I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 15 June 2017

3.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Colin Davis, JP

 

Deputy Chairperson

Kit Parkinson

 

Members

Troy Churton

 

 

Carmel Claridge

 

 

Toni Millar, QSM, JP

 

 

Ros Rundle

 

 

David Wong

 

 

(Quorum 4 members)

 

 

 

Kim  Lawgun

Democracy Advisor

 

8 June 2017

 

Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōrākei Local Board

15 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Police Update for the Ōrākei Local Board area                         5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Kohimarama Tennis Club                                                         6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Notice of Motion - Member Churton - Tāmaki Drive and wider cycle route integration                                                                                                                                         9

13        Ōrākei Local Grants Round Two applications for 2016/2017                                 13

14        Heritage Evaluations - Sites within Remuera                                                           77

15        Local Economic Development 2017/2018 Work Programme                                  81

16        Ōrākei Local Board ACE work programme 2017/2018                                            85

17        Approval of the 2017/2018 Ōrākei local environment work programme               93

18        Ōrākei Local Board 2017/2018 Community Facilities Work Programme

This report was not available at the time the agenda was printed and will be circulated as soon as possible.

 

19        Parks, sport and recreation draft annual work programme financial year 2017/2018                                                                                                                                      107

20        Ōrākei Local Board Libraries Work Programme 2017/2018                                 113

21        Adoption of Local Board Agreement 2017/2018                                                    119

22        Project 17: Auckland Council Maintenance Contracts

This report was not available at the time the agenda was printed and will be circulated as soon as possible.

 

23        Chairman’s Report – Colin Davis                                                                            139

24        Board Member Report - Kit Parkinson                                                                   145

25        Board Member Report - Troy Churton                                                                   199

26        Board Member Report - Carmel Claridge                                                               209

27        Board Member Report - Toni Millar

This report was not available at the time the agenda was printed and will be circulated as soon as possible.

 

28        Board Member Report - Ros Rundle                                                                       217

29        Board Member Report - David Wong                                                                      223

30        Governance Forward Work Calendar                                                                     227

31        Ōrākei Local Board Workshop Record of Proceedings                                       231

32        Resolutions Pending Action                                                                                    239  

33        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

34        Procedural Motion to Exclude the Public                                                               245

C1       Aquisition of land for open space - Ōrākei                                                             245  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 18 May 2017, be confirmed as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Police Update for the Ōrākei Local Board area

Purpose

1.       To brief the Board on crime, prevention and trends within the local board area.

 

Recommendation/s

That the Ōrākei Local Board:

a)      thank Senior Sergeant Steve Samuels and Sergeant Rhys Smith for their attendance and presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Kohimarama Tennis Club

Purpose

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2.       Gill Blower, Kohimarama Tennis Club Manager will be in attendance to address the Board on proposed future renovations and development of the tennis club facilities and lease concerns that may impact funding the project.

Recommendation/s

That the Ōrākei Local Board:

a)      thank Gill Blower, Kohimarama Tennis Club Manager for her attendance and presentation.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 

 

 

11        Notices of Motion

 

Under Standing Order 3.11.1 a Notice of Motion has been received from Member Churton for consideration under item 12.

 


Ōrākei Local Board

15 June 2017

 

 

Notice of Motion - Member Churton - Tāmaki Drive and wider cycle route integration

 

File No.: CP2017/10602

 

  

 

Executive summary

1.       Member Churton has given notice of a motion that he wishes to propose.

2.       The notice signed by Member Churton is appended as Attachment A.

 

Motion

That the Ōrākei Local Board meet with the Board of Auckland Transport about the cycleways and stage 4 Shared Path as a matter of urgency.

 

 

Attachments

No.

Title

Page

a

Notice of Motion: Member Churton - Tāmaki Drive and wider cycle route

11

      

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 

Ōrākei Local Grants Round Two applications for 2016/2017

 

File No.: CP2017/06451

 

  

 

Purpose

1.       To approve funding or part funding, or to decline applications submitted to the Ōrākei Local Grants Round Two for 2016/2017.

Executive summary

2.       The Ōrākei Local Board set a total community grants budget of $95,773.80 for the 2016/2017 financial year. A total of $15,000 was allocated, from this budget, for the Pilot Tree Protection Grants programme. However, a total of $8,463 has not been allocated from the Tree Protection Grants programme so has been reallocated back to the community grants budget. The total remaining to be allocated in the final grant round for 2016/2017 is $50,096.80.

3.       Seventeen applications were received in the final local grants round requesting a total of $131,033. Two additional applications were received outside of scheduled grant rounds requesting a total of $14,000 (see Attachment B)

 

Recommendation/s

That the Ōrākei Local Board:

a)      agree to fund, part-fund or decline each application received in Local Grants Round Two listed in Table One.

Table One: Ōrākei Local Grants Round Two applications

ID and focus

Applicant

Project

Requested

Eligibility

LG1707-229

Arts and culture

Auckland Highland Games Association Incorporated

Towards promotion and compliance costs for ‘The Auckland Highland Games and Gathering’.

 $7,500

Eligible

LG1712-203

Arts and culture

Ōrākei Marae Social and Health Services

Towards tutors, facilitation, admin, historian, security and venue costs for ‘Tikanga Wairua Wananga Noho’.

 $10,000

Eligible

LG1712-212

Arts and culture

Bach Musica New Zealand Incorporated

Towards rehearsal venue hire 2017/2018.

 $4,000

Eligible

LG1712-202

Community

English Language Partners Auckland Central

Towards lease costs for the teaching venue.

 $10,000

Eligible

LG1712-213

Community

Children's Autism Foundation

Towards venue hire, professional Autism family consultant services to facilitate social skills programmes and support for autistic children and families.

 $4,460

Ineligible, the applicant has applied for the same project in this financial year

LG1712-214

Community

Carol White Family Centre

Towards basic supplies for child care and travel to attend the “REAF” programme and the early child care centre.

 $19,000

Ineligible, the request is exceeds the maximum outlined in the grants programme

LG1712-217

Community

Victim Support (New Zealand Council of Victim Support Groups)

Towards all programme costs for volunteer introductory training.

 $4,182

Eligible

LG1720-227

Community

Dance Therapy New Zealand

Towards therapist and assistant fees, programme delivery, administration and co-ordination costs for “Arts 4 Us” in Ōrākei.

 $9,216

Eligible

LG1712-209

Events

City Surf Series

Towards “Kids Sup”.

 $5,000

Eligible

LG1711-220

Sport and recreation

Soccer 20 Skills New Zealand

Towards soccer equipment and facilities for soccer coaching.

 $750

Ineligible, the request is below the minimum outlined in the grants programme

LG1712-204

Sport and recreation

Kohimarama Bowling Club

Painting exterior of clubrooms building.

 $10,000

Eligible

LG1712-205

Sport and recreation

YMCA of Auckland

Towards tumbling mat for kids gymnastics programme.

 $6,625

Eligible

LG1712-207

Sport and recreation

East City BMX Club

Towards full face helmets, long fingered gloves and a cycle repair stand and pump.

 $8,300

Eligible

LG1712-208

Sport and recreation

Glendowie Boating Club

Towards costs involved in extending the existing boat ramp.

 $10,000

Eligible

LG1712-210

Sport and recreation

Ōrākei School Board of Trustees

Towards resurfacing our netball court including markings.

 $10,000

Ineligible due to an overdue accountability form, at the time of writing the report

LG1712-215

Sport and recreation

Auckland Indian Sports Club Inc.

Towards turf hire fees at Avondale College.

 $5,000

Eligible

LG1712-218

Sport and recreation

Auckland Softball Association Inc.

Towards a stage one of a website upgrade.

 $7,000

Eligible

 

 

Total

$131,033

 

 

b)      agree to accept two applications received after the local grants round two closing date and agree to fund, part-fund or decline these applications listed in Table Two.

Table Two: Ōrākei Local Grants Round Two, late applications

ID and focus

Applicant

Project

Requested

Environment

Sir Peter Blake Trust

The Tara Project

 $2,000

NC17-C004

Sport and recreation

Auckland Netball Centre Incorporated

Removal of noxious Wattle trees

 $12,000

 

 

Total

$14,000

 

 

 

Comments

4.       The implementation of the Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017 and review their programme each financial year. The Ōrākei Local Board adopted its 2016/2017 grants programme on 5 May 2016 (see Attachment A).

5.       The local board grants programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

6.       The Ōrākei Local Board has operated two local grant rounds and three quick response grant rounds for this financial year.

7.       The Ōrākei Local Board set a total community grants budget of $95,773.80 for the 2016/2017 financial year. A total of $15,000 was allocated, from this budget, for the Pilot Tree Protection Grants programme. However, a total of $8,463 has not been allocated from the Tree Protection Grants programme so has been reallocated back to the community grants budget. The total remaining to be allocated in the final grant round for 2016/2017 is $50,096.80.

8.       Seventeen applications were received in the final local grants round requesting a total of $131,033. Two additional applications were received outside of scheduled grant rounds requesting a total of $14,000 (attachment B)

Consideration

Local board views and implications

9.       Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

12.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13.     Following the Ōrākei Local Board allocating funding for round one local grant, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

a

Ōrākei Local Board Grants Programme 2017/2017

17

b

Ōrākei Local Grant Round Two 2016/2-17 grant applications

21

     

Signatories

Author

Jaimee Wieland - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


 


 


Ōrākei Local Board

15 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

15 June 2017

 

 

Heritage Evaluations - Sites within Remuera

 

File No.: CP2017/09283

 

  

Purpose

1.       To approve the work programme from the Heritage Unit for the 2017/2018 financial year.

Executive summary

2.       At the Annual Budget Workshop held on 13 April 2017 the board members discussed including several heritage assessments in the 2017/2018 work programme with the input of the Heritage Unit Manager.

3.       In addition, the board formally resolved on 20 April 2017 to include an item in their 2017/2018 work programme to fund several heritage assessments.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the Heritage Units 2017 / 2018 work programme (Attachment A) to allocate $25,000 to fund several heritage assessments.

Comments

4.       Council’s Heritage Unit is able to project manage the identification and evaluation of a number of potential heritage sites.  The Heritage Unit will work with the local board to identify suitable sites for evaluation, and in the process, Remuera Heritage will be consulted.

Consideration

Local board views and implications

5.       Board members have informally agreed to fund several heritage assessments in their work programme for the 2017 / 2018 year.

Māori impact statement

6.       This program of work does not address sites of significance or value to Mana Whenua.  There is a separate regional programme for this work.

Implementation

7.       Following the Local Board’s formal approval of its work programme and funding, heritage sites will be identified and a process to evaluate the sites will be implemented.

 

Attachments

No.

Title

Page

a

Heritage Work Programme

79

     

 

Signatories

Author

Noel Reardon - Manager Heritage

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 



Ōrākei Local Board

15 June 2017

 

 

Local Economic Development 2017/2018 Work Programme

 

File No.: CP2017/10864

 

  

 

Purpose

1.       To approve the Ōrākei Local Board Economic Development work programme for the 2017/2018 financial year.

Executive summary

2.       This report introduces the proposed 2017/2018 financial year Local Economic Development work programme for the Ōrākei Local Board as set out in Attachment A.

3.       The proposed work programme comprises research into the impacts of events on local businesses ($25,000) and support for the Young Enterprise Scheme ($2,000).

4.       The total value of the Local Economic Development programme is $27,000.

5.       The board is being asked to approve the 2017/2018 Local Economic Development work.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the Local Economic Development: Auckland Tourism, Events and Economic Development (ATEED) Work Programme 2017/2018 (Attachment A to this report).

 

Comments

 

 

 

Background

 

6.       The 2017/2018 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development (LED) set out in the draft Ōrākei Local Board Plan (2017).

7.       The proposed LED programme comprises the following activities.

 

Impact of events research ($25,000)

8.       The local board area has a number of events that take place within it, such as Around The Bays, Auckland Marathon, and the Rangitoto Swim. This research would seek to better understand the impacts of events on a number of town centres within the local board area. In addition to this the research will also look to identify the potential initiatives that could help mitigate any negative impacts where they occur.

9.       The allocation of $25,000 will enable ATEED to procure the research on behalf of the local board. The full scope of the research will be presented back to the Local Board prior to any commissioning process commencing.

 

Young Enterprise Scheme ($2,000)

10.     Auckland Tourism, Events and Economic Development (ATEED), on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

11.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.     The funding from the local board will support the delivery of the YES Enterprise-Days (e-days) in February 2018. The e-days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2018 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Consideration

Local board views and implications

13.     The proposed LED programme was presented to the Local Board at the 6 April 2017 workshop, and has been amended to reflect the comments received.

Māori impact statement

14.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

15.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

 

Attachments

No.

Title

Page

a

Ōrākei Local Economic Development Work Programme

83

     

Signatories

Author

John Norman  - Strategic Planner Local Economic Development - ATEED

Authorisers

Paul Robinson  - Manager Local Economic Growth – ATEED

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 



Ōrākei Local Board

15 June 2017

 

 

Ōrākei Local Board ACE work programme 2017/2018

 

File No.: CP2017/05841

 

  

Purpose

1.       To approve the Arts, Community and Events 2017/2018 Ōrākei Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·     Community Empowerment

·     Arts and Culture

·     Events

·     Community Places.

4.       The ACE work programme for the Ōrākei Local Board aligns with the following 2014-2017 Ōrākei Local Board Plan priorities:

·     well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community

·     distinctive, people-centred town centres and a thriving local economy

·     quality parks, reserves and places to be active.

5.       fairer rates and better council services for all our ratepayers.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

Comments

6.       The ACE work programme for 2017/2018 aligns to the following 2014-2017 Ōrākei Local Board Plan priorities:

·     well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community are supported through a number of ways including the delivery of community programmes at centres and community engagement in placemaking activities.

·     distinctive, people-centred town centres and a thriving local economy are supported by enhanced Māori engagement to meet Māori aspirations and developing stronger collaborative relationships with community.

·     quality parks, reserves and places to be active are supported through the provision of community events in the local board area.

·     fairer rates and better council services for all our ratepayers are supported through the evaluating council services such as community centres to ensure they are delivering on local board outcomes.

7.       The ACE work programme 2017/2018 for the Ōrākei Local Board includes the following areas of activity:

·     Community Empowerment: projects include funding community groups to help shape and influence local board planning, with a focus on youth and older people.

·     Events: this work programme includes a range of community events such as the annual Christmas event at Vellenoweth Green and a Movies in Parks event.

·     Community Places: This includes the provision of funding agreements for St Heliers Community Centre, St Lukes Presbyterian Church and Meadowbank Community Centre to deliver community programmes and activities, and delivering a work programme of activities at Ōrākei Community Centre.

8.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

9.       The local board considered the draft work programme at a workshop with ACE staff on Thursday 6 April. Staff incorporated the local board’s feedback into the work programme.

10.     The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

11.     The local board considered the draft 2017/2018 work programme at a workshop on Thursday 6 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

12.     Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

13.     The ACE work programme for Ōrākei includes engaging with mana whenua on local board activities to increase civic participation.

Implementation

14.     Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Ōrākei ACE work programme 2017_2018

89

 

 

    

Signatories

Author

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 



Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 

Approval of the 2017/2018 Ōrākei local environment work programme

 

File No.: CP2017/10834

 

  

 

Purpose

1.       To approve the proposed 2017/2018 local environment work programme for the Ōrākei Local Board with a total value of $212,000.

Executive summary

2.       The Ōrākei Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘pollution-free, beautiful and ecologically healthy natural areas and waterways that people value, want to get up close to and help protect’ in their board area.

3.       To give effect to this aspiration the local board has committed $212,000 in total to local environmental projects in their locally driven initiatives budget for 2017/2018. This funding includes:

·           $30,000 for the Hobson Bay catchment care project

·           $18,000 for Madills Farm stream restoration

·           $10,000 for restoration of a significant ecological area in Remuera

·           $20,000 for streamside assistance

·           $129,000 for ecological restoration projects on local parks and reserves

·           $5,000 for Tāmaki Estuary Environmental Forum

 

4.       To deliver on these budgets a proposed environmental work programme was prepared and discussed at workshops with the board on 27 April 2017 and 25 May 2017. An updated work programme has been included as Attachment A. This report recommends that the board approve this local environmental work programme and associated budgets for 2017/2018.

 

Recommendations

That the Ōrākei Local Board:

a)      approve the allocation of $212,000 for environmental projects as summarised in the table below:

Project

Budget

Hobson Bay catchment care project

$30,000

Madills Farm stream restoration

$18,000

Restoration of significant ecological area (SEA) in Remuera

$10,000

Streamside assistance

$20,000

Ecological restoration projects on local parks and reserves

$129,000

Tāmaki Estuary Environmental Forum (TEEF)

$5,000

Total budget

$212,000

 

 

 

Comments

5.       The board has allocated $212,000 of its 2017/2018 budget to support the delivery of a local environment work programme in line with the local board plan outcome of pollution-free, beautiful and ecologically healthy natural areas and waterways that people value, want to get up close to and help protect.’

6.       Options for the allocation of this budget were discussed at workshops held on 27 April 2017 and 25 May 2017. Based on those discussions, it is recommended that six projects will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment work programme.

7.       Following work programme discussions with the board, an additional project to the initial draft, is proposed for the Tāmaki Estuary Environment Forum. There has been no discussion with the board on funding as the funding request was received from the Tāmaki Estuary Environment Forum after the 27 April 2017 workshop. A memo and request for feedback was sent to board members in May 2017 and is attached to his report as attachment B.

8.       A brief description of each of the proposed 2017/2018 local environmental projects has been provided below.

 

Hobson Bay catchment care project ($30,000)

9.       The Hobson Bay Action Plan recognises the importance of Hobson Bay for recreational and environmental purposes. This action plan states that the ‘aquatic and marine values (of the bay) have not been well maintained and the water quality is not at an adequate standard for recreational use.’ The plan also notes that the board will ‘advocate and work in a coordinated manner with other projects and initiatives to manage upstream impacts in the wider stormwater catchment at the source to reduce adverse effects on the Hobson Bay environment’. Funding of $30,000 for implementation of a restoration plan for the Remuera Stream, which runs into Hobson Bay, will enable delivery of these objectives.

10.     The Remuera stream runs through three reserves of significant ecological value, namely Waiata Reserve, Lingarth Reserve, and Martyn Wilson Field. The 2017/2018 work programme recommends the continuation of work that has been undertaken over the past two years, which includes the maintenance of previous plantings, site preparation and weed control, and a community planting day.  This work will deliver year three of the Waiata Reserve Planting Plan.

11.     The local board plan also supports projects that allow Ōrākei communities to work alongside council on ecological restoration. This project also supports adjacent landowners and the community already engaged in restoration activity along the stream such as the supply of  

Madills Farm Stream Restoration ($18,000)

 

12.     Funding of $18,000 is requested to continue implementation of the 2015 Madills Farm Stream Restoration Plan. Stream restoration was identified as key action in the Madills Reserve Masterplan.

13.     Weed control and planting has been a key focus of this project since its commencement in 2015. It is proposed to continue this work in 2017/2018, with restoration planting in the riparian and wetland areas of the stream continuing to restore biodiversity, and the ecological function of the stream, including improved flood control and water quality.

Restoration of Significant Ecological Area (SEA) in Remuera ($10,000)

14.     Restoration of significant ecological areas (SEAs) helps Auckland Council to fulfil its regulatory and non-regulatory requirements in the Auckland Plan, the Resource Management Act (1991) and Auckland Council’s own Indigenous Biodiversity Strategy.

15.     A community group in Remuera, which includes over 50 landowners, has identified a SEA site in between Victoria Ave and Portland Road, as an opportunity to undertake a community restoration project.

16.     This project will include eradication of three invasive weeds (moth plant, ginger, and tradescantia), pest animal control, and re-planting with native species and will build on the previous years’ activities.

Streamside Assistance - Remuera Stream ($20,000)

17.     Funding of $20,000 is proposed to continue the streamside assistance programme supporting residents adjoining Newmarket Stream to the upper reaches of the Remuera Stream (in Newmarket Park). This budget will allow residents to undertake weed control and restoration planting to enhance the biodiversity of the streams, and improve water quality (Attachment B) describes the proposed programme area.

18.     Neighbouring private landowners from the Ōrākei and Waitematā local board areas have expressed their desire to support restoration of the Newmarket Stream bank and gave a joint presentation in May 2017 to both boards calling for a collaborative action between local residents and the local boards. On 18 May 2017, the Ōrākei Local Board resolved to agree in principle to allocate $20,000 towards this project in conjunction with the Waitematā Local Board (OR/2017/75).

19.     The streamside assistance programme will:

·     support freshwater ecology and monitoring

·     provide facilitation support to build community vision and capacity

·     support working bees and workshop demonstrations

·     provide materials and weeding techniques

·     support planting days.

20.     The programme benefits include:

·     improved water quality

·     improved pest plant control in parks

·     increased biodiversity (in stream and terrestrial areas)

·     alignment with Auckland Council’s Pest Free Auckland strategy

·     builds a connected community

·     promotes collaboration and cooperation.

21.     This programme is also proposed to the Waitematā Local Board ($20,000) local environment work programme for 2017/2018.

 

Ecological restoration projects ($129,000)

 

22.     The board identified funding to support further ecological restoration and weed management projects for local parks and reserves in the local board area. 

23.     The benefits of the projects include:

·     reduction of the current invasive plant species present in the reserves limiting further spread both within the reserves and to other areas

·     increase in native biodiversity and improved ecosystem

·     improved social value of the reserve as a space for public recreation and enjoyment.

 

24.     The completion of each project within the 2017/2018 financial year will reduce the amount of time required for future control of invasive plants within the reserves.  A list of reserves, objectives and suggested budget allocations for the project is included in Table One below.

Table One:  Reserves for Ecological Restoration Ōrākei Local Board

 

Project

Objective

Budget

Waitaramoa Reserve and Wharua Reserve

·      Initial weed control will be focused on priority vines around the bush edge and also the high priority weed species

·      Site preparation and planting of 150 plants will be carried out in the gaps present in the south western area of the reserve

·      Control targeting rodents and possums

$15,800

Waiatarua Reserve

·      Initial weed control focused on high priority weed species

·      Site preparation and planting of 1250 plants along the riparian edge of the south west of the reserve

$24,500

Ngapipi Reserve and Ngapipi Cliff Reserve

·      Initial weed control will focus on environmental weed species present

·      Site preparation and planting of 150 plants will be carried out in a section of the understory in Ngapipi Reserve

·      Control targeting rodents and possums

$22,400

Hobson Bay Walkway 1

·      Initial weed control will focus on environmental weed species present

·      Site preparation and planting of 255 plants will be carried out in the gaps under the canopy

$3,800

Hobson Bay Walkway 2, Thomas Bloodworth Park and Shore Road Reserve

·      Initial control will focus on the priority species through the bush areas

·      Site preparation and planting of 250 plants will be carried out along the tin coastal strip in the gaps

$11,700

Andersons Beach Reserve

·      Initial weed control will be focused on high priority vines and ground covers

·      Site preparation and planting of 150 plants will be carried out in a small area in the south of the reserve

$7,300

Grampian Road Retention Dam

·      Initial weed control will focus on priority environmental species

·      Site preparation and planting of 150 plants will be carried out in a bare slope in the south east corner

$13,200

Pamela Place

·      Initial control will be focused on priority environmental species.  This will exclude an area of agapanthus present in the north of reserve to maintain bank stability

·      Pest control targeting rodents and possums

$6,500

Martyn Wilson Fields & Lingarth Reserve

·      Initial weed control will be focused on high priority vines

·      Pest control targeting rodents

$9,300

Systematic Pest Control

·      Systematic and sustained pest control of rats and possums to improve nature regeneration and also survival of native fauna (rare skink, gecko, insect, etc where records of them being present) in high priority reserves as budget permits.

$1,500

Neighbourhood Liaison Budget

·       Survey of high value reserve boundaries to identify sites for neighbourhood liaison

·       Letter and flyer drop to selected properties located on weed infested boundaries beside high value reserves.

·    Follow-up door knock for properties who have not responded.

·    One hour site visit for restoration consultation with the property owner – walk through property with them and discuss weeds and control methods. Follow up with a short written report.

$13,000

 

Total budget

$129,000

 

Tāmaki Estuary Environmental Forum (TEEF) ($5,000)

25.     The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political body to advocate for the environmental protection of the Tāmaki Estuary. The member boards include Ōrākei, Howick, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe. 

26.     A vision and strategy for the forum was agreed in April 2016.  However, no work programme has been designed to support implementation of that vision. Taking its lead from the Manukau Harbour Forum, it was suggested at the April 2017 meeting of the Tāmaki Estuary Environmental Forum that each member board contribute up to $5,000 to design and implement a work programme.

27.     A funding contribution of $5,000 from member boards in 2017/2018 will enable the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki Estuary, and improvements to water quality. This work programme will also acknowledge existing initiatives funded by member boards that indirectly contribute to the Tāmaki Estuary, such as the Ōtara Waterways project and restoration work at Tahuna Torea.

28.     This funding is subject to each of the member boards also agreeing to allocate funding for development of a forum work programme.

29.     Funding of the Tāmaki Estuary Environmental Forum will not impact on the board’s overall locally driven initiatives budget, as it can be accommodated through  small reductions in the proposed Hobson Bay catchment care and the Madills Farm stream budgets.

Consideration

Local board views and implications

30.     The 2017/2018 local environmental work programme projects align with the Ōrākei Local Board Plan outcome of ‘pollution-free, beautiful and ecologically healthy natural areas and waterways that people value, want to get up close to and help protect’.

31.     This draft environmental work programme was discussed with board members at workshops in April and May 2017. Feedback from these meetings has been incorporated into the recommendations in this report.

32.     There has been no discussion with the board on funding for the Tāmaki Estuary Environment Forum as the funding request was received after the April workshop. A memo and request for feedback was sent to board members in May 2017.

Māori impact statement

32.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

33.     Table Two below outlines how these projects contribute to Māori outcomes.

 

 

Table Two - Māori Outcomes Assessment

Project

Māori outcomes assessment

Hobson Bay Catchment Care Project

No specific consultation with Māori on the Hobson Bay catchment care project has been undertaken. However, iwi have been invited to participate in the planting day.

Māori have indicated strong support for projects to improve water quality in previous council consultations.

Madills Farm Stream Restoration

No specific consultation with Māori on the Madills Farm Stream Restoration has been undertaken. However, iwi have been invited to participate in the planting day.

Restoration of Significant Ecological Area (SEA) in Remuera

No consultation with Māori will be carried out as the project is focused on private land. Iwi may potentially be asked to support the implementation of this project. 

Streamside Assistance

Although it is recognised that environment management, water quality and land management has integral links with mauri of the environment, no consultation with Māori is required for this project.

Ecological restoration projects

Iwi will be asked to support the implementation of this project.

Tāmaki Estuary Environmental Forum (TEEF)

No consultation with mana whenua on this report. However, forum membership includes representation from mana whenua.

Implementation

34.     Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

 

 

Attachments

No.

Title

Page

a

Ōrākei Local Board Work Programme 2017/2018

99

b

Streamside Assistance Project Map

103

c

Tāmaki Estuary Environmental Forum (TEEF) Funding Memo

105

     

Signatories

Author

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017/2018

 

File No.: CP2017/07538

 

  

 

Purpose

1.      To present the draft 2017/2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Ōrākei Local Board.

Executive summary

2.      This report presents the draft PSR AWP for the 2017/2018 financial year. 

3.      The draft work programme includes capital expenditure projects and Locally Driven Initiatives (LDI) works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation Portfolio managers will report this through the quarterly reports for formal approval by the Board.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the 2017/2018 Parks, Sport and Recreation annual work programme (Attachment A).

 

Comments

5.       This report presents the draft PSR AWP for the 2017/2018 financial year.  The draft PSR AWP is sorted by Active Recreation and Parks Services.    

6.       Staff discussed the scope of the draft 2017/2018 PSR AWP at a workshop with the Board on 6 April 2017.

7.       The draft 2017/2018 PSR AWP has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

8.       The draft 2017/2018 PSR AWP, presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond PSR’s control that may arise. 

9.       Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any material changes to the 2017/2018 PSR AWP will be reported to the Board for a formal decision.

Budget types contributing to the Parks Sport and Recreation work programme

10.     Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) capital expenditure or operational expenditure; Locally Driven Initiatives (LDI) capital expenditure or operational expenditure; growth funding; targeted rates; external funding or sponsorship. 

11.     The LDI programme is part of this draft AWP. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

12.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the Board’s information and future quarterly reporting. 

13.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

14.     The Ōrākei Local Board provided feedback on the draft 2017/2018 PSR AWP at a workshop on 6 April 2017. Feedback from this workshop has informed the draft programme (Attachment A).

Māori impact statement

15.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16.     Section 81 of the Local Government Act 2002  set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

 

17.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

 

Implementation

18.     Once approved the delivery of activities identified in the 2017/2018 PSR AWP will take place from 1 July 2017. 

19.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design and/or project delivery phase. 

20.     The progress of the 2017/2018 PSR AWP projects will be reported to the Board quarterly.

 

Attachments

No.

Title

Page

a

Ōrākei Local Board PSR draft AWP 2017/2018

109

     

Signatories

Author

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 



Ōrākei Local Board

15 June 2017

 

 

Ōrākei Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09644

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Ōrākei Local Board work programme for approval.

Executive summary

2.       This report provides information to support Ōrākei Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Ōrākei Local Board aligns with the following 2014-2017 Ōrākei Local Board Plan priorities:

·     well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community.

5.       The Ōrākei Local Board is being requested to approve the Libraries work programme for the 2017/2018 financial year.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A).

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Ōrākei Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Ōrākei Local Board Plan priorities:

·     well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community.

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Ōrākei community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific Asset Based Services operating expenditure budget attached as the cost is included in running the local libraries. The programme also includes an Locally Driven initiatives operating expenditure funded activity: the Win With Words competition.

9.       A workshop was held with the local board and Libraries staff on Thursday, 6 April 2017 where the draft work programme was considered.

10.     The Ōrākei Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Ōrākei community.

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Thursday, 6 April 2017.

Māori impact statement

12.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Ōrākei Libraries Work Programme 17/18

115

     

Signatories

Author

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 



Ōrākei Local Board

15 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09414

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

 

Recommendation/s

That the Ōrākei Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B)

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

 

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2017/2018:
o          Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy
o          Local activity budgets
o          Local performance targets

123

b

Local fees and charges schedule 2017/2018

137

     

Signatories

Author

Audrey Gan – Lead Financial Advisor

Authorisers

Karen Lyons, General Manager Local Board Services

Christine Watson, Manager Financial Advisory Services Local Boards

Adam Milina Relationship Manager, Albert-Eden and Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 

Chairman’s Report – Colin Davis

 

File No.: CP2017/10867

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

 

Recommendation

a)      That the report be received.

 

Portfolio Lead:  Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

 

 

Heritage

(1)       Tāmaki Drive Searchlights

Little Council work appears to have been done on advancing this project after two years or so. Vector has recently removed the power pole and undergrounded the telephone and power lines on the reserve adjacent to searchlight emplacement no. 3 at Biddick’s Bay, Tāmaki Drive, and provided for future floodlighting of no. 3. With this work done, and the new maintenance contract, to commence on 1 July, the overgrown area around emplacement no. 3 in particular will be cleared, and the grass mowed. Positive remedial and restoration work on nos. 1, 2 and 3 can then be undertaken. The text for the sign is ready but the illustrations are still being obtained.

 

(2)       Heritage Projects

Work is continuing on the heritage project to identify and photograph heritage sites, artefacts and plaques in the Board’s area for inclusion with appropriate text in the Board’s page on the Council’s website, for possible printing and QR coding.

The Board’s World War One Roll of Honour on the website is continuing to be updated as more information is found. 

     

(3)       Stonefields Heritage Trail

Deputy Chair Parkinson and I walked the complete length of the Heritage Trail on 31 May. Safety fencing is still being installed and finishing work is still being done on the stairs. The anticipated completion date, which is weather-dependant, is probably two months away. Fitting of the safety panels is a problem and taking more time than anticipated. Approval has been given by the owners of a site in Lunn Avenue to provide access from the Trail to the Lunn Avenue area.

Photographs are attached.  

 

Other

Communications

As discussed with Board members, and noting that media representatives seldom attend the Board’s business meetings and little of the Board’s work is published by the media, I have initiated an e-newsletter which will be edited by the Board’s communications adviser. This will be sent monthly to those on the Board’s recently updated stakeholder list. The e-newsletter will improve the Board’s ongoing communication with constituents. In addition, it will be supplemented by digests of decisions made at the Board’s monthly business meetings which will also be sent to the stakeholder list soon after each business meeting. The e-newsletter will be an opportunity for each Board member to provide material, including photographs from their portfolios. The e-newsletter will also supplement the single page that the Board has in the Ōrākei edition of Our Auckland, and the Board’s Facebook page, which attracts limited interest. The first e-newsletter was published in the week of 5 June.

Activities (since 7 May 2017)

As well as assisting with a range of citizens’ enquiries, staff meetings, and involvement with other community activities, I have also attended the following to date:

 

8 May presentation of long service certificate to St Heliers Justice of the Peace, Mr John (Jack) McCormick JP, accompanied by Simon O’Connor MP and the coordinator of the local JPs’ group, Gerald Harbinson.

8 May the local boards chairs’ forum.

9 May with other Board Chairs the meeting of the Governing Body’s Finance and Performance Committee regarding the Council’s budget proposals.

9 May the Board’s parks portfolio meeting.

9 May the Board’s presentation to the Governing Body’s Finance and Performance Committee of its key advocacy initiative for inclusion in the 2017/2018 Local Board Agreement – collaboration of the Governing Body, Auckland Transport and NZTA with the Board to provide the remaining funding for feeder links to the Glen Innes-Tāmaki Drive shared path and a connection across the Pourewa Valley between Meadowbank/St Johns and Kohimarama suburbs.

11 May Chair and Deputy Chair catch-up with staff.

11 May Ōrākei Local Board workshop various topics.

12 May meeting with Simon O’Connor MP various topics.

12 May the opening of the East Arts Council Exhibition at Grace Joel Retirement Village.

13 May the closing day of the St Heliers Bowling Club, invited in my capacity as Board Chairman.

15 May Board group photograph for the Board’s e-newsletter relating to the shared path item.

16 May the Board’s transport portfolio meeting.

16 May the Board’s parks portfolio meeting.

16 May the Board’s leases portfolio meeting.

17 May a netball game at the ASB stadium, hosted by Auckland Netball.

18 May meeting with the Council’s communications staff.

18 May Ōrākei local Board business meeting.

19 May onsite meeting with representatives of Mission Bay Tennis Club.

21 May the Sacred Heart College ANZAC Memorial Mass at the College.

23 May the Auckland Transport briefing regarding the proposed stage 4 of the Glen Innes-Tāmaki Drive shared path, crossing Hobson Bay.

23 May the Board’s parks portfolio meeting, including a briefing on the Tāmaki Drive searchlights emplacements project. 

24 May Chair and Deputy Chair catch-up with staff.

25 May Ōrākei Local Board workshop various topics.

29 May interview for the St Heliers Village Association’s publicity film.

30 May staff briefing on progress of the heritage project to identify and photograph heritage sites, artefacts and plaques.

30 May the Board’s transport portfolio meeting.

30 May meeting with representatives of the Meadowbank Community Centre Trust.

31 May with Deputy Chair Parkinson site inspection of the Stonefields Heritage Trail.

31 May public briefing by Heritage New Zealand staff and contractors regarding the renovation of and construction at the Melanesian Mission Building, hosted by the Mission Bay/Kohimarama Residents Association.

1 June meeting regarding the future of Liston Park, Ellerslie.

1 June Ōrākei Local Board workshop various topics.

1 June first public consultation meeting on the draft Ōrākei Local Plan, at St Chads Church and Community Centre, Remuera.

  

 

Attachments

No.

Title

Page

a

Photographs

143

     

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board

 Date: 2 June 2017


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 

Board Member Report - Kit Parkinson

 

File No.: CP2017/10869

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

 

Recommendation/s

a)      That the report be received.

b)      That the Board make a grant of $5,000.00 in favour of Tāmaki Estuary Environmental Forum (TEEF) to contribute towards paying developing a specific work programme for the forum subject to the same amount of funding coming from the other four Boards who are members of TEEF.

c)      The Board request AT to report on using the Local Board Transport Capital Fund as detailed on the “Local Board Transport Capital Fund Proposal Form” (attached) for funding of the pathway in Selwyn Reserve.

d)      The Board consider the feedback from OBAG meeting of 22nd May 2017.

 

Portfolio Lead:  Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Parks and Reserves and Community Leases

2.       Lease discussions around: Auckland Ski Club renewal, OBC new Lease or Licence, Asplund Waitarua Lease expires 30 June 2017, Ōrākei Tennis Club renewal, Okahu Bowling Club Lease expired, new lease for Mens Shed, discussion on Meadowbank Community Centre Licence.

Michaels Avenue Reserve Community Liaison Committee

3.       Attended scheduled meeting for this period.

Ngāti Whātua Ōrākei Reserves Board

4.       Attended meeting 8 May 2017. (Minutes attached)

Tūpuna Maunga Authority

5.       Attended meetings and workshops.

Activities since last report:

·     Met with Mark Robson. Auckland University Cricket Club – Chairman, re the attached preliminary architectural plan plus a partial 3D version of what the indoor training facility might look like, they wish to commence retrofit early 2018.

·     Discussions with Men’s Shed representatives re leasing the former Asplund building on Waiatarua reserve.

·     Constituent enquiries many of them.

·     Landowner consents

·     Shore Road Car park final plan meeting.

·     Heritage Trail site inspection with Chairman Colin Davis.

·     Met with Somerville Hockey Club representatives re Liston Park EOI and Hockey in Ōrākei ward.

·     Met with Synergine re discussions about Liston Park EOI.

·     Chaired OBAG first meeting (report attached).

·     Direction on H&S actions required around steps and bank to Gentlemen Bay.

 

Date

Activities

18 May

Meeting to discuss Pamela Place Reserve

Coastal margins meeting

Ōrākei Local Board business meeting

19 May

Glen Innes to Tāmaki Drive network plan meeting

20 May

Churchill Park Planting Day

22 May

Ōrākei Basin Advisory Group meeting

23 May

Glen Innes to Tāmaki Drive network plan Stage 4 meeting

Parks Portfolio – Community Facilities

Colin Maiden Park building lease

24 May

Selwyn Reserve meeting

25 May

Ōrākei Local Board workshop

26 May

Meeting with Somerville Hockey

Churchill Park Meeting

28 May

Pamela Place weed clearing

29 May

Colin Maiden Park – retaining wall meeting

30 May

Auckland Transport update

Parks Portfolio – Community Services

Tahuna Torea Residents and Rangers Committee meeting

31 May

Glen Innes to Tāmaki Drive network plan Stage 4 meeting

Stonefields Heritage Trail inspection

Eastern Bays Network Meeting

Stone House Mission Bay Meeting

1 June

Liston Park Synergine meeting

Ōrākei Local Board workshop

Ōrākei Local Board Annual Plan public consultation meeting

2 June

Tūpuna Maunga o Tāmaki Makaurau Authority Hui

6 June

Parks Portfolio – Community Facilities

Mission Bay Business Association

Mission Bay / Kohimarama Residents Association

Central Citizenship Ceremony 2017

7 June

Chair and Deputy Chair meeting

Ōrākei Local Board Annual Plan public consultation meeting

8 June

Ōrākei Local Board Workshop

10 June

Matariki Dawn Karakia

11 June

Matariki Manu Aute Kite Day – Ōrākei

12 June

Ōrākei Local Board Agenda run through

13 June

Auckland Transport Update

Parks Portfolio – Community Services meeting

15 June

Ōrākei Local Board business meeting

 

Attachments

No.

Title

Page

a

Ngāti Whātua Ōrākei Reserves Board minutes from meeting dated 8 May 2017

149

b

CMP gym conversion to indoor multi sports venue plan from University Cricket Club

179

c

Shore Road Carpark Plan

181

d

Somerville Hockey report

183

e

Ōrākei Basin Advisory Group Feedback to the Ōrākei Local Board Report

187

f

Tahuna Torea Pest monitoring report

189

g

Tahuna Torea Ornithological monitoring report

193

h

Local Board Transport Capital Fund
Proposal Form Selwyn Reserve, Mission Bay

195

     

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

 Date: 4 June 2017


Ōrākei Local Board

15 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 



Ōrākei Local Board

15 June 2017

 

 


 


 


 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 


 


 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 


 


 


 


Ōrākei Local Board

15 June 2017

 

 

Board Member Report - Troy Churton

 

File No.: CP2017/10870

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

 

Recommendation/s

a)      That the report be received.

 

Portfolio Lead:  Resource Consenting and Regulatory

 

Kohimarama Ecology work Assessment of Alternatives- Section 4

2.       During and after contributing to the weeding day I recommended to Ms Battersby and her group they consider a private plan change to reinstate either a S.E.A or other recreational type of zone on to the rear parts of all adjacent sections containing the bush once held as a S.E.A. She will investigate that with her lawyers.

 

Kepa Road Bush

3.       I have also liaised between Brett Young and John Laroche regarding how the Board may spend the 293,000 allocated for Kepa Road trach works, and renewed signage. Brett Young could help elucidate on this if he is at the meeting.

 

Planning & Regulatory matters

4.       As lead for this portfolio I attended a training day and workshop to discuss ‘triggers’ requiring planners to forward files to me for comment as to whether they should be notified or not. The finalised list of triggers is not ready at time of writing but should be tabled at the meeting.

5.       However, I have advocated and clarified that section 15 the Board is nonetheless entitled to comment  on any application that may be on a list of non notified consents by acting pursuant to section 15(2)(c) of the Local Government Auckland Council Act 2009 and for those comments to be considered by the governing body viz a viz the planners and Commissioner granting any consent or not.

6.       Under that section, the Board's "views or preferences" MUST be considered –

if the decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

 

Remuera Resident Association 

7.       Details from meeting Tuesday night to come.

 

4 Victoria Avenue - CAB venue

8.       Panuku Development Auckland (PDA) have advised as follows:

As a courtesy,  the owner of the property located at 356 Remuera Road advised PDA on 3 May 2017 that survey works would be undertaken on his site. There is a right of way easement in favour of the adjacent landowner across the Council owned land at 4 Victoria Avenue.

9.       Panuku Development Auckland notified Councils Community Leasing Team at that time to ensure that the Council tenants located at 4 Victoria Avenue were aware of the works.

 

Ōrākei Point - tower proposal

10.     I have asked planners to confirm what status the application has, whether it has been withdrawn and whether there have been any further lodgement related meetings between the developer and Council staff. No reply to date

 

Attachments

No.

Title

Page

a

Addendum - examples of notification comments made as portfolio leader

201

     

Signatory

Author

Troy Churton - Ōrākei Local Board Member

2 June 2017


Ōrākei Local Board

15 June 2017

 

 


 


 


 


 


 


 


Ōrākei Local Board

15 June 2017

 

 

Board Member Report - Carmel Claridge

 

File No.: CP2017/10871

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

 

Recommendation

a)      That the report be received.

 

Portfolio Lead:  Environment

Other (alternate portfolio holder): Parks and Reserves, Community Leases and Transport

Environment:

Waiatarua Wetlands Reserve 

The wetlands’ main purpose is a storm-water treatment area to improve the water quality and trap sediment before its discharge into the Ōrākei Basin. Core Issues identified are:

 

1.      Resuspension of the trapped sediment during peak peak flows which is only likely to be exacerbated as the impervious surface area of surrounding housing areas increases due to housing intensification

 

2.      Over dominance of Mercer Grass

 

3.      Short-circuiting of flows.

 

In May 2017, I put a series of questions to the Community Facilities team to ascertain the current service levels and frequency of monitoring and cleaning of silt traps in the Waiatarua Reserve, and to determine extent of the problem of ‘weed overgrowth’. Attached is their response which indicates that monitoring and inspection is being carried out on a regular basis and that the silt traps (or forebays as they are also referred to) are being cleaned on a ‘as needs doing’ basis.

De-silting was carried out in October last year with the reported removal of 128 tonnes of sediment. The cost of this de-silting amounted to $107,000.  Monthly inspection costs amount to $43,000 per annum. We have been advised that Healthy Waters engineers regularly inspect the main wetland body observing sediment build-up as desilting and renewal of the main wetland body is “likely to be required, in whole or in part, over a timescale of decades”.

The responses relating to questions around weed control were of interest in that they indicated that the current level of ‘weediness’ does not necessarily seem to be problematic from Healthy Waters’ perspective, and that to an extent the weed growth serves a purpose in helping control water flow. The problematic Mercer Grass has not as yet been singled out as a particular weed species for targeted treatment. Further is to be sought on whether existing levels of Mercer grass within the Reserve are acceptable or whether additional resources need to be allocated for control/eradication measures within the Wetland.

 

In order to maintain control of invasive weed species while reducing costs and potential danger to desirable plant species, a holistic management approach needs to be adopted. That co-ordinated management approach must also include all aspects of park and structural maintenance, including a more tightly monitored examination of the forebays/silt-traps, and a solution based programme to deal with the short circuiting of water flows. With the monthly reporting now being presented to the Board under the new Project 17 Contract procedures, there will be clearer communication channels established between the agencies involved in the different maintenance aspects of the wetlands, which I am cautiously optimistic, will ensure cost efficiencies and more regular de-silting. I am of the view that budget funds allowing – a comprehensive Management Plan for the Waiatarua Wetlands should obtained by the Board in the next financial year.

 

Map showing location of regularly inspected Inlet/Outlets and forebays/silt traps. The yellow line indicated the waterway currently inspected and maintained.

 

Pond Maintenance:

 

Routine Monthly: Inspect and clean culverts, inlets, grilles and weirs.  Inspect and clean litter and debris from pond and surround.   Maintain grass (mow) in pond surround areas. Maintain terrestrial weeds in pond surround areas.  Maintain aquatic weeds in pond and culvert areas. Maintain mulched areas in pond surround areas. Maintain paved areas, overland flow paths, rock walls and retaining structures in pond surround areas.

 

 

7.11.4

Waiatarua Reserve Wetlands

ea 12

$3,387.64

$40,651.68

7.12.1

Extra over to 7.12. for cleaning of debris/litter following significant rainfall event (Provisional Sum)

PS 1

$30,000

$30,000

7.12.2

E.O. Disposal of debris at an approved disposal site

40

$90.07

$3,602.80

7.13

Additional future pond inspections (Provisional Item)

ea 100

$250

$25,000

7.14

Sediment sampling, analysis and reporting (Provisional Sum)

PS 1

$5,000

$5,000

7.15

Desilting pond forebay (Provisional Sum)

PS 1

$50,000

$50,000

7.16

Spraying of aquatic weed infestation (Provisional Item)

m2 100

$16.53

$1653.00

7.17

Physical removal of aquatic weed infestation

PS 1

$20,000

$20,000

 

1.      Will the new Communities Facilities contract for the maintenance of Waiatarua include a provision requiring regular weed control in the perimeter waterways and regular cleaning of the silt traps?

The Communities Facilities contract pertains only to managing those parts of the reserve above the waterline.  Any weed control (where required) in the waterways or wetland would be the responsibility of Healthy Waters. The forebays (silt traps – indicated by the purple lines in the picture below) to the wetlands are not desilted on  fixed time intervals. We monitor the sediment build up in the fore bays and desilt them when needed. These fore bays were desilted recently.

2.      Is there any current Management programme in place at Auckland Council or WaterCare to safeguard the function of Waiatarua as a stormwater catchment, and which stipulates the maintenance required in this amenity for optimum function?

In addition to the forebay desilting referred to in 1 (above), the maintenance regime is as follows:

-     Monthly inspections of the inlet and outlet as shown in the red circle. The inlet and outlet are also inspected before and after heavy storms.

-     Monthly inspection of the watercourse next to the yellow line including control the weeds.  Historically, this weed control has been achieved using herbicides.  Since residents erected ‘no-spray’ signs, Healthy Waters maintenance contractors have removed weeds by mechanical removal only.  The effectiveness of mechanical removal only is not well understood at this stage, but Healthy Waters will continue to monitor this aspect.

-     Desilting and renewal of the main wetland body is likely to required, in whole or in part, over a timescale of decades.  Healthy Waters engineers regularly inspect the main wetland body.  This includes observations around sediment buildup.

3.      In the event that there is no provision for weeding/upkeep of the Waiatarua Waterways to what extent is this likely to impact on the water quality of the flow through to the Ōrākei Basin?

Upkeep of forebays and the wetland body is necessary to maintain treatment capacity (i.e. to achieve the desired water quality outcomes).  There is no evidence that the presence of weed species has a negative impact on water quality, providing it does not cause substantial die-back of planted wetland species. A modest level of weed species is relatively common in many pond and wetland treatment assets.

4.      Should the new Community Facilities contract fail to include provisions for the upkeep of the waterways to ensure adequate water quality health levels what body within the Council structure is then responsible for the public health element?

Community Facilities are not responsible for aquatic weeds.  Upkeep of the waterways is the responsibility of Healthy Waters.  The Waiatarua wetland is constructed to manage urban stormwater contaminants, such as sediment, copper and zinc.  Whilst it may remove some bacteria, this should be at relatively low levels in the inflow to the wetland.  As such, even in the event of failed upkeep, there should be no increased public health risk.

5.      Are you able to provide any cost estimates for water monitoring/ silt trap cleaning/ waterway weed control?

We currently do not have a water monitoring programme in place, and there are no silt traps around. Our maintenance activities around this reserve include:

Monthly inspections of the inlet and outlet as shown in the red circle. The inlet and outlet are also inspected before and after heavy storms.

Monthly inspections of the watercourse next to yellow line including control the weeds. The annual cost for item A and B above around $43,000. The fore bays were desilted recently.

Sediment removal from the fore bays (next to the purple lines and this can be considered as silt traps). These fore bays are not desilted on fixed time intervals. We monitor the sediment build up and quality in the fore bays and desilt them when needed. These fore bays were desilted recently and cost around $107,000.

The current chemical used for aquatic weed control by AC has been discontinued; an alternative search for an organic replacement is under review.  We are not allowed to use chemical spray to control aquatic weeds in this area.

Activities since: 4th May 2017

 

Date

Activities

4th May 2017

OLB WorkShop

Liston Park Meeting

OLB Extraordinary Business Meeting

8th May 2017

Ellerslie Residents’ Association Meeting

9th May 2017

 

Transport Meeting with Felicity Merrington

“The Landing Meeting”

Parks Meeting

 

Meadowbank St Johns Residents’ Association Meeting

Presentation given on Waiatarua Reserve. Approximately 35 in attendance. General overview of the history of the Reserve and its important function as a storm water treatment amenity. Explanation of the Board’s governance role and the possibility of upgrading service levels under the new Project 17 contracts. Advised attendees of Board’s decision to require regular monitoring of water quality on Ōrākei Basin which should serve as one indicator of the effectiveness of the wetlands.

10th May 2017

Attendance at St Heliers Library – Talk by local resident and author of “Paradise Squandered” - John Hawkes

A healthy turnout to this free event of approximately 40 attendees.

16th May 2017

Auckland Transport Meeting/Update

18th May 2017   

OLB Business Meeting

19th May 2017    

Ipad Training – 135 Albert St

20th May 2017

Churchill Park Planting Day

Attendance with fellow Board members Kit Parkinson & Ros Rundle. A smaller crowd of around 30 local residents and members of Friends of Churchill Park turned out in very cold and at times stormy conditions to add plantings to existing bush tracts in Churchill Park.

 

 

21st May 2017

Pamela Place Reserve – BioDiversity WorkShop & Weed Clearing

The Kohimarama Forest restoration project has been well received by a good number of immediate neighbours to the Pamela Place Reserve where an OLB funded initiative is underway to help clear the native forest of the noxious weed species and then replant to help prevent re-infestation. The project aims to both educate and inspire – supporting residents to take ownership of the issue and an active part in caring, not only for their own privately held sections, but the area of Reserve land adjacent to where they live.

 

23rd May 2017

Glen Innes – Tāmaki Drive Shared Pathway Meeting – Attendance to hear shortlisted options for Stage 4 of the Pathway.

24th May 2017  

Unitary Plan Unravelled

Attendance at community seminar hosted by Judith Everitt of Ray White Realty for residents of Meadowbank, St Johns, & St Johns Park with guest speaker Sharon Bohane Village Manager at Meadowbank Retirement Village. Informative evening for residents to allay fears of the impact of the Unitary Plan on their property and to hear firsthand about retirement options for them within their own community.

25th May 2017

OLB WorkShop

28th May 2017

Pamela Place Reserve – Weed Clearing Day

A fine day resulted in an excellent turnout from the community for the final weeding day for the Kohimarama Forest Restoration project. Fellow Board members Kit Parkinson & Troy Churton in attendance also helping deal to a particularly nasty slope in the bush infested with ginger. A combined effort by Kaipataki Trust, Council contractors, neighbours, board members and a keen contingent of youngsters from St Thomas’s School helped clear substantial patches ready for the Planting Day coming up on June 10th.

 

 

29th May 2017

 

ARTerslie

Attendance of unveiling of OLB funded public art “Street Pencil” celebrating 140 year anniversary – Ellerslie School. Art work by Ellerslie School pupils and formal ribbon cutting by fellow Board Member Ros Rundle

Judging ARTerslie School Art Competition with Ros Rundle – Initiative run by Ellerslie Business Association and funding by Ōrākei Local Board. Artworks entered by Michael Park School, Remuera Intermediate, St Mary’s School, Stanhope Road School, Ellerslie School.

Prizegiving ARTerslie – Formal handing of prizes and certificates to Art Competition winners – Christ Church Ellerslie

 

Street Pencil artwork by pupils of Ellerslie School celebrating 140 years- joint project with Ellerslie Business Association - funded by OLB

 

Megan Darrow, Ellerslie Business Association Manager, Ros Rundle, and myself next to ARTerslie's "Best Collaborative Artwork".  A visually stunning piece using a variety of techniques and medium. A fantastic combined effort from the entire student body of Stanhope Road School

 

Addressing attendees and Ellerslie School pupils at Street Pencil unveiling with Megan Darrow - Main Highway Ellerslie

 

Attachments

There are no attachments for this report.     

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

 Date: 2 June 2017


Ōrākei Local Board

15 June 2017

 

 

Board Member Report - Ros Rundle

 

File No.: CP2017/10872

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

 

Recommendation/s

a)      That the report be received.

 

Portfolio Lead:  Economic Development

Other (alternate portfolio holder): Community

Economic Development

There were no Business Association Meetings within this reporting period.

 

Follow up from various queries continued through the month.

 

Remuera Business Association

Trip hazard outside 419 Remuera Rd has been fixed by Auckland Transport (AT).

Clonbern Lane – RBA states that there is a need to have a maintenance plan for the Clonbern Lane, and mentions that it should to be cleaned more than the allotted AT 3 times per year simply because, it is a shared lane for pedestrians and used by service vehicles it is not a thoroughfare for vehicles.  Money has been invested making this an attractive space with having painted the lane access and erecting red screens.   

Mission Bay Business Association

 

 

 

Still waiting to hear back from AT regarding the changes for parking limits within Mission Bay especially outside the Pharmacy.

Signage for Gym equipment, and public toilet upgrade on Selwyn Reserve in progress.

Concern over the lack of barrier on Tāmaki Drive and the new streetscape.  AT been advised of this.

St Heliers Village Association

Continuing discussion over the cleaning by AT for the St Heliers Village Commercial area.

The Association is keen to have the Village streetscape upgraded, and after a recent survey of businesses this was of top priority.  This will be on-going and a design will be forthcoming.


Ellerslie Business Association

 

 

 

Have had a very successful month of Art in Ellerslie, finishing with another “Pencil” artwork celebrating Ellerslie School’s 140 years 1877 – 2017.

 

Latest Ellerslie Main Street Art work – The Ellerslie School Pencil

 

Students from the school drew pictures depicting Ellerslie these were made into a montage, and wrapped around the giant pencil.  It is situated outside 4 Square on the Main Highway.

 

 

Business Improvement Districts (BID’s)

Article to appear in the BID’s Newsletter

 

 

 

 

The Ōrākei Local Board area includes Ōrākei, Mission Bay, Kohimarama, St Heliers, Glendowie, St Johns, Stonefields, Meadowbank, Remuera and parts of Ellerslie.

 

 

It is home to three business improvement districts, Ellerslie, Remuera and St Heliers.

 

                   

 

Ōrākei backs their BIDs

Rosalind (Ros) Rundle, pictured, brings a strong business background to her role as the Ōrākei Local Board’s appointee to the area’s three BIDs.

 

The former retailer and motelier, who is serving her first term on the local board, says the village-orientated BIDs play a pivotal role in the local economy.

“The managers are to be commended for their hard work in promoting their town centres. With many local businesses being from the retail sector, online competition has made the retail environment hugely competitive,” she says.

 

Ōrākei is now consulting on its draft Local Board Plan 2017. ‘A thriving economy’ is one of five key outcome areas in the aspirational plan which will guide the local board’s work over the next three years.

How local boards impact BIDs

· The local board approves establishment and expansion of all BIDs. · Local boards are delegated the authority to recommend to the governing body to strike the targeted rate for BIDs in its area as part of the Annual Plan process. · Local boards maintain regular contact with the BIDs to keep their local economic development and other interests aligned. · The board may appoint a local board representative to the executive committee of each BID/business association to serve as a conduit of information to and from council.

 

 

·   

 

Remuera

·   

 

St Heliers

Infometrics’ Ōrākei Economic Profile indicates this local board area is a magnet for high-achievers. This attracts more entrepreneurs many of whom work from home.

 

“We would like to encourage these entrepreneurs and businesses to become more involved in their local business networks and or business associations.

 

“It’s important to me that local businesses know they’re being supported and we’re here to help them to be successful,” says Ros.

 

Like every part of Auckland, transport is an issue for fast-growing Ōrākei. Ros plays an important liaison role between council-controlled organisation, Auckland Transport, and local businesses on a steady flow of issues.

 

“I really like the BID programme which provides local businesses with a say in how their targeted rate is invested.

 

“We’re happy to work with the business associations on town centre activities and help them evaluate the economic impact of events on these areas,” says Ros.

 

Check out Ōrākei Local Board Plan.

·                     

Ellerslie

 
 

 

 

 

Community

 

 

 

 

Ōrākei Community Centre

Several long standing hirers of the centre are extremely unhappy with the increase of the centre charges.  Several hirers have been hiring the centre for many many years and will not be entitled to a grant as has been suggested.  Unfortunately, this will lead to several finding new premises. 

 

Suggest that the $10,474 subsidy that Community Places holds for the OCC be used to support long standing hires and not new groups.

 

Or Suggest that whilst the research is being undertaken for OCC to be ‘community managed’ a ‘holding period’ be established for long standing hires with historic rates with an increase of say 3% as in previous years for inflation. This should only be necessary until 30/6/18.

 

Or a variation or combination of above 2 options to be further explored.

 

Ōrākei Community Association

Attended meeting – Pursuing the Ōrākei History Book for future generations.

Concerned about the Stormwater overflows, this is being addressed at a higher level.

Update from recent meeting held at Outboard Boating Club regarding the GI to Tāmaki Drive shared path, this is also being addressed through Auckland Transport.

Continuing problem with increased usage of Container Trucks on Kepa Road and Kohimarama Road. On-going discussion.

 

Ellerslie Art Competition organized by the Business Association for the Community

Judged and presented prizes

Collaborative Art Work – Won by Stanhope School

From Left:

Megan Darrow Manager Ellerslie Business Association, Carmel Claridge and Ros Rundle - OLB Board Members (Judges)

Best Artwork in Show

Student from Stanhope School

 

Activities since last board report

As well as assisting with a range of citizens’ enquiries, I have also attended the following:

May

 

9

Supported Chair Colin Davis with the submission to the Governing Body for the Links on the Shared Path

11

CAB meeting with fellow Board Member David Wong

OLB Workshop

Ōrākei Community Association Meeting

15

Regional and Sub-regional Meeting

16

Auckland Transport Update

18

Business Meeting OLB

19

Mission Bay Bowling Club update

20

Churchill Park Planting Day

23

BID Update Interview

24

Unitary Plan latest update

25

OLB Workshop

29

Carmel Claridge and I judged at the ARTerslie Art Competition

Carmel Claridge and I opened the new Artwork “Ellerslie School Pencil”

Carmel Claridge and I presented prizes for the Art Competition

30

ATEED Meeting with John Norman

Auckland Transport Update

31

Mission Bay Kohimarama Residents Assn Meeting – Progress on the Mission House in Mission Bay

June

 

1

Meeting with OLB Strategic Broker

OLB Workshop

 

Attachments

There are no attachments for this report.     

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

 Dated: 5 June 2017


Ōrākei Local Board

15 June 2017

 

 

Board Member Report - David Wong

 

File No.: CP2017/10945

 

  

 

Purpose

1.       To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

 

Recommendation/s

a)      That the report be received.

Portfolio Lead:  Community

Other (alternate portfolio holder): Economic Development

 

Significant Points

 

 

 

 

 

·        Supporting consultation –“Have your say sessions” at St Chads Church and Community Centre, St Johns, 1 June 2017; St Heliers Church and Community Hall, 7 June 2017; Leicester Hall, Ellerslie,  22 June 2017

·        ASB Stadium granted $90,000 through the Governing Body – 16 May 2017

·        Ōrākei Community Centre will be implementing a commercial rental policy for current users; which may require alternate subsidy through the OLB budget; working with Brett Young for options and resolution.

Community

East City Community Trusts (ASB Stadium)

 

·        Granted $90,000; requesting more analytics on community users of the stadium

·        Key issues around governance structure; concern over trustee liability for incidents that may occur through preschool/after school programmes

·        Recently hosted national championship netball game (Mystics vs Stars); also tv documentary (Nigel Latta) being filmed

·        Challenges on capital maintenance – changing rooms; drainage blockage

·        Audit of annual accounts 31 December 2016 to be completed

·        Hosting International Rugby wheelchair qualifying tournament

 

Eastern Bays Network meeting Remuera library on 31 May 2017.

Key issues addressed at forum included:

·        Diversity forum; representative from Auckland Regional Migrant Service ARM’s

·        Representative from the Office of Ethnic Affairs

 

Mission Bay /Kohimarama Residents Association continue to seek resolution to:

 

 

 

·        Parking along Mission Bay and disorderly behavior from undesirable late night groups; suggest a roundtable with police, council officers and OLB

·        A senior member of NZ Police will attend upcoming business meeting with separate session to be organized by Don Stock (MBKRA)

 

 

Activities since: May 2017 – June 2017

Date

Activities

17 May 2017

Strategy broking catch up – Brett Young

18 May 2017

OLB Business meeting

22 May 2017

ECCT – ASB Stadium meeting

25 May 2017

OLB workshops

1 June 2017

OLB workshops

OLB Have Your Say consultation – St Chads

2 June 2017

Strategy broking catch up

6 June 2017

Mission Bay/Kohimarama Residents Association

7 June 2017

OLB Have Your Say consultation – St Heliers Church

8 June 2017

OLB workshops

11 June 2017

Matariki – Manu Aute Kite Day; Orakei

 

 

 

 

Chairman Colin Davis outlining the 17/18 OLB financial plan objectives and focus - St Chads Church and Community Centre

Eastern Suburbs Networking forum – with focus on diversity; at Remuera Library 31 May 2017

 

 

Positive reception from the Governing Body Finance and Performance Committee (on 9 May 2017) to the 2017/18 local board financial plan  initiatives tabled by the Chair of OLB – Colin Davis. In particular the planning and design concept for the feeder link from Pourewa Valley to Selwyn College – met with a merited response from the councillors.

 

 

Attachments

There are no attachments for this report.     

Signatory

Author

David Wong - Ōrākei Local Board Councillor

 Date:  6 June 2017


Ōrākei Local Board

15 June 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2017/11230

 

  

 

Purpose

1.       To provide the Ōrākei Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next six months.

 

Recommendation/s

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

 

 

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

229

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 

Ōrākei Local Board Workshop Record of Proceedings

 

File No.: CP2017/11276

 

  

 

Purpose

1.       Attached are copies of the Ōrākei Local Board workshop record of proceedings taken during workshops held on 4, 11 and 25 May 2017.

 

Recommendation/s

That the Ōrākei Local Board workshop record of proceedings for the workshops held on 4, 11 and 25 May 2017 be noted.

 

Attachments

No.

Title

Page

a

Ōrākei Local Board workshop record - 4 May 2017

233

b

Ōrākei Local Board workshop record - 11 May 2017

235

c

Ōrākei Local Board workshop record - 25 May 2017

237

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 


 


Ōrākei Local Board

15 June 2017

 

 

Resolutions Pending Action

 

File No.: CP2017/11312

 

  

 

 

Purpose

1.       To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from officers.

 

Recommendation/s

That the Ōrākei Local Board resolutions pending action report be noted.

 

Attachments

No.

Title

Page

a

Resolution Pending Action Report: June 2017

241

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

 



Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 


Ōrākei Local Board

15 June 2017

 

 

     

 


Ōrākei Local Board

15 June 2017

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

a)                                           

That the Ōrākei Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Aquisition of land for open space - Ōrākei

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.