I hereby give notice that an ordinary meeting of the Upper Harbour Local Board Community Forum will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 1 June 2017

6.30pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, JP

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

29 May 2017

 

Contact Telephone: (09) 486 8593

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board Community Forum

01 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

8.1     Harbour Sport                                                                                                       6

8.2     The Open Fort                                                                                                      6

8.3     Badminton North Harbour                                                                                  7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 4 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

8.1       Harbour Sport

Purpose

1.       The purpose of this deputation is for Harbour Sport to address the Upper Harbour Local Board and give an overview of the ‘Walk With Us’ initiative.

Executive summary

2.       David Zhu, ActivAsian Coordinator, and Jenny Lim, Sport C Project Manager, of Harbour Sport, will be in attendance to address the Upper Harbour Local Board members who requested further information about the ‘Walk With Us’ initiative.

 

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from David Zhu and Jenny Lim of Harbour Sport, and thank them for their attendance and presentation.

 

Attachments

a          Walk With Us presentation..................................................................... 11

 

 

8.2       The Open Fort

Purpose

1.       The purpose of this deputation is to address the Upper Harbour Local Board and provide an overview on the activities of The Open Fort.

Executive summary

2.       Lucy-Mary Mullholland, Director of Wellbeing, and Toby Falconer, Director of Play, from The Open Fort, will be in attendance to address the Upper Harbour Local Board to provide information about the activities of their organisation.

 

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Lucy-Mary Mulholland and Toby Falconer of The Open Fort, and thank them for their attendance and presentation.

 

 


 

 

8.3       Badminton North Harbour

Purpose

1.       The purpose of this deputation is to address the Upper Harbour Local Board to provide an update on the activities of Badminton North Harbour.

Executive summary

2.       Glenn Cox, Chief Executive of Badminton North Harbour, will be in attendance to address the Upper Harbour Local Board to give an update and to answer any queries board members may have on their activities.

 

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a)      receive the deputation from Glenn Cox of Badminton North Harbour, and thank him for his attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 

    

  


Upper Harbour Local Board Community Forum

01 June 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Walk With Us presentation                              Page 11


Upper Harbour Local Board Community Forum

01 June 2017