I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 1 June 2017

6.00pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Angela Dalton

 

Deputy Chairperson

Rangi McLean

 

Members

Joseph Allan

 

 

Simeon Brown

 

 

Stella Cattle

 

 

Sarah Colcord

 

 

Angela Cunningham-Marino

 

 

Ken Penney

 

 

(Quorum 4 members)

 

 

 

Trina Bishop

Democracy Advisor

25 May 2017

 

Contact Telephone: (09) 262 5421

Email: trina.bishop@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Manurewa Local Board

01 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Manurewa 2017/2018 Local Economic Development Work Programme                7

13        Approval of 2017/2018 Manurewa environment work programme                        13

14        Manurewa Local Board Libraries Work Programme 2017/2018                             21

15        Manurewa Local Board ACE work programme 2017/2018                                     25

16        Parks, sport and recreation draft annual work programme financial year 2017-2018                                                                                                                                        35

17        Further reprioritisation of Manurewa Local Board 2016/2017 budget                  41

18        Manurewa Local Board Adoption of Local Board Agreement 2017/2018             43  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The meeting will begin with a prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017, including the confidential section, as a true and correct record.

 

 

 

5          Leave of Absence

 

Secretarial Note:  Member Simeon Brown was granted a leave of absence for the period 18 May to 19 October 2017 at the 18 May 2017 Manurewa Local Board meeting.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

There were no notices of motion.

 


Manurewa Local Board

01 June 2017

 

 

Manurewa 2017/2018 Local Economic Development Work Programme

 

File No.: CP2017/10052

 

  

 

Purpose

1.       To approve the Manurewa Local Economic Development Work Programme for the 2017/2018 financial year.

Executive summary

2.       This report introduces the proposed 2017/2018 financial year Local Economic Development Work Programme for the Manurewa Local Board as set out in Attachment A.

3.       The proposed work programme comprises:

i)        support for the Young Enterprise Scheme ($2,000), and

ii)       Manurewa town centre revitalisation implementation ($200,000).

4.       The total value of the Local Economic Development Work Programme is $202,000.

5.       The board is being asked to approve the 2017/2018 Local Economic Development Work Programme.

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the 2017/2018 Local Economic Development work programme (Attachment A) as follows:

i)       Young Enterprise Scheme ($2,000)

ii)      Manurewa town centre revitalisation implementation ($200,000)

 

 

Comments

6.       The 2017/2018 Local Economic Development (LED) work programme has been developed having regard to the local board’s priorities for local economic development set out in the Manurewa Local Board Plan (2014) and the Manurewa Local Economic Development Action Plan.

7.       The proposed LED programme comprises the following activities.

 

Young Enterprise Scheme ($2,000)

8.       ATEED, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland.  YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

9.       The funding from the local board will support the delivery of the Young Enterprise Scheme (YES) Enterprise-Days (e-days) in February 2018.  The e-days are held in sub-regions (north, south, east, central/west) and are the first day students get to meet the Young Enterprise team, and find out about their 2018 year, what YES is about, and what is in store for them.  All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools that have not shown an interest to enable them to make a decision as to whether to participate.

 

Manurewa town centre revitalisation implementation ($200,000)

10.     The Manurewa Local Board Plan (2014) identifies the local board’s wish to make the Manurewa town centre the heart of the community to create a centre where people choose to live, work and play.

11.     In order to achieve this, the local board has brought together a steering group. The steering group is made up of the Manurewa Local Board Chair, Auckland Council family staff, the Manurewa Business Improvement District, and Southmall.  It has an independent chair and draws upon consultant support as required.

12.     The Manurewa Local Economic Development Action Plan 2015 identifies the need to continue to support the steering group to enhance the vitality and viability of the Manurewa town centre (action 1.3).

13.     Over the past year the steering group has identified opportunities to support projects and initiatives in the wider local board area that will in turn support the viability of the Manurewa town centre. This has included supporting the board with enhancing Te Mahia train station.

14.     In recognition of the wider role the steering group is playing in supporting the local board the allocation of $200,000 towards the Manurewa town centre revitalisation implementation, will enable the continuation of the following activities:

·    Facilitation and support of the Manurewa Town Centre Steering Group: meeting the costs of continuing the steering group and associated consultant support and in addition the delivery of key projects identified by the steering group in the forthcoming year.

·    Support for Te Mahia train station work: meeting the costs of consultant support to enable the local board to ensure that the opportunities to enhance the station and other outcomes are maximised and delivered.

·    Outcomes identified by other work in surrounding areas: Exact projects are to be identified but the operational expenditure (opex) budget can be used to fund studies or research that will support the growth of the local board area. Some of this may be identified through the current Integrated Area Plan for the Manurewa-Takanini-Papakura corridor.

15.     Outside the continuation of support for the Manurewa Town Centre Steering Group the full scope of projects and initiatives will be drafted with the input of the local board and/ or steering group.

Consideration

Local board views and implications

16.     The proposed LED programme was presented to the local board at the 6 April 2017 workshop, and has been amended to reflect the comments received at that workshop.

Māori impact statement

17.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

18.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required.

 

Attachments

No.

Title

Page

a

Manurewa Local Economic Development 2017/2018 work programme

11

 

Signatories

Authors

John Norman – Strategic Planner Local Economic Development - ATEED

Authorisers

Paul Robinson – Manager Local Economic Growth – ATEED

Rex Hewitt – Relationship Manager

 

 

 



Manurewa Local Board

01 June 2017

 

 



Manurewa Local Board

01 June 2017

 

 

Approval of 2017/2018 Manurewa environment work programme

 

File No.: CP2017/07088

 

  

 

Purpose

1.       To approve the 2017/2018 local environment work programme (totalling $75,000) for the Manurewa Local Board.

Executive summary

2.       The Manurewa Local Board (the board) has identified an aspiration in their local board plan that ‘our natural heritage and resources are preserved and nurtured for future generations’.

3.       To give effect to this aspiration, the board has committed $75,000 in total to local environment projects in their Locally Driven Initiatives (LDI) budget for 2017/2018. This funding includes:

·   $8,000 for Manukau Harbour – improvement projects,

·   $40,000 for Puhinui Stream and 

·   $27,000 for sustainability and resilience projects.

4.       To deliver on this budget a proposed work programme was prepared and discussed at a workshop with the board on 6 April 2017 (Attachment A). This report recommends that the board approve this environment work programme and associated budgets for 2017/2018.

 

Recommendation

That the Manurewa Local Board:

a)      approve the allocation of $75,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project

Budget

Manukau Harbour Forum

$8,000

Puhinui Stream restoration

$40,000

Waste minimisation initiatives, including resource recovery

$25,000

Support for participation in sustainability education

$2,000

Total

$75,000

 

Comments

5.       To deliver local board plan outcomes of ‘our natural heritage and resources are preserved and nurtured for future generations’, the board has allocated $75,000 of its LDI budget to support the delivery of a local environment work programme.

6.       Options for the allocation of this budget were discussed at a workshop on 6 April 2017. Based on that discussion, four projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.

Manukau Harbour Forum ($8,000)

7.       The board agreed to reform the Manukau Harbour Forum at its April 2017 meeting (resolution number MR/2017/63). Membership of the forum aligns with the board’s commitment to work to improve the health of the Manukau Harbour.

8.       The 2016/2017 financial year was the final year of a three year work programme for the forum agreed by the previous forum and member boards. 2017/2018 funding will enable the development of a new three year work programme for the forum, better aligning it to local strategic objectives and the development of the National Policy Statement for Freshwater Management.

9.       A Manukau Harbour Forum symposium has been held in the past two years. Some funding will support the delivery of this event in 2017/2018 which provides an opportunity for the forum and the community to share information, and learn about the pressures on the harbour and freshwater environments.

Puhinui Stream restoration ($40,000)

10.     The draft work programme proposes a new project to support water quality and biodiversity improvements in the Puhinui Stream. The local board plan includes reference to improving the water quality of local streams. Local funding of $40,000 will enable restoration to commence on a portion of the Puhinui Stream. This project will support inanga spawning habitat, improve water quality, reduce erosion, and provide some visual amenity. In particular, the first year will focus on site assessment to determine weeding and planting requirements, as well as establish regular citizen monitoring of the stream.

11.     Stream restoration projects can also enable community outcomes through engaging community-based organisations to undertake planting or water quality testing. Staff will explore options for partnering with the community to deliver this project. Supporting water quality improvements in the Puhinui Stream also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced in this stream.

Waste minimisation initiatives, including resource recovery ($25,000)

12.     A key initiative in the local board plan is to ‘establish a recycling network’. Funding of $25,000 will provide direct support to community groups engaged in resource recovery activity. In particular, the funding will enable Project U-Turn to engage a dedicated coordinator to further their resource recovery activities. There may also be an opportunity to lead community waste minimisation education programmes in Manurewa. Encouraging waste minimisation behaviours at the local level supports the regional goal of zero waste to landfill by 2040.

13.     Local investment in resource recovery also supports local economic development and encourages employment through the development of social enterprises. This funding will also enhance the significant regional investment in community waste minimisation education being undertaken in preparation for the upcoming of rollout of wheelie bins for waste to landfill collection in the former Manukau City Council area.

Support for participation by local schools in sustainability education ($2,000)

14.     Council delivers a number of environmental education programmes through its six experience centres, including the Botanic Gardens in Manurewa. Experience centres teach schoolchildren practical actions that encourage them to bring sustainable practices into their homes and schools, as well as improving their understanding of how to care for our environment.

15.     A barrier to accessing the programmes at these experience centres is the cost of providing transport. Local funding of $2,000 will enable a larger number of Manurewa schoolchildren to participate in environmental education by covering the costs of bus travel.

16.     Regional budgets will continue to fund the management and delivery of environmental education to Auckland schools.

Assessment of options considered

17.     As part of the development of the board’s draft work programme, six options totaling $59,500 were developed for consideration by the board. The four recommended projects align most strongly to the board’s objectives.

18.     Table one below outlines those options and the criteria used to determine why the project is not recommended for inclusion in the proposed work programme.

Project

Reason

Weymouth Beach signage

The board is awaiting the results of recent testing at Weymouth beach following work to address issues of stormwater and wastewater cross-connections before making any further decisions on funding actions to improve water quality at the beach.

Industry Pollution Prevention Programme

The board continues to support water quality outcomes through its investment in Puhinui Stream. The board’s investment in the Industry Pollution Prevention Programme for the past two financial years has enabled pollution prevention education to be delivered throughout the significant industrial area of Wiri.

Table one: Assessment of options considered

Consideration

Local board views and implications

19.     The recommended options align to local board aspirations. For example, the proposed resource recovery project aligns with the key initiative in the plan to ‘establish a recycling network’.  The plan also references the importance of protecting and restoring freshwater streams, and improving the Manukau Harbour.

20.     The draft work programme was discussed at a board workshop in April 2017. Feedback from that workshop is reflected in the recommendations above, and summarised in table two below;

Project

Budget recommendation for workshop

Revised budget post workshop

Waste minimisation initiatives, including resource recovery

$20,000

$25,000 ($5,000 increase)

Support for participation in sustainability education

$1,500

$2,000 ($500 increase)

Puhinui Stream

$10,000

$40,000 ($30,000 increase)

Industry Pollution Prevention Programme

$15,000

$0 – increase funding for Puhinui Stream project

Weymouth Beach signage

$5,000

$0

Table two: Summary of budget changes after April workshop


 

 

21.     The board did not support the suggestion of installing signage at Weymouth Beach and re-prioritised budget towards Puhinui Stream, rather than continuing the Industry Pollution Prevention Programme. The latter reflects the board’s interest in increasing community engagement with local waterways.

Māori impact statement

22.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

23.     Table three below outlines how projects contribute to Māori outcomes.

Project

Māori impact assessment

Manukau Harbour Forum

In the previous term, the forum agreed to host up to three hui per year with mana whenua.

The reconstituted forum will need to develop a new work programme. There is an opportunity to involve mana whenua in the development of that work programme.

Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations.

Waste minimisation initiatives, including resource recovery

Iwi were consulted as part of the stage one scoping study for resource recovery in the south. While no specific initiatives were identified, there is significant support from iwi and mataa waka groups for resource recovery.

Puhinui Stream restoration project

Discussions have been held with Manurewa Marae on possible involvement in a Puhinui stream restoration project.

Support for participation in sustainability education

No particular impact on Māori. A high proportion of Manurewa residents are Māori.

Weymouth Beach signage

No particular impact on Māori. Mana whenua have raised the issue of Manukau Harbour water quality through previous council consultations.

Industry Pollution Prevention Programme

Ngāti Tamaoho gave positive feedback on their participation in the first IPPP delivered in 2015/2016. However, no regional funding is available to enable continued participation in the project.

Mana whenua have raised the issue of Manukau Harbour water quality through previous council consultations.

Table three: Impact of projects on Māori

Implementation

24.     Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting.

25.     Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.


 

 

Attachments

No.

Title

Page

a

Proposed 2017/2018 local environment work programme

19

     

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

 



Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 

Manurewa Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09280

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Manurewa Local Board work programme for approval.

Executive summary

2.       This report provides information to support Manurewa Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Manurewa Local Board aligns with the following 2014-2017 Manurewa Local Board Plan priorities:

·    All people are valued and encouraged

·    Spaces and places that people use and enjoy

5.       The Manurewa Local Board is being requested to approve the Libraries work programme for FY 2017/2018. 

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A).

 

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Manurewa Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Manurewa Local Board Plan priorities:

·        All people are valued and encouraged

·        Spaces and places that people use and enjoy

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Manurewa community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9.       A workshop was held with the local board and Libraries staff on Thursday, 6 April 2017 where the draft work programme was considered.

10.     The Manurewa Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Manurewa community

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Thursday, 6 April 2017.

Māori impact statement

12.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Manurewa Libraries Work Programme 17/18

23

     

Signatories

Authors

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

01 June 2017

 

 

PDF Creator


Manurewa Local Board

01 June 2017

 

 

PDF Creator


Manurewa Local Board

01 June 2017

 

 

Manurewa Local Board ACE work programme 2017/2018

 

File No.: CP2017/05839

 

  

 

Purpose

1.       To approve the Arts, Community and Events 2017/2018 Manurewa Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·    Community Empowerment

·    Arts and Culture

·    Events

·    Community Places.

4.       The ACE work programme for the Manurewa Local Board aligns with the following 2014-2017 Manurewa Local Board Plan priorities:

·    a healthy local economy

·    all people are valued and encouraged

·    Manurewa has an attractive, prosperous town centre

·    spaces and places that people use and enjoy.

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

 

 

Comments

5.       The ACE work programme for 2017/2018 aligns to the following 2014-2017 Manurewa Local Board Plan priorities:

·        a healthy local economy: the ACE work programme consists of a number of activities to support youth education and pathways into employment in the local board area.

·        all people are valued and encouraged: the ACE work programme meets this priority in a number of ways including programmes to increase senior participation in the community, and supporting local organisations to deliver services that meet community need.

·        Manurewa has an attractive, prosperous town centre: the ACE work programme consists of activities that support the revitalisation of Manurewa town centre.

·        spaces and places that people use and enjoy: the work programme consists of several community events that activate local board spaces and funding agreements with community centres to deliver activities and programmes for the community.

6.       The ACE work programme 2017/2018 for the Manurewa Local Board includes the following areas of activity:

·        Community Empowerment: these projects and programmes aim to deliver a range of social outcomes for local residents. This includes partnering with a community organisation to deliver senior scholarships and partnering with community organisations to support Manurewa Youth Council and the Youth Scholarship Scheme.

·        Arts and Culture: this includes providing exhibitions and public programmes at Nathan Homestead and developing arts and culture initiatives that focus on Manurewa Town Centre and Nathan Homestead.

·        Events: this work programme includes a range of community events such as a 6km community run and a free jazz concert and family fun event at Nathan Homestead.

·        Community Places: this includes funding Te Whare Awhina O Tamworth Incorporated to facilitate and deliver work plan outcomes including activities and programmes at Clendon Park Community House and Te Whare Awhina Community House.

7.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8.       The local board considered the draft work programme at a workshop with ACE staff on Thursday 6 April. Staff incorporated the local board’s feedback into the work programme.

9.       The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10.     The local board considered the draft 2017/2018 work programme at a workshop on Thursday 6 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11.     The 2017/2018 work programme includes a line entitled ‘Respond to Māori aspirations – Manurewa Māori responsiveness’. 

12.     The activities of this line include:

·    engaging with Mana Whenua, Mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way

·    aligning with the “Māori Input Into Local Board Decision Making Group” (multi-board Māori decision making group) and recommendations that the group have made

·    engaging with Mataawaka groups to identify needs of urban Māori.

13.     Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

Implementation

14.     Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Manurewa ACE work programme 2017/2018

29

     

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

 



Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

File No.: CP2017/08297

 

  

 

  Purpose

1.      The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme for the consideration and approval of the Manurewa Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18). 

3.      The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members. 

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the Manurewa Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

5.      delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members. 

 

Comments

6.      This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year.  The PSR Annual work programme is sorted by Active Recreation and Parks Services.    

7.      Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 6 April and 11 May 2017.

8.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

9.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond the control of Parks, Sport and Recreation that may arise. 

10.     Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.  


 

Budget types contributing to the Parks Sport and Recreation work programme

11.     Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship. 

12.     The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

13.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting. 

14.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities. 

Consideration

Local board views and implications

15.     Manurewa Local Board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at workshops on 6 April and 11 May 2017. Feedback from these workshops has informed the draft programme included as Attachment A.

Māori impact statement

16.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

17.     Section 81 of the Local Government Act 2002  set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

 

18.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

 

19.     Parks Sports and Recreation presented a range of options for the local board’s consideration, of which one was ‘Creating a Māori Identity’. This included identifying opportunities for park and facility naming/renaming, engaging with Mana Whenua to develop Māori names which will enhance Auckland’s Māori identity and Māori heritage. 

20.     The Manurewa Local Board decided not to allocate funding to this initiative and instead continue work it has supported and participated in since 2014/2015 relating to “Improving Māori Input into Local Board Decision Making”.  This project is focused on Mana Whenua and local board members identifying appropriate projects that respond to Māori aspirations in a practical and effective way and aligns to the “Māori Input into Local Board Decision Making” group recommendations.  The work is supported through the Community Empowerment Unit.  

Implementation

21.     Once approved the delivery of activities identified in the Manurewa Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017. 

22.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

23.     The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly. 

 

Attachments

No.

Title

Page

a

Manurewa Local Board PSR draft AWP 2017-2018

39

     

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 



Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 


Manurewa Local Board

01 June 2017

 

 

Further reprioritisation of Manurewa Local Board 2016/2017 budget

 

File No.: CP2017/09387

 

  

 

Purpose

1.       This report recommends options to the Manurewa Local Board for the further reallocation of its Locally Driven Initiatives (LDI) budget.

Executive Summary

2.       Through Auckland Council’s Long Term Plan, each local board receives an allocation of operational and capital funding to enable them to deliver local activities and projects aligned to their local board plan priorities.

3.       Following a reallocation process in April 2017, of the Manurewa Local Board’s operational budgets that were unable to be fully allocated as planned in this current financial year, staff have identified some further budget for reallocation. The amount identified as currently available for reallocation is $27,000.

4.       At a workshop on 25 May 2017, local board members discussed projects they had identified for possible funding support.

 

Recommendation/s

That the Manurewa Local Board:

a)      Note that it has $27,000 of its Locally Driven Initiatives funding available for reallocation.

b)      Allocate from the Locally Driven Initiatives (LDI) budget:

            i)          $10,000 from the local community grants budget line to OKE Charity for the                         development of further community garden activity in Manurewa.

 

 

Comments

5.       Auckland Council’s 21 local boards have decision making responsibility for local activities. Each local board is allocated operational funding in the council’s Long Term Plan which is used for the delivery of local activities, aligned to local board plan priorities, and allocated through the annual plan process each year.

6.       Each local board also receives an allocation of capital funding to enable them to deliver small, local asset-based projects, either directly, in partnership with the community, or through joint agreements between boards.

7.       During the course of the year, the council reports to the local board on the progress of projects and initiatives. Following a reallocation process in April 2017, of the Manurewa Local Board’s operational budgets that were unable to be fully allocated as planned in this current financial year, staff have identified some further potential budget for reallocation. The budget is allocated to Local Community Services ($27,000).

8.       At a workshop on 25 May 2017, members discussed projects they had identified for possible funding support in the event of potential reallocation. Staff provided advice and information to support members’ consideration of these.

9.       The total amount for projects the members have recommended be considered for funding falls within the amount available.

Consideration

Local Board views and implications

10.     Local board views have been sought and given at a workshop with staff on 25 May 2017. These views are reflected in the recommendations contained in this report.

Māori impact statement

11.     Several of the projects and initiatives considered by local board members for funding allocation have a direct impact on Māori. The Manurewa Local Board is actively engaged in fostering positive, meaningful relationships with local iwi, mataawaka and the Manurewa Marae and will ensure that there is opportunity for input from Māori to those projects that affect and are of interest to them. The remaining budget being reallocated was not tagged to specific projects so has not impacted on existing projects or initiatives.

Implementation

12.     Staff gave advice to members about the likelihood of projects being able to be completed by 30 June 2017. Members’ recommendations for specific projects have taken this advice into account and there are no issues with implementation foreseen at this stage.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sarah McGhee - Senior Local Board Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

01 June 2017

 

 

Manurewa Local Board Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09818

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

8.       Final financial information was not available at the time the agenda was printed.

 

Recommendation/s

That the Manurewa Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (Attachment A circulated separately), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopts local fees and charges schedules for 2017/2018 (Attachment B)

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

 

Comments

9.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

10.     Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

11.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

12.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A circulated separately).

13.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

14.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

15.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

16.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

17.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.


 

18.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

a

Manurewa Local Board Annual Budget 2017/2018  (Under Separate Cover)

 

b

Manurewa Local Board Fees and Charges 2017/2018

47

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

01 June 2017

 

 

Attachment B - Fees and charges schedules 2017/2018

 

The following are fees and charges for local activities to be considered by the Manurewa Local Board for approval.

 

LIBRARY ROOM HIRE

 

Facility Category

Facility Name

Description/Room

Current

Proposed

Library Room Hire

Manurewa Library

Manurewa Library Community Room

$27.30

 $24.00

 

 

LEISURE AND RECREATION FACILITIES

 

 Location

Facility Name

Facility Category

Description/ Room

2016/17 rate

Proposed 2017/18 rate

Notes

Manurewa

Manurewa Pool and Leisure

Facility Hireage

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various venue hireage rates and programmes

Manurewa

Manurewa Pool and Leisure

Memberships

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various membership rates

Manurewa

Manurewa Pool and Leisure

Programmes - All

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various programme rates

Manurewa

Manurewa Pool and Leisure

Group Exercise

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various Group Exercise rates

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Spectator

Free

Free

 

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Adult - Supervising

1.00

1.00

No change proposed this year with a potential to increase by a higher percentage next year

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Adult - Swim

3.50

3.80

Increased 1.5% rounded up to nearest 20c

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Adult - Swim, Spa, Sauna

5.50

5.80

Increased 3% rounded up to nearest 20c (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Concessionary - Swim

2.50

2.60

Increased 1.5% rounded up to nearest 20c

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Aquatic

Concessionary - Swim Spa, Sauna

4.50

4.80

Increased 3% rounded up to nearest 20c (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Casual Entrance Fees - Fitness

Casual Fitness

15.00

15.00

No change proposed this year with a potential to increase by a higher percentage next year

Manurewa

Manurewa Pool and Leisure

Programmes - Aquatic

Learn to Swim - Babies

10.00

11.00

Increased 1.5% rounded up to nearest $1 (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Programmes - Aquatic

Learn to Swim - Pre-School

10.00

11.00

Increased 1.5% rounded up to nearest $1 (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Programmes - Aquatic

Learn to Swim - School Age

11.00

12.00

Increased 1.5% rounded up to nearest $1 (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Programmes - Aquatic

Learn to Swim - Teenage & Adult

11.00

12.00

Increased 1.5% rounded up to nearest $1 (Not increased last year)

Manurewa

Manurewa Pool and Leisure

Programmes - Aquatic

Learn to Swim - Squads

11.00

12.00

Increased 1.5% rounded up to nearest $1 (Not increased last year)

Manurewa

Totara Park Pool

Facility Hireage

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various venue hireage rates and programmes

Manurewa

Totara Park Pool

Casual Entrance Fees - Aquatic

Spectator

Free

Free

 

Manurewa

Totara Park Pool

Casual Entrance Fees - Aquatic

Adult - Swim

Free

Free

 

Manurewa

Totara Park Pool

Casual Entrance Fees - Aquatic

Adult - Supervising

Free

Free

 

Manurewa

Totara Park Pool

Casual Entrance Fees - Aquatic

Concessionary - Swim

Free

Free

 

Manurewa

Manurewa Recreation Centre

Facility Hireage

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various venue hireage rates and programmes

Manurewa

Manurewa Recreation Centre

Programmes - Recreation

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various Programme rates

Manurewa

Manurewa Recreation Centre

Group Exercise

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various Group Exercise rates

Manurewa

Manurewa Recreation Centre

Programmes - Recreation

Holiday prog - Normal On-Site rate

Various

27.00

Seeking alignment across customer catchments to enable improved customer experience and better ability to market our Holiday programme.  Proposed rate well behind average market rate for similar programme at  $47

Manurewa

Te Matariki Clendon Leisure Centre

Facility Hireage

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various venue hireage rates and programmes

Manurewa

Te Matariki Clendon Leisure Centre

Childcare

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various childcare rates

Manurewa

Te Matariki Clendon Leisure Centre

Programmes - Recreation

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various Programme rates

Manurewa

Te Matariki Clendon Leisure Centre

Group Exercise

All

Various

Increase up to 1.5%

Approval sought to allow Centre Manager discretion to apply a 1.5% increase to the various Group Exercise rates

Manurewa

Te Matariki Clendon Leisure Centre

Programmes - Recreation

Holiday prog - Normal On-Site rate

Various

27.00

Seeking alignment across customer catchments to enable improved customer experience and better ability to market our Holiday programme.  Proposed rate well behind average market rate for similar programme at  $47

 

 

 

LOCAL COMMUNITY AND ARTS FACILITIES

 

 

 

 

Hourly rate

as of 1 July 2017

Facility Category

Facility Name

Room

Peak Standard

Off-Peak Standard

Art facility

 Nathan Homestead

 Fibre Room

$20.00

$16.00

 

 

 Foyer

$42.00

$33.60

 

 

 Meeting Room

$35.00

$28.00

 

 

 Music Room

$20.00

$16.00

 

 

 Painting Studio

$20.00

$16.00

 

 

 Pottery Studio

$34.00

$27.20

 

 

 Sky Room 1

$20.00

$16.00

 

 

 Sky Room 2

$35.00

$28.00

 

 

 Theatre

$45.00

$36.00

Venues for hire

 Weymouth Community Hall

 Main Hall 200

$44.00

$35.20

 Wiri Community Hall

 Main Hall 120

$44.00

$35.20

 

* Council staff recommends keeping the hire fees and charges uninflated for the 2017/18 year.

* Up to 50% discount may be applied for local board priority activities and core business hire of arts facilities. This is to retain a high level of use by arts stakeholders and local community organisations; and to meet the objectives of the facility’s business plan (where applicable).