I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 8 June 2017

6.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Sandra Coney, QSO

 

 

Neil Henderson

 

 

Steve Tollestrup

 

 

Denise Yates, JP

 

 

(Quorum 3 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Tua Viliamu

Democracy Advisor

 

01 June 2017

 

Contact Telephone: (09) 813 9478

Email: Tua.Viliamu@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitākere Ranges Local Board

08 June 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillor’s Update                                                                                            5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Adoption of Local Board Agreement 2017/2018                                                        7

13        Draft Watākere Ranges Local Board Plan 2017 - Have your say event                 25  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 25 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Update from Ward Councillors

 

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Waitākere Ranges Local Board

08 June 2017

 

 

Adoption of Local Board Agreement 2017/2018

 

File No.: CP2017/09430

 

  

Purpose

1.       This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4.       In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018.  Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5.       Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6.       Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7.       On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i.          a Local Board Agreement 2017/2018

ii.          a message from the Chair

iii.         local board advocacy

iv.        local activity budgets

v.         local performance targets

b)      adopts local fees and charges schedules for 2017/2018 (Attachment B)

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

 

d)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018

 

Comments

8.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10.     In February and March this year, the council consulted on proposed content for Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11.     Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12.     Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B)

Consideration

Local board views and implications

13.     This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.  The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16.     Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17.     It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

 

Attachments

No.

Title

Page

a

Local Board Agreement 2017/2018
o          Message from the Chair
o          Local Board Advocacy
o          Local activity budgets
o          Local performance targets

11

b

Local fees and charges schedule 2017/2018

23

      

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

08 June 2017

 

 

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Waitākere Ranges Local Board

08 June 2017

 

 

Attachment B - Fees and charges schedules 2017/2018

1.             

2.            The following are fees and charges for local activities to be considered by the Waitākere Ranges Local Board for approval.

·                      

COMMUNITY AND ARTS FACILITIES

 

 

 

 

Hourly rate

as of 1 July 2017

Facility Category

Facility Name

Room

Peak Standard

Off-Peak Standard

Venues for hire

Ceramco Park Function Centre

Main Hall

$34.00

$27.20

 

Titirangi War Memorial Hall

Main Hall

$39.00

$31.20

 

*Council staff recommends keeping the hire fees and charges uninflated for the 2017/18 year.

 

LIBRARY ROOM HIRE

 

·                     The following rates and subsidies (discounts) are proposed:

·                     • Standard

·                     • Community, 50% off standard

 

Facility Category

Facility Name

Description/Room

Current

Proposed

Library Room Hire

Glen Eden Library

Glen Eden Library Meeting Room

$11.10

 $24.00

 

 

 


Waitākere Ranges Local Board

08 June 2017

 

 

Draft Watākere Ranges Local Board Plan 2017 - Have your say event

 

File No.: CP2017/10748

 

  

 

Purpose

1.       This business meeting is one of six public events to enable members of the public to provide verbal feedback on the draft Waitākere Ranges Local Board Plan 2017.

2.       Staff will provide a short outline of the draft local board plan and an opportunity will be made available to members of the public to provide verbal feedback on the draft plan to the local board and staff.


Executive summary

3.       Every three years Auckland’s 21 local boards develop a local board plan, which help guide decisions on local activities and projects.

4.       Plans reflect community priorities and preferences and influence how local boards work with others for the benefit of Auckland’s communities.

5.       They also influence how local boards provide input into Auckland Council’s regional strategies and plans, such as the 10-year budget.

6.       The Waitākere Ranges Local Board propose to focus on six outcomes in their local board plan which acknowledge and build on the feedback and ideas the community and interested groups have previously provided.

a)         We actively protect the Waitākere Ranges Heritage Area 

b)         Our unique natural habitats are protected and enhanced

c)         Our communities celebrate their distinct identities

d)         People experience local arts and culture and recognise our heritage

e)         Our urban centres are enjoyable places to be

f)          Community spaces and recreation facilities meet your needs and are easy to get to

7.       Public feedback is open until 4pm on Friday 30 June 2017.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      acknowledge and note any verbal contributors to the draft Waitākere Ranges Local Board Plan 2017

 

Commentary

8.       A summary of the draft Waitākere Ranges Local Board Plan 2017 (Attachment A) has been delivered to households across the Waitākere Ranges area.

9.       Full draft plans are available online at www.shapeauckland.co.nz as well at libraries, service centres and local board offices.

10.     Feedback is able to be provided online, face to face and via post.

11.     The www.shapeauckland.co.nz website is the key portal into the draft local board consultation material and includes as specific online feedback forms for each local board.

12.     Comments on Facebook will also be considered if persons write something on the www.facebook.com/waitakereranges and include ‘Local Board Plan feedback’, or send a private message using Facebook Messenger to @waitakereranges and include ‘Local Board Plan feedback’.

13.     Members of the public and interested groups are also invited to provide feedback in person at a number of local sessions. The Have Your Say events will include a presentation followed by a facilitated conversation with local board members. Persons can come along at any time to the Drop-in events outlined below.

Date                                 

Time 

Location 

Type of event         

Saturday 4 June

9am-11am  

Swanson Market pop-up stall  
Swanson Railway Station
760 Swanson Road
Swanson    

Drop-in

Thursday 8 June

6pm-8pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

Have Your Say

Tuesday 13 June

6.30pm-8.30pm    

Waitākere Domain Hall
13 Bethells Road
Waitākere

Have Your Say

Saturday 17 June

12pm-2pm

Glen Eden Community House neighbourhood BBQ  
13 Pisces Road
Glen Eden

Drop-in

Wednesday 21 June   

6.30pm-8.30pm

Laingholm Village Hall
69 Victory Road
Laingholm

Have Your Say 

Sunday 25 June

10am-12pm

Titirangi Village Market pop-up stall
Titirangi War Memorial Hall
500 South Titirangi Rd
Titirangi

Drop-in

 

14.     Written feedback can also be made via the summary feedback form or in a written statement and sent to Local Board Plans, Auckland Council, Freepost Authority 232621,Private Bag 92 300, Auckland 1142.

15.     Written submitters are able to identify their interest in speaking in support of their submission on the draft Waitākere Ranges Local Board Plan at a public hearing to held on 3 August.

16.     After consultation closes on 30 June and the subsequent public hearing, the local board will review all feedback and use it to help shape the final local board plan.

17.     The final plan will be adopted by October 2017.

Attachments

No.

Title

Page

a

Summary of the draft Watākere Ranges Local Board Plan 2017

29

     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

08 June 2017

 

 

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