Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 22 June 2017 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Cath Handley

 

 

 

Members

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

Bob Upchurch

 

 

 

 


Waiheke Local Board

22 June 2017

Header_Logo_WHK 

 

 

1          Welcome

 

Chairperson Paul Walden opened the meeting and welcomed everyone present. Deputy

Chairperson Cath Handley led the meeting with a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2017/79

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2017 and the extraordinary minutes of its meeting, held on Thursday, 1 June 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

The recent passing of Ray Ericson

 

Resolution number WHK/2017/80

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         acknowledge the passing of highly regarded local resident, Ray             Ericson, whose contributions to our community will serve as his legacy             for generations to follow. Ray served on the Waiheke Community Board             from 2001 to 2010, and was Board Chair for nearly five years. As a             prominent member of the Waiheke community his achievements also             included serving on the Waiheke Health Trust Board, being the            founding Chair of Waiheke Primary School, being a Rotarian, a Justice             of the Peace, a friend of Mackenzie Reserve, and a patron of the             Waiheke Art Gallery. Our thoughts are with his wife Penny and his             family and close friends at this time.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

9          Public Forum

 

9.1

Waiheke Community Radio Trust - Chris Walker

 

Resolution number WHK/2017/81

MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Chris Walker for his attendance and presentation.

CARRIED

 

9.2

Waiheke Hauora - Rachel Falconer

 

Rachel Falconer from Waiheke Hauora was in attendance to ask the board for a letter of support to go with their application to Auckland District Health Board for funding for after-hours medical attention on the Island.

 

 

Resolution number WHK/2017/82

MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Rachel Falconer for her attendance and presentation.

b)      agree to draft a letter of support for Waiheke Hauroa.

CARRIED

 

9.3

Artworks Theatre - Gillian Wess and Raul Sarrot

 

Gillian Wess and Raul Sarrot from the Artworks Theatre Board, were in attendance to talk to the Artworks Theatre funding application.

 

 

Resolution number WHK/2017/83

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      thank Gillian Wess and Raul Sarrot for their attendance and presentation.

b)      note the tabled document and attach it to the minutes.

CARRIED

 

Attachments

a     9.2 Artworks Theatre Board Strategy June 2017

 

9.4

Meeting with Fullers' CEO, Doug Hudson - Susi Newborn and Stephanie Honeychurch

 

Susi Newborn and Stephanie Honeychurch were in attendance to give feedback from their meeting with Doug Hudson.

 

 

Resolution number WHK/2017/84

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Susi Newborn and Stephanie Honeychurch for their attendance and presentation.

CARRIED

 

9.5

Living Without Violence - Marcus Blosch

 

Marcus Blosch from Living Without Violence was in attendance to talk to the Living Without Violence funding application.

 

 

Resolution number WHK/2017/85

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      thank Marcus Blosch for his attendance and presentation.

CARRIED

 

9.6

Waiheke Venturers funding application - Warwick Lewis and Kelly Coxhead

 

Warwick Lewis and Kelly Coxhead were in attendance to talk to the Waiheke Venturers funding application.

 

 

Resolution number WHK/2017/86

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      thank Warwick Lewis and Kelly Coxhead for their attendance and presentation.

CARRIED

 

9.7

Matiatia Gateway, Pendragon Mall stopped clock, Wharetana Bay, encroachment corner of Seaview and View Road  and the toilet at ferry terminal - Ross Gillespie

 

Ross Gillespie was in attendance to present to the board on the following issues Matiatia Gateway, Pendragon Mall stopped clock, Wharetana Bay, encroachment on the corner of Seaview and View Road  and the toilet at the ferry terminal.

 

 

Resolution number WHK/2017/87

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      thank Ross Gillespie for his attendance and presentation.

b)      note the tabled document and attach it to the minutes.

CARRIED

 

Attachments

a     9.7 Matiatia Gateway Ross Gillespie

 

9.8

Project 17:  Auckland Council maintenance contracts - Hana Blackmore

 

Hana Blackmore was in attendance to speak to the board about Project 17: Auckland Council maintenance contracts.

 

 

Resolution number WHK/2017/88

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Hana Blackmore for her attendance and presentation.

b)      note the tabled document and attach it to the minutes

CARRIED

 

Attachments

a     9.8 Project 17 Auckland Council maintenance contracts - Hana Blackmore

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order LBS 3.11.1 Notices of Motion have been received from Chairperson Paul Walden for consideration under items 12 and 13 respectively.

 

12

Notice of Motion - Paul Walden, Esslin Road, Picnic Bay, Esplanade Reserve Sea Wall

 

Resolution number WHK/2017/89

MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch:  

Motion

That the Waiheke Local Board:

a)      approve up to $9,000 from the board’s Community Response (Locally Driven Initiatives) budget to review and update the expired coastal permit and land use consent for a sea wall at Picnic Bay.

CARRIED

 

 

13

Notice of Motion - Paul Walden,  Latin American and Spanish Film Festival

 

Resolution number WHK/2017/90

MOVED by Member S Brown, seconded by Deputy Chairperson C Handley:  

Motion

That the Waiheke Local Board:

a)      grant $3,210 from the board’s Community Response (Locally Driven Initiatives) budget to the Artworks Theatre to coordinate the Latin American and Spanish Film Festival opening event.

b)      grant $1000 to the Artworks Cinema from the board’s Community Response (Locally Driven Initiatives) budget for projection and staff costs for the Latin American and Spain Film Festival.

CARRIED

 

 

14

Councillor's Update

 

This item was withdrawn

 

 

 

15

Auckland Transport Waiheke Local Board Update - June 2017

 

Resolution number WHK/2017/91

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the Auckland Transport Waiheke Local Board Update - June 2017

b)      provide the following feedback in regards to amendments to the proposed AT          Election Signs Bylaw:

2. Clause 7 Controls for election signs

         (aa) election signs may only be displayed during the period commencing on the          Saturday that is four weeks before the election day and ending at midnight on          the day before the election day.

c)      request that the proposed changes for the Matiatia keyhole outlined in          Attachment A be put on hold for consideration alongside the Matiatia Strategic          Plan and the associated Auckland Transport funding assessment project, with          the exception of the proposed raised pedestrian crossing and associated kerb          changes which are needed for safety reasons.

d)      request that the draft Belgium St / Putiki Road plan is included in the July          business meeting agenda.

CARRIED

 

Secretarial Note: The Chair with the consent of the meeting accorded Item 18: Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support precedence at this time.

 

18

Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support

 

Resolution number WHK/2017/92

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      thank Thomas Patterson for his attendance and presentation.

b)      approve the decision for the council to continue to run the Waiheke Backpackers Hostel so that it is a full year round facility.

c)      provide funding support to Community Facilities of $53,987 from the Community Response (Locally Driven Initiatives) budget to cover operational costs until 30 June 2017 for the Waiheke Backpackers Hostel. 

CARRIED

 

Secretarial Note: the order of business resumed at Item 16: Report on the feasibility of the Waiheke Island becoming a UNESCO Biosphere Reserve and the associated establishment process.

 

16

Report on the feasibility of the Waiheke Island becoming a UNESCO Biosphere Reserve and the associated establishment process.

 

Resolution number WHK/2017/93

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:                                                          

a)      note the proposal from Colin Beardon and Pam Oliver  to establish a Biosphere Steering Group.

b)      support the establishment of a Steering Group to assess the feasibility of establishing a UN Biosphere Reserve on Waiheke Island.

CARRIED

 

 

17

Waiheke Local Grants: Round Two 2016/2017 grant applications

 

Recommendations

Resolution number WHK/2017/94

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      allocate $100,000 from the community response budget for allocation to Local Grants Round Two 2016/2017

b)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table one:  Local Grants, Round Two 2016/2017 applications

Application

Organisation Name

Project

 Total requested

Total approved

LG1718-212

Connected Media Charitable Trust

Towards workshop costs

 $    5,262.00

-

LG1718-220

Waiheke Community Art Gallery

Towards the purchase and installation of 18 beam spotlights.

 $    6,300.00

$        6,300.00

LG1718-223

Ethno New Zealand

Towards accommodation and catering for the “Ethno New Zealand” camp at Piritahi Marae

 $    4,000.00

-

LG1718-224

The Artworks Theatre Incorporated

Towards wages for an education administrator position for 20 weeks

 $  10,000.00

$        2,800.00

Tagged to theatre education, holiday programme. Noting board is not funding wages.

LG1718-202

Onetangi Residents Association Incorporated

To purchase 30 chairs for the community hall

 $    2,100.00

$        1,407.87

LG1718-214

Piritahi Marae Trust

Towards the repair of the dining hall roof

 $  14,000.00

-

Funded from the Marae Development Fund

LG1718-215

Living Without Violence (Waiheke Network) Inc

Towards rental costs for the agency operation and activities between July and November 2017.

 $    9,030.00

$        9,030.00

LG1718-222

Piritahi Marae Trust

Towards the costs of a feasibility report for the community education building.

 $    4,000.00

$        4,000.00

LG1718-228

Rotary Club of Waiheke Island

Towards purchase of two defibrillators and signage

 $    8,957.00

$        8,957.00

LG1718-232

Waiheke Community Radio Trust

Towards a professional website builder to undertake an upgrade of the radio website

 $  10,000.00

$        9,000.00

LG1718-233

Waiheke High School

Towards the adventure expedition component for The Duke of Edinburgh Hillary Award

 $    5,000.00

$        5,000.00

LG1718-234

Waiheke Venturers (The Scout Association of New Zealand)

Towards the dayskipper course fees and mountaineering course fees for the venturers.

 $  11,544.00

$        4,064.00

Tagged to dayskipper course.

LG1718-201

Project Litefoot Trust

Towards Project Litefoot Trust for the cost of salaries, materials installed at the club, administration costs, travel costs and promotion.

 $    7,089.00

-

Lower priority

LG1718-209

Waiheke Go Moth Plant Group (WaiGOMP)

Towards the cost of employing contractors (through Waiheke Resources Trust) to undertake practical moth plant control

 $    6,060.00

$        6,060.00

LG1718-211

Waiheke Golf Club Incorporated

Towards upgrading the middle section of the access road.

 $  10,000.00

-

See below resolution

LG1718-216

Royal Forest and Bird Protection Society - Hauraki Island Branch

To replace the current stations at each of the five entrances to Onetangi Reserve with best practise phyto sanitary stations.

 $  15,385.00

-

See below resolutions

LG1718-217

Hauraki Gulf Conservation Trust

Towards mustelid trapping in the pilot area and extending to cover the rest of Western Waiheke.

 $  81,265.00

-

LG1718-229

Royal Forest & Bird Protection Society - Hauraki Island Branch

Towards replacement of one walking bridge and repair three washouts on the Te Ara Hura Walkway

 $  11,700.00

-

LG1718-227

Trevor Dance (Waiheke Aero Club)

Towards costs for “Waiheke Flying Day”

 $    5,500.00

$        2,750.00

LG1718-213

Waiheke Working Sail Charitable Trust

To purchase a new engine, propeller, shaft and stern tube and install them.

 $  25,513.00

-

LG1718-203

Waiheke Junior Cricket

Towards replacement uniforms and equipment

 $    4,000.00

$        1,800.00

Tagged to equipment purchase

LG1718-207

Waiheke Waka Ama Club

Towards one six-person outrigger canoe, one three-person outrigger canoe and two single canoes.

 $  36,800.00

$      20,000.00

For the purchase of a large waka, noting if the group are no longer active, the canoe be gifted to the high school or marae

LG1718-208

Waiheke Community Pool Incorporated

Towards geotech and environmental research of two preferred sites for an indoor community swimming facility.

 $  41,590.00

-

Application insufficiently developed: MOU is required first.

LG1718-230

Tukaha Brazilian Jiujitsu Club

Towards first aid training for three tutors, equipment and lease costs for Waiheke Recreation Centre

 $    4,070.00

$        4,070.00

 

LG1718-237

Waiheke Mountain Bike Club

Towards materials for bridges and signage at the Onetangi Sports Park

 $    4,206.00

$        4,206.00

 

 $343,371.00

$      89,444.87

 

c)      consider the applications listed in Table Two and agree to fund, part-fund or decline each multiboard application in this round.

Table two:  Multiboard applications  - additional

Application

Organisation Name

Funding requested

 Total requested

Total approved

LG1721-215

Entrust Foundation

Towards the “Cash for containers” campaign

$1,000.00

-

Low community benefit(s): Insufficient evidence of community benefits

QR1702-518

Sir Peter Blake Trust

Towards marketing and technical costs for “The Tara Project”.

$3,000.00

$      2,000.00

$4,000.00

$      2,000.00

 

d)         confirm that as a matter of priority appropriate phytosanitary stations be             upgraded at Fisher Road Reserve.

 

e)         request that Infrastructure and Environmental Services attend a workshop             to         discuss the Regional KDD actions on Waiheke with a subsequent report in         the 24 August 2017 Waiheke Local Board business meeting agenda.

 

f)          note that the Waiheke Golf Club driveway is a public access way on a             public             reserve and its upgrade should be funded by renewals.

 

e)         request that Auckland Council explore entering into a formal arrangement             with Forest and Bird on the maintenance of tracks on its land which are part             of the Te Ara Hura Walkway.

CARRIED

 

Secretarial Note: Item 18: Waiheke Backpackers Hostel Continued Operations and Locally Driven Initiatives Funding Support was taken after Item 15: Auckland Transport Waiheke Local Board Update - June 2017

 

19

Project 17: Auckland Council maintenance contracts

 

Resolution number WHK/2017/95

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      defer consideration of this item to the July business meeting noting the following site specific issues

site specific issues that are unique to Waiheke:

1.       Working in collaboration with the board:

        The board requests that contracts are delivered in collaboration with the board’s Locally Driven Initiative (LDI) programmes and Local Board Plan priorities. 

2.       Employing locally:

        The board wishes to continue to support and give priority to working with local contractors in order to promote local knowledge, capabilities and employment and to support the local economy.  This includes contractors and community groups involved in the delivery of facility maintenance and renewals programmes.

3.       Volunteering and community empowerment:

        Our islands have a strong history and philosophy of community led action and the board wishes to ensure that where appropriate or sought, contracts have the ability to involve community groups and individuals where this makes sense.

4.       Use of Agri-chemicals:

        Use of agri-chemicals (such as glysophate) on council land (including the road corridor) on Waiheke is restricted unless dispensation is approved by the board.

        This is as a result of reallocated services levels to enable mechanical / non agri-chemical weed management to continue with no budget top up required.

        This is the baseline service and must be built into any Waiheke contract relating to weed management as the standard maintenance service specification.

5.       Ecological restoration:

        The board is trialling a methodology for ecological restoration for native bush and wetland areas which minimises agri-chemical herbicide use by planting and the use of manual weed control where necessary.  Encouragement and management of volunteers is also a key outcome of the programme. 

6.       Vegetation management in the road corridor:

        The board supports the intention that contracts to manage vegetation in the road corridor will be transferred from Auckland Transport to Community Facilities. 

        The board wishes to have assurances that the circumstances that enabled recent tree pruning in the road corridor will be addressed prior to new contracts being established.

7.       Service levels around toilets and rubbish bins:

        The board requests that contracts have sufficient flexibility to enable enhanced levels of service to be accommodated, in particular during the visitor season.

8.       Waste:

        The board requests particular emphasis is placed on “minimise and manage all aspects of waste” which is a specific matter of importance to our community. We would like to see the supplier acknowledging the board’s aspiration of maximising recycling and reuse and minimising waste taken off island, and working towards a target which supports this. We would like to have specific discussions with officers in regards to this.  We would also like to discuss how current community initiatives to reduce waste can be incorporated.

9.     Kauri Dieback Prevention

        Kauri Dieback prevention protocols for machinery and personnel are strictly followed.

10.   Living Wage:

        All contractors and sub-contractors are living wage employers.

b)      request further discussion with Community Facilities in regards to the above prior to the next business meeting.

CARRIED

 

 

20

Panuku Development Auckland Local Board Six-Monthly Update 1 November 2016 to 30 April 2017

 

Resolution number WHK/2017/96

MOVED by Member B Upchurch, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      note the Panuku Development Auckland Local Board Update 1 November 2016 to 30 April 2017.

b)      note the Matiatia Strategic Plan is a priority initiative within the 2014 Waiheke Local Board Plan and the 2017 draft Waiheke Local Board Plan, and a key advocacy area for the council’s 2018-28 Long Term Plan.

c)      request that there be no renewal of leases at 10 Ocean View Road, Waiheke, and ask that the boards of Panuku  and Auckland Transport confirm that formally for their properties.

d)      note in response to the report’s statement that Auckland Council has no policy on provision of Council land for social housing purposes, it is requesting that a local policy for Waiheke be investigated as part of the Waiheke Pilot under the governance framework review.

CARRIED

 

 

21

Endorsement of Waiheke and Rakino Subsection of the Hauraki Gulf Islands Waste Plan

 

Resolution number WHK/2017/97

MOVED by Chairperson P Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      endorse the Waiheke and Rakino Sections of HGI Waste Plan with the addition of objectives and actions on the reduction and reuse of clean-fill and road construction waste on Waiheke.

b)      delegate to Member S Brown and Chairperson P Walden to make minor changes to HGI Waste Plan wording.

CARRIED

 

22

Auckland Plan refresh 2018: early feedback to inform draft plan

 

Resolution number WHK/2017/98

MOVED by Chairperson P Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b)      note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017.

c)      note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

d)      delegate to Member S Brown and Chairperson P Walden to provide feedback.

 

CARRIED

 

 

23

Local Board recommendations on Easter Sunday trading

 

Resolution number WHK/2017/99

MOVED by Chairperson P Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

i.   background on the Easter Sunday trading legislative change, rationale, current regulations

ii.    options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

b)      recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

CARRIED

 

 

24

Board Member's Report

 

Resolution number WHK/2017/100

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      note Board Member Shirin Brown’s report.

CARRIED

 

 

25

Chairperson's Report

 

Resolution number WHK/2017/101

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the verbal report from Chairperson Paul Walden on the High Court decision on the Rural Urban Boundary and that the Governance Framework Review will include a Waiheke Pilot.

CARRIED

 

 

26

List of resource consents

 

Resolution number WHK/2017/102

MOVED by Chairperson P Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      note the lists of resource consents lodged related to Waiheke Island from 6 to 12 May 2017, 13 to 20 May 2017, 21 to 26 May 2017 and 27 May 2017 to 2 June 2017.

CARRIED

 

 

27

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2017/103

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board

a)       note the record of proceedings of the Waiheke Local Board workshops held on           18 May 2017, 25 May 2017, 1 June 2017 and 8 June 2017.

CARRIED

 

 

28

Governance Forward Work Programme

 

Resolution number WHK/2017/104

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the Governance Forward Work Programme.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

 There was no consideration of extraordinary items.

 

The Deputy Chairperson closed the meeting with a following karakia.

 

8.06 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................