I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 7 June 2017

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Felicity Auva'a

 

Members

Hon George Hawkins, QSO

 

 

Bill McEntee

 

 

Michael Turner

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

2 June 2017

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

07 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Approval of 2017/2018 Papakura environment work programme                           7

13        Parks, sport and recreation draft annual work programme financial year 2017-2018                                                                                                                                        17

14        Papakura Local Board Libraries Work Programme 2017/2018                              23

15        Papakura Local Board Arts, Community and Events (ACE) work programme 2017/2018                                                                                                                                       29

16        Papakura 2017/2018 Local Economic Development Programme                          41

17        Reprioritisation of the Papakura Local Board 2016/2017 budget                          47

18        Adoption of Papakura Local Board Agreement 2017/2018                                     49  

19        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

20        Procedural Motion to Exclude the Public                                                                 69

C1       Takanini Multi-purpose Community Hub                                                                 69  

 


1          Welcome

 

Member Felicity Auva’a will lead the meeting in prayer.

 

2          Apologies

 

Board Member Hon. George Hawkins for absence.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 May 2017, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Papakura Local Board

07 June 2017

 

 

Approval of 2017/2018 Papakura environment work programme

 

File No.: CP2017/07090

 

  

 

Purpose

1.       To approve the 2017/2018 Papakura local environment work programme totalling $73,000.

Executive summary

2.       The Papakura Local Board has included aspirations in their local board plan that Papakura is ‘treasured for its environment and heritage’ and that Papakura communities are ‘strong, safe and healthy communities’.

3.       To give effect to these aspirations, the board has committed $73,000 in total to local environment projects in their 2017/2018 locally driven initiatives (LDI) budget. This funding includes;

·     $8,000 for Manukau Harbour Forum; and

·     $65,000 for environmental response projects.

4.       To deliver on this budget, a proposed work programme was discussed at a workshop with the board on 5 April 2017. An updated work programme is appended to this report at Attachment A.

5.       This report recommends that the board approve this environment work programme and associated budgets for 2017/2018.

 

Recommendation

That the Papakura Local Board:

a)      approve the allocation of $73,000 for environmental projects as summarised in the table below;

Project

Budget

Manukau Harbour Forum

$8,000

Weed control at Dominion Reserve

$10,000

Wai Care

$10,000

Industry Pollution Prevention Programme

$15,000

Healthy Rentals Project

$30,000

Total budget

$73,000

 

Comments

6.       The board has allocated $73,000 of its 2017/2018 LDI budget to support the delivery of a local environment work programme in line with the local board plan outcome that Papakura is ‘treasured for its environment and heritage’.

7.       Options for the allocation of this budget were discussed at a workshop on 5 April 2017. Based on that discussion, five projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.

Manukau Harbour Forum  ($8,000)

8.       The board agreed to reform the Manukau Harbour Forum at its March 2017 meeting (resolution number PPK/2017/51). Membership of the forum aligns with the board’s commitment to work to improve the health of the Manukau Harbour.

9.       The 2016/2017 financial year was the final year of a three year work programme for the forum agreed by the previous forum and member boards. 2017/2018 funding will enable the development of a new three year work programme for the forum, better aligning it to local strategic objectives and the development of the National Policy Statement for Freshwater Management.

10.     A Manukau Harbour Forum symposium has been held in the past two years. Some funding will support this opportunity for the forum and the community to share information, and learn about the pressures on the harbour and freshwater environments.

Weed control at Dominion Reserve  ($10,000)

11.     Additional control of aggressive weeds (tradescantia, climbing asparagus, and privet) at Dominion Reserve supports the high ecological value of this reserve. Uncontrolled weeds can smother native seedlings and hinder forest regeneration. The board has funded weed control at this reserve for the past two financial years.

12.     The Papakura ecological prioritisation report notes a potential ecological corridor between Dominion Reserve and Red Hill Scenic Reserve. Weed control at Dominion Reserve enhances the biodiversity values of this corridor through reduction of weeds and pest animals.

13.     The proposed budget has been reduced from $20,000 in 2016/2017 to $10,000 reflecting the significant improvements made to the reserve through the board’s investment. Photos showing the transformation of the reserve are appended as attachment B.

Wai Care  ($10,000)

14.     The Wai Care programme engages communities and schools in restoration of local streams. There are a number of active Wai Care projects in the Papakura area as noted in table 1 below.

School

Stream

Reserve

Papakura Normal School

Old Wairoa Stream

McLennan Park

Red Hill School

Hayes Stream

Keri Downs Reserve

Drury School

Slippery Creek

Slippery Creek Reserve

Table one: Wai Care groups and planting sites in Papakura

15.     Improving the health of the Manukau Harbour and its catchment streams is a key initiative in the local board plan. The local board plan also references the use of local funds to support water quality improvement programmes in the Manukau Harbour catchment. Local funding of $10,000 from the board’s environmental response budget will support site preparation, planting, and maintenance of the existing plantings for the projects noted in the above table.

16.   Supporting water quality improvements also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced in these streams.

Industry Pollution Prevention Programme  ($15,000)

17.     Industry Pollution Prevention Programmes aid improvement in water quality by educating businesses on how poor site management practices can negatively impact on local waterways. This proactive programme offers site inspections and spill response training to businesses, and provides confidential advice on improvements to site practice to participating businesses.

18.     Targeting businesses in the Papakura Stream catchment will support improvements to water quality in the stream and the Manukau Harbour. As well as water quality outcomes, other boards have seen the programme as an opportunity to build relationships with, and understanding of local businesses, through partnering with local business associations.

19.     The number of site visits is dependent on uptake by businesses. In other areas, the recommended budget has allowed visits of up to 80 sites.

Healthy Rentals  ($30,000)

20.     This project will complement the externally funded, local pilot Energy Efficient Communities Project by providing the opportunity for residents in rental accommodation and their landlords to similarly receive advice on how to improve their home to make it warmer and drier, and more energy efficient. Marketing of the home-owner focussed Energy Efficient Communities Project has identified interest from renters and landlords in learning more about options for increasing the energy efficiency of their homes or properties.

21.     The Healthy Rentals programme would build off recent changes in the Residential Tenancies Act and provide a stimulus to encourage landlords to insulate their properties, and to take up any subsidies available from non-council agencies. In addition the project would provide landlords with impartial advice on the overall performance of their rental and offer subsidies towards the cost of other interventions such as clean heating, kitchen and bathroom extraction and groundsheets. Available research suggests insulation alone is insufficient to address health problems associated with cold, damp homes.

22.     The Healthy Rentals project would be designed to complement the district health board healthy homes initiative (AWHI project) which aims to improve the health of rental accommodation for families of children affected by respiratory illnesses. The Healthy Rentals project can provide low-cost energy efficiency measures such as LED lightbulbs, efficient shower heads, draught stopping and hot water cylinder wraps which the tenant would be able to take with them if they moved house. These interventions would complement the behaviour change advice provided through the AWHI programme.

23.     There is no specific initiative related to healthy homes in the local board plan. However, the importance of health and housing is noted in the plan as important to Papakura residents, and notes support for working with agencies to support high quality housing.

Assessment of options considered

24.     The draft work programme proposed in this report includes options presented to the board at the April 2017 workshop, noting that the proposed budgets for Dominion Reserve and Wai Care have since been reduced. The recommendation to fund an Industry Pollution Prevention Programme was inadvertently left off the draft work programme presented in April 2017 but has been included here as an additional option for supporting water quality improvements in the Manukau Harbour.

Consideration

Local board views and implications

25.     The projects noted above support the board’s work to achieve the priority of ‘treasured for its environment and heritage’. Recognising the importance of the Manukau, and improving the health of the freshwater streams within the catchment, are key initiatives in the local board plan. The healthy rentals project aligns with the priority of ‘strong, safe and healthy communities’.

26.     A workshop was held with the board on 5 April 2017. Feedback from that workshop is reflected in the detailed commentary above.

Māori impact statement

27.     This report provides information for environment projects. It is recognised that environmental management, water quality, and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

28.     Some of the identified activities are of interest to Māori, and where appropriate, provisions for Māori participation, contribution, and consultation will be incorporated. Table two below highlights how each project in this draft work programme will have an impact on Māori.

Project

Māori outcome assessment

Manukau Harbour Forum

In the previous term, the forum agreed to host up to three hui per year with mana whenua.

The current forum will need to develop a new work programme. There is an opportunity to involve mana whenua in the development of that work programme.

Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations.

Weed control at Dominion Reserve

No particular impact on Māori.

Industry Pollution Prevention Programme

No consultation with Māori has been undertaken for this project. However, iwi representatives have given positive feedback on the project from past participation in the programme elsewhere. Opportunities for iwi participation can be explored.

Mana whenua have consistently raised the issue of Manukau Harbour water quality through previous council consultations.

Wai Care

A high percentage of Papakura residents identify as Māori, and this may include students participating in the Wai Care programme.

No consultation with Māori was undertaken for the purposes of this report. However, feedback from previous consultation with iwi is supportive of projects that aim to improve the water quality of local streams.

Healthy Rentals

The healthy rentals project does not specifically target Māori. However, the He Whare Āharu He Oranga Tāngata – Māori Housing Strategy notes that Māori are more likely to be living in rental accommodation. The strategy also notes that housing is a ‘significant determinant of health and well-being’. As such, Māori may benefit from this project.

Table two: Impact of projects on Māori

Implementation

29.     Weed control and planting projects often require ongoing funding in future years. Council’s local and sports parks department has advised that there is limited funding in future years for maintenance of new planting. Future work programmes may include a recommendation to fund this maintenance from the board’s LDI.

30.     Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

 

Attachments

No.

Title

Page

a

Papakura proposed 2017/2018 environment work programme

13

b

Impact of weed control at Dominion Reserve

15

      

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

 



Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


 


Papakura Local Board

07 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

File No.: CP2017/08284

 

  

 

  Purpose

1.      The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Papakura  Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18). 

3.      The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members. 

 

Recommendation/s

That the Papakura Local Board:

a)      approves the Papakura Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

b)      delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate Papakura Parks, Sport and Recreation Portfolio Manager and delegated local board members or portfolio holders. 

 

Comments

5.       This report presents Parks, Sport and Recreations draft AWP for the 2017-2018 financial year.  The PSR Annual work programme is sorted by Active Recreation and Parks Services.    

6.       Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 12 April 2017.

7.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

8.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise. 

9.       Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.  

 

 

 

Budget types contributing to the Parks Sport and Recreation work programme

10.     Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship. 

11.     The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

12.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting. 

13.     Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities. 

Consideration

Local board views and implications

14.     The Papakura local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 12 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15.     Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16.     Section 81 of the Local Government Act 2002  set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

 

17.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

 

18.     PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.   Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names. 

19.     Papakura local board did not allocate funding for the activity ‘Creating a Māori Identity’ in 2017-2018.  The local board is supportive of this initiative and will consider Māori place names as part of the renewals process. 

Implementation

20.     Once approved the delivery of activities identified in the Papakura Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017. 

21.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

22.     The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly. 

 

Attachments

No.

Title

Page

a

Papakura Local Board PSR draft AWP 2017-2018

21

     

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 



Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 

Papakura Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09650

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Papakura Local Board work programme for approval.

Executive summary

2.       This report provides information to support Papakura Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Papakura Local Board aligns with the following 2014-2017 Papakura Local Board Plan priorities:

·    Strong, safe and healthy communities

5.       The Papakura Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

 

Recommendation/s

That the Papakura Local Board:

a)      approve the 2017/2018 Libraries work programme (Attachment A)

 

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the Papakura Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 Papakura Local Board Plan priorities:

·        Strong, safe and healthy communities

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Papakura community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9.       A workshop was held with the local board and Libraries staff on Wednesday, 5 April 2017 where the draft work programme was considered.

10.     The Papakura Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Papakura community.

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 5 April 2017.

Māori impact statement

12.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Papakura Libraries Work Programme 17/18

25

     

Signatories

Authors

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Rex Hewitt - Relationship Manager

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 



Papakura Local Board

07 June 2017

 

 

Papakura Local Board Arts, Community and Events (ACE) work programme 2017/2018

 

File No.: CP2017/05843

 

  

 

Purpose

1.       To approve the Arts, Community and Events (ACE) 2017/2018 Papakura Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·    Community Empowerment

·    Arts and Culture

·    Events

·    Community Places.

4.       The ACE work programme for the Papakura Local Board aligns with the following 2014-2017 Papakura Local Board Plan priorities:

·    a skilled workforce for local jobs

·    a vibrant metropolitan centre

·    strong, safe and healthy communities

·    treasured for its environment and heritage.

 

Recommendation/s

That the Papakura Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

 

 

Comments

5.       The ACE work programme for 2017/2018 aligns to the following 2014-2017 Papakura Local Board Plan priorities:

·        a skilled workforce for local jobs: the ACE work programme contains a number of projects that assist young people in becoming job ready

·        a vibrant metropolitan centre: the ACE work programme meets this local board priority through funding organisations to deliver placemaking and arts and culture activities

·        strong, safe and healthy communities: ACE will continue to fund organisations to deliver community-focussed arts and culture actives, placemaking projects and community events

·        treasured for its environment and heritage: the ACE work programme includes delivering Anzac parades and services that acknowledge fallen servicemen and women.

6.       The ACE work programme 2017/2018 for the Papakura Local Board includes the following areas of activity:

·        Community Empowerment: these projects and programmes include a youth scholarship programme to assist young people in developing their workforce skills, and funding  community organisations to work with communities to create sustainable gardens

·        Arts and Culture: this comprises of coordinating a programme of events, shows and film screenings at Hawkins Theatre and delivering  a programme of exhibitions and activities at Papakura Art Gallery

·        Events: this work programme includes a range of community events such as Movies in Parks, Papakura Carols in the Parks and Community Volunteer Awards

·        Community Places: this includes making community facilities more accessible through subsidising hire fees for specific groups and developing a network-wide marketing strategy to increase participation.

7.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8.       The local board considered the draft work programme at a workshop with ACE staff on Wednesday 5 April. Staff incorporated the local board’s feedback into the work programme.

9.       The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10.     The local board considered the draft 2017/2018 work programme at a workshop on Wednesday 5 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11.     The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’.  This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

12.     The benefits of this activity are expected to include:

·    collaborating with Māori and forming stronger relationships, decision-making and partnerships

·    moving from high level commitments to outcomes

·    eliminating the transactional approach to working with Māori

·    setting up monitoring through quarterly reporting.

13.     Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

14.     This ACE work programme strives to achieve stronger relationships by working with mana whenua and Matawaaka to create a local responsiveness action plan which includes key aspirations and priorities for Māori, opportunities to work together and a plan for building strong relationships and sharing information in the local board area. The work programme also aims to improve well-being among Māori living in the Papakura local board area.

ACE is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori well-being. This can be seen through activities such as the Smiths Ave project in which Te Toa Taka Tini will be involved in driving Māori engagement in reserve masterplan.

Implementation

15.     Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Papakura ACE Work Programme 2017/2018

33

     

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

 



Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 


Papakura Local Board

07 June 2017

 

 

Papakura 2017/2018 Local Economic Development Programme

 

File No.: CP2017/10814

 

  

 

Purpose

1.         To approve the Papakura local economic development programme for the 2017/18 financial year.

Executive summary

1.       This report introduces the proposed 2017/18 financial year Local Economic Development (LED) Work Programme for the Papakura Local Board as set out in attachment A.

2.       The proposed work programme comprises, support for the implementation of the Papakura Commercial Project Group and funding reserved for a Business Improvement District (BID) top up.

3.       The total value of the Local Economic Development programme is $140,000

4.       The board is being asked to approve the 2017/18 local economic development programme.

 

 

Recommendation/s

That the Papakura Local Board:

a)      approve the 2017/18 local economic development programme (Attachment A) as follows.

i)       Commercial Project Group implementation ($110,000)

ii)      Business Improvement District top-up ($30,000)

 

 

Comments

5.       The 2017/2018 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the draft Local Board Plan (2017-2020) and the Papakura Local Economic Development Action plan.

 

6.       The proposed LED programme comprises the following activities.

 

Papakura Commercial Project Group implementation ($110,000)

7.       The Papakura Commercial Project Group was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to setting out a number of actions that the participants in the group could work together on to deliver. The main objective of the group is to help Papakura work towards realising the Auckland Plan vision for the centre as one of the ten metropolitan centres in Auckland.

 

8.       The Commercial Project Group comprises representatives from the Papakura Local Board, Papakura Business Association, local businesses from outside the Business Association area, Auckland Transport, Auckland Council departments, and Auckland Tourism Events and Economic Development (ATEED). It has an independent chair and draws in subject matter expertise as required.

 

9.       The group has identified the following work stream areas that will be looked at in greater detail by the Commercial Project Group to develop a series of actions to be implemented in the coming financial year:

 

·    Economic

·    Community Participation

·    Connectivity and Transport

·    Town Centre planning

·    Sports, Arts and Culture

 

10.     The Papakura Local Board is being asked to allocate $140,000 from its locally driven initiatives budget. The allocation will enable the continuation of the following activities:

 

·    Facilitation and implementation of initiatives coming out of the Commercial Project Group: Meeting the costs of continuing the group and associated subject matter expertise support and the delivery of key projects identified by the Commercial Project Group in the forthcoming year.

·    Outcomes identified by other work in surrounding areas: Exact projects are to be identified but the opex budget can be used to fund studies or research that will support the growth of the Local Board area. Some of which may be identified through the current Area Plan for the Manurewa-Takanini-Papakura corridor.

·    Reservation for the Business Improvement District(s)

    Business associations are responsible for successfully leading their local BID programme activities. In the spirit of keeping it local, business associations partner with the local boards to operate BID programmes in their communities. Both share an interest in the local area. They also share goals that include economic prosperity, community identity and pride. BID programmes deliver benefits through local business investment, promotion and joint initiatives with the council and government agencies. $30,000 is being reserved for initiatives that fall under the above.

11.     Outside the continuation of support for the Commercial Project Group the full scope of projects and initiatives will be drafted with the input of the Local Board and/ or project group.

Consideration

Local board views and implications

12.     Action 1.13 of the Papakura Local Economic Development Action Plan seeks to establish a group to identify short and long term actions to enable the centre to transition to a metropolitan centre.

 

13.     The proposed LED programme was presented to the Local Board at the 12 April 2017 workshop, and has been amended to reflect the comments received at that workshop.

Māori impact statement

14.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific project being undertaken.

Implementation

15.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the Local Board as required.

 

Attachments

No.

Title

Page

a

Local Economic Development Programme Attachment

45

     

Signatories

Authors

John Norman - Strategic Planner Local Economic Development

Authorisers

Rex Hewitt - Relationship Manager

 



Papakura Local Board

07 June 2017

 

 



Papakura Local Board

07 June 2017

 

 

Reprioritisation of the Papakura Local Board 2016/2017 budget

 

File No.: CP2017/10804

 

  

 

Purpose

1.       This report recommends options to the Papakura Local Board for the reallocation of its Locally Driven Initiatives (LDI) budget 2016 - 2017.

Executive summary

2.       Through Auckland Council’s Long-term Plan, each local board receives an allocation of operational and capital funding to enable them to deliver local activities and projects aligned to their local board plan priorities.

3.       Staff have identified that some of the Papakura Local Board’s operational budgets will not be fully allocated as planned in this current financial year. The amount identified as currently available for reallocation in this financial year is $44,000.

4.       Funding requests have been received for various projects, totalling $18,000.

5.       It is proposed that the remainder of the unallocated funding is being added into the grants fund which will be available for allocation as part of the Local Grants, Round 2.

 

Recommendation/s

That the Papakura Local Board:

a)      Notes that it currently has $44,000 of its Locally Driven Initiatives funding available for reallocation.

b)      Considers allocating from the Community Response Fund from the Locally Driven Initiatives (LDI) budget:

i)        $6,372 towards the purchase of reusable flags to be utilised in the Papakura town centre during Matariki, the celebration of the Māori New Year 

ii)       $6,000 contribution towards the Papakura Museum

iii)      $6,000 towards local board branded material

 

 

Comments

6.       Auckland Council’s 21 local boards have decision-making responsibility for local activities. Each local board is allocated operational funding in the council’s Long-term Plan which is used for the delivery of local activities aligned to local board plan priorities and allocated through the annual plan process each year.

7.       Each local board also receives an allocation of capital funding to enable them to deliver small, local asset-based projects, either directly, in partnership with the community, or through joint agreements between boards.

8.       During the course of the year, the organisation reports to the local boards on progress of projects and initiatives. Staff have identified that some of the Papakura Local Board’s operational budgets will not be fully allocated as planned in this current financial year. These include budgets allocated to Local Parks, Sport and Recreation ($13,000) and Arts, Community and Events ($31,000). 

9.       Funding requests have been received for various projects and these are set out in the table below. Two of the projects directly align to outcomes sought via the Papakura Local Board Plan. It is therefore recommended that members give consideration to these projects in determining the allocation of the remaining 2016/2017 Locally Driven Initiatives budgets.

 

Project

Amount requested

Local Board Plan Outcome

The purchase of reusable flags for the Papakura town centre for Matariki

$6,372

A vibrant metropolitan centre

Papakura Museum operational support grant

$6,000

Treasured for its environment and heritage

Purchase of local board branded material to be utilised at community (engagement) events

$6,000

Not applicable

 

10.     The total amount of funding that is recommended to be allocated through this report to be considered, falls within the amount available.

Consideration

Local board views and implications

11.     The Papakura Local Board views are being sought via this report.

Māori impact statement

12.     One of the initiatives to be considered as part of this report has a specific impact on Māori, as it contributes to the celebration of Matariki, the Māori New Year. Through the Local Board Plan the Papakura local board is seeking to create a vibrant metropolitan centre and specifically states “we want Papakura’s strong Māori culture and values to shine through in new street art and meeting places”.

Implementation

13.     Staff have advised that the above projects can be completed by the 30 June 2017. Hence there are no issues with the implementation of the recommendations of this report foreseen at this stage.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

07 June 2017

 

 

Adoption of Papakura Local Board Agreement 2017/2018

 

File No.: CP2017/09474

 

  

 

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Papakura Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopts local fees and charges schedules for 2017/2018 (Attachment B)

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

 

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

 

Attachments

No.

Title

Page

a

Local Content to support the Annual Budget 2017/2018

53

b

Local Fees and Charges Schedule 2017/2018

67

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

Rex Hewitt - Relationship Manager

 


Papakura Local Board

07 June 2017

 

 

Papakura Local Board

Message from the Chair

It is my pleasure to present the Papakura Local Board’s 2017/2018 Local Board Agreement. I would like to take this opportunity to thank all of you who provided feedback on our draft proposals. This Agreement, after considering your views, has been adopted by the local board. 

Papakura continues to grow quickly; as a result one of the key challenges is to ensure that this growth is well planned. It is important that we ensure that the needed infrastructure is provided at the right time and that we are creating communities where people have access to the services and facilities they need.

You have told us that transport and specifically the congestion on our roads is a key concern. We are strongly advocating to Auckland Transport to address this issue through the grade separation of the Takanini east-west links and the build of a park and ride facility at the Papakura train station.  

The board will continue to focus on revitalising the Papakura town centre in partnership with key stakeholders and the community, taking full advantage of the opportunities created by its metropolitan status in the Unitary Plan. We have therefore established a Papakura Commercial Project Group which will explore opportunities for new businesses, possibilities for redevelopment of older or vacant sites and the creation of new public spaces to showcase local artists and our strong Māori heritage.  

Auckland Council funding only goes so far, so as a board we would like to acknowledge the great contribution that our volunteers and active community groups make to our area. We are looking forward to continuing working with you in the forthcoming year to carry on making Papakura a great place to live, work and play.

Introduction

Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities within their decision-making allocation responsibilities. Local boards develop a three-year local board plan as the basis of their annual funding agreement with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals, which are outside local board decision-making responsibilities.

This document provides information on local activities that have been agreed for delivery in 2017/2018 between the governing body and the local board.   

It outlines a local board agreement for 2017/2018 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.

About this area

The Papakura area takes in the inlets and foreshores of the Manukau Harbour, flowing to fertile plains and rolling hills which lead out into the nearby Hunua ranges. The Great South Road runs through Drury, Papakura metropolitan centre, and Takanini, providing a busy thoroughfare that attracts both retail and commercial activity. Papakura is the third busiest rail station on the Auckland passenger network. Significant residential growth is planned for the area, and there has been steady population growth, with 45,633 people living here in 2013; an increase of nearly 10 per cent since 2006. At the 2013 census, over a quarter of Papakura’s residents were Māori. The Pacific is population approximately 14 per cent and the Asian population around 13 percent. Although the number of people aged 65 years and over has risen in the last seven years, nearly a quarter of the population is now aged 14 years and under.

Local Board Plan outcomes

The Papakura Local Board Plan sets out the aspirations the local board has for the area and how the board works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.

The Papakura Local Board Plan outcomes are:

·    A vibrant metropolitan centre - it’s great that Papakura meets our needs for shopping, leisure, arts and culture and we don’t need to travel elsewhere for these things.

·    A skilled workforce for local jobs - we have lots of local job opportunities and it’s easy for us to get training and learn new skills.

·    A sports and recreation hub – we have excellent sports facilities that we all use and enjoy. We are proud that Papakura is the place of choice for high-class sporting events.

·    Well-connected and easy to move around – we like to live in Papakura because it is so well connected by road, rail and bus and has lots of safe cycling and walking links.

·    Treasured for its environment and heritage – we value and protect the land of our ancestors and the shores of Pahurehure. We love our well designed streets and buildings.

·    Strong, safe and healthy communities – we have good places for communities to meet and great places to play. Our young people get a great start in life and we value the wisdom and experience of our older people.

The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2017/2018 financial year. In addition each local board carries out responsibilities delegated by the governing body in accordance with the delegated power, and with the general priorities and preferences as set out in the local board plan.

Māori transformational shift outcomes

Delivering on Auckland Council’s commitment to Māori at a local level is a priority for the Papakura local board. As part of this commitment, the Papakura Local Board will continue to build its working relationships with local Māori. Work is already happening with regards to a Joint Management Committee overseeing the care and use of Pukekiwiriki Paa historic reserve. The Papakura Local Board has also endorsed the resolutions of the joint mana whenua and local board members working party for Māori input into local board decision-making.

Apart from the initiatives named above the Local Board Plan also includes initiatives of particular relevance to mana whenua and mataawaka. These include support for Māori businesses; training and skills programmes for Māori youth; protection and enhancement of the Manukau Harbour; improvement of water quality in catchment streams; and the identification and protection of wahi tapu in and around Papakura. So far we’ve met with five Mana Whenua groups ‘rangatira ki te rangatira’ and we’ll keep actively building relationships, learning each other’s priorities and looking for opportunities to collaborate.


Papakura Local Board

07 June 2017

 

 

Papakura Local Board Agreement 2017/2018

Priorities by activity area

Auckland Council’s 2017/2018 funding priorities for local activities and which have contributed to key community outcomes in the Papakura local board area are as follows under each local activity.

Local Parks, Sport and Recreation

This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation. Local recreation includes swimming pools and leisure centres servicing communities in the local area.

Initiatives in this area include: working together with mana whenua on the maintenance and development of the Pukekiwiriki Paa and working with volunteer groups on ecological restoration programmes.

Our annual budget to deliver these activities includes operating costs of $5,318,000 and capital investment of $1,926,000.

The key initiatives we have planned for 2017/2018 include:

·    Mangrove removal at the Pahurehure Inlet and Conifer Grove area

·    Provision of sports programmes through Counties Manukau Sport

·    Ecological volunteers and environmental programme

·    Out and About event programme

·    Removal of mangrove juveniles

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service

Performance measure

Actual 2015/16

LTP

 Target 2016/17

AP

Target 2017/18

Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches

Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves

58%

75%

75%

Percentage of residents who visited a local park or reserve in the last 12 months

80%

90%

90%

Provide sports fields that are fit for purpose and cater for community needs.

Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields

77%

75%

80%

Provide programmes and facilities that ensure more Aucklanders are more active more often

Customers Net Promoter Score for Pool and Leisure Centres

6%

15%

15%

Local Community Services

This group of activities contributes to improved community outcomes by providing places and spaces for the community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Arts, Community and Events services.

This year we particularly focus on the revitalisation of Smiths Avenue Reserve, working with community groups and residents, to develop a concept plan. Informed by the empowered communities approach, other activities include local community place making, capacity building, supporting local events, Māori responsiveness and youth employment initiatives. Planning is also underway for the build of a community hub and library in Takanini.  

Our annual budget to deliver these activities includes operating costs of $3,425,000 and capital investment of $1,032,000.

The key initiatives we have planned for 2017/2018 include:

·    Delivery of town centre initiatives

·    Local events

·    Local community grants

·    Arts programmes

·    Youth scholarships

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service

Performance measure

Actual 2015/16

LTP

 Target 2016/17

AP

Target 2017/18

Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities

Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)

2.1

1.0

2.0

Number of visits to library facilities per capita

4.7

4.5

4.5

Percentage of customers satisfied with the quality of library service delivery

83%

85%

85%

Percentage of visitors satisfied with the library environment

81%

85%

85%

Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting

Percentage of funding/grant applicants satisfied with information, assistance and advice provided

68%

76%

78%

Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities

Percentage of participants satisfied with council delivered local arts activities.

93%

90%

90%

Percentage of Aucklanders that feel connected to their neighbourhood and local community

28%

75%

35%

Percentage of attendees satisfied with council delivered and funded local events

No result

85%

85%

Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities 

Percentage of Aucklanders that feel their local town centre is safe

Day: 52%
Night: 11%

Day: 63%
Night: 17%

Day: 64%
Night: 19%

Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire

Peak: 15%
Off peak: 3%

Peak: 15%
Off peak: 11%

Peak: 15%
Off peak: 12%

Percentage of community facilities bookings used for health and wellbeing related activity

12%

20%

20%

Number of visitors to community centres and venues for hire

73,686

100,700

74,068

Local Planning and Development

This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection.

The key focus in this area is the revitalisation of the Papakura town centre and surrounding areas. Significant work has been undertaken on the development of an integrated area plan for Papakura, Takanini and Manurewa town centres. This will, once adopted, help to inform the activities undertaken in this area. 

Our annual budget to deliver these activities includes operating costs of $314,000 and capital investment of $0.

The key initiatives we have planned for 2017/2018 include:

·    Revitalisation of the Papakura town centre

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service

Performance measure

Actual 2015/16

LTP

 Target 2016/17

AP

Target 2017/18

Develop local business precincts and town centres as great places to do business

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

100%

100%

Local Environmental Management

Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

These activities include supporting and advocating via the Manukau Harbour Forum to enhance and protect the harbour, working with schools on environmental education programmes and supporting volunteers with ecological restoration programmes. 

Our annual budget to deliver these activities includes operating costs of $73,000 and capital investment of $0.

The key initiatives we have planned for 2017/2018 include:

·    Healthy rentals project

·    Industry Pollution Prevention Programme

·    Wai Care schools programme

·    Support the Manukau Harbour Forum

Levels of Service

We measure our performance against the following measures for each local priority.

Level of service

Performance measure

Actual 2015/16

LTP

 Target 2016/17

AP

Target 2017/18

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

100%

85%

90%

Local Governance

Activities in this group support our 21 local boards to engage with and represent their communities, and make decisions on local activities. This support includes providing strategic advice, leadership of the preparation of local board plans, support in developing Local Board Agreements, community engagement including relationships with mana whenua and Māori communities, and democracy and administrative support.

The measures for this group of activities are covered under the Regional Governance group of activities in the Long-term Plan 2015-2025 where the survey measures determine participation with Auckland Council decision-making in general. This includes local decision-making. There are no significant changes to the measures or targets for 2017/2018.

Our annual budget to deliver these activities includes operating costs of $1,021,000 and capital investment of $0.


 

Local Funding

Auckland Council has a shared governance model for making decisions on local activities.  Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:

1.   Asset based services - the governing body allocates funds to deliver local activities based on decisions about region-wide service levels. This includes allocation of funds for local asset based services, such as building a new swimming pool or library. 

2.   Locally driven initiatives – an allocation is based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis.

3.   Governance services – an allocation is based on the number of elected members and associated administrative costs for each local board.

As part of the Long-term Plan 2015-2025, the governing body approved a new discretionary capital expenditure fund for local boards.  This incorporates a total fund of $10 million per annum across all 21 local boards, to be managed in three-year periods. 

The total planned expenditure for local activities across all 21 local boards over the 2017/2018 financial year is shown in the table below. The budgets for each local board are listed within the individual local board agreements in this volume.


 


Papakura Local Board

07 June 2017

 

 

Funding priorities for local activities

Capital spend

 

By activity area

By category

Key projects

 

 

Operating spend

 

By activity area

 

 

Funding Impact Statement

This prospective funding impact statement has been prepared to meet the requirements of Section 21 (5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2017 to 30 June 2018 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.

$000


2017/2018

Financial year ending 30 June

Sources of operating funding:

 

General rates, UAGCs, rates penalties

11,287

Targeted rates

191

Subsidies and grants for operating purposes

10

Fees and charges

275

Local authorities fuel tax, fines, infringement fees and other receipts

83

Total operating funding

11,846

 

Applications of operating funding:

 

Payment to staff and suppliers

9,249

Finance costs

969

Internal charges and overheads applied

1,618

Other operating funding applications

0

Total applications of operating funding

11,836

 

Surplus (deficit) of operating funding

10

 

Sources of capital funding:

 

Subsidies and grants for capital expenditure

0

Development and financial contributions*

0

Increase (decrease) in debt

2,948

Gross proceeds from sale of assets

0

Lump sum contributions

0

Other dedicated capital funding

0

Total sources of capital funding

2,948

 

Application of capital funding:

 

Capital expenditure:

 

- to meet additional demand

984

- to improve the level of service

23

- to replace existing assets

1,952

Increase (decrease) in reserves

0

Increase (decrease) in investments

0

Total applications of capital funding

2,958

 

Surplus (deficit) of capital funding

(10)

 

Funding balance

0

Appendix A: Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for this annual plan, but recognise the value it will add to the local community.  Key advocacy areas for this local board include:      

Initiative

Description

Advocating to

Alleviation of traffic congestion through building transport infrastructure before intensification

Papakura faces significant levels of growth due to a number of large new developments in and around the local board area, which will continue to put an increased pressure on an already overloaded transport system.

Several major works are being planned (Mill Road) with some projects already underway like the Takanini interchange upgrade. However, the pace at which the population is growing is faster than the delivery of those key infrastructure networks.  

The local community, in the various community consultation processes the board and the wider organisation have undertaken recently, identifies traffic congestion as one of the major concerns.

Two major projects have therefore been identified by the Papakura Local Board to address this matter:

·    The grade separation of the Takanini east-west routes

·    The development of a multi-story (future proofed) park and ride at the Papakura train station

Auckland Transport

 

New Zealand Transport Agency

 

Governing Body

 

 

 


 

Appendix B: How to contact your Local Board

Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.

 

Brent Catchpole (Chair)

35 Coles Cres

Papakura

b)    Auckland 2110

Ph: (09) 295 1375 or (021) 390 430

E: brent.catchpole@aucklandcouncil.govt.nz

Felicity Auva’a (Deputy Chair)

35 Coles Cres

Papakura

Auckland 2110

(021) 526 941

E: felicity.auvaa@aucklandcouncil.govt.nz

                                                 

The Hon George Hawkins

35 Coles Cres

Papakura

Auckland 2110

Ph:  (021) 969 444

E:george.hawkins@aucklandcouncil.govt.nz

 

Michael Turner

35 Coles Cres

Papakura

Auckland 2110

Ph: (021) 287 9922

E: michael.turner@aucklandcouncil.govt.nz

Bill McEntee

35 Coles Cres

Papakura

Auckland 2110

Ph: (021) 831 639

E: bill.mcentee@aucklandcouncil.govt.nz

 

Katrina Winn

35 Coles Cres

Papakura

Auckland 2110

Ph (021) 572 217

E:katrina.winn@aucklandcouncil.govt.nz

 

The Papakura Local Board can be contacted at the address below:

35 Coles Cres

Papakura

Auckland 2110

For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz

Local board meetings, agendas and minutes are available on the Auckland Council website: www.aucklandcouncil.govt.nz > About council > Meetings and agendas


Papakura Local Board

07 June 2017

 

 

Attachment B - Fees and charges schedules 2017/2018

 

The following are fees and charges for local activities to be considered by the Papakura Local Board for approval.

 

COMMUNITY AND ARTS FACILITIES

 

 

 

 

Hourly rate

as of 1 July 2017

Facility Category

Facility Name

Room

Peak Standard

Off-Peak Standard

Art facility

Hawkins Theatre

Hawkins Theatre venue hire

$61.00

$48.40

 

Hawkins Theatre

Foyer

$43.00

$34.40

Venues for hire

Drury Hall

Main Hall

$34.00

$27.20

 

Elizabeth Campbell Centre

Main Hall*

$34.00

$27.20

 

 

Small Meeting Rm

$24.00

$19.20

 

Massey Park Grandstand Function Room

Function Room

$34.00

$27.20

 

Papakura Library Meeting Room

Papakura Library Meeting Room 1

$24.00

$19.20

 

 

Papakura Library Meeting Room 2

$24.00

$19.20

 

Papakura Old Central School

Hall*

$34.00

$27.20

 

 

Main Room

$24.00

$19.20

 

Smiths Avenue Clubrooms

Clubrooms

$24.00

$19.20

 

Takanini Hall

Main Hall

$34.00

$27.20

 

*Council staff recommends keeping the hire fees and charges uninflated for the 2017/18 year.

* Staff recommends lowering the cost of the Elizabeth Campbell Centre – Main Hall and Papakura Old Central School – Hall from $44 to $34 (standard) and from $35.20 to $27.20 (standard off-peak) so they are in line with other comparable venues in the area.

* Up to 50% discount may be applied for local board priority activities and core business hire of arts facilities. This is to retain a high level of use by arts stakeholders and local community organisations; and to meet the objectives of the facility’s business plan (where applicable).

 

 

 

     

 


Papakura Local Board

07 June 2017

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Takanini Multi-purpose Community Hub

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains financial information which could impact on negotiations and reveal third party information supplied in confidence.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information which could impact on negotiations and reveal third party information supplied in confidence.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.