I hereby give notice that an extraordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 6 June 2017

4:00pm

Local Board Office
7-13 Pilkington Road
Panmure

 

Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Josephine Bartley

 

Deputy Chairperson

Don Allan

 

Members

Debbie Burrows

 

 

Bernie Diver

 

 

Nerissa Henry

 

 

Chris Makoare

 

 

Alan Verrall

 

 

(Quorum 4 members)

 

 

 

Philippa Hillman

Democracy Advisor, Maungakiekie-Tāmaki  Local Board

 

31 May 2017

 

Contact Telephone: (09) 570 3840/021706137

Email: philippa.hillman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Maungakiekie-Tāmaki Local Board

06 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Adoption of Local Board Agreement 2017/2018                                                        7  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

There were no notices of motion.

 


Maungakiekie-Tāmaki Local Board

06 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09416

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services (Attachment C).

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopts local fees and charges schedules for 2017/2018 (Attachment B)

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018;

e)      confirms it’s Locally Driven Initiatives budget allocation for 2017/18 and directs officers to present work programmes to deliver this budget for approval by the board in June.

 

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2017/2018:
o          Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy
o          Local activity budgets
o          Local performance targets

11

b

Local fees and charges schedule 2017/18

23

c

Locally Driven Initiatives (Tabled document)

25

      

Signatories

Authors

Audrey Gan - Lead Financial Advisor

Shirley Coutts - Senior Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services Local Boards

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

06 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Maungakiekie-Tāmaki Local Board

06 June 2017

 

 


 


Maungakiekie-Tāmaki Local Board

06 June 2017

 

 

 

 

 

 

11. Adoption of Local Board Agreement 2017/2018

 

 

 

 

Attachment C -

 

Locally Driven Initiatives (Tabled document)