I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 28 June 2017

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Felicity Auva'a

 

Members

Hon George Hawkins, QSO

 

 

Bill McEntee

 

 

Michael Turner

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

23 June 2017

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

28 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Acknowledgement - Passing of Dame Kahurangi Nganeko Minhinnick       5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation - Robert Minhinnick - COALFACE Trust NZ - Empowering Poor Communities Challenge 2017 Pilot Scheme                                                     6

8.2     Deputation - Denise Mahey - Riparian Planing along Papakura Stream       7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Councillors' Update                                                                                                       9

13        Auckland Transport Update June 2017 to the Papakura Local Board                  11

14        Leona McKenzie Memorial Seat - Short Street, Opaheke                                      17

15        Papakura Local Board Grants, Round Two 2016/2017 grant applications           49

16        Relationship Agreement with Mana Whenua                                                           57

17        Papakura Local Board 2017/2018 Community Facilities Work Programme         73

18        Project 17: Auckland Council maintenance contracts                                            85

19        Renewal of community lease at 1R Wharf Street, Papakura                                141

20        Auckland Plan refresh 2018: early feedback to inform draft plan                       145

21        Reprioritisation of the Papakura Local Board 2016/2017 Budget                        161

22        For Information: Reports referred to the Papakura Local Board                        163

23        Governance Forward Work Calendar                                                                     165

24        Papakura Local Board Achievements Register 2016-2019 Electoral Term        169

25        Papakura Local Board Workshop Notes                                                                175  

26        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Member Felicity Auva’a lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 7 June 2017, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Acknowledgement - Passing of Dame Kahurangi Nganeko Minhinnick

Purpose

1.       For the Papakura Local Board to express their sincere condolences to the Minhinnick whānau at the loss of Dame Nganeko Minhinnick. 

Executive summary

2.       Dame Nganeko was a fervent advocate for environmental stewardship and kaitiakitanga (guardianship) in the Auckland and Waikato region.  She was able to articulate the Māori perspective in a way that resonated with elected members.  The health of the Manukau harbour was paramount.

3.       She had a formidable presence and was a leader in achieving policy and legislative change that provided for Māori aspiration.  Some would attribute the strength of her advocacy to the inclusions of Māori concepts and values in the Resource Management Act, such as mauri (life force) and kaitiakitanga.  These have since become commonplace in modern environmental practices.

4.       Dame Nganeko fought long and hard to see the protection and care of wāhi tapu (sacred place) impacted by Glenbrook Steel Mill.

5.       In recent times she had been invited to address several indigenous forums to share her perspectives, experience and encourage other indigenous groups to take a stand for social, cultural and environmental justice.

6.       She was a mother, a grandmother, a matriarch for her whanau and the people of Ngāti Te Ata growing up for most of her life in Waiuku near the Manukau harbour and the Waikato River.

 

Recommendation/s

That the Papakura Local Board:

a)   express their sincere condolences to the Minhinnick whānau at the loss of Dame Nganeko Minhinnick.  Her loss will be sorely felt by not only the Ngāti Te Ata and Waikato iwi but all those she interacted with over the years. 

Go in peace on your final journey.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Robert Minhinnick - COALFACE Trust NZ - Empowering Poor Communities Challenge 2017 Pilot Scheme

Purpose

1.       Robert Minhinnick, a member of the COALFACE Trust NZ has requested an opportunity to speak to the local board concerning the “Empowering Poor Communities Challenge 2017 Pilot Scheme.”

 

Recommendation/s

That the Papakura Local Board:

2.       Thank Robert Minhinnick, a member of the COALFACE Trust NZ for his presentation to the board concerning the “Empowering Poor Communities Challenge 2017 Pilot Scheme.”

a)     

 

 

 

8.2       Deputation - Denise Mahey - Riparian Planting along Papakura Stream

Purpose

1.       Marian Mahey has requested an opportunity to speak to the local board about riparian planting along the Papakura Stream.

 

Recommendation/s

That the Papakura Local Board:

a)      Thank Marian Mahey for her presentation to the board about riparian planting along the Papakura Stream.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Papakura Local Board

28 June 2017

 

 

Councillors' Update

 

File No.: CP2017/11566

 

  

 

Purpose

1.       An opportunity is provided for Ward Councillors’ Daniel Newman, and Sir John Walker to update the Board on  regional matters of interest.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Auckland Transport Update June 2017 to the Papakura Local Board

 

File No.: CP2017/11570

 

  

 

Purpose

1.       The purpose of this report is to respond to resolutions and requests on transport-related matters and provide an update on the current status of Local Board Transport Capital Fund (LBTCF). The report also provides information on transport matters of specific interest to the Papakura Local Board and its community.

Executive summary

2.       In particular, this report covers:

·        Responses to resolutions made by the local board at the 24 May 2017 meeting

·        A Local Board Transport Capital Fund update

·        Auckland Transport projects that are being delivered in Papakura

 

 

Recommendation/s

That the Papakura Local Board:

a)      note the Auckland Transport update June 2017 report.

 

 

Comments

Responses to Papakura Local Board Resolutions

3.       The resolution is recorded followed by Auckland Transport’s response.

Resolution number PPK/2017/97

c)      Requests Auckland Transport to investigate elements of the Papakura greenways – local path plan that could potentially be funded through the Local Board Transport Capital Fund.

·    Alongside Auckland Council Parks, work is being undertaken to review the priority greenways areas and determine which sections could potentially be funded via the local boards Transport Capital Fund. A follow up briefing for the local board will be scheduled.

d)      notes that the workshop on the Papakura park and ride has now been rescheduled on several occasions.  The board expresses a need for urgency in progressing this matter and requests that the Chairperson writes to the Auckland Transport Chief Executive requesting urgency for the topic to be presented at a workshop during June 2017.

·    Notes that a letter will be sent by the chair.

e)      Requests further clarification from Auckland Transport regarding the bringing together of the ticketing and customer service centre in Papakura and the implications for the customer.

·    Combining the ticket and customer centres at transport hubs means that customers can go to one place where they can both buy their tickets (AT HOP card) and get information about services. Auckland Transport thought this made more sense than having to buy a ticket from one ‘window’ then having to walk to another ‘window’ to find out what time the train arrives.

 

Requests Auckland Transport advocate to KiwiRail and Land Information New Zealand to promptly complete the sale and purchase of land adjacent to the Takanini Train Station so that Auckland Transport can secure a long term lease for park and ride.

 

·    Auckland Transport have recently been in contact with Land Information New Zealand related to securing a lease agreement. The process is currently being worked through with the key stakeholders including KiwiRail.

Subject to securing a lease, physical works will be required to establish a formal car park on the Land Information NZ property. At this time, this project is unfunded. The development of the Long Term Plan and Regional Land Transport Plan will determine whether this project is delivered.

 

Auckland Transport’s actions against advocacy plans

4.       This section provides a report about how Auckland Transport is supporting the Papakura local boards ‘Advocacy initiatives’ from the 2014-17 Local Board Plan. The table below notes the local boards key transport related ‘advocacy initiatives’

5.       Table 1: Advocacy Initiative Status

Advocacy Initiative

Key Initiative

Status

A safe cycling and walking network across the south

Links in cycling and walking network and coastal routes

The Great South Road cycle lane – Takanini was completed in December 2015.

 

Recently, the local board have raised safety concerns related to the cycleway and have been seeking to investigate safer cycling options along Great South Road, Takanini

 

Clear links between town centre and rail station

The covered walkway from the rail station to the main street, was delivered by Auckland Transport through the boards Local Board Transport Capital Fund.

 

This project highlights the role of the local board in ‘place shaping’ and provides a clear physical linkage from the train station to the Papakura main street.

 

Better and safer connections by road and rail

Better and more joined up bus services, travel information and low bus floors

The New Network rolled out in October 2016 to better join up bus and rail services in the South. Figures from February 2017 have shown an increase in patronage of 16% from the Papakura Station

 

As part of the rollout of the New Network in the South, all buses can now be lowered to improve entry and exit on buses.

Transport capital fund update

Updates

6.       The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

·        Be safe.

·        Not impede network efficiency.

·        Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome. 

7.       Local Boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects. For the Papakura local board this means a total of approx. $1.34 million could be spent on transport projects in this electoral term.

8.       Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be undertaken within the current electoral term

Projects

9.       Last month, the Papakura local board identified possible projects and planning workshops have been held and reported on previously. 

10.     The current progress of all projects is summarised in the table below:

 Table 1: Local Board Transport Capital Fund Projects

Projects

Current Status

 

Problem or Opportunity Being Addressed

Current Status

Relocation of existing cycleway on Great South Road, Takanini

 

 

Relocate the existing cycleway to the current footpath creating a shared cycling and pedestrian walkway  along Great South Road, Takanini from Southgate Shopping centre to the Papakura Stream to improve safety for cyclists.

 

‘Rough Order of Cost’ Currently underway

 

Relocation of pedestrian crossing on East Street, Papakura

 

Relocation of the pedestrian crossing on East Street, Papakura from its existing site further north, to align with the exit from the New World supermarket and the pedestrian access from the Museum and library facility.

‘Rough Order of Cost’ Currently underway

 

Raised pedestrian crossing for Wood Street, Papakura

 

A new raised crossing on Wood Street, Papakura to improve pedestrian safety for the local residents.

‘Rough Order of Cost’ Currently underway

 

Signage Plinth at Papakura Train Station

 

A directional plinth signage/information hub for the Papakura Rail Station as a way-finding tool.

‘Rough Order of Cost’ Currently underway

 

Walkway/ cycleway across Pahurehure Inlet

 

Investigate whether the Local Board Transport Capital Fund can be utilised for the construction of a walkway/cycleway across Pahurehure Inlet between Longford Park and Pylon Point.

Currently being investigated

 

Papakura Park & Ride

11.     This project is investigating a trial for a Papakura Park and Ride facility to cope with the growth in patronage on the Auckland Transport Metro network, specifically Papakura Train Station.

12.     An engineering study (including geotech assessment) was completed before Christmas and a feasibility study was progressed with results due to be completed in April. Detailed design work is currently underway for a business case to seek NZTA support for this project.

13.     A briefing to the local board is scheduled for July 2017.

 

New Rollerson Road footpath

14.     Auckland Transport has a list of approximately 500 sections of footpath for considerations across Auckland.

15.     Recently it has been raised that a section of Rollerson road, Papakura currently only has a footpath down the western side of the street. A footpath was not installed when the area was first established.

16.     A request for the opposite side of the street to have a footpath installed has been received and has been prioritised for investigation and design in 2017/18 and for construction in 2018/19.

 

Upcoming projects and activities

Consultations

17.     Auckland Transport provides the Papakura local board with the opportunity to comment on transport projects being delivered in this local board area.

18.     In this reporting period for May, no projects were put forward to the local board for comment.

19.     Traffic Control Committee (TCC) decisions are reported on a monthly basis. In May there were no TCC decision in the local board area.

 

Regional and sub-regional projects

Roads and Streets Framework (RASF)

20.     Auckland Transport is updating the Auckland Transport Code of Practice (ATCOP) and the current system for classifying roads and streets. The RSAF and the Technical Design Manual will replace the ATCOP.

21.     The RASF document is significant as it changes Auckland Transport’s policy position to provide a greater balance between people and place. Instead of the road network efficiency as the top priority, the RASF will require planners and engineers to prioritise people.

22.     Recently through sub-regional briefings, local boards have commented that the proposed approach is an improvement over the existing approach. The RASF has been developed in partnership with Auckland Council to ensure that the development Auckland’s road network takes the needs of Auckland’s communities into account. The aim is to make guidelines for road corridor infra-structure more flexible and responsive to local needs but still maintain high technical standards.

23.     The draft document has been circulated to local board members and a workshop has been organised for 7 July 2017. This will provide the local board with an opportunity to comment on the plan.

 

Chip Seal

24.     At this time of year, the use of chip seal on residential roads is an issue that has been raised recently in public forums across the region. Chip seal is often seen as an unpopular choice because it is a noisier and a rougher road surface than asphalt. Also, immediately after being laid there are often loose stones chips left behind while the surface beds in. While road contractors try to sweep the stones up, they are an inevitable consequence of chip seal, until over a period of time traffic compresses and smooths the surface.

25.     Auckland Transport (and other Council road managers across New Zealand) use chip seal because it is a cost effective road surface. Chip seal has been widely used in New Zealand for a long time. Since the 1960’s chip seal has been used and studied. At this moment New Zealand has approx. 90,000km of road network and about 60,000km is chip sealed. About 2/3rd of all roads in New Zealand are surfaced with chip seal.

26.     Auckland has a similar proportion and the majority of residential road across Auckland are chip sealed.

27.     The reasons why chip seal is used are:

·    It provides a hard wearing and waterproof surface that extends the life of a road by keeping water out of the foundations of the road.

·    It is skid resistant.

·    It costs considerably less than asphalt.  Chips seal is roughly 20-25% the cost of asphalt. (The cost of Asphalt increases to six times that of Chipseal when NZTA subsidies are factored in.)

28.     For these reasons it is the standard road surface funded by the New Zealand Transport Agency (NZTA) for re-sealing residential roads. Roughly half of Auckland Transport’s budget is provided by NZTA including the cost of re-sealing of residential roads.

29.     Auckland Transport acknowledges that chip seal may not be the preferred surface over asphalt as it is rougher, noisier and takes time to compress into a smoother surface. But it provides a safe, robust and waterproof surface at a fraction of the cost of asphalt which extends the life of existing roads. This allows Auckland Transport to maintain significantly more roads across the region than could be with asphalt alone.

 

Consideration

Local board views and implications

30.     The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

31.     No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

32.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Kenneth Tuai, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Leona McKenzie Memorial Seat - Short Street, Opaheke

 

File No.: CP2017/11793

 

  

 

Purpose

1.       Seeking approval to fund the installation of a memorial seat in Short Street, Papakura, in memory of Leona McKenzie to acknowledge her years of work on the Opaheke School road crossing.

Executive summary

2.       Leona McKenzie’s family members have approached the local board requesting assistance with the installation of a memorial seat on the street berm outside Opaheke School on Short Street, Papakura.  The family would like to acknowledge the years of service Leona had given to the Opaheke School road crossing.

3.       A report was considered at the 26 April 2017 Papakura Local Board meeting.  The board requested the matter be deferred and the option of accessing Auckland Transport renewals funding be investigated for the installation of the memorial seat.

4.       Auckland Transport has advised that renewals funding cannot be used to fund the construction of a park bench outside Opaheke School.

5.       Options explored are:

i)          Install a memorial seat on the street berm outside Opaheke School in Short Street

ii)         Install a memorial seat on the Opaheke School grounds

iii)         Install a memorial seat in a nearby park.

iv)        Do not install a memorial seat outside Opaheke School on the street berm

6.       The funding options for the memorial seat are:

          i)   Fund the project from the Locally Driven Initiatives (LDI) capital expenditure (capex)         budget.

          ii)  Fund the project from the Local Board Transport Capital Fund.

   iii)         Fund the project as LDI operational expenditure (opex) grant.

7.       The recommendation is that the board approve an operational grant of $5,000 to the family of Leona McKenzie to install a memorial seat acknowledging Leona’s Opaheke School road crossing work over many years.

 

Recommendation/s

That the Papakura Local Board:

a)      agree to an operational grant of $5,000 to the family of Leona McKenzie from the Locally Driven Initiative operational expenditure budget underspend, to be paid from the community response fund budget, as a contribution to the installation of the memorial seat acknowledging the work Leona did with the Opaheke School road crossing.

b)      request staff ensure the Leona McKenzie family are aware of the following conditions relating to the grant:

i)        the Leona McKenzie family are responsible for any repairs and maintenance to the memorial seat installed on Short Street, Papakura, going forward.

ii)       the memorial seat will be removed at no cost to council or Auckland Transport should it fall in disrepair and not be maintained by the family.

 

 

Comments

8.       At the 26 April 2017 Papakura Local Board business meeting the board resolved as follows:

Resolution number PPK/2017/68

MOVED by member K Winn, seconded by Member MV Turner:

That the Papakura Local Board:

a)      Agree that Item 22 Leona McKenzie Memorial Seat – Short Street, Opaheke being discussed be deferred to the 24 May 2017 business meeting.

The amendment was put to the vote by a show of hands and was declared CARRIED.

9.       Leona McKenzie’s family members have approached the local board requesting assistance with the installation of a memorial seat on the street berm outside Opaheke School on Short Street, Papakura, to acknowledge Leona McKenzie’s years of service on the Opaheke School road crossing.

10.     Installing a memorial seat on a street berm requires an Auckland Transport Encroachment Licence and a Corridor Access Request to be approved.  Attachments A to D outline the processes in detail.

11.     The Auckland Council duty planner has advised that if the memorial seat is on Auckland Transport road reserve no building or resource consent would be required.

Consideration

Options

12.     The following options for the location of a memorial seat are explored below:

a)      Install a memorial seat on the street berm outside Opaheke School in Short Street. 

b)      Install a memorial seat on the Opaheke School grounds.  See Attachment E.

c)      Install a memorial seat in a nearby park.  Attachment F provides maps illustrating the lack of proximity of parks to the proposed site.

d)      Do not install a memorial seat outside Opaheke School on the street berm.

13.     The following table outlines the considerations and risks for each of the above options:

No.

Option

Consideration

Risk

a)

Install a memorial seat on the street berm outside Opaheke School in Short Street

·    The seat becomes an asset for the parents and children travelling to and from Opaheke School.

·    The seat could be used for those supervising the school patrol.

·    The seat could be used by children waiting to be collected from school.

·    The seat could be used by parents waiting to collect their children after school.

 

·    There are Auckland Transport processes to work through to obtain permission to install a memorial seat on a street berm.

·    There is a $1,000 non-refundable fee to initiate the process.  Auckland Transport has advised that in some cases the fee is waived. However, it is assessed on a case by case basis.

·    Permission is not guaranteed.

·    Installing the seat could have an unintended consequence of attracting vandalism and anti-social behaviour.

·    Issues with regard to ownership and ongoing maintenance and repair develop over time.

·    Issues with regard to ownership and ongoing maintenance and repair would need to be resolved prior to installation.

b)

Install a memorial seat on the Opaheke School grounds

·    The seat would be available to all within the school community to use.

·    The seat would be less likely to attract vandalism and anti-social behavior.

·    The school would be responsible for ongoing maintenance and repair.

·      The McKenzie family would need to obtain permission from the Ministry of Education and Board of Trustees to install a seat on site.

·      The school would be responsible for the repairs and maintenance.  See Attachment E.

·      Installing the seat could have an unintended consequence of attracting vandalism and anti-social behaviour.

 

c)

Install a memorial seat in a nearby park

·      The board have discretion over the installation of memorial seats in local parks.

·      People visiting the park would benefit.

·      The location of parks is not close to the school site.

·      This will not meet the intention of the McKenzie family to have a memorial seat on Short Street near the Opaheke School entrance.

·      Installing the seat could have an unintended consequence of attracting vandalism and anti-social behaviour.

d)

Do not install a memorial seat outside Opaheke School on the street berm

·      No costs.

·      No ongoing maintenance and repair issues.

·      The Leona McKenzie family are unable to commemorate their family members’ contribution to Opaheke School patrol.

·      Installing the seat could have an unintended consequence of attracting vandalism and anti-social behaviour.

 

Funding Options

14.     The following funding options are available to the board for consideration:

i)             Fund the project from the Locally Driven Initiatives (LDI) capital expenditure (capex)         budget.

ii)            Fund the project from the Local Board Transport Capital fund (LBTCF).

iii)            Fund the project as an LDI operational expenditure (opex) grant.

iv)           Access Auckland Transport’s renewals funding.

15.     The following table outlines the benefits and risks of the funding options:

No.

Option

Benefits

Risks

1.

Fund the memorial seat from the local board capital budget. 

(LDI capex)

 

·    The memorial seat becomes an Auckland Council asset.

·    The seat is maintained to a standard.

·    The project would need to meet the criteria for a locally driven initiative criteria.

·    The processes could take some time to work through as there is no department to drive this project.

2.

Fund the project from the Local Board Transport Capital fund (LBTCF)

·      The memorial seat, although installed within a road berm, does not become an Auckland Transport asset.

·      The McKenzie Family would be responsible for the installation, ongoing maintenance and repairs.

·      Auckland Transport does not support the installation of a memorial seat on a street berm.

3.

Grant an amount to the family and they install the seat.

(LDI opex grant)

 

·      The family would drive the project forward through to installation.

·      Although the memorial seat is on public land the family would be responsible for the maintenance and upkeep.

 

·      There is a potential risk of setting a precedent if the board funds this request outside of the contestable grants funding round.

·      Although the memorial seat is on public land the family would be responsible for the maintenance and upkeep.

·      The public would perceive the seat to be a council asset.  Any delay in repair or lack of maintenance would reflect poorly on council.

4.

Access Auckland Transport’s renewals funding

·      Auckland Transport provided the following response:

“Auckland Transport is responsible for the maintenance and upkeep of existing street furniture associated with a transport facility or purpose such as a bus stop, transportation centre, train station, etc. The budget allocated for this purpose is limited and unfortunately does not extend to developing new street furniture or the maintenance of existing street furniture outside a transport related function. Regrettably, Auckland Transport’s renewal budget cannot be used to fund the construction of a park bench outside Opaheke School.”

 

Process for a locally driven initiative (LDI) capital expenditure (capex) item

16.     The process for a LDI capex item is as follows:

i)        The local board and department delivering the project agree on the initiative plus on how it will be maintained going forward.

ii)       The costings are approved by the Manager Community Led and Locally Driven Initiatives Projects who is in charge of the delivery of the LDI capex fund project costs.

iii)      The local board formally resolve the spend from its LDI capex fund.

iv)      The department delivering factors the item into their work programme.

Process for Local Board Transport Capital Fund

17.     The process for accessing the Local Board Transport Capital Fund is as follows:

i)          The local board proposes a project.

ii)       Auckland Transport assesses the project against its criteria

iii)      If the criteria are met a ‘rough order of costs’ is reported back to the board.

iv)        The local board resolve to proceed with the project.

v)         Auckland Transport deliver the project.

Local board views and implications

18.     The local board is being asked to make a decision about:

i)          whether it wishes to fund this project or not, and

ii)         from which budget:

·    the LDI capex budget

·    the Local Board Transport Capital Fund or

·    as an operational expenditure grant.

Māori impact statement

19.     No consultation has been undertaken with mana whenua or matāwaka in relation to this project at this point. 

20.     Given the Papakura Local Board area has a higher Māori population than other areas, Māori may benefit from the installation of the memorial seat in terms of having public access to a seat on a road berm.

Implementation

21.     There are issues with implementation if the board choose to fund the memorial seat from the LDI Capex budget.  However at present, there is no department to drive the project.

 

Attachments

No.

Title

Page

a

Auckland Transport processes to install a memorial seat on a street berm

23

b

Auckland Transport application for encroachment form

25

c

Information relating to applying for a Corridor Access Request

29

d

Auckland Transport Fee Schedule - Corridor Access Requests

31

e

Information from the Ministry of Education website regarding community funded property

35

f

Maps illustrating the distance of parks to the Opaheke School

37

g

Leona McKenzie Memorial Seat report considered at 26 April 2017 Papakura Local Board meeting

43

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 


 


Papakura Local Board

28 June 2017

 

 


 


 


Papakura Local Board

28 June 2017

 

 


 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 



Papakura Local Board

28 June 2017

 

 



Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 

Leona McKenzie Memorial Seat - Short Street, Opaheke

 

File No.: CP2017/05741

 

  

 


Purpose

1.       Seeking approval to fund the installation of a memorial seat in Short Street, Papakura, in memory of Leona McKenzie to acknowledge her years of work on the Opaheke School road crossing.

Executive summary

2.       Leona McKenzie’s family members have approached the local board requesting assistance with the installation of a memorial seat on the street berm outside Opaheke School on Short Street, Papakura.  The family would like to acknowledge the years of service Leona had given to the Opaheke School road crossing.

3.       Installing a memorial seat on a street berm requires an Auckland Transport Encroachment Licence which carries a $1,000 non-refundable fee.  Also depending on the scale of works a Corridor Access Request application may be required.  The schedule of fees relating to a Corridor Access Request is attached as attachment C. 

4.       If the encroachment is permanent, a memorandum of encumbrance would be required to be registered against the adjoining properties’ land title as no cost to Auckland Transport. 

5.       The board has two options to fund this application:

          i)   Fund the project from the locally driven initiatives (LDI) capital expenditure (capex) budget.

   ii)         Fund the project as an operational expenditure (opex) grant.

6.       The benefits and risks associated with each option are discussed in paragraph 27.  The recommendation is that the Board approve an operational grant of $5,000 to the family of Leona McKenzie to install a memorial seat acknowledging Leona’s Opaheke School road crossing work over many years.

 


 

Recommendation/s

That the Papakura Local Board:

a)      agree to an operational grant of $5,000 to the family of Leona McKenzie from the ___________ budget as a contribution to the installation of the memorial seat acknowledging the work Leona did with the Opaheke School road crossing.

b)      request staff ensure the Leona McKenzie family are aware of the following conditions relating to the grant:

i)        the Leona McKenzie family are responsible for any repairs and maintenance to the memorial seat installed on Short Street, Papakura, going forward.

ii)       the memorial seat will be removed at no cost to council or Auckland Transport should it fall in disrepair and not be maintained by the family.

 

 


Comments

7.       Leona McKenzie’s family members have approached the local board requesting assistance with the installation of a memorial seat on the street berm outside Opaheke School on Short Street, Papakura, to acknowledge Leona McKenzie’s years of service on the Opaheke School road crossing.

8.       Installing a memorial seat on a street berm requires an Auckland Transport Encroachment Licence and a Corridor Access Request to be approved. 

9.       The Auckland Council duty planner has advised that if the memorial seat is on Auckland Transport road reserve no building or resource consent would be required.

Auckland Transport Encroachment Licence

 

10.     If the memorial seat is to be erected on Auckland Transport land, an encroachment licence will be required. See attachment A for a copy of an application form.  There is a non-refundable cost of $1,000.

11.     A road encroachment licence authorises a right to occupy an area of legal road, but does not give the licence-holder exclusive possession in the way a lease does.

Applying for an Encroachment Licence

12.     The Auckland Transport website advises the following process for applying for an encroachment licence.

13.     Property owners or developers must submit an application to Auckland Transport and receive approval before placing any encroaching object on, under or above a legal road.

14.     Auckland Transport reserves the right to exercise its discretion not to proceed with the licence or encumbrance at any point during the application process.

Who can apply

15.     Usually only the owners of land immediately adjoining the legal road can apply for a licence. Any other applicant is likely to have their application declined unless they get prior written consent from adjoining landowners (and service/utility authorities if any of their utilities are affected).

16.     Only those properties immediately next to the land in question are adjoining owners. This does not include neighbours who are one or more properties removed.

Application process

17.     The application process is as follows:

No.

Task

Action

1.

Initial enquiry

Make an initial enquiry to Auckland Transport to see if they will consider the encroachment licence.

2.

Formal application

If the initial enquiry is confirmed by Auckland Transport, then you can submit a formal application.

Also required with the application:

·      Written consent from adjoining landowners.

·      Signed consents from service authorities (if any of their utilities are affected), copies of plans, aerials (if applicable), cross sections etc.

·      Non-refundable deposit of $1,000 (incl. GST).

 


Memorandum of Encumbrance

18.     Consent to a licence by Auckland Transport does not constitute regulatory approval to placement of encroachments within the road corridor. In cases where the encroachment may be permanent, a memorandum of encumbrance will be required to be entered into and registered against the adjoining properties' land title at no cost to Auckland Transport.

19.     There is further information regarding the encroachment licence and the process within the following link:

https://at.govt.nz/about-us/working-on-the-road/road-processes-for-property-owners/road-encroachment-licences-or-leases/

Corridor Access Request (CAR)

20.     If the applicant is digging within the road corridor, they may also need to lodge a Corridor Access Request (CAR) separate from any licence.

21.     However, if single excavations are only in the grass berm and are less than 3m² or less than 6 linear metres, a CAR is not required, unless the work site or equipment encroaches onto the road corridor.

22.     See attachment B for details about the information required for applying for a Corridor Access Request.

23.     See attachment C for the fee schedule relating to CAR applications.

24.     Detailed information regarding how to apply for a Corridor Access Request can be found at the following website:  https://at.govt.nz/about-us/working-on-the-road/corridor-access-requests/

 

Consideration

Options for Funding

25.     The Papakura Local Board has two options to fund this project.

iii)      Fund the project from the Locally Driven Initiatives (LDI) capital expenditure (capex) budget.

iv)      Fund the project as an LDI operational expenditure (opex) grant.

26.     The following table outlines the options with the benefits and risks:

No.

Option

Benefits

Risks

1.

Fund the memorial seat from the local board capital budget. 

(LDI capex)

 

·    The memorial seat becomes an Auckland Council asset.

·    The seat is maintained to a standard.

·    The local board will pay the consequential operational expenditure going forward.

·    The project would need to meet the criteria for a locally driven initiative criteria.

·    The processes could take some time to work through.

 

2.

Grant an amount to the family and they install the seat.

(LDI opex grant)

 

·      The family would drive the project forward through to installation.

·      Although the memorial seat is on public land the family would be responsible for the maintenance and upkeep.

 

·      There is a potential risk of setting a precedent if the board funds this request outside of the contestable grants funding round.

·      Although the memorial seat is on public land the family would be responsible for the maintenance and upkeep.

·      The public would perceive the seat to be a council asset.  Any delay in repair or lack of maintenance would reflect poorly on council.

 

Process for a locally driven initiative capital expenditure item

27.     The process for a LDI capex item is as follows:

i)        The local board and department delivering the project agree on the initiative plus on how it will be maintained going forward, which means agree the consequential opex maintenance and renewals.

ii)       The costings are approved by Katrina Morgan in Investigation and Design who is in charge of the LDI Capex fund project costs.

iii)      The local board formally resolve the spend.

iv)      The department factor the item into their work programme to deliver.

Local board views and implications

28.     The local board is being asked to make a decision about:

i)          whether it wishes to fund this project or not and

ii)         from which budget -  the LDI capex budget or opex as a grant.

Māori impact statement

29.     No consultation has been undertaken with mana whenua in relation to this project at this point. 

30.     Māori may benefit from the installation of the memorial seat in terms of having public access to a seat on a road berm.

Implementation

31.     There are issues with implementation if the board choose to fund the memorial seat from the LDI Capex budget.  There is no department to drive the project.

 


Attachments

No.

Title

Page

a

Auckland Transport application for encroachment form

 

b

Information relating to applying for a Corridor Access Request

 

c

Auckland Transport Fee Schedule - Corridor Access Requests

 

     

Signatories

Authors

Lee Manaia - Local Board Advisor

Authorisers

Madelon De Jongh - Senior Local Board Advisor

Rex Hewitt - Relationship Manager


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Grants, Round Two 2016/2017 grant applications

 

File No.: CP2017/09108

 

  

 

Purpose

1.       The purpose of this report is to present applications received for Round Two of the Papakura Local Board Local Grants 2016/2017.  The local board is required to fund, part-fund or decline these applications.

Executive summary                           

2.       The Papakura Local Board adopted the Papakura Local Grants Programme 2016/2017 on 18 May 2016. The document sets application guidelines for community contestable grants (Attachments A)

3.       The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4.       The Papakura Local Board has set a total community grants budget of $127,000 for the 2016/2017 financial year. At the 22 February 2017 meeting, the Papakura Local Board reallocated $22,500 from the events budget to the community grants budget (PPK/2017/26). The total to be allocated to community grants is $149,500 for 2016/2107.

5.       To date, the Papakura Local Board has allocated $89,627.00 through Local Grant Round One and four quick responses rounds. A total of $59,873 remains to be allocated for local grant round two 2016/2017.

6.       Twenty-six applications were received for Local Grants Round Two and twelve multi-board applications requesting a total of $217,289. This includes one late application from Papakura Kootuitui Trust.

 

Recommendation/s

That the Papakura Local Board:

a)      Consider the local grant applications listed in table one and agree to fund, part-fund or decline each application in this round.

Table One: Papakura Local Grants Round Two  2016/2017 applications

 

Application No.

Applicant

Project title
Requesting funding for

Amount requested

Eligibility

LG1714-201

Papakura High School

Towards the Papakura High School Arts Festival 2017 for music expenses, venue hire (including technician hire and projector hire), art board hire for 14 to 18 July 2017 at the Hawkins Theatre. 

$4,684.00

Eligible

LG1714-204

Papakura East Presbyterian Church

Towards the purchase of instant marquee branded with the church logo to be used by young people, sports groups and other members of the Papakura community.

$5,000.00

Eligible

LG1714-205

Cranked Retro Festival, umbrellaed by Tom, Dick and Harry Limited.

Towards costs of venue hire, health and safety, first aid, security, printing of programs and voting forms, local entertainment for the “Cranked Retro Festival” on 5 November 2017 at the Conifer Grove School premises.

$5,000.00

Eligible

LG1714-206

The Parenting Place

Towards the cost of delivering 24 “Attitude Life skills” presentations at $200 each for 3500 Papakura students attending three high schools in the Papakura local board region (ACG Strathallan, Papakura High School and Rosehill College)

$3,166.00

Eligible

LG1714-207

thebreaksnz limited

Towards the “Gotskills” weekly community dance workshops
for costs of venue hire, tutors fees, sound equipment, promotion costs to hold free hiphop dance workshops at Elizabeth Campbell Hall, 294 Great South Road, Papakura.

$2,100.00

Eligible

LG1714-209

Counties Manukau Kindergarten Association

Towards hireage of the music and dance stage, and hireage of the sound system for the family whanau days in Papakura on the 25 November 2017.

$3,386.00

Eligible

LG1714-211

New Zealand Blue Light Ventures Incorporated.

Towards the “Blue Light Life skills” programme including costs for five young people aged 14 to 17 years from Papakura to attend the life skills camps.

$2,125.00

Eligible

LG1714-212

YMCA of Auckland

Towards Camp Adair main dining hall rebuild including the cost of architectural fees for 2487 Hunua Road, Hunua, RD3, Papakura.

$5,000.00

Eligible

LG1714-213

Te Karanga Charitable Trust

Towards the costs of youth development workers’ wages for the “Puketapapa Young Leaders Programme” including food, stationary and equipment.

$20,000.00

Eligible

LG1714-214

Papakura Playcentre

Towards costs of purchasing new science equipment and upgrading old equipment for the play centre at 15 Opaheke Road, Papakura.

$4,984.00

Eligible

LG1714-215

Papakura Community Dinner umbrellaed by “The Anglican Diocsese of Auckland”

Towards the purchase of food for guests at the Papakura community dinner.

$5,000.00

Eligible

LG1714-216

Kahurangi Ki Uta - Papakura High School kapahaka roopu

Towards “Kahurangi Ki Uta” kapahaka group, including costs of purchasing clothing for the group.

$5,000.00

Eligible

LG1714-217

Children's Autism Foundation

Towards costs of venue hire, and contracting autism consultants to facilitate “Children's Autism” services and programmes for term three and four.

$6,315.00

Eligible

LG1714-219

Papakura Business Association

Towards the costs of installation and taking down Christmas flags through the Papakura town and Christmas decorations along Great South Road from 21 November to 12 January 2018.

$5,000.00

Eligible

LG1714-221

Papakura and Districts Historical Society Incorporated.

Towards costs associated with web design and a museum logo.

$4,850.00

Eligible

LG1714-222

New Foundations Trust

Towards costs of the “Mini Bridge” (Build Respect Inspire Dreams Goals Expectations) programmes including mentor fees, resource and administration costs to run two Mini bridge programmes for six “at-risk” young people in each programme

$3,910.00

Eligible

LG1714-223

Papakura Returned Services Association (RSA) Gymnastics

Towards the costs of maintenance of gym equipment and printing certificates, medals, koha for coaches,  and trophies at the final night presentation on 13 November 2017 at the Recreation Centre, Great South Rd, Papakura

$1,600.00

Eligible

LG1714-225

Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland

Towards wages for five staff (one Kiwi Can coordinator and four “Kiwi Can” leaders) who deliver the “Kiwi Can” programme at Edmund Hillary, Kelvin Road, Papakura Intermediate and Park Estate Schools.

$10,000.00

Eligible

LG1714-226

South Auckland Performing Arts Competition Society (SAPAC) Incorporated.

Towards hiring the Hawkins Theatre in Papakura for the “SAPAC Arts Festival 2017” from 18/7/17 to13/8/17.

$5,000.00

Eligible

LG1714-227

Papakura Marae Society Incorporated

Toward costs associated with running the Whiri Aroha programme to teach the making of korowai.

$3,235.00

Eligible

LG1714-229

Papakura Business Association

Towards costs of hanging 150 rugby jerseys on 75 poles through the town to help support and promote the upcoming Lions Tour from 3/7/17 to 5/7/17.

$4,500.00

Eligible

LG1714-230

Victim Support (New Zealand Council of Victim Support Groups Incorporated)

Towards costs of supporting volunteer programme and retaining two local staff to help victims in the communities.

$5,000.00

Eligible

LG1714-233

Mercy Missions Trust

Towards building materials costs for building the new poultry house.

$2,000.00

Eligible

LG1714-234

Counties-Manukau Sports Foundation

Towards hosting the “2017 Counties Manukau Sporting Excellence Awards”at Vodafone Events Centre including multi-media, staging, and catering expenses on the 26 November 2017.

$4,000.00

Eligible

LG1714-235

OUTLine New Zealand Incorporated

Providing gender identity and sexual orientation counselling and support
including the costs of training phone counsellor volunteers in the Papakura area.

$1,700.00

Eligible

 

 

Total

 $122,555.00

 

 

That the Papakura Local Board:

b)      Consider the multi-board applications listed in table two and agree to fund, part-fund or decline each application in this round.

          Table Two:  Papakura Local Grants Round Two and Multi-board Applications

LG1703-213

Pohutukawa Coast Bike Club (PCBC)

Towards the “PCBC Trail Building One Up Two Down 2017 Project” including track works for one up trail and two down trails at Whitford.

 $1,500.00

Eligible

LG1713-209

Mt Wellington Roller Sports Club (Incorporated.)

Towards the “Auckland Indoor Roller Skating Regional Facility”                                                 including funding for stage two of the Auckland Indoor Roller Skating facilities.

 $4,000.00

Eligible

LG1713-202

Chinese New Settlers Services Trust (CNSST)

Towards the “CNSST Cultural Learning Centre Manukau -Connecting Kids, connecting families” programme                                including venue hire and promotion at Friendship House, 20 Putney Way, Manukau city centre .

 $4,095.00

Eligible

LG1710-222

Sinoti Samoa Methodist Youth (Autalavou) , Southern Auckland District

Towards the Autalavou celebration event including venue hire and catering costs at Manukau Events Centre on 24 November 2017.

 $5,000.00

Eligible

LG1703-216

Life Education Trust Counties Manukau

Towards “Life Education - learning with Harold” including                                                                      costs of the mobile classroom, insurance, salary of the educator and resource development.

 $7,000.00

Eligible

LG1707-227

Baby Loss New Zealand

Towards “Baby Loss Care Bags and Tangible Memories” for one years’ worth of “care bag” items including teddy bears, boxes and lids, printing of information leaflets, booklets and certificates, cards, seed cards, inkless kits for making hand and foot prints, candles, angel pins, key rings and wrist bands.

 $2,340.00

Eligible

LG1709-238

Netball Northern Zone

Towards supporting the delivery of the leadership programme in south Auckland schools including two schools from Papakura.

 $5,000.00

Eligible

LG1710-212

Age Concern Counties Manukau Incorporated.

 Towards counselling services for older adults across south Auckland; specifically towards the cost of salary and travel expenses.

 $7,000.00

Eligible

LG1710-218

COMET Auckland

Towards a “Youth Employability” programme, including costs for a cross-sector, business-led initiative to support young people in developing soft skills required for success in the workplace.

 $2,019.00

Ineligible as applicant is a Council Controlled Organisaiton

LG1710-220

Auckland Action Against Poverty

Towards costs for a weekly benefit advocacy service at Clendon Work and Income.

 $1,000.00

Eligible

LG1710-224

GeneNow Financial Literacy Trust

Towards “Exercise Your Money” costs of facilitation and workshop material - printing, graphic design and layout and food items for the cooking demonstrations.

 $1,000.00

Eligible

LG1720-207

Dress for Success Incorporated

Towards the cost of providing an  office facility, including rent, salary for a manager and general operating costs for employment dressing and job retention support.                                                

 $7,500.00

Eligible

 

 

Total

 $47,454.00

 

 

 

 

 

 

 

c)      consider the late application listed in table three and agree to fund, part-fund or decline the application in this round.

Table Three:  Papakura Local Grants Round Two application

NC17-S005

Papakura Kootuitui Trust

Towards “Papakura Maker-y” for                         costs of rental of new digital technology for use in the classrooms (robotics kits and 3D printers and laptops) and facilitators to lead coaching for teachers and after-school professional development workshops.

$47,280.00

Eligible

 

 

Comments

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8.       The local board grants programme sets out:

·    Local board priorities

·    Lower priorities for funding

·    Exclusions

·    Grant types, the number of grant rounds and when these will open and close

·    Any additional accountability requirements.

9.       The Papakura Local Board will operate four quick response and two local grants rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11.     For the 2016/2017 financial year, the Papakura Local Board set a total community grants budget of $127,000. 

12.     The Papakura Local Board has set a total community grants budget of $127,000 for the 2016/2017 financial year. At the 22 February 2017 meeting, the Papakura Local Board reallocated $22,500 from the events budget to the community grants budget (PPK/2017/26). The total to be allocated to community grants is $149,500 for 2016/2107.

13.     To date, the Papakura Local Board has already allocated $89,627.00 for Local Grant Round One and four quick response rounds. A total of $59,873 remains to be allocated across the 2016/2017 final local grant round.

6.       Twenty-six applications were received for Local Grants Round two and 12 multi-board applications requesting a total of $217,289. This includes one late application from Papakura Kootuitui Trust.

 

Consideration

Local board views and implications

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16.     A summary of each application is attached (see Attachment B).

Māori impact statement

17.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori.  As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

18.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

19.     Following the Papakura Local Board allocating funding for local grants round two, commercial and finance staff will notify the applicants of the local board’s decision.

 

Attachments

No.

Title

Page

a

Papakura Local Board Grant Programme 2016/2017 (Under Separate Cover)

 

b

Papakura Local Grant Round Two 2016/2017 grant applications (Under Separate Cover)

 

     

Signatories

Authors

Catherine Bolinga - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Relationship Agreement with Mana Whenua

 

File No.: CP2017/09878

 

  

 

Purpose

To obtain the Papakura Local Board’s approval to enter into formal governance relationship agreements with mana whenua groups in the greater Auckland area.

Executive summary

1.       This report recommends that the Papakura Local Board approves a relationship agreement template as the basis for discussions with mana whenua. 

2.       It further recommends that where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, that it proceed to a formal signing without a further approval process.

3.       Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.

4.       The mana whenua groups with interests in the Papakura Local Board area are:

Iwi / Hapū

Mana whenua representative organisation

Ngāi Tai ki Tāmaki

Ngāi Tai ki Tāmaki Trust

Ngāti Tamaoho

Ngāti Tamaoho Trust

Ngāti Te Ata Waiohua

Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua

Te Akitai Waiohua

Te Akitai Waiohua Iwi Authority

Ngāti Paoa

Ngāti Paoa Trust

Ngāti Whanaunga

Ngāti Whanaunga Incorporated

Ngāti Maru

Ngāti Maru Rūnanga Incorporated

Ngāti Tamaterā

Ngāti Tamaterā Settlement Trust

Waikato

Waikato-Tainui Te Kauhanganui Incorporated

 

5.       The final draft agreement for consideration (Attachment A) recognises the two parties, sets out the purpose, aspirations and shared principles, and in particular acknowledges the governance context of Auckland Council through the governing body and the relevant local board(s).

6.       There are appendices to the agreement - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These appendices are intended to be added to over time without alteration to the main agreement.

7.       Discussions have begun with some mana whenua groups who have indicated they are ready to enter into this process.

 

 

Recommendation/s

That the Papakura Local Board:

a)      approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua

b)      approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes.  For the avoidance of doubt, any changes of substance will be re-presented to the  Papakura Local Board, other local boards and the governing body, as relevant, for final approval

c)      authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

 

 

Comments

8.       Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua.

9.       In 2013, the Governing Body, Local Board Chairs and the Independent Māori Statutory Board (IMSB), considered a discussion document about Auckland Council entering into relationship agreements with the nineteen iwi and hapū recognised as mana whenua for Tāmaki Makaurau.  As a result, a political working party of governing body and local board members was established that was expected to work on the development of the relationship agreements. 

10.     Subsequent discussions with mana whenua indicated that they preferred to advance some form of collective body prior to dealing with relationship agreements, negating the need for the working party. This collective body, the Regional Mana Whenua Kaitiaki Forum, has been recently established and is developing a forward work programme at present.

11.     Since Auckland Council was established, relationships with mana whenua have been sustained in a variety of ways.  The demands for information and engagement that the Council family places on mana whenua has led to a range of different approaches and mechanisms to make this efficient and effective for all. 

12.     A foundation for the interactions is the negotiation of contracts with each mana whenua group to support their capacity to engage with the Council.  These contracts specify deliverables which include participation in governance activities with Auckland Council.  Additionally, some of the high contact parts of the Council family have set up separate fora to provide for project level engagement.

13.     At a governance level, opportunities to establish relationships between mana whenua and elected members have included:

·        mana whenua leading pōwhiri and the inauguration ceremonies for each new council and local board

·        kanohi ki te kanohi / face to face discussions between elected members and mana whenua within major regional planning processes – notably the Auckland Plan, the 2015-2025 Long Term Plan and the Unitary Plan 

·        at a local level, specific engagement with mana whenua who relate to the local board areas.

14.     There is a strong desire from all parties to formalise the governance relationships through the development of relationship agreements and, in some cases, acknowledge and build from legacy agreements held with former councils.

 

Structure and details of Agreement

15.     Te Waka Anga Mua, with the support of Legal Services has developed a governance relationship agreement template attached to this report as Attachment A.

16.     This agreement has been drafted so as not to be over-prescriptive but containing the essential elements for agreements of this nature.

17.     The agreement recognises the two parties to the agreement and, in particular, acknowledges the governance context of Auckland Council by including the governing body and the relevant local boards as the Auckland Council party. 

18.     The first part of the agreement outlines the purpose, aspirations and shared principles. Any specific commitments, projects and arrangements, engagement and meeting protocols can also be contained, or referred to, within the body of the Agreement.

19.     The agreement has appendices - the administrative provisions, existing and future projects or arrangements, and specific local board arrangements – as standard inclusions. Any other relevant departmental and operational documents will be added as schedules to the agreement with the intention that these can be amended as needed without requiring alteration of the main agreement.

Next Steps

 

20.     All mana whenua have been approached regarding a potential relationship agreement. A number of groups have indicated they are ready to progress discussions and these discussions have commenced in some cases.

21.     As the agreement is intended to record a mutual intention to form a close working relationship with mana whenua which is already committed to in a range of council’s strategic documents, Papakura Local Board is not being asked to approve entering into these relationship agreements.  Rather, it is being asked to approve a template agreement which sets out the areas expected to be covered in this relationship agreement which, in general, describes matters of relevance to each of the parties to the agreement.

22.     While the details about mana whenua and the arrangements or projects underway will be particular to each agreement it is expected that, in most cases, the agreements will not include any additional detail that requires governing body or local board approval.

23.     It is proposed that, where the agreement remains substantively the same as the template, albeit with the inclusion of information describing the mana whenua party, it proceeds to a formal signing without a further approval process.

24.     Should any of the mana whenua parties seek inclusion of matters which require new commitment by the council parties, the agreement will be referred back to the governing body and/or the local board(s) for approval on these matters

Consideration

Local board views and implications

25.     Local Boards were presented with the broad approach proposed to relationship agreements in workshops in 2015 and there was general approval of the approach. 

26.     To expedite the process of negotiating relationship agreements, this report is also being made to each local board for approval, tailored to recognise the iwi / hapū relevant to the local board area.

27.     As relationship agreements are developed and signed, arrangements will be made for initial formal meetings with mana whenua representatives to begin new or continue current relationships.

28.     The mana whenua groups with interests in the Papakura Local Board area are:

Iwi / Hapū

Mana whenua representative organisation

Ngāi Tai ki Tāmaki

Ngāi Tai ki Tāmaki Trust

Ngāti Tamaoho

Ngāti Tamaoho Trust

Ngāti Te Ata Waiohua

Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua

Te Akitai Waiohua

Te Akitai Waiohua Iwi Authority

Ngāti Paoa

Ngāti Paoa Trust

Ngāti Whanaunga

Ngāti Whanaunga Incorporated

Ngāti Maru

Ngāti Maru Rūnanga Incorporated

Ngāti Tamaterā

Ngāti Tamaterā Settlement Trust

Waikato

Waikato-Tainui Te Kauhanganui Incorporated

 

Discussions have begun with Ngāti Tamaoho and Ngāi Tai ki Tāmaki.  It is expected that the agreement with Ngāti Tamaoho will be the first to be ready for signing.

Māori impact statement

29.     Although Auckland Council engages with mana whenua across a wide range of activities currently and has relationships with mana whenua at both governance and operational levels, the establishment of governance level relationship agreements is an important step towards cementing an enduring positive relationship with treaty partners.  Entering into relationship agreements will also complete one of the recommendations made in the Independent Māori Statutory Board’s Treaty Audit.

Implementation

30.     In order to finalise the relationship agreements, a formal signing ceremony including the mana whenua group, governing body and the relevant local boards will be arranged at times to suit all parties.  Te Waka Anga Mua staff will administer the agreements and maintain oversight of any commitments made within the agreements.

 

 

Attachments

No.

Title

Page

a

Relationship Agreement with mana whenua

61

     

Signatories

Authors

Dean  Martin - Principle Advisor Maori Relations & Governance

Authorisers

Graham Pryor - GM Maori Responsiveness & Relationships

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

                                                                                                                                                        

 

 

 

 

 

 

[Relationship Agreement]

 

 

 

between

 

 

 

[Iwi name]

 

 

 

and

 

 

 

Auckland Council

 

 

                                               

 

 

 

 

 

[Date]

 

 

 

 

 

[Iwi name Logo]

               

logo


 

 

 

[KARAKIA/MIHI]

 

 

 

 

 

 

 

 

 

 

[IMAGERY]


[IWI NAME]

1.         [Insert a description of the Iwi and its rohe].

2.         [Insert a description of the Iwi's representative entity].

3.         [Insert a description of the current status of Treaty settlements/negotiations for the Iwi].

4.         [Insert other relevant background from an Iwi perspective].

AUCKLAND COUNCIL

5.         Auckland Council (“Council”) is a territorial and regional authority established under section 6 of the Local Government (Auckland Council) Act 2009. 

6.         Council has two complementary decision-making parts, the governing body and local boards. The governing body and the local boards are autonomous and make decisions as Council within their respective areas of responsibility.

7.         The governing body consists of the mayor and 20 governing body members. The governing body focuses on the big picture and on region-wide strategic decisions. Each of the 21 local boards has between five and nine members. Local boards represent the communities in their area and make decisions on local issues, activities and facilities.

8.         Council's purpose is to enable democratic local decision-making and action by, and on behalf of, communities; and to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

9.         The Council has committed to achieving better outcomes for Māori that contribute significantly to lifting Māori economic, social and cultural well-being, strengthen Council’s effectiveness for Māori, and optimise post-Treaty settlement opportunities for the benefit of Māori and the wider public of Auckland.  One outcome identified through the Auckland Plan is "A Māori identity that is Auckland's point of difference in the world." 

10.        These commitments are reflected in, for example, the following Council documents:

(a)         the 'Māori Responsiveness Framework';

(b)        the Auckland Plan;

(c)         the Proposed Auckland Unitary Plan;

(d)        the Long Term Plan; and

(e)         Local Board Plans.

 

 

11.        The Council also has an important relationship with the Independent Māori Statutory Board which was established in the Local Government (Auckland Council) Act 2009.

12.        Within that broader context, this Agreement focuses on the individual relationship between [Iwi name] and Auckland Council.

PURPOSE

13.        The purpose of this Agreement is to provide a mechanism for the parties to:

(a)         acknowledge the mana of [Iwi name] and the role of the Council in Tamaki Makaurau;

(b)        develop and enhance a positive and enduring working relationship;

(c)         record shared aspirations and shared working principles; and

(d)        make specific commitments in terms of how they will work together.

ASPIRATIONS

14.        The parties both desire to work together in a manner that acknowledges and respects:

(a)         the mana of [Iwi name] in Tāmaki Makaurau;

(b)        the relationship of [Iwi name] and their culture and traditions with their ancestral lands, water, sites, wāhi tapu and other taonga in Tāmaki Makaurau;

(c)         the desire of [Iwi name] to enhance the cultural, social, economic, and environmental wellbeing of their people;

(d)        the principles of Te Tiriti o Waitangi / Treaty of Waitangi and the importance of the parties working together in accordance with those principles in a manner consistent with relevant legislation;

(e)         the significance of the [record the status of the Treaty settlement process for the Iwi];

(f)         the rights and interests of all mana whenua and Māori in Auckland;

(g)        the statutory purpose, functions and structure of Auckland Council;

(h)         the goals of the Auckland Council's Māori Responsiveness Framework, being to provide for effective Māori participation in democracy; to provide for an empowered Council organisation; and to provide for strong Māori communities;

(i)          the drivers of the Auckland Council's Māori Responsiveness Framework, being to enable Te Tiriti o Waitangi/ Treaty of Waitangi outcomes; to enable Māori outcomes; to fulfil statutory Māori obligations; and to value Te Ao Māori;

(j)          the role of Council as a steward, and the need for cultural, social, economic and environmental sustainability of Tāmaki Makaurau; and

(k)         the interests of all communities, ratepayers, customers, citizens and visitors in Tāmaki Makaurau.

15.        [Iwi name] wishes to work more closely with the Council so as to enable [Iwi name] to have more opportunity to contribute to and influence Council decision-making and service delivery, and also provide opportunities for [Iwi name] to improve or expand its own delivery of services to its communities.

16.        The Council wishes to work more closely with [Iwi name] for those reasons and to explore and develop the opportunities that a closer relationship between the parties will bring.

17.        [Insert any other shared or individual aspirations].

SHARED principles

18.        The parties commit to the following shared principles and to working together in a manner that reflects:

(a)         a partnership approach based on respect, good faith, integrity, transparency and open and effective communication;

(b)        a co-operative, supportive, positive and proactive approach;

(c)         respect for the roles and responsibilities of both parties;

(d)        a focus on the parties assisting each other to achieve the shared aspirations outlined in this Agreement;

(e)         early engagement and the provision of quality information; and

(f)         a constructive and timely approach to communicating any issues that may arise in the relationship and an open-minded approach to addressing those issues.

[SPECIFIC COMMITMENTS]

19.        [Insert any specific commitment between the parties at this point]

PROJECTS AND ARRANGEMENTS

20.        The parties are working together on the current or proposed projects and arrangements:

(a)         [Insert current projects and arrangements in Appendix Two].

21.        The parties may agree to work together on future projects or arrangements and the parties may agree to include these projects or arrangements in Appendix Three to this Agreement.

ENGAGEMENT AND meetings

22.       [example, Iwi representatives, the Mayor and Councillors will meet as mutually agreed but within a 6 month period. Iwi representatives, the Local Board Chairperson, members and Ward Councillor will meet a 6 monthly basis. There will be provision for additional meetings to be held at the request of either party.}

review AND AMENDMENT OF AGREEMENT

23         The parties will meet to discuss the state of the relationship and the implementation of this Agreement at least once each year.

24         The parties will meet to formally review this Agreement at least once every three years.

25         Either party may request an earlier review of this Agreement.

26         Any amendment to this Agreement must be agreed by the parties and recorded in writing. 

ROLES AND RESPONSBILITIES PRESERVED

27         The parties acknowledge that nothing in this Agreement restricts, fetters or derogates from the rights or responsibilities of [Iwi name] under the Local Government Act 2002, Resource Management Act 1991 or any other statute or regulation. If anything in this Agreement is inconsistent with any of those rights or responsibilities, then those rights or responsibilities prevail and this Agreement shall be construed and interpreted accordingly.

28         The parties acknowledge that nothing in this Agreement restricts, fetters or derogates from the statutory functions, duties and obligations imposed on the Council by the Local Government Act 2002, Resource Management Act 1991, or any other statute or regulation. If anything in this Agreement is inconsistent with any of the Council’s functions, duties, or obligations pursuant to statute or at law generally, then the functions, duties, and obligations of the Council pursuant to statute or at law generally prevail and this Agreement shall be construed and interpreted accordingly.

ADMINISTRATIVE PROVISIONS

29         Further provisions relating to the administration of this Agreement are included in Appendix One.

 


 

 

EXECUTED on behalf of [Iwi name]

 

 

 

by                                                                    ______________________________________

                                                                        CHAIRPERSON

 

 

EXECUTED on behalf of AUCKLAND COUNCIL

 

 

 

 

by                                                                    ______________________________________

                                                                        MAYOR

 

 

EXECUTED on behalf of [to insert] Local Board

 

 

 

 

by                                                                    ______________________________________

                                                                        CHAIRPERSON

 

 


 

APPENDIX ONE

ADMINISTRATIVE PROVISIONS

 

KEY CONTACT PERSONS & COMMUNICATION

1.   The key contact persons, and contact details for each party at the time of the signing of this Agreement are:

a.          [Insert for Iwi]; and

b.         [Insert for Council].

2.   All formal notices must be sent to the addresses set out above.

Protection of sensitive information

3.   The parties acknowledge that some information shared between them will be confidential, but that under the Local Government Official Information and Meetings Act 1987 the Council may be required to provide requested information.

4.   Where a party receives, or has received, whether before or after the commencement date, confidential information from the other party the recipient must, except as required by law:

(a)         keep the confidential information confidential;

(b)        not use, disclose or reproduce the confidential information for any purpose other than the purpose for which it was provided by the disclosing party;

(c)         not, without the disclosing party's prior written consent, disclose the confidential information to any person other than the recipient's employees, subcontractors, agents, officers and representatives who need the information for the purpose for which it was provided by the disclosing party; and

(d)        establish and maintain effective security measures to safeguard the confidential information from unauthorised access, use, copying or disclosure.

Issue Resolution

5.   Within one month after the commencement date of this Agreement, the parties will agree one person to act as a mediator in the case of any issues between the parties under this Agreement.  That person may be replaced from time to time by agreement between the parties.

6.   The parties will endeavour to act in good faith to address any issues arising in respect of rights or obligations specified in this Agreement at the immediate time such issues arise.

7.   Where an issue cannot be resolved between the parties after 10 working days the issue will be escalated to:

(a)         in the case of the [Iwi name] the Chairperson of [Māori entity]; and

(b)        in the case of the Council, the Governance Director.

8.   Where an issue is still not resolved after one month of having been escalated under clause 7, the issue shall be referred to the mediator agreed under clause 5, who will work with the parties to resolve the dispute.

9.   To assist in the ongoing development of a transparent and accountable relationship, Council and [Iwi name] will inform each other of any situation or development which may jeopardise or comprise each party’s commitment to this Agreement and their overall relationship with each other.

 

Managing Conflicts

10.  Council and [Iwi name] representatives will actively manage any conflict of interest that may arise, be they perceived or actual conflicts.

[to discuss other administrative provisions including notice provisions]

 

Resourcing

Capacity Funding

11.  Council recognises that it has a responsibility to enable (Iwi name) to participate and contribute to council decision-making processes. Council will negotiate a capacity funding agreement with the (Entity name) to enable (Iwi name) contribution.

Master Service Agreement

12.  Council will require the assistance and information from (Iwi name) through a range of policy planning and service initiatives. Council will negotiate a mater service agreement with the Iwi Trust that will enable departments to seek technical, cultural and professional advice from (Iwi name).

13.  Council will encourage Council Controlled Organisations to develop similar instruments to enable more effective engagement with (Iwi name).


 

APPENDIX TWO

Existing projects or arrangements

[e.g. attach statutory obligations, co-management agreements, other agreements and instruments,  iwi/hapu projects of interest to council, engagement protocols for iwi/hapu, local boards and governing body, local board projects of interest to mana whenua, regional projects of interest to mana whenua, resource consent protocols.]

 

 


 

APPENDIX THREE

FURTHER projects or arrangements

[e.g. attach joint work programme, projects or arrangements agreed in the future at the time they are agreed]

 


 

APPENDIX FOUR

SPECIFIC LOCAL BOARD ARRANGEMENTS

[Insert any specific arrangements for local boards]


Papakura Local Board

28 June 2017

 

 

Papakura Local Board 2017/2018 Community Facilities Work Programme

 

File No.: CP2017/09147

 

  

 

Purpose

1.       To approve the 2017/2018 Community Facilities Work Programme for the Papakura Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2.       To approve in principle the 2017-2020 Community Facilities Physical Works Programme for the Papakura Local Board.

 Executive summary

3.       The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4.       The Papakura Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5.       In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities Work Programme:

·      $30,000 of locally driven initiatives operational discretionary funding, and

·      $3,607,163 of asset-based services capital funding

6.       The 2017-2020 Community Facilities Physical Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7.       The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 12 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Physical Works Programme.

8.       Once approved by the Papakura Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

 

Recommendation/s

That the Papakura Local Board:

a)      approve the Papakura Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b)      approve in principle the Papakura Local Board 2017-2020 Community Facilities Physical Works Programme as detailed in Attachment B

c)      delegate approval to the Papakura Local Board Chair for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope

 

 

Comments

9.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10.     The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Physical Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11.     The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Physical works programme

12.     Investment in the capital programme will ensure that council facilities and parks open spaces in Papakura Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13.     The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility. 

14.     Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15.     At a workshop on the 12 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16.     The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 12 April 2017

·    Number of projects: 40 (Refer to Attachment A)

·    Estimated cost for proposed projects: $3,637,163

17.     The 2017-2020 Community Facilities Physical Works Programme contains the following projects:

·    Number of projects: 43 (refer to Attachment B)

Leasing work programme

18.     Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19.     Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20.     Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to  bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·      increasing the long-term durability of Community Facilities assets

·      improving the safety of Community Facilities assets

·      ensuring the enjoyment of Community Facilities assets by the users

22.     Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

23.     In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25.     The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Physical Works Programme were considered by the local board at a workshop on 12 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

26.     The Community Facilities work programme supports the achievement of the following 2014-2017 Papakura Local Board Plan priorities:

·      A sports and recreation hub

·      Strong, safe and healthy communities

·      Treasured for its environment and heritage

·      A vibrant metropolitan centre

Māori impact statement

27.     The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29.     This work programme will be implemented as part of Community Facilities’ usual business practice.

30.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Attachments

No.

Title

Page

a

Papakura 2017/2018 Community Facilities Work Programme

77

b

Papakura Community Facilities 2017-2020 Physical Works Programme

81

     

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 



Papakura Local Board

28 June 2017

 

 

Project 17: Auckland Council maintenance contracts

 

File No.: CP2017/11571

 

  

 

Purpose

1.       The purpose of this report is to seek agreement from the local board on:

·       community and workforce priorities for this local board area (smart procurement); and

·       site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications. 

Executive summary

2.       Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017. This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.

3.       At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.

4.       One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.

5.       This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.

6.       This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

 

Recommendation/s

That the Papakura Local Board:

a)      agree the following local priorities for year one (2017/2018) of new maintenance contracts:

·      community and workforce priorities for this local board area (smart procurement) (refer Attachment A to this agenda report).

·      site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications

b)      note that community and workforce (smart procurement) targets may be developed over the next six to 12 months to establish a baseline.

c)      note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts. 


Comments

Background

7.       Auckland Council’s maintenance contracts for parks, buildings and open space expire on
30 June 2017. This presented a unique opportunity to reconsider and reshape how we approach maintenance of Auckland Council’s assets and open spaces in the future.

8.       Over the last 12 months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure. This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.

9.       At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.

10.     The new maintenance contracts incorporate three main service types for the Auckland region:

·     Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens;

·     Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance; and

·     Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring.

11.     A key change to maintenance contracts is that the majority of service levels will now be outcome-based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).

12.     Refer to Attachment B for the final version of the Full Facilities Service Specifications, which outline agreed outcome statements that will apply across the Auckland region from
1 July 2017.

13.     Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies. Specifications are detailed, technical and more prescriptive in nature.

 

Smart Procurement

14.     Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.

15.     One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan. This outlines community and workforce measures and targets to be agreed with each supplier.

Community and Workforce

16.     These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.

17.     Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to 12 months as a baseline is established.

18.     This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).

Environmental

19.     Each supplier is also required to develop an environmental management system that monitors, measures and sets goals. At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:

·     energy conservation;

·     water conservation;

·     waste management and recycling;

·     chemical use; and

·     Scope 1 and Scope 2 greenhouse gas (GHG) emissions.

20.     Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).

Local Service Level Variations

21.     Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:

·     toilets not being clean;

·     rubbish bins overflowing; and

·     grass in parks getting too long.

22.     New maintenance contracts intend to address these common issues through an outcome-based model, as outlined in the background section above.

23.     In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention. For example, a 100 per cent spray free reserve, overflowing bins near tourist beaches, litter caused from freedom campers in a particular location.

24.     This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Asset Data

25.     Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts. 

26.     Attachment C outlines an updated asset list for this local board area as at 2 June 2017.

27.     Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.

Volunteers and Community Groups

28.     Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland.  

29.     Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.

30.     Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so. 

31.     It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control. Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.

32.     Over the next few months, council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.

Consideration

Local board views and implications

33.     Project 17 has engaged with local boards through various channels including:

·     Local Board Chairs Procurement Working Group;

·     Local Board Chairs Forum presentations;

·     memorandums;

·     cluster workshops;

·     individual local board workshops; and

·     business meeting reports.

34.     Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.

35.     This information will be provided to suppliers and Community Facilities before new contracts commence.

Māori impact statement

36.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

37.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

·     building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

·     significantly lift Māori social and economic well-being; and

·     building Māori capability and capacity.

38.     Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

·     providing employment opportunities, in particular for local people and for youth;

·     increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

·     building on community and volunteer networks;

·     focusing on smart procurement initiatives that support Māori outcomes.

 

Implementation

39.     Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules. 

40.     Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.

41.     Reporting requirements for local boards on local service levels and contractor performance is currently underway.

42.     New maintenance contracts take effect on 1July 2017, noting that there may be up to 12 months to bed in changes, particularly with regards to systems and reporting.

 

Attachments

No.

Title

Page

a

Community and workforce measures (smart procurement)

91

b

Full facilities service specifications

93

c

Asset List Papakura

135

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 



Papakura Local Board

28 June 2017

 

 

Renewal of community lease at 1R Wharf Street, Papakura

 

File No.: CP2017/10580

 

  

 

Purpose

1.       To seek approval for renewal of the community lease to Counties Manukau Softball Association Incorporated at Prince Edward Park, 1R Wharf Street, Papakura.

Executive summary

2.       Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       For the recommended lease, a process has been followed which includes a review of the tenant’s performance, that the organisation is sustainable and the services and programmes offered are beneficial to the community.

4.       The lease issued by Papakura District Council in 1994 to Counties Manukau Softball Association (formerly the Counties Softball Association Incorporated) was for an initial term of 15 years, with an additional 15-year right-of-renewal.  The club wishes to exercise this right-of-renewal. 

5.       It is requested that this lease renewal be approved for this group under the terms and conditions specified in the recommendations below.

 

Recommendation/s

That the Papakura Local Board:

a)      approve a renewal of the community ground lease, under Section 54(1)(b) of the Reserves Act 1977, to Counties Manukau Softball Association Incorporated for the land encompassing the clubrooms at 1R Wharf Street, Papakura (outlined in green in Attachment A) under the following terms and conditions:

i)        Term – 15 years commencing 1 January 2009;

ii)       Rent to remain at $10.00 (incl. GST) per annum.

 

 

Comments

6.       The land at Prince Edward Park is described as all the land on Deposited Plan 15513 being 2.8429 ha - NA346/290 (Cancelled) and is held in fee simple by Auckland Council under the Reserves Act 1977 as a recreation reserve.  The lease renewal would be issued under section 54(1)(b) of the Reserves Act 1977.

7.       Counties Manukau Softball Association Incorporated was first registered as an incorporated society in September 1970 (under the name Counties Softball Association Inc.).  The club was renamed Counties Manukau Softball Association Incorporated in November 2004 and continues to own the building located on Prince Edward Park, 1R Wharf Street, Papakura (Site Plan – Attachment A).

8.       The club provides a summer sport opportunity for people from all backgrounds and ages to participate in softball.  One of the club’s aims is to keep youth in south Auckland in sports and off the streets.  The club provides a family-orientated environment for around 1,600 members.  Around 1,100 members are aged between five and 21 years and a further 500 members are aged from 22 upwards.

9.       The adjacent softball pitches are used daily during the summer months, with training taking place on week-day afternoons and evenings and games played Friday evenings and weekends.  The club has indicated a willingness to share their building with other groups, although they do not do so at present.

10.     The lease issued by the former Papakura District Council provided an initial term of 15 years, with an additional 15-year right-of-renewal. The club wishes to exercise this right-of-renewal subject to the provisions of the operative lease agreement.

Consideration

Local board views and implications

11.     The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities.

Māori impact statement

12.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

13.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities.  They create local benefits for many communities, including Maori.  Approximately 50 per cent of the club’s current members are Māori.

Implementation

14.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

Attachments

No.

Title

Page

a

1R Wharf Street, Papakura - site map

143

     

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 


Papakura Local Board

28 June 2017

 

 

Auckland Plan refresh 2018: early feedback to inform draft plan

 

File No.: CP2017/11867

 

  

 

Purpose

1.       This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2.       The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland.  The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan (LTP) 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas.  The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3.       The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges.  These themes are:

·        Access and Connectivity

·        Protect and Enhance

·        Homes and Places

·        Belonging

·        Skills and Jobs

4.       The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5.       Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6.       Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback.  The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

 

Recommendation/s

That the Papakura Local Board:

a)      provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b)      note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c)      note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

 

 

Comments

7.       Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas.  The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8.       On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges.  The key challenges for Auckland are identified as:

·        scale and rate of population growth

·        greater environmental pressures resulting from that growth

·        uneven distribution of growth benefits.

 

9.       The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10.     Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only. 

11.     Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh.  In April, a high-level summary of the Planning Committee workshop content was presented.  Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas.  Key themes emerging from local board feedback are included in Attachment B.  The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12.     Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13.     The high-level, strategic themes and focus areas are outlined in Table 1.  These provide the basis for early.  The key strategic themes include:

·        Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

·        Belonging: Enabling participation in society to underpin a sense of belonging.  Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

·        Homes and places: Enabling successful urban environments.  Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

·        Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

·        Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14.     These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities.  Further supporting material is provided in Attachment A.


Table 1: Strategic framework

Strategic themes

Focus areas

Skills and jobs

Enterprise and innovation

Education pathways and life-long learning

Retain and attract talent and investment

Belonging

The importance of Māori and Māori values

Equitable opportunities for all to achieve their full potential

Inclusive, resilient and thriving communities

Value and celebrate Auckland’s diversity

Homes and Places

More homes (supply, choice and infrastructure)

Affordable, safe, stable homes

Urban areas that work

Protect and Enhance

Sustainability and resilience embedded in how we grow and develop

Environment and cultural heritage are critical to broader outcomes

Recognise and provide for role of Māori

Access and Connectivity

Easy to get to where you want to go

Enabling and supporting growth

Implement Auckland Transport Alignment Project

Minimise harm (road accidents and deaths, environmental and cultural impacts)

 

15.     The following questions may be useful in structuring feedback:

·        What are the key challenges and opportunities facing Auckland in the future?

·        What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

·        Do the strategic themes and focus areas capture your communities’ regional priorities?

·        Are we focusing on the right things? 

·        Are there any gaps?

Relationship to local board plans

16.     In April/May 2017, local boards adopted their draft local board plans.  Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities.  It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan. 

17.     Local board plans will help inform the draft LTP 2018-28 budget decisions.  This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes.  Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.   


Next steps

18.     Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19.     Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20.     On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan.  Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21.     There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22.     Local board feedback is being sought in this report.

23.     A summary of feedback received from local board members to date is provided in Attachment B.

24.     Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25.     The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.    

Māori impact statement

26.     The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making.  When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27.     Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28.     The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29.     An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30.     Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

 

 

Attachments

No.

Title

Page

a

Auckland Plan Refresh: Theme Summary

151

b

Auckland Plan Refresh:  key themes emerging from local board feedback

159

     

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 


 


 


 


 


 


 


 


Papakura Local Board

28 June 2017

 

 

Attachment B – Auckland Plan Refresh: key themes emerging from local board feedback

·        Development Strategy: regional disparities in providing access to employment, and that to support and enable growth there needs to be a focus on the south and northwest.  The definition of “rural” was discussed given the “lifestyle” factor is seen to be more of an urban consideration than rural production.

·        Access and Connectivity: The importance of “age-friendly” infrastructure was discussed and the real and perceived safety of the transport network. Walking and the quality of the walking infrastructure (e.g. good footpaths) were considered to need greater emphasis within the broader active transport category. A key challenge was thought to be the lack of employment close to where people live, necessitating time consuming travel across the region.

·        Protect and Enhance: Views included that resource management processes do not encourage strategic thinking or planning which should be sub-regional and go beyond local board boundaries. Relationships and robust processes across governing body, local boards and CCOs can drive better decision making. Any change of values in the environmental space since 2012 is more intangible and can be harder to predict in the future. 

·        Homes and Places: The complexity in the role of the financing/banking sector was considered to be a factor in the supply challenge. There was discussion of the New Zealand culture of home ownership which, in contrast to European models for example, reduces investment into other priorities such as education or business. It was noted that there has been huge growth in the number of people living in the city centre.

·        Belonging: Determining the role that Auckland Council should play and that of government was highlighted within this theme.  Belonging is formed by people’s daily experience and there are also cultural differences in what people value about the place they live.  There was discussion that this theme should focus on vulnerable populations and the challenge of increasing inequality. It was also suggested that there should be encouragement and support so that everyone can get involved, as under the empowered communities model. Environmental restoration projects were identified as successful examples of bringing diverse groups together and developing a shared sense of belonging.

·        Skills and Jobs: There was general discussion on enabling infrastructure and the need to be a council that delivers.

 

 


Papakura Local Board

28 June 2017

 

 

Reprioritisation of the Papakura Local Board 2016/2017 Budget

 

File No.: CP2017/12449

 

  

 

 

The report was not available at the time the agenda was printed and will be circulated as soon as possible.

 

 

Recommendation/s

That the Papakura Local Board:

a)

 

 

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

For Information: Reports referred to the Papakura Local Board

 

File No.: CP2017/11118

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports, resolutions and memorandums that have been referred from Governing Body Committee meetings, forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members from the following local board meetings.

 

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

 

1.

Notice of Motion – Proposal for Albert-Eden Local Board Community Occupancy Policy

6/7 June 2017

Albert-Eden Local Board

2.

 

 

 

 

 

Recommendation/s

That the Papakura Local Board

 

a)      note the information from the following local board meetings:

 

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

 

1.

 

 

 

2.

 

 

 

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2017/11569

 

  

 

 

Purpose

1.       To present a 12 month governance forward work calendar to the board.

Executive Summary

2.       This report updates the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Papakura Local Board:

a)      notes the attached Governance Forward Work Calendar.

 

 

Comments

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Governance Forward Work Calendar June 2017

167

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Papakura Governance Forward Work Calendar – as of 1 June  2017

Date

Topic

 

Meeting

Purpose

Governance Role

28 June 2017

Local Grant – Round 2

Business Meeting

Setting direction/priorities/budget

Formal adoption

28 June 2017

Panuku Development Auckland Local Board six-monthly update 1 October 2016 to 31 March 2017

Business Meeting

Keeping informed

Information dissemination

28 June 2017

Project 17:  Auckland Council Maintenance Contracts

Business Meeting

Local initiatives/specific decisions

Formal adoption

28 June 2017

Renewal of Community Lease at 1R Wharf Street, Papakura

Business Meeting

Local initiatives/specific decisions

Formal adoption

28 June 2017

Relationship Agreement with Mana Whenua

Business Meeting

Local initiatives/specific decisions

Formal adoption

28 June 2017

Auckland Transport Update

Business Meeting

Oversight and Monitoring

Receive update on progress

28 June 2017

Adoption of 2017/2018 Community Facilities Work Programme

Business Meeting

Setting direction/priorities/budget

Formal adoption

5 July 2017

Governance Framework Review

Workshop

Input into regional decision making

Define boards position and feedback

5 July 2017

Housing New Zealand Investment Strategy for future development in Papakura and Street Naming Policy

Workshop

Keeping informed

Information dissemination

5 July 2017

Papakura Station – Improvements to bus layaway

Workshop

Keeping informed

Information dissemination

5 July 2017

Street and Parking Strategy

Workshop

Input into regional strategy

Define boards position and feedback

12 July 2017

Parks, Sports and Recreation – Opaheke Concept Plan and Needs Analysis for Sports Codes

Workshop

Local initiatives/specific decisions

Define boards position and feedback

12 July 2017

Communications Update and Discussion

Workshop

Keeping informed

Information dissemination

13 July 2017

Integrated Area Plan Joint Workshop – Papakura and Manurewa Local Boards

Workshop

Local initiatives/specific decisions

Check in on performance/inform future direction

13 July 2017

Citizens Advice Bureau Review

Workshop

Input into regional strategy

Define boards position and feedback

19 July 2017

2017/2018 Work Programme Updates

Workshop

Oversight and monitoring

Check in on performance/inform future direction

26 July 2017

Delegated Authority Recommendation – Panuku Development Auckland  and Papakura Local Board – New Lease – Bajit Singh and Jasbinder Kaur Trading as Redhill Superette – 152 Dominion Road, Papakura

Business Meeting

Local initiatives/specific decisions

Define boards position and feedback

26 July 2017

Regional Pest  Management Plan

Business Meeting

Input into regional decision making

Define boards position and feedback

26 July 2017

Auckland Transport  Election Signs Bylaw

Business Meeting

Input into regional decision making

Define boards position and feedback

26 July 2017

Panuku six monthly update

Business Meeting

Oversight and Monitoring

Receive update on progress

26 July 2017

ATEED six monthly update

Business Meeting

Oversight and Monitoring

Receive update on progress

2 August 2017

Local Board Plan Hearing

Hearing

Engagement

Hear formal submissions/deliberate

16 August 2017

2017/2018 Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

16 August 2017

Papakura Quick Response – Round 1

Workshop

Setting direction/priorities/budget

Review community grant applications

23 August 2017

Easter Sunday Trading

Business Meeting

Input in regional decision making

Formal adoption

23 August 2017

Draft Annual Plan Report

Business Meeting

Oversight and monitoring

Formal adoption

23 August 2017

Papakura Quick Response – Round 1

Business Meeting

 

Formal adoption

23 August 2017

Auckland Council Quarterly Report

Business Meeting

Oversight and monitoring

Receive update on progress

20 September 2017

2017/2018 Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

11 October 2017

Papakura Local Grants – Round1

Workshop

Setting direction/priorities/budget

Review grants

18 October 2017

2017/2018 Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

15 November 2017

2017/2018 Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

6 December 2017

Papakura Quick Response – Round 2

Workshop

Setting direction/priorities/budget

Review Quick Response Grants

13 December 2017

Long Term Plan 2018/2028 Consultation

Business Meeting

Setting direction/priorities/budget

Formal adoption

13 December 2017

Papakura Quick Response – Round 2

Business Meeting

Setting direction/priorities/budget

Formal adoption

13 December 2017

Regional Facilities Auckland Quarterly Report

Business Meeting

Oversight and monitoring

Receive update on progress

 


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Achievements Register 2016-2019 Electoral Term

 

File No.: CP2017/11567

 

  

 

Purpose

1.       Providing an updated register of achievements of the Papakura Local Board for the 2016-2019 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2016-2019 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register 2016-2019 electoral term

171

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2016-2019 ELECTORAL TERM

 

Date

ACHIEVEMENT

13 June 2017

Chair attended LGNZ Zone One Meeting

10 June 2017

Children’s Forest Planting

8 June 2017

Careers Kiosk Opening – Papakura Library

 8 June 2017

Civil Defence Workshop

7 June 2017

Business Meeting

-       Approved the allocation of $73,000 for environmental projects to be delivered by the Infrastructure and Environmental Services Directorate in 2017/2018.

-       Approved the Papakura Parks, Sports and Recreation draft Annual Work Programme 2017/2018 financial year with two amendments.

-       Approved the Papakura Local Board Libraries Work Programme for 2017/2018

-       Approved the Local Board Arts, Community and Events (ACE) Work Programme 2017/2018

-       Approved the Papakura 2017/2018 Local Economic Development Work Programme

-       Adopted the Papakura Local Board Agreement 2017/2018 including local fees and charges schedule.

2 June 2017

Local Board Engagemtn, Papakura Marae including the Careers Coach

1 June 2017

Local Board Plan Engagement – Rosehill College

31 May 2017

Have Your Say Event – Papakura Library

29 May 2017

Local Board Engagement – Papakura High School

29 May 2017

Careers Coach at Papakura High School

25 May 2017

Papakura Citizenship Ceremony

24 May 2017

Business Meeting

-       Approved 17 Quick Response Round Four Grant Applications

-       Requested Auckland Transport to provide a “Rough Order of Costs” for five local projects

-       Requested Auckland Transport to investigate elements of the Papakura greenways – local path plan that could potentially be funded through the Local Board Transport Capital Fund

-       Approved a new road name for the residential subdivision by Packenham Group Ltd at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.

17 May 2017

Arts Facilities, including Papakura Museum, site visits

5 May 2017

Concluded the Parks site visits.

5 May 2017

Attended Jobfest which included the YouthFull Official Launch.

3 May 2017

Papakura Local Board Extraordinary Meeting:

-     Approved the Opaheke Concept Plan prepared by Surface Design Inc, dated August 2016.

-     Approved the allocation of the encumbrance funds ($1.75 million) to be paid by Motleon Ltd, towards the development of the southern portion of Opaheke Park.

-     Adopted the final 2017/2018 Locally Driven (LDI budgets by project, within the funding envelopes.

-     Agreed to advocate for grade separation of the Takanini rail crossings with Walters Road and Manuroa Road and also to advocate to Auckland Transport to develop a multi-story park and ride at the Papakura Train Station.

-     Agreed the board’s one key priority for the organisation to work on was to alleviate traffic congestion through building transport infrastructure before intensification.

-     Agreed that a total of $300,000 for mangrove removal of the 2016/2017 Locally Driven Initiatives (LDI) operational expenditure (Opex) be deferred to 2017/2017.

 

26 April 2017

Papakura Business Meeting:

-     Approved the Papakura Local Board Community Grants Programme 2017/2018

-     Approved a new community ground lease for Papakura City Brass Band Inc for 30 Wairoa Road, Papakura.

-     Approve a new community ground lease for Papakura Contract Bridge Club Inc for 13 Opaheke Road, Papakura.

-     Approved a grant of $4,940.60 for costs incurred on development of a concept plan and a resource consent for Opaheke Park which was required by council final Reserve Management Plan for Opaheke Park.

-     New road names approved for the following:

-     For the residential subdivision by Housing New Zealand across various sites in Papakura.

-     For the New private roads created by various resource consents by Housing new Zealand across various sites in Papakura.

-     Recommended to the Governing Body to strike the targeted rate for the Papakura BID Programme

-     Approved Karaka and Drury Consultants Limited to undertake stream planting and to manage weeds and pests at Hingaia Stream Esplanade and Karaka Reserve as outlined in the landscape planting plan.

-     Approved for the Chair and Deputy Chair to attend the Local Government New Zealand Conference and Annual General Meeting 2017

-     Approved the draft of the Papakura Local Board Plan 2017

-     Endorsed submissions on the Draft Air Quality Bylaw and Statement of Proposal and the Clean Water Package.

25 April 2017

Attended the Papakura and Drury ANZAC Services

22 April 2017

Attended Smiths Avenue Community Cultural Festival

20 April 2017

Attended Maori Communities Engagement Follow-up Expo

11 April 2017

Attended the Launch of Takanini Business Association

2 April 2017

Papakura Fun Run – Bruce Pulman Park

31 March 2017

Hauora at the Pa – Papakura Marae

28 March

Transport Forum - Papakura

25 March 2017

Redhill Funday

25 March 2017

Attended Bruce Pulman Park Indoor Arena Opening

24 March 2017

Attended Police Pay Parade

23 March 2017

Papakura Art Gallery – Exhibition Opening – Tui Tuia with Horomona Horo and Te Kiri o Tane with Nikau Hindin

22 March 2017

Papakura Business Meeting:

-     Approved the Papakura Art Gallery Business Plan 2017-2020 with amendments.

-     Approved 16 Quick Response Round Three 2016/2017 applications.

-     Approved new road names for the residential subdivision by Carhart Investments and Darley Investments Limited at 889 Papakura-Clevedon Road, Ardmore being “Nola Dawn Crescent, Charles Henry Way, Te Aramanu Crescent and Huahua Crescent.

-     Endorsed the draft Manurewa Takanini Papakura Integrated Plan for community engagement commencing 3 April 2017.

-     Provided board feedback on Project 17:  Auckland Council Maintenance Contracts.

-     Delegated to the Chair and Work Stream Lead Member Turner to provide feedback and attend the hearings on the draft Air Quality Bylaw for Indoor Domestic Fires.

-     Allocated up to $15,000 from the board’s Community Response Fund to the Papakura Business Association  to commission a comprehensive safety review of the Papakura town centre and immediate surrounds to help inform future local board decision-making.

-     Allocated $3,500 +GST from the board’s Community Response Fund to the Papakura Business Association to partner with the board to continue the Proud Papakura Proud Initiative for 2017.

-     Agreed to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau and Waitakere Ranges Local boards for the 2016-2019 electoral term.

20 March 2017

Attended Pasifika Fono

17 March 2017

Papakura Parks – site visits

16 March 2017

Attended Maori Communities Engagement Hui at Manukau

15 March 2017

Attended Blessing for the site where Papaka Road will be constructed.

10 March 2017

Papakura Local Board “Have Your Say” Event – Papakura Library

25 February 2017

Papakura Town Centre Clean-up

22 February 2017

Papakura Local Board Business Meeting

-     Agreed to fund the cost of $5,063 from the Community Response Locally Driven Initiatives Fund to the Papakura Business Association Incorporated to support the relocation of Closed Circuit Television from the PBA premises to the Papakura Police Station to improve the monitoring by the CrimeWatch volunteers.

-     Agreed that the Chair and Deputy Chair liaise with the Papakura Business Association Inc to assess suitable sites for installation of new cameras.

-     Approved a new community ground lease for Counties Manukau Kindergarten Association Incorporated (Nina Busing Kindergarten) for 13A Clevedon Road, Papakura.

-     Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia.

-     Approved new road name for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini.

-     Reallocated unspent events partnership funding of $22,500 to the three remaining 2016/2017 contestable funding rounds as follows:

i)          $5,625 towards the Quick Response Round Three

ii)          $5,625 towards the Quick Response Round Four

iii)         $11,250 towards the Local Grants Round Two

-     Approved the scope of the Hawkins Theatre Business Planning Project with the following additions:

i)          To include a strong focus on improved promotion of the venue

ii)          To include income and options for increased revenue

iii)         To include community consultation with stakeholders, and user groups.

-     Agree that the Papakura Local Board Chair will initiate engagement with mana whenua groups who have registered interest in the Papakura Local Board area, to inform the Hawkins Theatre Business Plan.

-     Endorsed the Manurewa and Papakura Local Board joint submission on the Point England Development Enabling Bill – January 2017.

-     Adopted the work stream allocations for the Board and appointed Member Auva’a to the Aircraft Noise Community Consultative Group.

-     Received the Auckland Council’s Quarterly Performance Report for the Papakura Local Board:  Quarter Two, 1 October – 31 December 2016.

6 February 2017

Waitangi Day Celebrations

27 January 2017

Art in the Park

25 January 2017

Papakura Business Meeting:

-     Approved various road names for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini

-     Approved 19 Papakura Local Board Scholarship grants.

24 January 2017

Keri Downs Park  - Out and About Programme

20 January 2017

Blessing of Pahurehure Boardwalk and esplanade

13 January 2017

Papakura Kite Day

16 December 2016

Papakura Local Board Christmas Community Morning Tea

12 December 2016

Drury Mile Post Ceremony

10 December 2016

Papakura Christmas Market

9 December 2016

Papakura Carols in the Park

4 December 2016

Papakura Christmas Parade

27 November 2016

Attended Counties Manukau Sport Excellence Awards

24 November 2016

Papakura Citizenship Ceremony

18 November 2016

Attended Vector Pacific Music Awards

13 November 2016

Attended Armistice Day Service

3 November 2016

Inaugural Meeting

-     Election of Chair, Brent Catchpole

-     Deputy Chair, Felicity Auva’a

 


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2017/11568

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshop held on Wednesday, 3 May, 10 May, 17 May, 24 May, 31 May, 7 June and 14 June 2017.

Executive Summary

2.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the workshop notes for the workshops held on Wednesday, 3 May, 10 May, 17 May, 24 May, 31 May, 7 June and 14 June 2017.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Notes 3 May 2017

177

b

Papakura Local Board Workshop Notes 10 May 2017

183

c

Papakura Local Board Workshop Notes 17 May 2017

189

d

Papakura Local Board Workshop Notes 24 May 2017

193

e

Papakura Local Board Workshop Notes 31 May 2017

195

f

Papakura Local Board Workshop Notes 7 June 2017

199

g

Papakura Local Board Workshop Notes 14 June 2017

203

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 3 May 2017 commencing at 1pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a

George Hawkins

Bill McEntee (until 1.59pm, from

Michael Turner (from 1.10pm, until 1.51pm, from 1.55pm)

Katrina Winn (from 1.05pm)

Apologies:                           

Also present:                        Name(s)

Workshop Item

Governance role

Summary of Discussions

New Zealand Transport Agency – Southern Corridor Update

David Hooker, Design Manager, Aurecon

James Eyre, Highway Engineer, Aurecon

Abhijeet Parrikh, Graduate Engineer, NZTA

Lucy Timmers, Communications and Stakeholder Manager, NZTA

Kenneth Tuai, Elected Member Relationship Manager

Information dissemination

The Aurecon and NZTA representatives gave an update on the southern corridor upgrade milestones and upcoming works.

The board felt the motorway should be futureproofed for future urban growth.

The board was advised that any motorway widening from Drury would not be considered until after the Manukau to Pahurehure upgrade project has been completed.

 

Local Board Capital Transport Fund

Kenneth Tuai -

Elected Member Relationship Manager

Setting direction/ priorities/budget

 

Kenneth Tuai gave an update and put forward ideas for the board to consider in terms of:

·    Advocacy to Auckland Transport

·    Local Board Transport Capital Fund considerations

The board discussed the need for the Local Board Auckland Transport Capital Fund to be increased and the need for the funding formula to be changed to a straight split between all 21 boards.

Actions

i)     Kenneth to organise rough order of costs for the May business meeting for the following projects:

·    Shared pathway along Great South Road – Takanini

·    Greenways priority route, in particular:

·    a cycleway that meets up with the motorway (Pahurehure) through to the township

·    cycleway that links into Conifer Grove or Longford Park

·    Pedestrian crossing on East Street

·    Pedestrian crossing on Wood Street – a raised pedestrian crossing to slow traffic

·    Directional signage (plinth) from rail station.

ii)    Kenneth to investigate an education campaign about the public transport options and how the integrated ticketing and zone fares work.

iii)   Kenneth to arrange for a  communication to go out to people with regards to Beach Road to give some certainty about what is proposed.  The spotter needs to be moved forward.

iv)   Kenneth to enquire about when the ??

v)   Signage renewals to have the translation of Maori names if a sign is being replaced.

vi)   Sign at??

Elections – Highlights and Issues

Lee Manaia Local Board Advisor

Setting direction/ priorities/budget

 

The board provided the following input into the submissions to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”:

i)        Matai names - Do you agree that to avoid doubt, the legislation should give guidance?

The board agrees that the legislation should give guidance to avoid doubt.

 

 

ii)       Vacancies occurring within six months of an election – Do you agree that the law should change to allow a local authority using the first past the post electoral system to appoint the highest polling unsuccessful candidate to a vacancy occurring within six months of an election?

The board supports a law change to allow a local authority, using the first past the post electoral system, to appoint the highest polling unsuccessful candidate to a vacancy occurring within three months from the date of the member are being sworn in.

 

 

iii)       Legal requirement for candidate to state whether residing in area - Do you think a candidate should reside in the area?

The board could not reach a consensus, however, a majority of the board was of the view that:

·    the candidate residing in the area should not be a requirement and

·    that the legislation should be aligned with the central government requirements. 

 

 

iv)      Timing of school holidays – Do you agree with moving the election day to the first Saturday In October?

The timing of the election should not overlap with school holidays.

 

 

v)       Electronic transmission of voting documents to and from voters overseas

·         -       Do you support electronic transmission?

·          

·         -       Do you support online voting?

·          

· The board expressed concern about the potential for issues with technology compromising an electronic transmission process. 

· The board members are of the view that online voting is the future but acknowledge issues with technology at present. 

 

 

vi)      Electoral Officer (EO) to have access to the supplementary roll - Does the board support the Electoral Officer having access to the supplementary roll to speed up the counting of special votes?

·  

· The board supports the Electoral Officer having access to the supplementary roll to speed up the counting of special votes.

 

 

vii)     Access to data associated with electoral roll - Does the board support councils having access to statistical data associated with the electoral roll to assist with planning election awareness campaigns etc?

 

The board did not support councils having access to statistical data associated with the electoral roll to assist with planning election awareness campaigns as they did not have enough confidence in the processes.

 

 

viii)     Electronic nominations and candidate profile statements - Does the board support the option for candidates to submit nominations and candidate profile statements electronically?

The board is supportive of the option for candidates to submit nominations and candidate profile statements electronically.

 

 

ix)      Legislative confirmation that local authorities may promote elections - Does the board support legislative confirmation that local authorities may promote elections?

The board supported legislative confirmation that local authorities may promote elections and felt this was already happening.

 

 

x)       Time period for printing electoral rolls - Does the board support extending the legislated time period for printing the electoral rolls in time for the start of candidate nominations?

The board supports extending the legislated time period for printing the electoral rolls in time for the start of candidate nominations.

 

 

xi)      Electronic access to electoral rolls for election staff - Does the board support election staff having electronic access to the current roll?

The board supports election staff having electronic access to the current roll.

 

 

xii)     Close of voting time - Does the board support extending voting later into the last day to create a full ‘voting day’?

The board supports extending voting later into the last day to create a full ‘voting day’.

 

 

xiii)    Discourage inappropriate use of elections - Does the board think this is an issue that needs to be addressed?

The board raised a concern about who would make the decision about “inappropriate use of elections”.  They felt everyone had a right to stand – that is democracy.

 

 

xiv)    Separation of DHB elections

·         -       Does the board support the DHB elections being held at the same time as the local authority elections?

· Or

-     Does the board support DHB elections being held at a separate time or with the parliamentary elections?

The board felt the cost of two elections could not be justified. However, the board would like to see the DHB and Liquor Trust information and voting papers being clearly defined and separated off from the local authority information.

 

 

xv)     Candidate information in different languages - Does the board think there should be other options for candidates to provide information in languages relevant to their constituents?

The board supported 150 words in English and 150 words in the translation to a different language.  The two statements would have to say the same thing.

 

 

xvi)    Consistency between Electoral Regulations and Local Electoral Regulations - Does the board agree with these options?

The board agreed that there needed to be consistency between the Electoral Regulations and Local Electoral Regulations.

 

 

xvii)   Relationship with Electoral Commission - Does the board support the idea of utilising Local Government New Zealand to implement the promotion of awareness about who enquirers should contact with queries about local elections?

The board supports utilising Local Government New Zealand to implement the promotion of awareness about who enquirers should contact with queries about local elections.

 

 

xviii)   Electoral system - Does the board want to see a change in the electoral system from first past the post to single transferable vote?

The board supports the first past the post electoral system and did not want to see a change to a single transferable vote system.

 

Manukau Golf Course Development

Sophie Bell,

Service and Asset Planning Specialist

Setting direction/ priorities/budget

 

The purpose was to seek the local board’s input on the proposed development of a recreation reserve within the Manukau Golf Course residential development.

Two recreation reserves could be vested in council these being:

-     Lot 500 approximately 5852 m2

-     Lot 501 approximately 5257 m2

The board supported the proposal with the following provisos:

-     That the developer ensure that adequate drainage is provided in the parks.

-     That Fletcher’s marketing make sure that purchaser’s next to Lot 500 are informed that a children’s playground will be built on this park.

 

The workshop concluded at 3.24 pm.


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 10 May 2017 commencing at 1pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a

George Hawkins

Bill McEntee

Michael Turner (from 1.50 pm until 3.50 pm)

Katrina Winn

Apologies:                           

Also present:                        Rex Hewitt (Relationship Manager), Madelon De Jongh (Senior Local Board Advisor), Lee Manaia (Local Board Advisor), Trish Wayper (Democracy Advisor), Shelvin Munif-Imo (Engagement Advisor) and Faithe Smith (Lead Financial Advisor)

Workshop Item

Governance role

Summary of Discussions

Grants – Quick Response

Catherine Bolinga

Community Grants Advisor

Setting direction/priorities/budget

The following quick response grant applications were outlined to the board:

-     Mobility Assistance Dogs Trust – Did not support

-     Auckland Urban Mission - Supported

-     Papakura Netball Centre - Supported

-     Park Estate School - Supported

-     Papakura Museum - Supported

-     The Conifer Grove Residents Assn - Supported

-     Papakura North Kindergarten - Supported

-     Royal New Zealand Plunket Society Inc - Supported

-     UpsideDowns Education Trust - Supported

-     Papakura Senior Citizens Club Inc - Supported

-     Auckland Kids Achievement Trust  - Supported

-           Papakura Business Association x 2 - Supported

-     Urban EcoLiving Charitable Trust - Supported

-     Papakura City Football Club – Not supported

-     Papakura Toy Library Inc - Supported

Takanini Library and Community Hub

Nicola Terry

Service and Asset Planning Specialist

Kim Taunga

Head of Community Libraries South & East

Justine Hayes

Manager Service and Asset Planning

 

Setting direction/priorities/budget

·          Kim Taunga, Justine Haves and Nicola Terry gave a status update on the progress with regards to the Takanini Community Hub and Library.

Review of the Papakura Local Board Events Schedule

Ashleigh Siteine

Team Leader Event Facilitation (South)

Setting direction/priorities/budget

·          Ashleigh Siteine outlined the following events to the board as follows:

-     Papakura Carols in the Park

-     Papakura Santa Parade

-     NZRL Secondary Schools League Competition

-     Papakura Fireworks

-     PIPs Canoe Day

-     Movies in the Parks

Actions:

Board members present requested for the following action to the undertaken:

1.   Ashleigh to follow up with Harvest Church to ascertain whether they will be proceeding with organising the Papakura Carols in the Park event..

2.   Ashleigh to contact the organisers of each event to suggest a presentation to a board workshop outlining the event including the financials.

3.   Ashleigh to forward the results of the Colmar Brunton surveys  to the board as soon as possible.

4.   Discussions to commence on the Papakura Fireworks display as Massey Park users did not want the display to be held on the grounds.

Papakura Local Board Parks Events

Debra Langton

Parks, Sports and Recreation Portfolio Manager

Setting direction/priorities/budget

·          Debra Langton outlined the 2017/2018 work programme to the board as follows:

·           

-     982 - Papakura Local Parks – Events and education programme - $20,000 – supported.

-     1024 – Pukekiwiriki Paa – Support joint management committee - $230,192 - supported.

-     1026 – Pahurehure Inlet and Conifer Grove – Remove mangroves - $80,000 - supported.

-     1027 – Papakura Children’s Forest – Remove weeds and undertake planting - $15,000 (Unbudgeted) - supported.

-     1092 – Papakura – Opex for leisure facilities – ABS $826,686 - supported.

-     1184 – Papakura – Create a Maori identity - $0 - supported.

-     1425 – Papakura local parks – Ecological volunteers programme - $47,000 - supported.

-     1428 – Bruce Pulman Park Trust – Manage relationship - $0 - supported.

-     1431 – Counties Manukau Sport – provide sporting programmes $57,000 - supported.

-     1924 – Massey Park Stadium Management $50,000 - supported.

-     1933 – Papakura – Out and About active parks programmes - $27,000 - supported.

-     2019 – Pahurehure Inlet and Conifer Grove – remove mangrove seedlings - $20,000 - supported.

Actions:

-     Debra to discuss Pukekiwiriki Paa with the maintenance and facilities team.

-     The board to raise what their expectations are with regards to the Pukekiwiriki Paa at the Project 17 service level discussions.

-     Debra to discuss with Counties Manukau Sport whether the sports volunteer awards can be combined with the sports awards. 

Papakura Marae – Kaumatua Housing

Toni Kake

CEO, Papakura Marae

Hine Joyce-Tahere

Chief Operating Officer

 

Brian Joyce

Papakura Marae Board Chair

Keeping informed

·          Toni Kake outlined to the board a proposal by the marae to construct kamatua housing at the Papakura Marae site. 

·          This was the start of the project which also included proposals for social and emergency housing.

·          The overall vision is to create a community at the marae, having kaumatua living there to meet and greet guests on arrival. 

·          The scope included between 6 and 10 dwellings which would be built within the footprint of the existing marae grounds. 

·          Stage two of the project also looks at the development of a food forest and community gardens. 

·          The Papakura Marae were seeking the boards position before contacting council staff to consider the venture. 

·          The Papakura Marae were seeking the boards position before contacting council staff to consider the venture.

·          Members present were very supportive of the proposal and would consider a report from council staff when presented.   Local Board Services staff to initiate this process.

·           

·          Action:

·          Local Board Services staff to initiate discussions with the relevant staff to progress the furnishing of a report for board consideration on the proposal to build kaumatua housing at the Papakura Marae site.

Develop Local Board Feedback on Government’s Urban Development Authorities Discussion Document

Lee Manaia

Advisor, Papakura Local Board

Setting direction/priorities/budget

·          Lee Manaia outlined the Ministry of Building, Innovation and Employment’s Urban Development Authorities (UDAs) discussion document and the council submission to the proposal.

·           

·          The board provided the following feedback:

·           

-     The proposal would duplicate processes that are already in place and add another level of bureaucracy and cost to development

-     The proposal gives too many powers to the Urban Develop Authorities.

-     Council’s ability to provide protection of their parks and reserves would be eroded.

-     UDAs should not be able to have access to existing development contribution funds.

-     Local boards should have input into the design and type of housing proposed if the UDAs legislation proceeds.

·                      

·          The Papakura Local Board did not support the establishment of  Urban Development Authorities in the Auckland context.

 

The workshop concluded at 4.20 pm.


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 17 May 2017 commencing at 1pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a (until 3.57pm)

George Hawkins

Bill McEntee (from 1.23pm)

Michael Turner (until 3.57pm)

Katrina Winn (from 3.55pm)

Apologies:                            Katrina Winn for lateness

Also present:                        Rex Hewitt (Relationship Manager), Lee Manaia (Local Board Advisor)

Workshop Item

Governance role

Summary of Discussions

Cemeteries

Jon King

Manager Cemetery South

 

Richard Radonich

Senior Maintenance Delivery Coordinator

 

Setting direction/ priorities/budget

 

·                     Richard Radonich advised that the Asset Renewals Team will be taking action on the assets rated condition 4 and 5 as well as anything that is a health and safety risk.

·                     The board were advised that there may be some paths or assets that are no longer needed.  Staff will request a formal decision from the board on those assets staff recommend not to be replaced before finalising the renewals programme for the cemetery.

·                     There is an intention to open additional plots at the cemetery.  Staff advised that these plots are likely to be offered on an “at need” basis and that there would not be an option to purchase ahead of time. 

·                     The board did not agree with this view.  The board felt there should be criteria for people who had lived in the area for 50 years or more, or had an association with the cemetery.

·                     Staff assured the board that they would have input into the policies relating to the allocation of plots.

·                     The board advised that 5-6 plots were reserved for the RSA to use at their discretion. 

·                     Actions

i)     The Asset Renewals Team to provide a report to the board seeking a formal decision on those assets staff recommend not be replaced. 

ii)     Staff to draft the criteria for the allocation of the additional plots for a workshop followed by a report to the board for approval.

iii)    Staff to meet with the RSA to get an understanding of the agreement and location of the 5-6 reserved RSA plots.

iv)    Staff to investigate whether “way finding” and directional signage can be added to the cemetery within existing budgets.

Community Facilities – Snapshot

and

Community Facilities – Work Programme 2016/2017 Update

Gwyn De-Arth

Area Manager Operational Management and Maintenance

Jessica Morris

Stakeholder Advisor

Jenny Young

Community Lease Advisor

 

Setting direction/ priorities/budget

 

·          Staff spoke to the Community Facilities “Snapshot” document and provided an update on the 2016/2017 Community Facilities work programme.

·          Community Gardens – Kerri Downs Reserve – Michael Turner will talk to the Tongan Group.  The board’s preference is that people running community gardens are Papakura residents. 

·          Community leases – Drury and Districts Rugby Football and Recreation Club – renewing the footprint of the building.

·          Papakura Rugby Football Club – a new lease will come to the board for approval for Massey Park and Southern Park to be under one lease across the two properties. 

·          Pukekiwiriki Paa – An archaeological and heritage report has been drafted by Andrew Moore.   Currently waiting for the report to be finalised by the department and submitted to Heritage New Zealand.  It was noted that the $35,000 cannot be spent until the heritage report is approved.

·          Actions

i)     Michael Turner undertook to talk to the Kerri Downs Reserve Community Gardens Tongan Group. 

ii)    Rex to send through the draft archaeological and heritage report for Pukekiwiriki Paa.

iii)   Project 17 discussion – To assist with the discussion with the contractors, staff to provide a comparison between what is currently covered and what is proposed.

iv)   Brent to forward the email trail regarding the Drury Sports Complex.

v)   Staff to talk to the Hibiscus Coast team using the Drury Sports Complex grounds on Tuesdays and Thursdays without a booking.

 

 

Parks, Sports and Recreation – Work Programme 2016/2017 Update

Debra Langton

Parks, Sports and Recreation Portfolio Manager

Setting direction/ priorities/budget

 

Debra Langton provided an update on the 2016/2017 Parks, Sports and Recreation work programme.

Line 2961 – Airfield Park Concept Plan - $20,000 – to be deferred or reallocated.  This work will not be undertaken in the 2016/2017 financial year.

Line 592 – Bruce Pulman Concept Plan for Play Space - $20,000 – Staff advised there is not enough time to progress this concept plan.  The amount will need to be deferred or accrued.

Opaheke fields – the board noted that they had been advised that there was no town supply water to the Opaheke fields.

Actions

i)     Madelon and Debra to have a discussion with the Lead Financial Advisor to arrange for the funds for lines 2961 and 592 to be deferred or accrued.

ii)    Debra to advise the commencement date of the juvenile mangrove removal.

iii)   Debra to provide a rough order of costs to undertake a Papakura sports codes review.

Community Empowerment Unit – Work Programme Update 2016/2017 Update

Sarah Bramston

Strategic Broker

Ayr Jones

Specialist Advisor

Kiri McCutcheon

Advisor

 

Setting direction/ priorities/budget

 

·          Sarah Bramston gave an update on the 2016/2017 Community Empowerment Unit work programme.

·          Jobfest Update – six youth have secured some form of employment.

·          Town Centre Safety – a workshop is scheduled for 14 June to receive the findings of the draft report.  The final report will be considered at the 28 June business meeting.

·          Civil Defence and Emergency Management – The board noted there was nothing in the Rosehill and Hingaia area.  They suggested adding the Rosehill Community Church.

·          The board believed the type of emergency dictate the venue people would go to, for example, if it was a flooding event, Papakura Marae would likely be affected as it sits in a flood risk area.

·          Community Gardens – there is $13,000 to be reallocated.

·          Innovation Hub – a community assessment is underway.  Fab Lab commence in July.  This will align with the 2017/2018 work programme.

·          Actions

i)     Smiths Ave – Sarah to check whether all users are paying for the hall hire for their meetings.

ii)    Hingaia Community Garden – Parks to come back to the board with the concept design for the reserve which includes a community garden.

iii)   Ayr to ask parks staff if there is any problem with the land at Hingaia Reserve that might impact on a community garden.

iv)   Madelon to discuss with the Lead Financial Advisor the $13,000 from the Community Gardens budget requiring reallocation.

Local Board Plan Activities

Shelvin Munif-Imo

Local Board Engagement Advisor

 

·          Shelvin Munif-Imo gave an overview of the proposed consultation events for the Local Board Plan.

·          The board were happy with the names allocated against each event.

·          Actions

i)     Shelvin to ensure members have a presentation and the events in their diaries.

 

The workshop concluded at 3.59pm.


Papakura Local Board

28 June 2017

 

 


 


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 31 May 2017 commencing at 12.30 pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a

                                               Michael Turner (from 1.25 pm until 2.08 pm)

Katrina Winn

Apologies:                            Bill McEntee and George Hawkins

 

Also present:                        Rex Hewitt (Relationship Manager), Madelon De Jongh (Senior Local Board Advisor), and Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

Project 17 Maintenance Contracts

Rod Sheridan – General Manager Community Facilities

Heidi Walkley – Head of Contracts and Suppliers

Gwyn De-Arth

Area Manager Operational Management & Maintenance

Operational Management & Maintenance

Community Facilities

 

Fraser Park

Contract Manager

Contracts & Supplier Management

Community Facilities

 

Setting direction/priorities/budget

Rod Sheridan and team presented an update on Project 17 covering the following:

-     Asset List

-     Volunteer list

-     Service levels

-     SMART procurement priorities

The team described:

Monitoring of contract performance rests with Heidi Walkley. Operational areas sit with Gwyn De-Arth. 

The new contract have been negotiated on a five year, plus one, plus one, plus one, plus one right of renewals. The contracts are outcome based rather than frequency orientated, which is the current arrangement. Outcomes ensure work is carried out on a needs basis rather than a frequency/time measurement.

Staff predicted that it will take approximately twelve months for the new contracts to settle in.

The new suppliers commencing 1 July 2017 are:

-     City Care – Full facilities contract (including sport field renovations).  City Care is a CCO of Christchurch City Council.

-     Wildlands – Ecological Restoration Contract

-     Treescape Arboriculture Contract (including electrical line trimming)

The three new suppliers will attend the next board workshop scheduled for 21 June 2017 to introduce themselves and answer questions from the board.

CityCare has commenced recruitment sessions which have an emphasis on employing local people for the jobs. New equipment has been ordered and supplier and sub-contractor site visits are underway. CityCare attended JobFest as part of their recruitment drive.

The local board requested information as to what response there had been from Papakura youth.

Topics raised by members:

Asset list – remained inaccurate despite inputs from local board members. Staff confirmed it was ongoing and because an asset may have been missed this would not impact on the boards LDI budgets.

Waste bins in parks - some have too many whilst others insufficient to cope with waste. A request was made of staff to ensure an adequate distribution of waste bins in parks.

Staff responded that in the future they hoped to have sensors placed in bins so that they could track high use areas and this would inform them the bins were in the right places.

Walkways - where there are concerns they are poorly maintained and overgrown such as the walkway around the Pahurehure Inlet. Staff confirmed that these were to be included in CityCare’s contract from 1 July 2018 and this should help to alleviate the issue.

Volunteers list - has been created with the aim of reducing duplication and crossover of work. It is not for volunteers to undertake the work of contractors. The board questioned the inclusion of Dominion Reserve. Also emphasised that Margan’s and Kirk’s Bush were separate entities.

SMART Procurement - The boards number one priority was for to contractors to employ local people. Also important was the percentage of the workforce under 25 who are not in education, employment or training. Another group they wished to be highlighted was the 65+ group who still wanted to work.

Staff informed the board that the team is working with the Southern Initiative. An emphasis was being placed on positive social outcomes for the area.

Actions:

1.   Citycare, Wildlands and Treescape NZ to attend the Project 17 workshop 2 scheduled for the 21 June 2017.

2.   Staff to provide information on the response from Papakura young people at CityCare’s presence at JobFest.

3.   The revised Asset List to be distributed to the board to include the alterations as proposed by the Chair. (Confirmed with staff following meeting this will be provided before 21.06.17 meeting with contractors).

4.   Staff to ensure the right amount of waste bins are provided in parks

5.   Staff to supply tables of contractor requirements to the board.

6.   A press release to be prepared through the communications team outlining the change of contractors and the numbers to contact to report jobs. The board wished to view the press release prior to publication.

7.   Volunteers list to be updated. Members to send through any further groups to Lee/Madelon

·         matters.

Work Programmes

Madelon De Jongh

Senior Local Board Advisor

Setting direction/priorities/budget

The board reviewed their Locally Driven Initiatives (LDI) budget and suggested for the following changes:

-     Healthy Rental Projects to be reduced from $30,000 to $20,000;

-     Weed control at Dominion Reserve increased from $10,000 to $15,000;

-     Wai Care increased from $10,000 to $15,000

-     Local Parks, Sports and Recreation – budget needs to be found to fund the sports codes needs assessment. It was suggested that the needs assessment could potentially be funded from the $100k allocated to mangrove removal in the FY17/18 work programme as the board has requested deferral of mangrove funding from current year.

Local Advocacy – Project Update

 

Christine Watson

Financial Advisor Manager

 

Faithe Smith – Lead Financial Advisor

 

Alastair Falkner

Principal Advisor, Investment Advice

Financial Strategy

 

Jestine Joseph

Finance Technician

Financial Advisory - Local Boards

 

Setting direction/priorities/budget

A discussion on the process around progressing the Papakura Local Board’s two advocacy items being:

-     The park and ride at the Papakura train station;

-     Grade separation of the east-west routes in Takanini.

Finance staff suggested that the board concentrate on the park and ride, as this project is already on Auckland Transport’s work programme. The grade separation is costly and therefore less likely to be delivered in the next three years.

It was suggested that the board raise grade separation with MP Judith Collins, as this is a central government issue and needs negotiation with both the New Zealand Transport Agency and KiwiRail.

Grade separation could also be approached as a multi-board issue as several local boards had a requirement for grade separation in their areas.

It was pointed out that grade separation was included in Auckland Transport’s Plan and that Papakura was number 3 on the list.

A business case for each advocacy item from each local board is currently being prepared for presentation to the Governing Body to assist decision making. The business case will include:

1.   Strategic Case – is it council’s asset and does it line up with other objectives.

2.   Economic Case – what option is the best value for money?

3.   Financial Case – Is this the preferred option?

4.   Commercial Case – proposal from a commercial perspective.

5.   Management Case – when will the initiative be delivered?

Actions:

The board requested the business case  come back for review and that local crime figures be included in the business case for the park and ride.

 

The workshop concluded at 3.12 pm.


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 7 June 2017 commencing at 12.30 pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a

                                               Michael Turner (until 1.50 pm)

Katrina Winn (from 12.15 pm)

Bill McEntee (until 3.05 pm)

Apologies:                            Hon. George Hawkins QSO

 

Also present:                        Rex Hewitt (Relationship Manager), Madelon De Jongh (Senior Local Board Advisor) and Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

Town Centre Security Audit

Sarah Bramston

Strategic Broker

Community Empowerment

 

Mark Evans

Practise Manager Community Empowerment

 

Rosetta Fuimaono

Specialist Advisor Community Empowerment

 

Kenneth Tuai

Elected Member Relationship Manager – Auckland Transport

 

Annette Jones

Beca Consultant

Nicolas Brisson

Beca Consultant

Setting direction/priorities/budget

·            Annette Jones and Nicolas Brisson (Beca) presented the draft Papakura Town Centre Safety Review. The team was awaiting further data from the police.

·             

·            Aspects that strengthen safety and perception of safety were outlined as follows:

-                 Consistent and appropriate lighting.

-                 Passive surveillance.

-                 Active surveillance (CCTV and patrols).

-                 Definition of public and private space

-                 Clear sightlines.

-                 Landscape maintenance.

-                 Community empowerment/leading multi-agency initiatives.

-                 Mixed use development in and around the town centre.

Graffiti, vehicle crime, property damage, disorder, robbery and burglary hot spots were outlined to the board. 

Recommendations coming out of the review included:

-                Repositioning of CCTV cameras to prevent glare. 

-                Relocation of the CCTV monitoring facility to the Police station thereby enabling longer monitoring hours.

·                      

Actions:

1.   A report to be made to the board providing a staff analysis of the recommendations.  This report to include outcomes of discussions with Community Facilities and Auckland Transport on how to give effect to the recommendations.

2.   CEU staff to work with Auckland Transport staff to clarify Auckland Transport’s contribution to the safety patrols.

3.   A meeting to be organised with Maori Wardens and CrimeWatch patrol to assess what gaps in security they could help with.

4.   The Beca team to provide further analysis of the Police data and include recommendations around what is needed with regards to the people on the ground.

·          

Papakura’s Covered Walkway – Project Overview

Kenneth Tuai

Elected Member Relationship Manager

 

Richard Firth

Road Development Manager South

 

Stephen Anderton

Senior Project Manager

 

Keeping informed

Auckland Transport staff present provided a summary of the project from the concept and planning, through the construction phase and the next steps were discussed with the board.

 

Actions:

The next steps to be taken by Auckland Transport were:

1.   Replacement of image on missing glass panel.

2.   Leave the spelling mistake.  Intent was to replace images every couple of years.

3.   A workshop to be arranged with Auckland Transport Metro to address bus strike and safety issues at bus station.

State Highway 1 Improvements – Papakura to Pukekohe

Kenneth Tuai

Elected Member Relationship Manager

Aaron Hutching

AECOM

Prasad Tala

NZTA

 

Julie Boucher

NZTA

Keeping Informed

·            The NZTA staff gave an overview of the proposed State Highway 1 – Papakura to Bombay motorway improvement project which had an implementation date of 2019.

·             

·            The proposed project included:

-                 State Highway widening and capacity improvements.

-                 Demand management through technology.

-                 Interchange improvements.

-                 Improving local network connections.

-                 Provision of active modes – walking and cycling.

·                      

·            Next steps included:

-         Options evaluation, key stakeholders and mana whenua engagement.

-                 Public consultation.

-                 Finish detailed business case/NZTA approvals.

·            Actions:

1.  NZTA were to report back to the board in July/
 August on progress of the State Highway 2,     Papakura-Bombay project.

2.   Board members were to be invited to a site visit to discuss the project by the end of June 2017.

Introduction of Food Waste Trial

 

Emma Joyce

Relationship Advisor

 

Richard Stuckey

Senior Waste Specialist (Refuse)

 

Ian Stupple

General Manager Waste Solutions

 

Daniel Yallop

Senior Waste Specialist (Organics)

 

Claire Scott-Knight

Waste Solutions Graduate

 

Keeping informed

The waste team outlined the introduction of the three bin service to the board. This included:

-                 A bin for recyclables – which would be collected every two weeks.

-                 A bin for refuse – which would be collected weekly.

-                 A bin for food waste – which would be collected every two weeks.

Board Feedback:

-                 Size of food bins – Should be easily fitted into rubbish bin holders contained in kitchens.

-                 Communication and engagement needed to include the 30% of the population in Papakura which did not have ready access to the internet.

-                 Residents should be given option of 120L or 240L refuse bin.

Actions:

1.   Waste team to investigate with the rates team how the charge for the service will be displayed on Council’s rate bill.

2.   Investigate whether food waste bins can be made to fit into existing rubbish bin holders in kitchens.

3.   Board were to be sent proposed communication and engagement plan prior to it being implemented.

4.   Team to contact Shelvin Munif-Imo to discuss the community engagement options as the approach taken for the Integrated Area Plan worked really well.

Regional Pest Management Strategy

 

Emma Joyce

Relationship Advisor

 

Dr Nick Waipara

Principal Advisor - Biosecurity

 

Setting direction/priorities/budget

Dr Nick Waipara updated the board on the Regional Pest Management Strategy including the proposed timeline until adoption.

Board feedback:

-     Members expressed concerns about the prevalence of privet on Council and Auckland Transport land and how it was to be dealt with.

-     Members felt strongly that there needed to be a clear definition for pest cats.

-     The strategy needed to include eradication of myrtle rust as a priority.

·          

·          

·            Action:

1.   Report to be made back to the board in July/August requesting feedback.

·          

 

The workshop concluded at 3.32 pm.


Papakura Local Board

28 June 2017

 

 

Papakura Local Board Workshop Record

 

Workshop record of the Papakura Local Board held in the local board chambers on Wednesday, 14 June 2017 commencing at 12.30 pm.

 

PRESENT

Chairperson:                        Brent Catchpole

Members:                              Felicity Auva’a

                                               Michael Turner (until 2.55 pm)

Katrina Winn (until 3.15 pm)

Bill McEntee

Hon. George Hawkins QSO (until 2.30 pm)

Also present:                        Madelon De Jongh (Senior Local Board Advisor), Lee Manaia (Local Board Advisor) and Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

Papakura Local Board Grants – Round 2

Catherine Bolinga

Senior Community Grants Advisor

Sarah Bramston

Strategic Broker

Setting direction/priorities/budget

1.      The following local grants applications were outlined to the board:

2.       

-     Papakura High School – Towards costs of music expenses – Supported.

-     Papakura East Presbyterian Church – towards the cost of purchasing an instant (ezy-up) marquee – Supported

-     Cranked Retro Festival – Towards the costs of venue hire, health and safety, first aid, security, printing or programmes and voting forms and local entertainment – Supported

-     The Parenting Place – Towards the cost of delivering 24 life presentations – Supported

-     Thebreaksnz Limited – Towards the costs of weekly community dance workshops – subject to accountability forms being returned.

-     Counties Manukau Kindergarten Assn (Playtruck Service) – Towards the cost of a Papakura Family/Whanau Event – Supported.

-     NZ Blue Light Venture Inc – Towards the cost of running a Blue Light Life Skills Programme – Supported subject to further clarification. Staff to advice on programme outcomes and selection criteria.

-     YMCA of Auckland – Towards the cost of rebuilding the main dining hall at Camp Adair – Supported.

-     Te Karanga Charitable Trust – towards the costs of the Puketapapa Young Leaders Programme – Ineligible

-     Papakura Playcentre – Towards science are equipment – Supported.

-     Papakura Community Dinner – Towards the cost of food item for their community dinners – Supported

-     Kahurangi Ki Uta – Papakura High School Kapa Haka Roopu – Towards the cost of purchasing each member of the roopu a full uniform – Supported

-     Children’s Autism Foundation – Towards costs of venue hire and contracting professional Autism consultants to facilitate children’s autism services and programmes. Staff to advice on how many families are involved. – Supported.

-     Papakura Business Association – Install and take down Christmas flags and decorations – Supported.

-     Papakura and Districts Historical Society Inc – Web design and branding. Staff to provide further advice on how this project aligns with the development of the business plan. – Supported but further investigation was to be undertaken.

-     New Foundations Trust – Towards costs of the MINI BRIDGE programme (Build Respect Inspire Dreams Goals Expectations – Supported.

-     Papakura RSA Gymnastics – Towards costs of their finals night presentation and prize giving – Supported.

-     Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland – Towards the delivery of Kiwi Can at decile one schools in Papakura – Supported.

-     South Auckland Performing Arts Competition Society Inc. – Towards costs for the SAPACS Arts Festival 2017 being held at the Hawkins Theatre. Staff to provide further advice on the hall hireage – Supported.

-     Papakura Marae Society Inc. – Towards costs associated the Whiri Aroha programme which Wteaches and helps people learn how to make korowai. – Supported (full amount required not the staff recommendation).

-     Papakura Business Assn – Lions jerseys hung throughout town – Supported ($1,000).

-     Victim Support (NZ Council of Victim Support Groups Inc) – Towards costs of supporting the volunteer programme – Supported.

-     Mercy Missions Trust – To build a new poultry yard and housing – Supported.

-     Counties Manukau Sport Foundation – Towards the 2017 Counties Manukau Sporting Excellence Awards – Supported.

-     OUTLine New Zealand Inc – Providing gender identity and sexual orientation counselling and support – Supported.

-     Papakura Kootuitui Trust – Towards the Papakura Maker-y project – Supported. Staff to advice the Trust to apply at the Hugh Green Foundation as well.

The following multi-board applications were outlined to the board:

-     Pohutukawa Coast Bike Club – Towards the PCBC Trail Building One Up Two Down Project – Not supported.

-     Mt Wellington Roller Sports Club Inc – Toward towards costs associated with stage 2 of the Auckland Indoor Roller Skating facilities – Not supported.

-     Chinese New Settlers Services Trust – Towards CNSST Cultural Learning Centre Manukau – Connecting Kids, connecting families – Programme – Supported ($1,000).

-     Seniti Samoa Methodist Youth (Autalavou), Southern Auckland District – Towards the Autalavou Celebration Event – Supported.

-     Life Education Trust Counties Manukau – Learning with Harold – Supported.

-     Baby Loss New Zealand – Baby Loss Care Bags and Tangible Memories – Supported.

-     Netball Northern Zone – Leadership Programme – Supported

-     Age Concern Counties Manukau Inc – Counselling Services for Older Adults – Supported.

-     COMET Auckland – Youth Employability Programme – Not Supported

-     Auckland Action Against Poverty – Weekly Benefit Advocacy Presence at Clendon Work and Income – Not supported.

-     GeneNow Financial Literacy Trust – Towards costs of facilitation and workshop materials – Supported

-     Dress for Success – employment dressing and job retention support – Not supported.

Note:   Board Member Katrina Winn declared an interest in the “Auckland Kids Achievement Trust Trading as Graeme Dingle Foundation Auckland.

Action:

Board report to be considered at the 28 June 2017 business meeting.

Regional Facilities Activities

Judy Lawley

Manager, Local Board Engagement

Keeping informed

3.      Judy Lawley gave a presentation about the Regional Facilities Auckland activities and developments.

4.       

5.      Board members had been invited to an update on RFA developments and to a private viewing of Auckland Arts Gallery’s Toi o Tamaki’s exhibition for 2017 “The Body Laid Bare; Masterpieces from Tate” on 5 July 2017.

6.       

7.      Actions:

8.       

1.   Judy Lawley to inform the appropriate person concerning the prohibitive costs of using the Auckland Town Hall for schools from outlying areas. 

2.   Auckland Museum – Judy Lawley to investigate the promotion about the museum being free to residents.  This was seen as a way of getting more local people to visit the free facilities,

3.   The Chair to discuss the price of zoo tickets at the Chairs Forum. 

Youth Council Update

Sarah Bramston

Strategic Broker

Terence Slade

Youthtown Team Leader

Melissa Lelo

Advisor, Community Empowerment Unit

Keeping informed

9.      Terence Slade from Youthtown, gave a presentation about the Youth Council activities and developments as follows:

10.     

-     Member Update.

-     Training to date.

-     Events and activities undertaken to date.

Actions:

1.   Terence Slade to ensure that the “Terms of Reference” are distributed to Youth Council members to ensure that the elections are undertaken correctly.

2.   Terence Slade to ensure that when a Papakura Youth Council event is being held that they take centre stage rather than Youthtown specifically with regards to branding.

3.   Youth Council to forward relevant information and events to Local Board Services staff so these can be placed on the Board’s website.

 

Bruce Pulman Park – Homesless using carpark

Noeline Hodgins

Chief Executive – Bruce Pulman Park

Sarah Bramston

Strategic Broker

 

Keeping informed

Noeline Hodgins made a short presentation to the board concerning the issue with homeless people using the park as a home base.

Noeline requested that the board liaise with the Trust, Papakura Police and relevant agencies to consider solutions to this matter.

Signage was one aspect that needed to be increased in the park, outlining the liquor ban in particular.

Litter and rubbish was also an issue with items that had been donated being dumped or left in the park.

Bollards and chains had been suggested to enclose the carpark so that when the park was locked at night there was no access to the carpark.

Action:

1.   The board committed to liaising with police and other agencies to help formulate solutions to this issue.

Papakura Business Association

Tracey Shackleton

Town Centre Manager

Neil O’Connor

Chairperson, PBA

Keeping informed

Tracey Shackleton and Neil O’Connor made a presentation to the board and tabled the following matters:

-     Papakura Business Association – Business Plan 2017/2018.

-     Quarterly Market Activity Report for the Papakura Retail Centre for the three month period ending 31 March 2017.

-     Papakura Business Association Events Calendar 1 July 20177 to 30 June 2018.

11.   

12.    Tracey and Neil also gave an overview of the Business Association’s proposal for a street festival to be held in 2018 and the proposed budget for the event.

13.     

14.    Neil gave the following feedback on the safety review that the board had commissioned:

-     Endorsed the review that was undertaken as a starting point.

-     Further investigation needed with regard to the expansion of CCTV  coverage.

-     CCTV monitoring centre is moving from the Town Centre office to the Police Station commencing Thursday, 15 June 2017.

New Zealand Police Update – Papakura

 

Acting Area Commander – Diane Lane

Keeping informed

15.    Action Area Commander Kay Lane gave an update to the board covering the following areas:

-     New area appointments.

-     New policing operations and tactics.

-     Burglary and vehicle crime being on the increase.

-     Prevention measures.

-     Youth Crime.

-     Rural Road Policing.

-     Family Violence.

-     CCTV installation at Police Station.

Action:

The board discussed the issue of the homeless using Bruce Pulman Park as a home base and requested the police to undertake actions they thought would improve the situation.

 

The workshop concluded at 4.49 pm.