I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 7 June 2017

5:00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nick Bakulich

 

 

Carrol Elliott, JP

 

 

Makalita Kolo

 

 

Tafafuna’i Tasi Lauese, JP

 

 

Christine O'Brien

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

1 June 2017

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Approval of 2017/2018 local environment and local development work programme  7

5          Māngere-Ōtāhuhu Local Board Libraries Work Programme 2017/2018               17

6          Adoption of Local Board Agreement 2017/2018                                                      23  

 

 


 

1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 

Approval of 2017/2018 local environment and local development work programme

 

File No.: CP2017/08889

 

  

 

Purpose

1.       To approve the 2017/2018 local environment (totalling $160,000) and local development work programme (totalling $1.7million) for the Māngere-Ōtāhuhu Local Board.

Executive summary

2.       The Māngere-Ōtāhuhu Local Board (the board) has identified an outcome in their local board plan that Māngere-Ōtāhuhu ‘is a place where natural environment and heritage is protected and preserved’, and ‘a well-connected area’.

3.       To give effect to these aspirations, the board has committed $160,000 in total to local environmental development projects in their Locally Driven Initiatives (LDI) budget for 2017/2018.

4.       The board also has $1.7million of asset based services (ABS) capex for the Ōtāhuhu streetscapes upgrade.

5.       To deliver on this budget, a draft work programme was discussed at a workshop with the board on 12 April 2017. An updated work programme is appended to this report at attachment A. This report recommends that the board approve this environment work programme and associated budgets for 2017/2018.

 

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a)      approve the allocation of $159,500 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project

Budget

Manukau Harbour Forum

$8,000

Tāmaki Estuary Environmental Forum

$5,000

Industry Pollution Prevention Programme

$20,000

Wai Care

$30,000

Oruarangi

$15,000

Otuataua

$10,000

Pukaki Crater

$20,000

Healthy Rentals

$30,000

Waste minimisation business education programme

$20,000

Bus subsidies

$1,500

Total

$159,500

b)      notes that $1.7million of asset based budget is available for the Ōtāhuhu streetscapes upgrade.

 

Comments

6.       The board has allocated $160,000 of its 2017/2018 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that Māngere-Ōtāhuhu is is a place where natural environment and heritage is protected and preserved. The board also has $1.7million of asset based budget for the Ōtāhuhu streetscapes upgrade in line with the outcome of ‘well-connected area’.

7.       Options for the allocation of this budget were discussed at a workshop on 12 April 2017. Based on that discussion, ten projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.

Manukau Harbour Forum  ($8,000)

8.       The board agreed to reform the Manukau Harbour Forum at its April 2017 meeting (resolution number MO/2017/63). Membership of the forum aligns with the board’s commitment to work to improve the health of the Manukau Harbour.

9.       The 2016/2017 financial year was the final year of a three year work programme for the forum agreed by the previous forum and member boards. 2017/2018 funding will enable the development of a new three year work programme for the forum, better aligning it to local strategic objectives and the development of the National Policy Statement for Freshwater Management.

10.     A Manukau Harbour Forum symposium has been held in the past two years. Some funding will support the delivery of this event in 2017/2018 which provides an opportunity for the forum and the community to share information, and learn about the pressures on the harbour and freshwater environments.

Tāmaki Estuary Environmental Forum  ($5,000)

11.     The Tāmaki Estuary Environmental Forum was established as a joint community and political body to advocate for the environmental protection of the Tāmaki Estuary. A vision and strategy for the forum was agreed in April 2016. However, no work programme was designed to support implementation of that vision. Taking its lead from the Manukau Harbour Forum, it was suggested at the April meeting of the Tāmaki Estuary Environmental Forum that each member board contribute up to $5,000 to design and implement a work programme.

12.     Funding of $5,000 in 2017/2018 will enable the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki Estuary, and improvements to water quality. This work programme will also acknowledge existing initiatives funded by member boards that indirectly contribute to the Tāmaki Estuary, such as the Ōtara Waterways project and restoration work at Tahuna Torea.

13.     This project is subject to the Howick, Maungakiekie-Tāmaki, Ōrākei, and Ōtara-Papatoetoe Local Boards also agreeing to allocate funding for development of a forum work programme.

14.     Funding of the Tāmaki Estuary Environmental Forum will not impact on the board’s overall LDI as it is proposed that this funding come from a small reduction in the Wai Care budget.

Oruarangi  ($15,000)

15.     This project supports restoration of the Oruarangi awa, a waterway of significant cultural value to mana whenua. Restoration planting work will be carried out by Makaurau Marae representatives during autumn and winter 2018 with plants sourced from the Makaurau Marae nursery.

16.     Regional funding will support longer term and larger scale water quality improvement projects in this area.

 

 

Wai Care  ($30,000)

17.     ‘Continue the Wai Care programme’ is a key initiative in the local board plan. Similar to previous years, this work programme proposes funding of $30,000 to encourage local schools and community groups to care for their local streams, in particular the Harania and Tararata streams. The Wai Care programme engages local schools in regular water quality monitoring of streams, as well as education on the importance of stream health. Funding also supports site preparation and replanting programmes along key streams.

18.     The work programme presented at the April 2017 workshop recommended funding of $35,000 for Wai Care (similar to previous years). The work programme proposed through this report suggests a reduction to $30,000 to fund the Tāmaki Estuary Environmental Forum (as noted in paragraphs 11 to 14 above).

Industry Pollution Prevention Programme  ($20,000)

19.     This board has funded an industry pollution prevention programme (IPPP) in the board area since 2013 following a significant pollution event. The IPPP is designed to support improvements to waterways through a proactive programme supporting and encouraging businesses to be more aware of how their practices can impact on local waterways. This includes site visits and spill response education. Makaurau Marae have partnered in delivering this programme.

20.     This programme was first delivered in the Airport Oaks area, and in Ōtāhuhu over 2016 and 2017. In 2017/2018, the programme will be delivered in the airport precinct with support from Auckland Airport.

21.     Both the industry pollution prevention programme and the Oruarangi restoration project align with key intiatives in the local board plan to improve the health of the Manukau Harbour and its catchment streams. Supporting water quality improvements also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced.

Pukaki Crater  ($20,000)

22.     Pukaki crater is a regionally significant ecosystem and ‘Outstanding Natural Feature’. Board funding supports weed control, and planting and associated works to control erosion of the crater near the urupā. Consents to undertake works within the site were received in 2017.

23.     Funding of $20,000 will support ongoing restoration of the area. Weed control is expected to be carried out during summer, while planting will be undertaken during the winter months.

Otuataua  ($10,000)

24.     Funding of $10,000 supports increased weed control to protect this regionally significant ecosystem. Weeds controlled at the reserve are primarily gorse, woolly nightshade, moth plant, smilax, privet, a range of exotic grasses, and pasture weeds.

25.     Local funding in 2016/2017 enabled Makaurau Marae representatives to complete training enabling them to undertake weed control. It is anticipated that Makaurau Marae will be involved in delivery of this project.

Support for participation by local schools in sustainability education  ($1,500)

26.     Council delivers a number of environmental education programmes through its six experience centres, including Ambury Farm in Māngere Bridge. Experience centres teach schoolchildren practical actions that encourage them to bring sustainable practices into their homes and schools, as well as improving their understanding of how to care for our environment.

27.     A barrier to accessing the programmes at these experience centres is the cost of providing transport. Local funding of $1,500 will enable a larger number of Māngere-Ōtāhuhu schoolchildren to participate in environmental education by covering the costs of bus travel.

28.     Regional budget will continue to fund the management and delivery of environmental education to Auckland schools. The regional budget for sustainable schools is $1.7million, including staff costs. The delivery model for sustainable schools programme was amended in 2016 to better align schools programmes with local priorities. A workshop with the board is scheduled for June 2017 to get local feedback on the sustainable schools operating model.

Healthy Rentals  ($30,000)

29.     The healthy rentals programme works with landlords and tenants to implement measures to improve the quality of rental housing by providing free, impartial advice to both landlords and tenants, and access to subsidies towards improving the rental property. It provides a stimulus to encourage landlords to insulate their properties by taking up subsidies available for clean heating, kitchen and bathroom extraction, and groundsheets.  

30.     The Ministry of Health funds an Auckland-wide healthy homes initiative (AWHI) that provides tenants with advice on creating a healthier home, as well funding a landlord liaison. Council’s healthy rentals programme aligns with this project by providing complementary low-cost energy efficiency measures such as LED lightbulbs, efficient shower heads, draught stopping and hot water cylinder wraps. These measures can be taken with the tenant if they move house. In addition, council’s healthy rentals programme can take advantage of the AWHI landlord liaison role to encourage encourage installation of clean heating, kitchen and bathroom extraction and groundsheets.

31.     The proposed integration of local board healthy rentals project funding with the centrally funded AWHI programme would avoid duplication of services, create efficiencies, and deliver additional health and financial benefits for families in rental accommodation.

32.     There is no specific initiative in the local board plan relating to healthy homes. However, the provision of warmer, drier homes aligns with the safer and healthier community objectives in the plan.

Waste minimisation business education programme  ($20,000)

33.     Waste reduction and waste minimisation education is a key initiative in the local board plan. Local investment has previously supported investigation into resource recovery opportunities, and community waste minimisation projects. However, as council has no legislative mandate to address waste from business and industry, there are currently no regionally funded initiatives to encourage businesses to reduce waste.

34.     One of the findings from the pollution prevention programme is a lack of education opportunities for businesses on waste minimsation. Funding of $20,000 is proposed to pilot a waste minimisation programme for businesses and industry. This will operate on a similar basis to the pollution prevention programme with a contractor visiting sites for independent assessments and advice.

35.     This project will likely commence in Ōtāhuhu with the support of the local business association.

Ōtāhuhu streetscapes upgrade

36.     Funding of $1.7 million is available in 2017/2018 to improve pedestrian amenity and the street environment in Ōtāhuhu. This funding is in line with the framework for Ōtāhuhu town centre adopted by the board in 2015 (resolution number MO/2015/28), and in recognition of the significance of Ōtāhuhu-Middlemore as a spatial priority area.

Assessment of options considered

37.     The board supported all options presented in April 2017. However, the recommendation for partial funding of the Tāmaki Estuary Environmental Forum was received after this workshop. As it is proposed that the $5,000 recommended funding come from a reduction in the proposed budget for Wai Care, there is no impact on the overall LDI allocated to environmental activities.

Consideration

Local board views and implications

38.     The recommended options align to the local board aspirations as detailed in key documents. For example, the waste minimisation business education programme aligns with the key initiative of waste reduction. The biodiversity projects support the key initiative of protecting the area’s heritage, and improving the Manukau Harbour.

39.     The board requested no changes to the draft work programme presented at a board workshop in April 2017. Board members raised the issue of boarding houses in the area being addressed through the healthy rentals programme. It is recommended that this issue be addressed through council’s regulatory team, rather than the environment work programme.

40.     There has been no discussion with the board on funding for the Tāmaki Estuary Environment Forum as the funding request was received after the April workshop. A memo and request for feedback was sent to board members in May 2017.

Māori impact statement

41.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

42.     Table one below outlines how projects contribute to Māori outcomes.

Project

Māori impact assessment

Manukau Harbour Forum

In the previous term, the forum agreed to host up to three hui per year with mana whenua.

The current forum will need to develop a new work programme. There is an opportunity to involve mana whenua in the development of that work programme.

Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations.

Tāmaki Estuary Environmental Forum

No consultation with mana whenua on this report. However, forum membership includes representation from mana whenua.

Industry Pollution Prevention Programme

Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations.

Wai Care

As noted in the detailed commentary above, marae and kura kaupapa are participants in the programme.

No consultation with Māori was undertaken for this project. However, mana whenua have indicated as part of other council consultations support for projects aimed to improve freshwater quality, and the Manukau Harbour.

Otuataua

The Oruarangi awa and the Otuataua Stonefields are of particular significance to mana whenua. As noted in the detailed commentary above, the proposed projects include opportunities for mana whenua to be involved in project delivery.

Oruarangi

Pukaki Crater

All proposed work at Pukaki is undertaken in consultation with Pukaki Marae.

Waste minimisation business education programme

No particular impact on Māori. Marae in Māngere are active in the Pare Kore Zero Waste marae initiative.

Healthy Rentals

The healthy rentals project does not specifically target Māori. However, the He Whare Āharu He Oranga Tāngata – Māori Housing Strategy notes that that Māori are more likely to be living in rental accommodation. The strategy also notes that housing is a ‘significant determinant of health and well-being’. As such, Māori may benefit from this project.

Support for participation in environmental education

No specific impact on Māori.

Table one: Māori impact assessment

Implementation

43.     Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting. Future work programmes may include a recommendation to fund this maintenance from the board’s LDI.

44.     Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

 

Attachments

No.

Title

Page

a

Proposed 2017/2018 local environment and local development work programme

13

      

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 



Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 

Māngere-Ōtāhuhu Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09632

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Māngere-Ōtāhuhu Local Board work programme for approval.

Executive summary

2.       This report provides information to support Māngere-Ōtāhuhu Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Māngere-Ōtāhuhu Local Board aligns with the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

·    A place where communities thrive and belong

·    A range of facilities to meet diverse needs

5.       The Māngere-Ōtāhuhu Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A).

 

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Māngere-Ōtāhuhu Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

·        A place where communities thrive and belong

·        A range of facilities to meet diverse needs

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Māngere-Ōtāhuhu community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries. The work programme also includes extended hours which are funded from LDI opex.

9.       A workshop was held with the local board and Libraries staff on Wednesday, 5 April 2017 where the draft work programme was considered.

10.     The Māngere-Ōtāhuhu Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Māngere-Ōtāhuhu community.

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 5 April 2017.

Māori impact statement

12.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Māngere-Ōtāhuhu Libraries Work Programme 17/18

19

     

Signatories

Authors

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 



Māngere-Ōtāhuhu Local Board

07 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09497

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopts local fees and charges schedules for 2017/2018 (Attachment B)

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

 

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.  The local board wants to increase its commitment to iwi and partnership with them. The board will continue to work with other southern local boards to engage with mana whenua to establish genuine partnerships with iwi and gain Māori input into local board decision-making.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

 

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2017/2018:
o          Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy
o          Local activity budgets
o          Local performance targets

27

b

Local fees and charges schedule 2017/2018

41

     

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

07 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

07 June 2017