I hereby give notice that an ordinary meeting of the Rodney Local Board Parks and Recreation Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 15 June 2017

3:30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board Parks and Recreation Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Allison Roe, MBE

 

Members

Tessa Berger

 

 

Cameron Brewer

 

 

Beth Houlbrooke

 

 

Louise Johnston

 

 

Phelan Pirrie

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

9 June 2017

 

Contact Telephone: 021 534 083

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

 

Member

Member

Director

Shareholder

Beth Houlbrooke

(Chairperson)

Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

 

Member

 

Member

Louise Johnston

 

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

 

 

-

 

Brenda Steele

 

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Beneficiary

Member


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Art Centre Helensville                                                                                          5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Rodney Local Board Libraries Work Programme 2017/2018                                   7

13        Rodney Local Board ACE work programme 2017/2018                                          13

14        Parks, sport and recreation draft annual work programme financial year 2017-2018                                                                                                                                        21

15        Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee                                                                              27

16        Deputation/Public Forum Update                                                                              31  

17        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

An apology from Member P Pirrie has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board Parks and Recreation Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2017, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board Parks and Recreation Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Art Centre Helensville

Purpose

1.       Pauline Denton of the Art Centre Helensville will be in attendance to give an update on the activities of the art centre.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      thank Pauline Denton from the Art Centre Helensville for her presentation on the activities of the centre.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

Rodney Local Board Libraries Work Programme 2017/2018

 

File No.: CP2017/09646

 

  

 

Purpose

1.       This report presents the Libraries 2017/2018 Rodney Local Board work programme for approval.

Executive summary

2.       This report provides information to support Rodney Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3.       The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4.       The Libraries work programme for Rodney Local Board aligns with the following 2014-2017 Rodney Local Board Plan priorities:

·    Local halls and libraries are familiar, valued and well used community spaces

5.       The Rodney Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the 2017/2018 Libraries work programme (Attachment A to the agenda report).

 

 

Comments

6.       The libraries work programme for 2017/2018 aligns to the local board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014-2017 local board plan priorities:

·        Local halls and libraries are familiar, valued and well used community spaces

8.       The work programme includes library activities that align with the local board priorities and meet the needs of the Rodney community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific Asset Based Services (ABS) opex budget attached as the cost is included in running the local libraries. The work programme also includes an activity funded from Locally Driven Initiatives (LDI) opex; being additional support for the Pt Wells volunteer library.

9.       A workshop was held with the local board and Libraries staff on Thursday, 6 April 2017 where the draft work programme was considered.

10.     The local board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Rodney community.

Consideration

Local board views and implications

11.     The draft 2017/2018 work programme was considered by the local board at a workshop on Thursday, 6 April 2017.

Māori impact statement

12.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13.     Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

a

Rodney Libraries Work Programme 17/18

9

      

Signatories

Authors

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 



Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

Rodney Local Board ACE work programme 2017/2018

 

File No.: CP2017/05845

 

  

Purpose

1.       To approve the Arts, Community and Events 2017/2018 Rodney Local Board work programme.

Executive summary

2.       This report provides information to support the Rodney Local Board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3.       The proposed Arts, Community and Events work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·    Community Empowerment

·    Arts and Culture

·    Events

·    Community Places.

4.       The Arts, Community and Events work programme for the Rodney Local Board aligns with the following 2014-2017 Rodney Local Board Plan priorities:

·    arts, culture and events enhance our communities and express who we are

·    communities are empowered and plan for their own futures

·    local halls and libraries are familiar, valued and well used community spaces.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the 2017/2018 Arts, Community and Events work programme (Attachment A to the agenda report).

 

Comments

5.       The Arts, Community and Events (ACE) work programme for 2017/2018 aligns to the following 2014-2017 local board plan priorities

·        arts, culture and events enhance our communities and express who we are: the ACE work programme includes a programme of activities that target the Rodney community

·        communities are empowered and plan for their own futures: this will be supported in a number of ways including funding for local community groups and community-led placemaking projects

·        local halls and libraries are familiar, valued and well used community spaces: the ACE work programme contains a number of projects that support local halls and libraries and build capacity in the community to take a role in managing theses spaces

6.       The ACE work programme 2017/2018 for the local board includes the following areas of activity:

·        Community Empowerment: these projects and programmes aim to deliver a range of social outcomes for local residents. This includes building the capacity of local residents to operate and manage the Old Wellsford Library.

·        Arts and Culture: This includes funding agreements with Art Kaipara Trust Inc. and Kumeu Arts Centre for operational support.

·        Events: This work programme includes a range of community events such as Kowhai Festival and Santa parades.

·        Community Places: The work programme includes the providing ongoing development, support and advice for rural halls in Rodney.

7.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8.       The local board considered the draft work programme at a workshop with ACE staff on Thursday 6 April. Staff incorporated the local board’s feedback into the work programme.

9.       ACE staff will continue to work with the local board to ensure these projects are delivered throughout the year.

Consideration

Local board views and implications

10.     The local board considered the draft 2017/2018 work programme at a workshop on Thursday 6 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11.     Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

12.     The 2017/2018 ACE work programme strives to achieve stronger relationships by working with mana whenua and matawaaka to develop and implement an iwi relationship and engagement plan, to increase democratic participation, which includes opportunities to work together a plan for building relationships and sharing information.

Implementation

13.     Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

 

Attachments

No.

Title

Page

a

Rodney ACE Work Programme 2017/2018

17

     

Signatories

Authors

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

 



Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

Parks, sport and recreation draft annual work programme financial year 2017-2018

 

File No.: CP2017/07753

 

  

Purpose

1.      To present the draft 2017-2018 Parks, Sport and Recreation Annual work programme for the consideration and approval of the Rodney Local Board.

Executive summary

2.      This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year . 

3.      The work programme includes the local board expenditure and Locally Driven Initiatives programme of works but excludes any works associated with external agency projects.

4.      Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio manager, will discuss this with the delegated local board members. 

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      approve the Rodney Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

5.      delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members. 

 

Comments

6.      This report presents Parks, Sport and Recreations (PSR) draft Annual work programme (AWP) for the 2017-2018 financial year (FY18).  The PSR Annual work programme is sorted by Active Recreation and Parks Services.    

7.      Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on the 6 and 27 April 2017. 

8.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

9.       The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise. 

10.     Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise.  Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.  

Budget types contributing to the Parks Sport and Recreation work programme

11.    Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship. 

12.    The Locally Driven Initiatives programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them. 

13.    PSR renewals and capital development programmes will be reported separately and led by Community Facilities. 

14.     Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local board’s information and future quarterly reporting. 

Consideration

Local board views and implications

15.     The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on the 6 and 27 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

16.     Section 81 of the Local Government Act 2002  set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”. 

 

17.     The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori.  It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

 

18.     PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.   Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names. 

19.     The local board has not supported ‘Creating a Māori Identity’ in the 2017-2018 PSR Annual work programme. 

Implementation

20.     Once approved the delivery of activities identified in the Rodney Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017. 

21.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

22.     The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly. 

 

Attachments

No.

Title

Page

a

Rodney PSR draft AWP 2017-18

25

     

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 



Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee

 

File No.: CP2017/08450

 

  

Purpose

1.       The purpose of this report is for the Parks and Recreation Committee to delegate responsibilities to the Chairperson and Deputy Chairperson of this committee.

Executive summary

2.       On 15 December 2016 the Rodney Local Board resolved to establish a Transport, Infrastructure and Environment Committee and a Parks and Recreation Committee (Resolution RD/2016/176).

3.       At the 16 February 2017 meeting, the Rodney Local Board adopted the Terms of Reference of the two committees and acknowledged that the committees would on delegate responsibilities to the Chairperson and the Deputy Chairperson of those committees at the first business meeting of each committee (Resolution RD/2017/23).

4.       This report seeks approval from the Parks and Recreation Committee to delegate responsibilities to the Chairperson and Deputy Chairperson of this committee.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Parks and Recreation Committee:

i.    to grant all approvals related to memorial plaques, memorial furniture and memorial trees.

ii.    to grant all approvals for final designs of new parks assets where the capital project has been approved through the Parks work programme, and any subsequent minor changes required due to unforeseen circumstances.

iii.   to grant all approvals for final scopes of work for projects in the Parks works programme, including annual volunteer activities (including planting) up to a value of $30,000 or less.

iv.  to approve all changes to the work programme up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

v.   to grant all approvals for final designs for art works on and within Parks assets.

vi.  to make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney.

vii.  to grant final approval of informal feedback on matters delegated to this committee.

viii. to approve feedback on the acquisition of land for parks/recreation purposes, following a discussion at a committee workshop. 

ix.  to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

 

 

Comments

5.       On 15 December 2016 the Rodney Local Board resolved to establish a Transport, Infrastructure and Environment Committee and a Parks and Recreation Committee (Resolution RD/2016/176).

6.       At the local board’s 16 February 2017 meeting, it was resolved that the Parks and Recreation Committee would have authority to deal with the following departments, work programmes and areas: Parks, Sports and Recreation (excluding greenways), Arts, Community and Events and Libraries and Information, including feedback on relevant bylaws, approval of work programmes and budget allocations in accordance with the adopted Local Board Agreement and feedback and direction on policy matters (Resolution RD/2017/23). 

7.       It was also resolved that the committee would provide feedback on the acquisition of land for parks/recreation purposes, approve matters relating to existing reserve management plans and develop new reserve management plans and recommend their adoption to the full local board, noting that the decision to adopt a reserve management plan sits with the full local board (Resolution RD/2017/23).

8.       The local board adopted the Terms of Reference of the two committees and acknowledged that the Parks and Recreation Committee would on delegate the following responsibilities to the Chairperson and the Deputy Chairperson of this committee at its first business meeting (Resolution RD/2017/23):

i.    to grant all approvals related to memorial plaques, memorial furniture and memorial trees.

ii.    to grant all approvals for final designs of new parks assets where the capital project has been approved through the Parks work programme, and any subsequent minor changes required due to unforeseen circumstances.

iii.   to grant all approvals for final scopes of work for projects in the Parks works programme, including annual volunteer activities (including planting) up to a value of $30,000 or less.

iv.  to approve all changes to the work programme up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

v.   to grant all approvals for final designs for art works on and within Parks assets.

vi.  to make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney.

vii.  to grant final approval of informal feedback on matters delegated to this committee.

viii. to approve feedback on the acquisition of land for parks/recreation purposes, following a discussion at a committee workshop. 

ix.  to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval

Consideration

Local board views and implications

9.       This report seeks the views of the Rodney Local Board Parks and Recreation Committee on the proposed delegations

Māori impact statement

10.     The Rodney Local Board Parks and Recreation Committee will continue to engage with iwi to ensure that effective decision-making takes into account the views of Maori

Implementation

11.     The Chairperson and the Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee will operate under the delegations of the committee once they have been approved and adopted

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Rebecca   Rowsell  - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

15 June 2017

 

 

Deputation/Public Forum Update

 

File No.: CP2017/10938

 

  

 

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update for the Parks and Recreation Committee is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board Parks and Recreation Committee:

a)      note the Deputation/Public Forum Update for the Rodney Local Board’s Parks and Recreation Committee.

 

 

Attachments

No.

Title

Page

a

Deputation/Publc Forum Update

33

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board Parks and Recreation Committee

15 June 2017