I hereby give notice that an ordinary meeting of the Te Oro Committee of the Maungakiekie-Tamaki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Friday, 23 June 2017

2.00pm

Te Oro
98 Line Road
Glen Innes

 

Te Oro Committee of the Maungakiekie-Tamaki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Chris Makoare

 

Deputy Chairperson

 

 

Members

Josephine Bartley

 

 

Debbie Burrows

 

 

Ken Kerehoma / Emily Karaka

 

 

Tara Moala

 

 

Georgie Thompson

 

 

(Quorum 3 members)

 

 

 

Philippa Hillman

Democracy Advisor, Maungakiekie-Tamaki Local Board

 

19 June 2017

 

Contact Telephone: (09) 570 3840/021706137

Email: philippa.hillman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Election of Deputy Chairperson                                                                                  7

13        Te Oro Activity Report Q2 and Q3 2017                                                                     9  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

An apology from Member Georgie Thompson has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Te Oro Committee of the Maungakiekie-Tamaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 

Election of Deputy Chairperson

 

File No.: CP2017/12099

 

  

 

Purpose

1.       To elect the Deputy Chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee).

Executive summary

2.       At its meeting held on the 23 May the committee appointed Chris Makoare as Chairperson. The committee deferred the appointment of Deputy Chairperson to its 23 June 2017 meeting.

3.       The appointment of a Deputy Chairperson must be made in accordance with the Local Government Act, noting that no member has a casting vote.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25      Voting systems for certain appointments

(1)             This clause applies to -

(a)     the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b)   the election or appointment of the deputy mayor; and

(c)     the election or appointment of the chairperson and deputy chairperson of a committee; and

(d)   the election or appointment of a representative of a local authority.

(2)     If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a)   the voting system in subclause (3) (system A):

(b)   the voting system in subclause (4) (system B).

(3) System A -

(a)     requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)   has the following characteristics:

(i)       there is a first round of voting for all candidates; and

(ii)      if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)     if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)    in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4)   System B -

(a)     requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)     has the following characteristics:

(i)      there is only 1 round of voting; and

(ii)      if 2 or more candidates tie for the most votes, the tie is resolved by lot.

 

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:

a)      agrees to elect a deputy chairperson for the 2016-2019 term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:

b)      elect (member) as deputy chairperson of the Te Oro Committee of the Maungakiekie-Tamaki Local Board for the 2016-2019 term.

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tamaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 

Te Oro Activity Report Q2 and Q3 2017

 

File No.: CP2017/11958

 

  

 

Purpose

1.       To update the Te Oro Governance Committee of the Maungakiekie-Tāmaki Local Board on Te Oro’s operations during quarter two and three and seek approval of nine new partnerships.

Executive summary

2.       The Te Oro Charter outlines three focus areas of the centre: youth, creativity and local community. The fourth focus area, partnership, is acknowledged in the Te Oro Business Plan. Te Oro provided a programme of activity in each of the four areas during quarter two and quarter three.

3.       Te Oro’s youth work included partnering with Touch New Zealand on the community sport initiative Tāmaki Tag and working with 12 groups to deliver EastWeek. 

4.       Te Oro’s creativity work included collaborating with nine partners to deliver Bradley Lane – Illuminated as part of the Auckland Arts Festival White Night and hosting the first graffiti battle and accepting two local artists in residence.

 

5.       As part of its local community activity, Te Oro provided workshops at Music in Parks and Movies in Parks. Staff also attended school and community events to promote seasonal programmes and opportunities at Te Oro.

 

6.       Te Oro continued to support its six partnership programmes during quarter two and three by providing partners with rehearsal space. Te Oro has identified nine new community partners which align with Te Oro’s Charter. The partners are:

·        Mosepa Edwards

·        The Good The Bad Trust

·        Trust Me Limited

·        Tāmaki Media Collective

·        Creative Bike Kitchen

·        The Heart Movement / Pockets Full of Hope (Te Waipuna Puawai)

·        Revere3

·        Joash Fahiatua

·        Creative Yoga

 

7.       Council and Te Oro staff recommend the Te Oro Governance Committee approves the nine new partnerships.

 

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:

a)      receives the quarter two and three Te Oro Activity report.

b)      approves the following new proposed partnerships with Te Oro:

·        Mosepa Edwards

·        The Good The Bad Trust

·        Trust Me Limited

·        Tāmaki Media Collective

·        Creative Bike Kitchen

·        The Heart Movement / Pockets Full of Hope (Te Waipuna Puawai)

·        Revere3

·        Joash Fahiatua

·        Creative Yoga

 

Comments

Background

8.       The Te Oro arts facility is owned and operated by Auckland Council and funded by the Maungakiekie-Tāmaki Local Board. The Te Oro Governing Committee has six members, consisting of three local board seats, two community representative seats and a mana whenua representative seat

9.       Te Oro has four focus areas of activity: youth, creativity, local community and partnerships. Youth, creativity and local community are outlined in the Te Oro Charter, and partnership is acknowledged as a focus area in the Te Oro Business Plan.

Update on the youth activities

10.     Based on the success of the technical training workshops run in the summer of 2016, in quarter two Te Oro partnered with Youth Connections (www.youthconnections.co.nz) to implement a continuation of the project. The Youth Connections programme aims to engage with youth not currently in education, working or training. This pilot programme is due to be delivered in July.

11.     In quarter two, the Tāmaki Media Club was formed to create media that showcased uplifting storytelling and has been running for the last six months at Te Oro. Tāmaki Media Club has an entrepreneurial focus and will launch a social media channel in July. The first video collaboration with Te Oro was documenting the activation Bradley Lane –Illuminated.

12.     In quarter two, sporting organisation Touch New Zealand worked with Te Oro to connect with emerging photography students to document the community support initiative Tāmaki Tag over a 12 week period. Two Tāmaki College and one Auckland Girls Grammar students have been contracted to document the initiative.

13.     In quarter four, Te Oro worked with 12 groups to deliver EastWeek. EastWeek was created in response to the national festival Youth Week to engage local youth to co-design and run events for and by youth. Based on the success of EastWeek, Te Oro worked with the following groups to continue the EastWeek project:

·        Community Action Youth And Drugs (CAYAD)

·        Family Faith Baptist Community Church

·        Panmure and Glen Innes Community Libraries

·        Panmure Community Hall

·        Ruapotaka Marae

·        Tāmaki Wrap

·        Teens Of All Sorts Together (T.O.A.S.T.) youth group

·        Interfaith Youth group

·        Rakau Tautoko and The Good The Bad.

14.     In quarter three, CAYAD, Auckland District Health Board and Auckland Libraries were connected with Te Oro to be part of the Tāmaki wellbeing project - Flipping East Labs. The Te Oro manager attended a three-day foundation hui to discuss youth issues and wellbeing.

Update on creativity activities

15.     In quarter three, Te Oro collaborated with The Good The Bad, Glen Innes Community Library, Glen Innes Business Association and Tāmaki Community Patrols to deliver a community event Bradley Lane – Illuminated for the Auckland Arts Festival White Night.

16.     Te Oro curated and delivered the entertainment for Bradley Lane – Illuminated. This showcased a performance by the gospel song group Revere 3, a Pacific programme by Hanna Teipo – Mana Moana Music Labs, The East Cook Island Community Cultural Group and Te Oro B-Boy dance battle in Mayfair Square. 

17.     Te Oro commissioned the install of projection art for the windows of Te Oro for Bradley Lane – Illuminated for White Night.

18.     Contractor Rare Entertainment was engaged to design and light up the walls of Bradley Lane for the guided tours and performances. Approximately 400 members of the public attend the event.

19.     In quarter three, Te Oro hosted the first graffiti art battle. Two young people went head-to- head in a competition at the Music in Parks event. This was delivered at Te Oro as a live interactive art experience.

20.     Joash Fahitua Choreography and the gospel song group Revere 3 at Te Oro accepted artist in residence opportunities in quarter three.

21.     Local dancer and tutor Piki Te Ora Maihi delivered a Jazz & Musical Theatre and Hip Hop dance class in quarter three. Piki is a senior student at Auckland Girls Grammar and part of the Kahurangi Girls Māori unit.

Update on local community activity

22.     In quarter two and quarter three, Te Oro staff attended school assemblies and community events to promote seasonal programmes and opportunities at Te Oro. This formed part of its school engagement activities.

23.     Te Oro staff participated in the Point England Primary School community day and Glen Taylor Primary School’s family fun day. Poet-tutor Ken Arkind performed spoken word performance at Tāmaki College and Glendowie College.

24.     In quarter four, Te Oro will work with the Tāmaki College music department on performance and technical training units, to assist Tāmaki students to gain NCEA units.

25.     In quarter three, Te Oro hosted the Graffiti Battle and B-Boy mini workshop at the Music in Parks event.

26.     In quarter three, Te Oro hosted a performance by Crescendo Trust of Aotearoa (CTOA) youth artists at a Movies in Parks event. Here they provided performance opportunities for local talent and promoted CTOA’s school holiday programme.

27.     In quarter three, Te Oro’s Circus Tutor performed to a crowd of 50 plus youth and their families, and encouraged audience participation.

28.     Both community activities saw a 20% increase in registrations after attendance at the events. 

Update on partnerships activity

29.     Te Oro provides venue support and rehearsal space to The Crescendo Trust of Aotearoa, Pacific Dance New Zealand, Ruapotaka Marae and Media Design School, Manukau Institute of Technology, TJ Taotua and Trust Me as part of its Memorandum of Understanding (MoU) partnerships.

30.     In quarter three, MoU partners Pacific Dance New Zealand delivered a summer break programme as part of the Te Oro Raumati season. Artist-tutor Joash Fahitua delivered the programme. Forty young people participated over the two-week programme, and all youth performed at a public showing to friends and family on the final day.

31.     In quarter three, Te Oro delivered the second Media Design School Animated Short screening and workshop with over 50 participants. 

32.     During Quarter three, The Good the Bad collaborated with Te Oro to deliver the White Night event as part of Auckland Festival.

33.     Crescendo Trust continued to deliver the Jam School and Studio School programmes during a period of organisational change and commenced engagement with local school to expand their intake. 

Existing partnerships programmes

34.     Te Oro has six partnership programmes that will continue into 2017/2018 listed in the table below. The alignment of the partnerships with Te Oro’s Charter were assessed based on 21 factors across the three whāinga of the Charter:

·        Whāinga 1 - young people are inspired and equipped to realise their potential.

·        Whāinga  2 - the centre is at the heart of the local community,

·        Whāinga 3 - the centre is a thriving hub of creative cultural experiences.

35.     See Attachment B for additional details, including the Charter Rating score for each current and proposed partners.

Partner

What they do

What we do

Media Design School

·    creative communications - delivery of 2–3 short film screenings during the course of the year.

·    provide Taurere 2-3 times a year during school holidays for film screenings during normal opening hours.

Crescendo Trust of Aotearoa (CTOA)

·    media production - Artist / Mentor Series, recording sessions and twice-weekly live music jam sessions.

·    provide studio space and hot desk access for three days a week

·    tech support

·    joint relationship to deliver outreach activities.

Ruapotaka Marae

·    Kapa Haka - Summer Youth Holiday programme with Mika Haka Foundation

·    Taurere and Maungarei (1 week duration

East Cook Islands Community Culture Group

·    dance - rehearsal sessions for local cultural group, with lessons open to public

·    provide space in Taurere once per week throughout the year.

Pacific Islands Dance Fono (PDNZ)

·    dance - residency for international artist, school holiday programmes and Choreographic Lab (invitation only).

·    provide workshop space Taurere and Maungarei for Pacific Dance programmes for 6 weeks / year in January, July and October for public workshops

·    provide a venue for one day Pacific Arts Cluster Fono;

·    provide a venue for Pacific Dance Lab with visiting choreographer(s) to create new work (30 days)

·    residency programme.

Matt Salapu + Norma SioSalapua (Anonymouz)

·    contemporary music - Music EP Soundscape Extension.

·    commission stereo version of soundcones audio plus a series of 9 short film clips for use in the centre and online.

 

36.     Council staff propose nine new partnerships for 2017/2018 listed in the table below. Council staff used the Charter Rating score in Attachment B to recommend partners who scored over 10/21. The estimated value for each new partner is also been included.

Partner

What they do

What we do

Mesepa Edwards (formerly of The Roots)

·    visual arts - has tabled proposal for social enterprise based on recycled textiles.

·    provide Te Pupu O Kawau for 12-week pilot.

The Good The Bad Trust (TGTB)

·    visual arts - resident artist onsite to develop and deliver a graffiti prevention programme during holiday breaks; event delivery for White Night and Artweek in Bradley Lane; and the joint delivery of an exhibition programme

·    provide Te Pupu O Kawau around existing bookings. Jointly deliver White Night and Bradley Lane artist talk events

Trust Me Limited

·    visual arts - graffiti prevention programme

·    provide Te Pupu O Kawau around existing bookings.  This is Community Development funded. Long-term events contingent on funding

 Media Collective

·    multi-media entrepreneurial collective - social enterprise hothouse based on media technology

·    provide Workshop 3 Digital Suite and equipment once a week for 4 hours

Creative Bike Kitchen

·    creative customisation - social enterprise model for bike repair, creative customisation and problem solving

·    Te Pupu o Kawau once a fortnight two hours each session for creative bike customisation workshops.

The Heart Movement / Pockets Full of Hope (Te Waipuna Puawai)

·    food culture / creative cooking - food culture nights with Friday night social dinners

·    provide Taurere and Kitchen facilities weekly for five hours each session, alongside modest storage

Revere3

·    performance group available for community event delivery

·    Studio Four rehearsal space if and when available around hireage. (approximately 1 x 4 hours per week , within standard operating hours)

Joash Fahiatua

·    providing workshops, one on one lessons and complimentary showing of new work developed at Te Oro

·    provide space for rehearsal for creation of new works for 10 hours per week if and when available, within standard operating hours).

Creative Yoga

·    creativity-led yoga sessions to foster self-awareness and social connection.

·    provide space for off peak usage once a week 2 hours during term time.

 

37.     The value of each partner is identified in the table below. See Attachment C for a bar diagram representing the findings:

 

Partner

Value*

Anonymouz

$8,000

Bike Kitchen

$2,000

Creative Yoga

$1,600

CTOA

$59,700

East Cook

$3,400

Heart Movement

$15,100

Joash

$4,800

Media Design School

$408

Mesepa

$10,560

Pacific Islands Dance Fono

$25,600

Ruapotaka

$810

Tāmaki Media Collective

$15,000

Revere3

$3,200

The Good The Bad Trust

$33,000

Trust Me Limited

$1,386

Total

$184,564

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*The value represents the opportunity cost Te Oro forgoes to deliver the programmes with the partners. The value is calculated exclusive of staff time and equipment costs.

Operational highlights

38.     In quarter two and quarter three Te Oro supported 11 local community events by providing venue, technical or production support.

39.     In quarter two, Te Oro welcomed new permanent staff members: Evening Administrator Dawn Johnson; Saturday Administrator Asinate Fakaoifolau and Saturday Technical Custodian Justin Rodenas.

40.     In quarter two, Te Oro also hired three local casual technical custodians; two of the appointments are local Tāmaki College students who had been volunteers at Te Oro for 20 months. They will work closely with the Te Oro technical team and usher at events and shows. 

Venue hire at Te Oro

41.     During quarter two and quarter three, Te Oro was hired for the following events:

·        Avid Boss Girl seminar of 60 entrepreneurial business women.

·        Blue Bach filming the Maori Television series My Party Song with Modern Maori Quartet.

·        Soul Food Auckland returned to Te Oro in February presenting on the first Saturday of the month. On average 30 + people attend these arts events.

·        Selwyn College Kapahaka attended rehearsals in preparation for Polyfest.

·        Auckland Arts Festival delivered a two night sell out season of Cellfish. The highlight of the season was the schools’ matinee with Tāmaki College and Whangaparaoa College.

Consideration

Local board views and implications

42.     Maungakiekie-Tāmaki Local Board funds Te Oro and three members represent the local board on the Te Oro Governance Committee.

43.     The Te Oro Charter and business plan were designed to align with the Maungakiekie-Tāmaki Local Board Plan and meet local board outcomes. These include creating strong and thriving communities that are enabled to participate, celebrate and contribute, and ensuring young people are engaged, heard and active in their local communities.

Māori impact statement

44.     Ken Kerehoma of Ngāti Whātua Ōrākei and Emily Karaka of Ngāi Tai ki Tāmaki (alternate) were appointed to represent mana whenua on the Te Oro Committee.

45.     The importance of mana whenua to the local area is reflected in the programming of Te Oro which is designed to be inclusive and to reflect the cultural diversity of Glen Innes and Maungakiekie-Tāmaki.

46.     A diverse range of creative cultural expression is celebrated at Te Oro, including Māori and Pacific contemporary and traditional arts and celebrations. Te Oro has incorporated this principle by hosting a range of activities that meet this objective.

Implementation

47.     Te Oro staff will continue to deliver current programmes with existing partners, meeting with them on a quarterly basis and council staff will negotiate new memorandums of understanding for the 2017 financial year.

48.     Should the Governing Committee approve the nine proposed partnerships, Te Oro staff and council staff will negotiate with the new partners to form MOUs, which will be used to measure and negotiate outcomes.


 

 

Attachments

No.

Title

Page

a

Attachment A - Te Oro Reporting Dashboard  Info FY17 final Q2 & Q3

17

b

Attachment B - Partnership Programmes

21

c

Attachment C - Value of Partners

25

     

Signatories

Authors

Jenni Heka - Arts and Culture Facility Manager

Hanna Scott - Arts and Culture Seniorr Programme Leader

Authorisers

Victoria Villaraza - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 



Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017

 

 


 


 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

23 June 2017