I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 15 June 2017

2.00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

9 June 2017

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

 

Member

Member

Director

Shareholder

Beth Houlbrooke

(Chairperson)

Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

 

Member

 

Member

Louise Johnston

 

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

 

 

-

 

Brenda Steele

 

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Beneficiary

Member

 

 


Rodney Local Board

15 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Walking Access Commission - Margaret Horsburgh                                      5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Snells Beach to Warkworth walkway                                                                6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Puhoi to Pakiri Greenways Plan Adoption                                                                 9

13        Rodney Local Grants: Round Two 2016/2017 grant applications                         11

14        Rodney Local Board 2017/2018 Community Facilities Work Programme          171

15        Adoption of Local Board Agreement 2017/2018                                                    189

16        Project 17: Auckland Council Maintenance Contracts

This report was not available when the agenda was compiled and will be tabled on the day.

 

17        Ward Councillor Update                                                                                           207

18        Governance Forward Work Programme                                                                 209

19        Deputation/Public Forum Update                                                                            213

20        Rodney Local Board Workshop Records                                                               217

21        Rodney Local Board Chairperson's Report                                                           221  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

An apology from Deputy Chairperson P Pirrie has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Walking Access Commission - Margaret Horsburgh

Purpose

1.       The local board wish to acknowledge the retirement of Margaret Horsburgh, Regional Field  Advisor Auckland of the Walking Access Commission for her efforts with the commission and in advancing walking and cycling initiatives in the Rodney Local Board area.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Margaret Horsburgh for her efforts with the Walking Access Commission upon her retirement.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Snells Beach to Warkworth walkway

Purpose

1.       Gary Heaven will be in attendance to give an update on the Snells Beach to Warkworth walkway proposal.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Gary Heaven for his update on the Snells Beach to Warkworth walkway proposal.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Rodney Local Board

15 June 2017

 

 

Puhoi to Pakiri Greenways Plan Adoption

 

File No.: CP2017/10890

 

  

Purpose

1.       To seek Rodney Local Board adoption of the greenways plan for Puhoi to Pakiri.

Executive summary

2.       A five-phase project programme, including internal and external consultation, has been completed to develop a greenways plan for Puhoi to Pakiri.  An overall project programme, covering two greenways plans, was approved by the Rodney Local Board, Parks Culture and Community Development Committee, at their November 2015 business meeting.

3.       A further report seeking approval to proceed with the wider open consultation process for Puhoi to Pakiri was tabled at the Rodney Local Board December 2016 business meeting.

4.       The consultation included workshops with local board members, iwi and internal, external stakeholders, targeted (specific interest groups) and wider open public consultation sessions.  In addition, traditional and social media and Shape Auckland website were utilised to stimulate and gather feedback.

5.       A final draft of the Puhoi to Pakiri Greenways Plan for adoption is attached (Attachment A, 15 June 2017).

 

Recommendation/s

That the Rodney Local Board:

a)      adopt the Puhoi to Pakiri Greenways Plan (Attachment A to the agenda report).

 

 

Comments

6.       In November 2015, the Rodney Local Board, Parks, Culture and Community Development Committee reviewed the overall methodology and project timeframe for the delivery of two greenways plans within the Rodney area.  The first plan completed; Kumeu, Huapai, Waimauku and Riverhead, was adopted at the Rodney Local Board 15 December 2016 business meeting. 

7.       At the same meeting, and following initial project phases (see below), a report was also tabled seeking approval of the Puhoi to Pakiri Greenways Plan wider open consultation programme.

8.       Each greenways project has five key phases:

1)   Research (desk and ground based), including GIS mapping;

2)   Local board member, internal, external agency stakeholders and Iwi engagement;

3)   Targeted consultation with identified interested external stakeholders, including follow up investigation into viability;

4)   Wider/open consultation - a wider consultation exercise, extending beyond interested stakeholders; including follow up investigation into viability;

5)   Local Board adoption of the greenways plan.           

9.       Phases one to four have been completed and the project team are now seeking local board adoption of the Puhoi to Pakiri Greenways Plan (Attachment A).

9.       The attached final draft Puhoi to Pakiri Greenways Plan provides background information on the consultation and engagement process, as well as detailed analysis, route viability, priority and potential delivery partners/ funders.

 

Consideration

Local board views and implications

10.     The greenways plans for Rodney are supported through the Rodney Local Board Plan, local board agreement and Locally Driven Initiatives funding for the 2015/2016 and 2016/2017 financial years.

11.     During the course of the project, local board members have been consulted on project methodology, key milestones and engagement approach for the greenways plans. Members have attended internal stakeholder and targeted consultation engagement sessions.

Māori impact statement

12.     Iwi engagement with representatives from Ngati Manuhiri and Te Kawerau a Maki was held in August 2016, following initial research and GIS mapping, local board and internal and external agency stakeholder workshops.  Iwi were also invited to participate through the proposed open consultation channels.

13.     Following the completion of the wider open consultation phase, further engagement with iwi was held at the ‘Mana Whenua Northern Iwi Forum’ on 15 March 2017.  This led to a hui with representatives from Ngati Manuhiri, Te Kawerau a Maki and Te Uri O Hau, where feedback was captured and where relevant included within the plan.

14.     The process of developing this plan from aspirational to planning and design to physical implementation requires the support of Mana Whenua, through working relationships and strengthened regular engagement i.e. ‘Mana Whenua Northern Iwi Forum’, including liaison with local marae.  Resourcing of iwi engagement will be achieved through the setting of work programme budgets and delivered through Auckland Council’s project framework. 

15.     Environmental, cultural and social outcomes of Mana Whenua are aligned in the greenways plan under Section 4.4 page 35.

Implementation

16.        The priority routes defined within the plan identify at a strategic level requirements for implementation.  These priority routes can be delivered in any order, as and when opportunities arise through local board, Auckland Council, Auckland Transport, community support and developer/ planning requirements and initiatives.

            

Attachments

No.

Title

Page

a

Puhoi to Pakiri Greenways Plan (Under Separate Cover)

 

      

Signatories

Authors

Don Lawson – Park Services, Community Services

Authorisers

Martin van Jaarsveld – Manager Community Parks and Places

Mace Ward – General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 

Rodney Local Grants: Round Two 2016/2017 grant applications

 

File No.: CP2017/08490

 

  

Purpose

1.       The purpose of this report is to present applications received for round two of the Rodney Local Grants 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2.       The Rodney Local Board has set a total community grants budget of $269,000 for the 2016/2017 financial year.

3.       A total of $146,690.00 has been allocated under quick response round one, two and three and local grants round one, leaving a balance of $122,310.00.

4.       At the May Rodney Local Board business meeting the local board resolved to reallocate the 2016/2017 Local Discretionary Initiatives Community Response Fund budget of $46,000 to the community grants fund (RD/2017/85).

5.       Therefore, a total of $168,310 can be allocated to the remaining round of local grants for 2016/2017.

6.       Forty-Three applications, including ten multiboard applications, were received for local grants round two, with a total requested of $283,056.50.

 

Recommendation/s

That the Rodney Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in local grants round two 2016/2017.

App. ID

Applicant

Project/
activity focus

Project

Requested

Eligibility

LG1716-211

Vault Magazine

Arts and Culture

For the Vault magazine,
towards the cost of printing the issues three to six.

$6,850.00

Ineligible as the project dates are before the decision date.

LG1716-231

Connected Media Charitable Trust

Arts and Culture

For the “Outlook for Someday” free one-day film-making workshop in Rodney
towards workshop facilitators, consumables, digital support, workshop coordination, workshop promotions and project management.

$3,162.00

Eligible

LG1716-205

North Rodney Blue Light Ventures Incorporated

Community

Towards the costs of a community youth co-ordinator

$10,000.00

Eligible

LG1716-206

Anglican Parish of Warkworth

Community

For the “Warkworth-Wellsford Seasons for Growth” project,
towards the salary of a team of trained coordinators that support students who are facing grief

$20,000.00

Eligible

LG1716-213

Kawau Volunteer Coastguard Incorporated

Community

To provide safety equipment for volunteers
towards six pairs of reflective safety overalls and six Personal Locator Beacons (PLB), to be worn by crew members.

$2,190.00

Eligible

LG1716-216

Royal New Zealand Plunket Society Incorporated

Community

For the upgrading of the Wellsford Plunket Room
towards installing a new outdoor shade sail, and a new heat pump for the main rooms.

$9,824.00

Eligible

LG1716-218

Rodney Neighborhood Support Incorporated

Community

Towards the cost of the Rodney coordinator for the Safer Communities programme

$3,407.00

Eligible

LG1716-222

Literacy Auckland North

Community

Towards tutor fees for the “Boosting confidence by improving  English and Computer Literacy skills” programme

$3,325.00

Eligible

LG1716-224

The Kaipara Memorial Returned and Services Association (Incorporated)

Community

Towards the cost of a heat pump and the installation of curtains and window blinds, kitchen unit and audio unit.

$8,863.00

Eligible

LG1716-233

Bays Youth Community Trust

Community

Towards the cost of venue hire

$1,400.00

Eligible

LG1716-234

Victim Support (New Zealand Council Of Victim Support Groups Incorporated)

Community

Towards supporting the volunteer programme and salaries of local staff

$3,500.00

Eligible

LG1716-237

North Shore Hospice Trust - Warkworth Wellsford Hospice

Community

Warkworth Wellsford Hospice building project towards the cost of installing a CCTV security system in and around the new hospice building

$10,000.00

Eligible

LG1716-239

Youthline Auckland Charitable Trust

Community

Towards a salary towards mentoring and support for youth within the Rodney area

$45,000.00

Eligible

LG1716-220

Warkworth War on Weeds

Environment

For the Warkworth “War on Weeds - Weed Amnesties” project
towards advertising, skip bin hire and weed disposal costs.

$2,396.00

Eligible

LG1716-227

Gecko New Zealand Trust

Environment

For the Muriwai community pest control programme
towards project management to bring together Muriwai community groups and residents to undertake pulse pest control in 2017/2018, and to purchase pest control tools.

$9,392.00

Eligible

LG1716-229

Forest and Bird Warkworth Area

Environment

To install
interpretive plant signage

$3,200.00

Eligible

LG1716-235

Pohutukawa Trust New Zealand

Environment

Towards the cost of labour and materials for the contracted hunters to carry a combined possum and wallaby cull on Kawau Island

$10,000.00

Eligible

LG1716-246

Buckleton Beach Ratepayers and Residents Association

Environment

Towards rabbit control on the peninsula

$1,000.00

Eligible

LG1716-249

Muriwai Environmental Action Community Trust

Environment

For the nursery
towards the materials needed to build the nursery: fence posts, shade cloth, wire,clips, strainers, nails, batons, tanalised timber, screws, nails and scoria for plant beds, locks and gates, irrigation system, decking, timber and hardware for potting benches, roofing materials for over deck for all-weather potting

$7,220.00

Eligible

LG1716-219

Kowhai Festival Society Incorporated

Events

Towards operational costs for the “Huge Day Out” such as stage and sound systems, traffic management, hire of equipment (portable toilets), insurance, marketing and promotion through the local newspapers and radio station, waste management, musical performers

$10,000.00

Eligible

LG1716-201

Rawinia Henderson

Historic heritage

Towards the restoration and preservation of the William Sullivan’s Grave.

 $               9,159.00

Eligible

LG1716-209

Warkworth and District Museum Society Incorporated

Historic heritage

Preserving important archival material through the purchase of acid free storage containers

 $               3,613.00

Eligible

LG1716-242

Rawinia Henderson

Historic heritage

Towards the restoration and preservation of the Rawinia Roa headstone.

 $               2,248.00

Eligible

LG1716-204

Kaukapakapa Residents and Ratepayers Association Incorporated

Sport and Recreation

Towards the Kaukapakapa nature playspace equipment

$7,000.00

Eligible

LG1716-208

Helensville Tennis Club Incorporated

Sport and Recreation

To contract an administrator for 12 months for the tennis club

$10,000.00

Eligible

LG1716-215

Mahurangi Sport and Recreation Collective

Sport and Recreation

Towards the concept and design of the Mahu Bike and Skate Park

$10,000.00

Eligible

LG1716-217

Hibiscus Coast Youth Council Incorporated

Sport and Recreation

Towards “Competitive Youth Engagement” for  programmed youth activities and amateur sport, specifically for wages and room costs

$10,000.00

Eligible

LG1716-223

Omaha Beach Community Incorporated. ('OBC')

Sport and Recreation

Towards the community 'GymGuru'
exercise station equipment and its installation

$10,000.00

Eligible

LG1716-226

Snells Beach Ratepayers Residents Association

Sport and Recreation

Towards Hamatana Road to Grange Street cycleway development, specifically
towards the fencing and track laying

$10,000.00

Eligible

LG1716-236

Coatesville Residents and Ratepayers Incorporated

Sport and Recreation

Towards the cost of a fitness station and its installation

$4,600.00

Eligible

LG1716-247

Punganui Station Limited

Sport and Recreation

Towards the cost of feasibility studies to join the greenways tracks and earthworks requirements for Punganui Station

$10,000.00

Eligible

 

b)      Consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

App. ID

Applicant

Project/
activity focus

Project

Requested

Eligibility

LG1716-212

Auckland Youth Performing Arts Centre (trading as Joyful Youth Orchestra)

Arts and Culture

Towards the cost of  hall hire and lesson fees for music classes

     $3,682.50

Eligible

LG1705-240

Kumeu Brass Incorporated

Arts and Culture

Towards architect fees, consent costs and the building of the band room extension for the bandroom building extension on Waitakere Road

   $10,000.00

Eligible

LG1701-231

Dance Therapy New Zealand

Community

For the “Stars Dance Therapy” groups
towards therapist and assistants fees, programme delivery, administration and co-ordination costs for “Stars North Shore” from July to December 2017

     $3,574.00

Eligible

LG1702-237

Raeburn House (North Shore Community Health Network Incorporated)

Community

For development of a directory of support services 2017 to 2019: for North Shore, Rodney and Waitakere, specifically
towards information updating, data entry, printing, infrastructure and management, information technology services, graphic design, promotion and distribution.

      $2,000.00

Eligible

LG1720-207

Dress for Success Incorporated

Community

Towards
service delivery: rent, salary and general operating costs for employment dressing and job retention support

     $2,000.00

Eligible

LG1716-202

Project Litefoot Trust

Environment

Towards the costs of salaries, materials installed at the club, administration costs, travel costs, and promotion of LiteClub Rodney.

      $7,089.00

Eligible

LG1708-229

Gymnastics Community Trust

Sport and Recreation

Towards the wages for the recreational gymnastics coaches across Glenfield, Hibiscus Coast and Orewa sites to enable recreational gymnastics growth.

     $5,000.00

Eligible

LG1708-236

Harbour Sport Trust

Sport and Recreation

Towards programme delivery costs, coordinator wages and subsidies for participants for the “Learn to Ride” school holiday programme from July 2017 to April 2018.

$10,821.00

Eligible

c)      accept a late multiboard application and agree to fund, part-fund or decline the application in local grants round two 2016/2017.

LG1721-214

The Charitable Trust of the Henderson Rotary Club Incorporated

Community

For the Rotary Youth Driver Awareness (RYDA) programme
towards the cost of the facilitators (instructors) who deliver the programme

         $936.00

Comments

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8.       The local board grants programme sets out:

·   local board priorities

·   lower priorities for funding

·   exclusions

·   grant types, the number of grant rounds and when these will open and close

·   any additional accountability requirements

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10.     For the 2016/2017 financial year, the local board set a total community grants budget of $269,000.

11.     A total of $146,690.00 has been allocated under quick response round one, two and three and local grants round one, leaving a balance of $122,310.00.

12.     At the May Rodney Local Board business meeting the local board resolve reallocate the 2016/2017 Local Discretionary Initiatives Community Response Fund budget of $46,000 to the community grants fund (RD/2017/85).

13.     Therefore, a total of $168,310 can be allocated to the remaining round of local grants for 2016/2017.

14.     Forty-three applications, including ten multiboard applications, were received for local grants round two, with a total requested of $283,056.50.

Consideration

Local board views and implications

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16.     The board is requested to note that section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

17.     A summary of each application for local grants round one is attached (see Attachment B).

Māori impact statement

18.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making in the allocation of community grants, the new Community Grants Policy supports the principles of delivering positive outcomes for Māori.

Implementation

19.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

20.     Following decisions made by the local board regarding round two local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Attachments

No.

Title

Page

a

Rodney Local Board – Local Board Community Grants 2016/2017

19

b

Rodney Local Grants Round Two 2016/2017 grant applications

23

     

Signatories

Authors

Sonia Parra - Environmental Funding Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 


 


 


 


Rodney Local Board

15 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Rodney Local Board

15 June 2017

 

 

Rodney Local Board 2017/2018 Community Facilities Work Programme

 

File No.: CP2017/09153

 

  

Purpose

1.       To approve the 2017/2018 Community Facilities Work Programme for the Rodney Local Board, including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2.       To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Rodney Local Board.

Executive summary

3.       The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4.       The Rodney Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5.       In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities Work Programme:

·      $170,000 of Locally Driven Initiatives (LDI) capital discretionary funding, and

·      $5,719,641 of asset-based services capital funding

6.       The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek Rodney Local Board feedback through regular engagement and this will be adopted into the future years’ programmes.

7.       The Rodney Local Board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 13 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the Rodney Local Board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

8.       Once approved by the Rodney Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the Rodney Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A to the agenda report.

b)      approve in principle the Rodney Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B to the agenda report.

c)      delegate approval to the Rodney Local Board Transport, Infrastructure and Environment Committee Chairperson for any variances in the scope of the projects identified within the 2017/2018 Community Facilities Work Programme.

d)      note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope

 

Comments

9.       Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10.     The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

·                     Community Facilities Department

11.     The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

·                     Capital works programme

12.     Investment in the capital programme will ensure that council facilities and parks open spaces in the local board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13.     The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility. 

14.     Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15.     At a workshop on the 13 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16.     The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 13 April 2017.

·    Number of projects: 78

·    Estimated cost for proposed projects: $5,889,641

 

17.     The 2017-2020 Physical Works Programme contains the follow projects:

·    Number of projects: 79

·                     Leasing work programme

18.     Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19.     Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20.     Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to  bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

·                     Operational maintenance work programme

21.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·      increasing the long-term durability of Community Facilities assets

·      improving the safety of Community Facilities assets

·      ensuring the enjoyment of Community Facilities assets by the users

22.     Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts.  The Finance and Performance Committee approved these contracts on 30 March 2017.

23.     In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

 Consideration

Local board views and implications

24.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25.     The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 13 April 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

26.     The Community Facilities work programme supports the achievement of the following 2014-2017 local board plan priorities:

·      Communities are empowered and plan for their own futures

·      Parks and sports facilities are easy to access and enjoy

·      Local halls and libraries are familiar, valued and well used community spaces

 Māori impact statement

27.     The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28.     Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

 Implementation

29.     This work programme will be implemented as part of Community Facilities’ usual business practice.

30.     Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

 

Attachments

No.

Title

Page

a

Rodney Community Facilities 2017/2018 Work Programme

175

b

Rodney Community Facilities 2017-2020 Capital Works Programme

183

     

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 



Rodney Local Board

15 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09426

 

  

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chairperson, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Rodney Local Board:

a)      adopt local content for the Annual Budget 2017/2018 (Attachment A to the agenda report), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopt local fees and charges schedules for 2017/2018 (Attachment B)

c)      note:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      Delegate authority to the chairperson to make any final minor changes to the local content for the Local Board Agreement 2017/2018

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

a

Local content to support the Annual Budget 2017/2018;Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy
o          Local activity budgets
o          Local performance targets

193

b

Local fees and charges schedule 2017/2018

205

     

Signatories

Authors

Michele Going – Lead Financial Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson – Manager Financial Advisory Services Local Boards

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 

Ward Councillor Update

 

File No.: CP2017/00042

 

  

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Greg Sayers, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Sayers for his update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 

Governance Forward Work Programme

 

File No.: CP2017/10933

 

  

 

Purpose

1.       To present to the local board with a governance forward work calendar. The document was not available at the time of the agenda going to print and will be tabled on the day.

Executive Summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

 

 

Attachments

No.

Title

Page

a

Governance Forward Work Programme

211

     

Signatories

Authors

Jonathan  Hope - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 



Rodney Local Board

15 June 2017

 

 



Rodney Local Board

15 June 2017

 

 

Deputation/Public Forum Update

 

File No.: CP2017/10937

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

 

Attachments

No.

Title

Page

a

Deputation/Public Forum Update

215

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 


Rodney Local Board

15 June 2017

 

 

Rodney Local Board Workshop Records

 

File No.: CP2017/10932

 

  

Purpose

1.       Attached is the Rodney Local Board workshop record for Thursday, 1 June 2017.

Executive Summary

2.       The Rodney Local Board holds regular workshops.

3.       Attached for information is the record of the most recent workshop meetings of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      note the workshop record for Thursday, 1 June 2017.

 

Attachments

No.

Title

Page

a

Workshop Record

219

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017

 

 


 


Rodney Local Board

15 June 2017

 

 

Rodney Local Board Chairperson's Report

 

File No.: CP2017/11402

 

  

Purpose

1.       Attached for members’ information is an update from the Rodney Local Board chairperson.

Executive summary

2.       The Rodney Local Board chairperson has provided a report on recent activities for the information of the members.

 

Recommendation/s

That the Rodney Local Board:

a)      note the chairperson’s report.

 

 

Attachments

No.

Title

Page

a

Chairperson's Report

223

     

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 June 2017