I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 1 June 2017

4:30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Vicki Watson

 

 

Mike Williamson

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

26 May 2017

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Approval of 2017/2018 Hibiscus and Bays local environment work programme  7

13        Approval of the Parks, sport and recreation draft annual work programme financial year 2017-2018                                                                                                                      13

14        Approval of the Hibiscus and Bays Local Board Arts Community and Events work programme 2017/2018                                                                                                 19

15        Approval of the Hibiscus and Bays Local Board 2017/2018 Community Facilities Work Programme                                                                                                                   29

16        Approval of the Hibiscus and Bays 2017/2018 Local Economic Development Programme                                                                                                                                       45

17        Approval of the Hibiscus and Bays Local Board Libraries Work Programme 2017/2018                                                                                                                                       49

18        Adoption of Hibiscus and Bays Local Board Agreement 2017/2018

This report and attachments were not available when the agenda was compiled and will be distributed under separate cover.

  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

An apology from Member G Holmes has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of 2017/2018 Hibiscus and Bays local environment work programme

 

File No.: CP2017/06125

 

  

Purpose

1.       To approve the 2017/2018 local environment work programme (totalling $120,000) for the Hibiscus and Bays Local Board.

Executive summary

2.       The Hibiscus and Bays Local Board has identified an aspiration in their local board plan for a ‘protected and enhanced environment’.

3.       To give effect to this aspiration, the local board has committed $120,000 in total to local environment projects from their locally driven initiatives budget for 2017/2018. This funding includes:

·   Industrial pollution prevention programme ($20,000);

·   Water sensitive design project for schools ($20,000); and

·   North-west Wildlink programme – Hibiscus and Bays ($80,000).

4.       To deliver on this budget, a draft work programme was discussed at a workshop with the local board on 5 April 2017 (Attachment A). This report recommends that the local board approve this environment work programme and associated budgets for 2017/2018.

 

Recommendations

That the Hibiscus and Bays Local Board:

a)      approve the allocation of $120,000 for environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project

Budget

Industrial pollution prevention programme

$20,000

Water sensitive design project for schools

$20,000

North-west Wildlink programme – Hibiscus and Bays

$80,000

Total

$120,000

b)      that any significant changes to the local environment work programme 2017/2018 be brought back to the local board.

 

 

Comments

5.       The local board has allocated $120,000 of its 2017/2018 locally driven initiatives (LDI) budget to support the delivery of a local environment work programme in line with the local board plan outcome for a ‘protected and enhanced environment’.

6.       Options for the allocation of this budget were discussed at a workshop with the local board on 5 April 2017.

7.       Based on that discussion, three projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the local board’s 2017/2018 local environment work programme.

8.       A brief description of each of these projects is provided below.

Industrial pollution prevention programme

9.       This programme is primarily educational and informs urban industry and business about the impacts their activities may have on local waterways.

10.     The programme includes a site inspection and discussion with business owners about potential pollution as well as waste minimisation techniques and spill training. If changes are recommended, a report is sent to the business. The programme also involves a Geographic Information Systems (GIS) mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

11.     The programme will increase business awareness to reduce water pollution at source, and educate businesses in the area to be aware of best practice to ensure waterways are protected from pollution. It will also build relationships with the local industrial sector.

12.     This approach is recommended in areas where there is a concentration of industry and business close to water bodies, including streams and harbours.

Water sensitive design project for schools

13.     This schools project is a series of classroom sessions that focus on the importance of water conservation and stormwater pollution in an urban setting. At the end of the sessions a rain barrel will be installed showcasing the water sensitive design approach.

14.     This project improves understanding of the impact of stormwater pollution to receiving environments (our treasured harbours and coastlines), and provides a practical example of water sensitive design through the provision of water barrels to participating schools.

15.     The project connects with and supports community engagement for key infrastructure projects currently being delivered by Healthy Waters, including a range of daylighting projects.

North-west Wildlink Programme – Hibiscus and Bays

16.     This programme contributes to the North-West Wildlink corridor and consists of a range of proposed projects that sit under this banner.  It builds upon existing local board funded work and includes protection of freshwater and terrestrial areas that have been identified as key ‘Wildlink Wonders’.

17.     There are a number of projects proposed which includes work that both delivers on the ground and builds community capacity to deliver in the long term. This ensures projects have a life beyond the financial year.

18.     The suggested projects were discussed at a workshop 5 April 2017. Local board members requested development of a pest free strategy for the Hibiscus and Bays Local Board area to be incorporated into the programme. Staff have advised that this work can begin within the budget allocated for the 2017/2018 financial year.

Consideration

Local board views and implications

19.     The recommended options align to the local board aspirations as detailed in key documents. For example the North-West Wildlink assistance project is identified in the local board plan as ‘one of six key moves to achieving the visions of the Auckland Plan and local board priorities’.  The operative plan also references a key initiative to ‘identify local areas that can contribute to the regional wildllink project and support community restoration initiatives at these sites”.

20.     The draft work programme was discussed at a local board workshop in April 2017. Feedback from that workshop is incorporated into the recommendations above.

Māori impact statement

21.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

22.     The table below outlines how projects contribute to Māori outcomes.

Project

Māori impact assessment

Industrial pollution prevention programme

No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations, and this project focusses on education and preventing stormwater pollution at source in an urban setting.  

Water sensitive design for schools project

No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations, and this project focusses on the importance of water conservation and stormwater pollution in an urban setting.  

North-West Wildlink assistance project

No particular impact on Māori. Opportunities will be explored for ways to work with mana whenua in the delivery of the project.

Implementation

23.     Subject to approval, this work programme will commence in the new financial year (beginning1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the local board’s quarterly performance report.

24.     Any significant changes to the work programme will be brought back to the local board for approval.

 

Attachments

No.

Title

Page

a

2017/2018 Hibiscus and Bays Local Board Environment Work Programme

11

      

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 



Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of the Parks, sport and recreation draft annual work programme financial year 2017-2018

 

File No.: CP2017/08293

 

  

Purpose

1.      To present the draft 2017-2018 Parks, Sport and Recreation Annual work programme for the consideration and approval of the Hibiscus and Bays Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year. 

3.      The work programme includes the local board expenditure and Locally Driven Initiatives programme of works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the local board,

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approves the Hibiscus and Bays Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

b).     delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate Parks Sport and Recreation Portfolio Manager and delegated local board members. 

 

Comments

5.      This report presents Parks, Sport and Recreations (PSR) draft annual work programme (AWP) for the 2017-2018 financial year.  The PSR AWP is sorted by Active Recreation and Parks Services.    

6.      Staff discussed the scope of the PSR draft AWP 2017-2018 at a workshop with the local board on 5 April 2017.

7.       The PSR draft AWP 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

8.       The PSR draft AWP 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond PSR control that may arise. 

9.       Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any minor changes to the PSR draft AWP 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the full local board.  

Budget types contributing to the Parks Sport and Recreation work programme

10.     Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship. 

11.     The LDI programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

12.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting. 

13.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities. 

Consideration

Local board views and implications

14.     The Hibiscus and Bays local board provided feedback on the proposed PSR draft AWP 2017-2018 at a workshop on 5 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16.     Section 81 of the Local Government Act 2002  set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

17.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’. 

18.     PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.   Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names. 

19.     The Hibiscus and Bays Local Board has not allocated funding for PSR ‘Creating a Māori Identity’ in 2017-2018. 

Implementation

20.     Once approved the delivery of activities identified in the Hibiscus and Bays Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017. 

21.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

22.     The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly. 

 

 

 

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board PSR draft AWP 2017-2018

17

     

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 



Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of the Hibiscus and Bays Local Board Arts Community and Events work programme 2017/2018

 

File No.: CP2017/05825

 

  

Purpose

1.       To approve the Arts, Community and Events 2017/2018 Hibiscus and Bays Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·        Community Empowerment

·        Arts and Culture

·        Events

·        Community Places.

4.       The ACE work programme for the Hibiscus and Bays Local Board aligns with the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

·        safe and supported communities

·        a great place to live because we planned for growth.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

 

 

Comments

5.       The Arts Community and Events (ACE) 2017/2018 work programme aligns to the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

·        safe and supported communities: the ACE work programme aligns with this local board priority through a number of activities including the provision of contestable funding for community-led projects and youth leadership activities.

·        a great place to live because we planned for growth: the ACE work programme meets this local board priority through funding local organisations to continue community-led engagement.

6.       The ACE work programme 2017/2018 for the Hibiscus and Bays Local Board includes the following areas of activity:

·        Community Empowerment: these projects and programmes aim to deliver a range of social outcomes for local residents. This includes funding Whangaporoa 2030 to continue community-led engagement in planning and placemaking. Activities also include the Hibiscus and Bays and East Coast Bays Needs Assessment.

·        Arts and Culture: this includes administering funding agreements with the Estuary Arts Charitable Trust and Mairangi Bay Arts Centre Trust to respond and deliver to the local board plan.

·        Events: this work programme includes a range of community events such as the Movies in Parks series and non-contestable funding for local event organisers to deliver events including the Orewa Christmas Parade and the Whangaparoa Soapbox Derby.

·        Community Places: this includes the provision of community facilities through changing Orewa Community Centre’s operating model to community-led.

7.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8.       The local board considered the draft work programme at a workshop with ACE staff on Wednesday 5 April. Staff incorporated the local board’s feedback into the work programme.

9.       The local board is requested to approve the ACE work programme for 2017/2018.  ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10.     The local board considered the draft 2017/2018 work programme at a workshop on Wednesday 5 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11.     The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’.  This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

12.     The benefits of this activity are expected to include:

·        collaborating with Māori and forming stronger relationships, decision-making and partnerships

·        moving from high level commitments to outcomes

·        eliminating the transactional approach to working with Māori

·        setting up monitoring through quarterly reporting.

13.     Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

Implementation

14.     Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Hibiscus and Bays ACE work programme 2017/2018

23

     

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

 



Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 



Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of the Hibiscus and Bays Local Board 2017/2018 Community Facilities Work Programme

 

File No.: CP2017/09119

 

  

Purpose

1.       To approve the 2017/2018 Community Facilities Work Programme for the Hibiscus and Bays Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2.       To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Hibiscus and Bays Local Board.

Executive summary

3.       The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4.       The Hibiscus and Bays Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5.       In the 2017/2018 Community Facilities Work Programme, the following indicative costs have been identified:

·      $1,080,036 of locally driven initiatives capital discretionary funding

·      $197,757 of locally driven initiatives operational discretionary funding

·      $7,078,238 of asset-based services capital funding

6.       The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be included into the future years’ programmes.

7.       The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 5 April 2017. Following feedback provided at and after the workshop, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval in principle for the 2017-2020 Community Facilities Capital Works Programme.

8.       Once approved by the Hibiscus and Bays Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

 

 

Recommendations

That the Hibiscus and Bays Local Board:

a)      approve the Hibiscus and Bays Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A.

b)      approve in principle the Hibiscus and Bays Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B.

c)      delegate  to the Hibiscus and Bays Local Board Chairperson and Deputy Chairperson approval of any minor variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

 

Comments

9.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10.     The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11.     The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital works programme

12.     Investment in the capital programme will ensure that council facilities and parks open spaces in the Hibiscus and Bays Local Board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset Based Services (ABS) capital works includes both growth and renewals projects.

13.     The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility. 

14.     Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15.     At a workshop on the 5 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16.     The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 5 April 2017.

·    Number of projects: 84

·    Indicative cost for proposed projects: $8,356,031

17.     The 2017-2020 Community Facilities Capital Works Programme contains the follow projects:

·    Number of projects: 124

Leasing work programme

18.     Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19.     Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20.     Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to  bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users

22.     Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

23.     In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25.     The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 5 April 2017. The views expressed by local board members during the workshop have been included in Attachment A and Attachment B.

26.     The Community Facilities work programme supports the achievement of the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

·      Easy access to recreation choices and open space

·      A great place to live because we planned for growth

·      Connected communities with excellent transport choices

·      Safe and supported communities

Māori impact statement

27.     The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29.     This work programme will be implemented as part of Community Facilities’ usual business practice.

30.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

 

Attachments

No.

Title

Page

a

Hibiscus and Bays 2017/2018 Community Facilities Work Programme

33

b

Hibiscus and Bays 2017-2020 Community Facilities Capital Works Programme

39

     

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017

 

 



Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of the Hibiscus and Bays 2017/2018 Local Economic Development Programme

 

File No.: CP2017/09183

 

  

Purpose

1.       To approve the Hibiscus and Bays local economic development programme for the 2017/2018 financial year.

Executive summary

2.       This report introduces the proposed 2017/2018 financial year Local Economic Development Work Programme for the Hibiscus and Bays Local Board as set out in Attachment A.

3.       The proposed work programme comprises the development of an eco-tourism plan for the local board area and a local economic initiatives delivery fund.

4.       The total value of the Local Economic Development programme is $80,000.

5.       The local board is being asked to approve the 2017/2018 local economic development programme.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the 2017/2018 local economic development programme (Attachment A) as follows.

i)       Development of an eco-tourism strategy ($50,000)

ii)       Local economic initiatives delivery fund ($30,000)

 

 

Comments

Background

The 2017/2018 local economic development (LED) programme has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2014).

6.       The proposed LED programme comprises the following activities.

a)             

Development of an eco-tourism strategy ($50,000)

7.       The Hibiscus and Bays Local Board Plan (2014) identifies the local board’s intention to grow the green economy and the eco-tourism potential of the Hibiscus and Bays area by leveraging off the area’s natural assets such as regional parks and coastal walkways.  In order to do this the local board plan identifies the local board’s intention to develop a strategy for eco-tourism.

8.       In developing the eco-tourism strategy key partners, including iwi, businesses and the Department of Conservation will be approached to work together with the local board to ensure that any strategy works to grow and develop eco-tourism in the local board area.

9.       The allocation of $50,000 to the development of the eco-tourism strategy will enable a consultant to be appointed. The full scope and brief for the development of the strategy will however be agreed with the local board prior to any work commencing.

 

Local economic initiatives delivery fund ($30,000)

10.     The local economic initiatives delivery fund will enable the local board to undertake initiatives that assist the local board to support the growth of the local economy. Initiatives can support the delivery of the adopted area plan for the local board area and the centre plans for Silverdale, Orewa, Browns Bay, and Whangaparaoa. 

11.     The potential activities could include undertaking research to support advocacy items, support for targeted programmes or initiatives where they have a local economic benefit, and the implementation of the Eco-tourism strategy if completed within the financial year. Other areas of work may be identified by the local board over the course of the year. Any work items will be scoped and agreed with the local board prior to work commencing.

Consideration

Local board views and implications

12.     The proposed LED programme was presented to the local board at the 5 April 2017 workshop.

Māori impact statement

13.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

14.     Following approval by the local board the Local Economic Development team at Auckland Tourism Events and Economic Development (ATEED) will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board as required.

 

 

Attachments

No.

Title

Page

a

ATEED 2017/2018 Work Programme

47

    

 

Signatories

Authors

John Norman - Strategic Planner Local Economic Development

Authorisers

Paul Robinson – Manager Local Economic Growth – ATEED

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

01 June 2017

 

 



Hibiscus and Bays Local Board

01 June 2017

 

 

Approval of the Hibiscus and Bays Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09287

 

  

Purpose

1.       To present the Libraries 2017/2018 Hibiscus and Bays Local Board work programme for approval.

Executive summary

2.       This report provides information to support Hibiscus and Bays Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Hibiscus and Bays Local Board aligns with the following 2014-2017 Hibiscus and Bays Local Board Plan priorities:

·    Safe and supported communities

5.       The Hibiscus and Bays Local Board is being requested to approve the Libraries work programme for financial year 2017/2018.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A)

 

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Hibiscus and Bays Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Hibiscus & Bays Local Board Plan priorities:

·        Safe and supported communities

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Hibiscus and Bays community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific Asset Based Services (ABS) opex budget attached as the cost is included in running the local libraries.

9.       A workshop was held with the local board and Libraries staff on Wednesday, 5 April 2017 where the draft work programme was considered.

10.     The Hibiscus and Bays Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Hibiscus and Bays community.

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 5 April 2017.

Māori impact statement

12.     Improving Māori outcomes is core to library services and is defined in Te Kauhanganui – Māori  Responsiveness Plan. The libraries work programme supports Māori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the local board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Hibiscus and Bays Libraries Work Programme 17/18

51

     

Signatories

Authors

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

01 June 2017

 

 


Hibiscus and Bays Local Board

01 June 2017