Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 7 June 2017 at 9.30am.

 

present

 

Chairperson

Cr Mike Lee

 

Deputy Chairperson

Cr Ross Clow

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Penny Hulse

from 9.45, item 9

 

Cr Daniel Newman, JP

until 10.35am, item C1

 

Cr Greg Sayers

 

 

ABSENT

 

 

Mayor Hon Phil Goff, CNZM, JP (Ex-officio)

 

 

Cr Alf Filipaina

 

 

ALSO PRESENT

 

 

Cr Wayne Walker

from 9.40am item 9, until 10.10am, Item 12

 


Strategic Procurement Committee

07 June 2017

 

 

 

1          Apologies

 

Resolution number STR/2017/21

MOVED by Chairperson M Lee, seconded by Cr D Newman:  

That the Strategic Procurement Committee:

a)         accept the apology from Mayor P Goff for absence.

CARRIED

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number STR/2017/22

MOVED by Chairperson M Lee, seconded by Cr G Sayers:  

That the Strategic Procurement Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 10 May 2017, including the confidential section, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.

 


 

 

9

Procurement of streetscape services - contracts for Auckland's central and southern regions

 

Cr P Hulse entered the meeting at 9.45 am.

 

Resolution number STR/2017/23

MOVED by Chairperson M Lee, seconded by Deputy Chairperson R Clow:  

That the Strategic Procurement Committee:

a)    receive the open Procurement of streetscape services - contracts for Auckland's central and southern regions report.

CARRIED

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

11        Procedural motion to exclude the public

Resolution number STR/2017/24

MOVED by Chairperson M Lee, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Confidential: Procurement of streetscape services - contracts for Auckland's central and southern regions

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed information about council's strategy for procuring refuse collection services. If released this information could prejudice council’s position in negotiations with waste suppliers.

 

 

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains detailed information about council's strategy for procuring refuse collection services. If released this information could prejudice council’s position in negotiations with waste suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Albany Stadium Pool Project and Contracts Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information that may affect the outcome of the financial settlement negotiations with the contractor.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information that may affect the outcome of the financial settlement negotiations with the contractor.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

 

 

 

 

 

 

10.11 am         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.46 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Procurement of streetscape services - contracts for Auckland's central and southern regions

 

Resolution number STR/2017/25

MOVED by Cr P Hulse, seconded by Deputy Mayor B Cashmore:  

Restatement

That the Strategic Procurement Committee:

f)       confirm that the resolution, report and attachments remain confidential until reasons for confidentiality no longer exist.

CARRIED

 

 

C2

Albany Stadium Pool Project and Contracts Update

 

Resolution number STR/2017/26

MOVED by Chairperson M Lee, seconded by Cr G Sayers:  

Restatement

That the Strategic Procurement Committee:

a)    agree that the Albany Stadium Pool Project and Contracts Update report be deferred to the 5 July 2017 business meeting.

b)    restate resolution a) in the open minutes and note that the report, attachments and tabled document remain confidential until reasons for confidentiality no longer exist.

CARRIED

 

10.46 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................