coli contamination.

48.     Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

 

Attachments

No.

Title

Page

a

Proposed 2017/2018 Great Barrier environment work programme

23

b

Memo - Ecological review of the Aotea Great Barrier Island Ecological Vision

25

     

Signatories

Author

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Relationship Manager Great Barrier & Waiheke

 



Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

Great Barrier Local Board ACE work programme 2017/2018

 

File No.: CP2017/05808

 

  

Purpose

1.       To approve the Arts, Community and Events (ACE) 2017/2018 Great Barrier Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme referred to as Attachment A.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·          Community Empowerment

·          Arts and Culture

·          Events

·          Community Places.

4.       The ACE work programme for the Great Barrier Local Board aligns with the 2014-2017 Great Barrier Local Board Plan priority ‘we have more residents and visitors but we won’t lose our way of life’.

Recommendation

That the Great Barrier Local Board:

a)   approve the 2017/2018 Arts, Community and Events work programme as Attachment A to this report.

Comments

5.       The ACE work programme for the Great Barrier Local Board aligns with the 2014-2017 Great Barrier Local Board Plan priority ‘we have more residents and visitors but we won’t lose our way of life’, and includes the following areas of activity:

·        Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes providing funding for local community organisations to deliver activities and services for youth as well as older people and families, community grants schemes and skills development programmes.

·        Arts and Culture: This includes funding for the GBI Community Heritage and Arts Village Trust.

6.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

7.       The local board considered the draft work programme at a workshop with ACE staff on 4 April 2017. Staff incorporated the local board’s feedback into the work programme.

8.       The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

9.       The local board considered the draft 2017/2018 work programme at a workshop on 4 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme.

Māori impact statement

10.     One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work. The 2017/2018 work programme includes a line entitled ‘respond to Māori aspirations: Ngāti Rehua Ngatiwai ki Aotea coordinator’.  The benefits of this activity are expected to include:

·    Increasing Māori participation in democratic processes and local decision-making

·    Increasing levels of trust and confidence from Māori

·    Increasing understanding of Māori aspirations and how these relate to the local board work programme

·    Improving community cultural understanding.

Implementation

11.     Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Great Barrier ACE Work Programme 2017-2018

33

     

Signatories

Author

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

Great Barrier 2017/2018 Community Facilities Work Programme

 

File No.: CP2017/09089

 

  

Purpose

1.       To approve the 2017/2018 Community Facilities Work Programme for the Great Barrier Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2.       To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Great Barrier Local Board.

Executive summary

3.       The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4.       The Great Barrier Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5.       In the 2017/2018 Community Facilities Work Programme, the following indicative costs have been identified in the 2017/2018 Community Facilities Work Programme:

·    $5,000 of locally driven initiatives operations funding

·    $196,000 of local improvements projects

·    $85,000 of asset-based services capital funding

6.       The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7.       The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 11 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

8.       Once approved by the Great Barrier Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendations

That the Great Barrier Local Board:

a)      approve the Great Barrier Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A.

b)      approve the Great Barrier Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B.

c)      delegate approval to the Great Barrier Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

Comments

9.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10.     The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11.     The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital Works Programme

12.     Investment in the capital programme will ensure that council facilities and parks open spaces in Great Barrier Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13.     The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility. 

14.     Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15.     The Great Barrier Local Board also has a local improvement projects budget of $196,000 which is earmarked for projects largely delivered by the Community Facilities Community Led and LDI Projects team. The team is currently working with the local board to determine what projects are to be delivered and this will be separately reported in the monthly Community Facilities workshops.

16.     At a workshop on the 11 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

17.     The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 11 April 2017:

·      Number of projects: 8

·      Indicative cost for the proposed projects: $286,000

18.     The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:

·    Number of projects: 6

Leasing work programme

19.     Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

20.     Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

21.     Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to  bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

22.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users

23.     Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

24.     In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

25.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

26.     The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 11 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

27.     The Community Facilities work programme supports the achievement of the following 2014-2017 Great Barrier Local Board Plan priorities:

·    The environment is at its best here

·    We have more residents and visitors but we won’t lose our way of life

Māori impact statement

28.     The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

29.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

30.     This work programme will be implemented as part of Community Facilities’ usual business practice.

31.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Attachments

No.

Title

Page

a

Great Barrier 2017/2018 Community Facilities Work Programme

39

b

Great Barrier 2017-2020 Community Facilities Capital Works Programme

41

     

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

PDF Creator


Great Barrier Local Board

06 June 2017

 

 

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Great Barrier Local Board

06 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017/2018

 

File No.: CP2017/08290

 

  

Purpose

1.      To present the draft 2017/2018 Parks, Sport and Recreation (PSR) annual work programme (AWP) for the consideration and approval of the Great Barrier Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft annual work programme for the 2017/2018 financial year (FY18).

3.      The work programme includes the local board expenditure and locally driven initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved the Parks Sport and Recreation, Portfolio managers will discuss this with the delegated local board member/s.

Recommendations

That the Great Barrier Local Board:

a)      approve the Great Barrier Parks, Sport and Recreation draft annual work programme 2017/2018 financial year as detailed in Attachment A to this report.

5.      delegate the approval for any changes on the Parks, Sport and Recreation annual work programme 2017/2018 to the appropriate PSR Portfolio Manager and delegated local board member/s.

Comments

6.      This report presents Parks, Sport and Recreations draft annual work programme for the 2017/2018 financial year. The PSR annual work programme is sorted by active recreation and parks services.

7.      Staff discussed the scope of the Parks, Sport and Recreation draft annual work programme 2017/2018 at a workshop with the local board on 4 April 2017.

8.       The Parks, Sport and Recreation draft annual work programme 2017/2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9.       The Parks, Sport and Recreation draft annual work programme 2017-2018 presented as Attachment A, need to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10.     Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft annual work programme 2017/2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

11.     Activities may be funded from one or multiple budget sources which include: asset based services (ABS) capex or opex; locally driven initiatives (LDI) capex or opex; growth funding; targeted rates; external funding or sponsorship. 

12.     The locally driven initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

13.     Some active recreation or park services activity programmes do not show a budget amount but have been included in the work programme for the local board’s information and future quarterly reporting.

14.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

15.     The Great Barrier local board provided feedback on the proposed Parks, Sport and Recreation draft annual work programme 2017/2018 at a workshop on 4 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

16.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

17.     Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

18.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

19.     PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.   Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.

20.     Great Barrier local board has supported this and allocated funding for PSR ‘Creating a Māori Identity’ in 2017/2018.

Implementation

21.     Once approved, the delivery of activities identified in the Great Barrier Parks, Sport and Recreation annual work programme 2017/2018 will take place from 1 July 2017. 

22.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

23.     The progress of the Parks, Sport and Recreation annual work programme 2017/2018 projects will be reported to the local board quarterly.

 

Attachments

No.

Title

Page

a

Great Barrier Local Board PSR draft AWP 2017-2018

47

     

Signatories

Author

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

John Nash - Relationship Manager Great Barrier & Waiheke

 



Great Barrier Local Board

06 June 2017

 

 

PDF Creator



Great Barrier Local Board

06 June 2017

 

 

Great Barrier Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09379

 

  

Purpose

1.       To present the Libraries 2017/2018 Great Barrier Local Board work programme for approval.

Executive summary

2.       This report provides information to support Great Barrier Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Great Barrier Local Board aligns with the following 2014-2017 Great Barrier Local Board Plan priorities:

·    Infrastructure that fits with our environment

5.       The Great Barrier Local Board is being requested to approve the Libraries work programme for FY 2017/2018 referred to as Attachment A.

Recommendation

That the Great Barrier Local Board:

a)      approve the 2017/2018 Libraries work programme.

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Great Barrier Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Great Barrier Local Board Plan priorities:

·        Infrastructure that fits with our environment

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Great Barrier community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9.       The Great Barrier Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Great Barrier community.

Consideration

Local board views and implications

10.     The draft 2017/2018 work programme was considered by the local board at a meeting on Tuesday, 21 February 2017.

Māori impact statement

11.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

12.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Great Barrier Libraries Work Programme 17/18

51

     

Signatories

Author

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

John Nash - Relationship Manager Great Barrier & Waiheke

 


Great Barrier Local Board

06 June 2017

 

 

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