Waitematā Local Board

 

OPEN MINUTES

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 20 June 2017 at 2.00pm.

 

present

 

Chairperson

Pippa Coom

 

Members

Adriana Avendano Christie

 

 

Mark Davey

 

 

Richard Northey, ONZM

 

 

Vernon Tava

Until 5.14pm item 24

 

Rob Thomas

Until 4.59pm item 15

 

ABSENT

 

Deputy Chairperson

Shale Chambers

 

 

 

ALSO PRESENT

 

Councillor

Mike Lee

From 2.43pm item 9.2

Until 3.09pm item 14

 

 

 

 

 

 

 

 


Waitematā Local Board

20 June 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number WTM/2017/91

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         accept the apology from Member Chambers for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Rob Thomas declared a conflict of interest in item 17 because his sister is a member of the Auckland YMCA Marathon Club Incorporated. Member Richard Northey declared a conflict of interest in item 17 because he is a patron of the Foundation for Peace Studies Aotearoa New Zealand, New Zealand Society of Authors and the Tenants’ Protection Association (Auckland).

 

4          Confirmation of Minutes

 

Resolution number WTM/2017/92

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2017 and the minutes of its extraordinary meeting, held on Tuesday, 6 June 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Nicholas Albrecht - Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust

 

Resolution number WTM/2017/93

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      thank Nicholas Albrecht for his attendance and presentation on behalf of the Grafton United Cricket Club and the Victoria Park Sports and Cultural Trust about the past cricket season and Victoria Park.

b)      request Auckland Transport and Auckland Council parks to report to the board on the suggestion by the delegation with regards to the car park beside the Victoria Park pavilion.

 

CARRIED

 

9          Public Forum

 

9.1

Public Forum: Alison Hunter - Foundaries Lane Road Naming

 

Resolution number WTM/2017/94

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Alison Hunter and Cameron Loader for their attendance and presentation about Foundaries Lane road naming.

 

CARRIED

 

9.2

Public Forum: Sam Snedden - The Basement Theatre

 

Resolution number WTM/2017/95

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)         thank Sam Snedden for his attendance and presentation on behalf of The Basement Theatre about professional arts in the Waitemata Local Board area.

 

CARRIED

 

 

 

9.3

Public Forum: Waitemata and Gulf Ward Councillor Mike Lee

 

Resolution number WTM/2017/96

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         thank Waitemata and Gulf Ward Councillor Mike Lee for his update on             matters related to the Waitemata Local Board area.

 

CARRIED

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

12

Auckland Transport update – June 2017 to the Waitematā Local Board

 

Resolution number WTM/2017/97

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      receive this report Auckland Transport Update – June 2017.

b)      request that Auckland Transport develop a set of guidelines and protocols, to           be consulted and agreed by the local board, for opening events of transport           projects funded (or partly funded) by the local board.

 

CARRIED

 

 

Note: item 13 was heard after item 22.

 

 

14

Ellen Melville Centre branding and website report

 

Resolution number WTM/2017/98

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         approve an investment of $30,000 in the branding and marketing of the Ellen Melville Centre from the local board’s Locally Driven Initiatives budget being an allocation of $15,000 from the 2016/2017 budget entitled ‘Community Response Fund’ and $15,000 from the 2017/2018 budget entitled “Build website for the Ellen Melville Centre to build brand and identity” as referred to in WTM/2017/88.

CARRIED

 

 

Pursuant to Standing Order 3.15.5, Member Mark Davey, Member Vernon Tava and Member Rob Thomas requested that their dissenting votes be recorded and the chair exercised her casting vote.

 

 

Note: item 15 was heard after item 13.

 

 

16

Waitematā Quick Response Round Four grant applications for 2016/2017

 

Resolution number WTM/2017/99

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)          approve the following Quick Response Round Four as listed in the table below utilising ‘Local Discretionary Community Grants’ budget of $11,157.00 and $3810.00 from the ‘Community Response Fund’ budget:

ID and focus

Applicant

Project

Approved

QR1720-417

Arts and culture

The Actors` Program

Towards two office computers

$1,450.00

QR1720-424

Arts and culture

Auckland Youth Orchestra Inc.

Towards costs of the October 2017 Concert

$3,000.00

QR1720-406

Community

Fun and Games Toy Library Inc.

Towards the cost of three attending a training weekend and upgrade to operating software for the library

$371.00

QR1720-412

Community

Auckland Women's Centre

Towards sound equipment to be used at diversity forums in the Waitematā and shared with community groups

$800.00

QR1720-416

Community

Social Innovation New Zealand: University of Auckland

Towards prize money for “Kickstart 2018” and operating costs, including catering, printing, gifts, and a travel fund

$500.00

QR1720-407

Environment

Western Springs College

Towards weed control and natives to plant Meola Creek restroation

$2,660.00

QR1720-413

Environment

Urban Tree Alliance New Zealand

Towards stickers, pamphlets, posters, ribbons, balloons and sashes

$1,500.00

QR1720-421

Events

Hamilton Embassy Enterprises Limited

Towards event costs for ‘Le French Festival’

$1,000.00

QR1720-404

Sport and recreation

Westhaven Radio Sailing

Towards an inflatable dinghy

$686.00

 

 

Total

$11,967.00

 

b)         decline the following Quick Response Round Four in the table below:

ID and focus

Applicant

Project

Requested

Comments

QR1720-411

Arts and culture

Playhouse Theatre Incorporated

Towards hire of radio microphones for the junior theatre production of ‘The Little Mermaid’

$1,326.00

Decline due to insufficient community outcome being demonstrated

QR1720-414

Community

The Spiritualist Alliance (Auckland) Incorporated

Towards the purchase of a defibrillator

$2,294.00

Decline due to insufficient community outcome being demonstrated

QR1720-409

Events

Athletics New Zealand Incorporated.

Towards first aid support, security and contribution to event infrastructure hire

$2,500.00

Decline due to insufficient funds to support lower priority applications

QR1720-423

Historic heritage

Espano Flats Body Corporate #112278

Towards re-asphalting of the shed roof

$3,000.00

Decline due to insufficient community outcome being demonstrated

 

c)         receive the late multi-board applications for local grants round two and approve the   following as listed in the table below utilising ‘Local Discretionary Community Grants’             budget:

ID and focus

Applicant

Project

Approved

LG1710-210

Community

StarJam Charitable Trust

The Stars are a Treasure – Auckland Performance Workshops 2017-2018

$1,000.00

Environment

Sir Peter Blake Trust

The Tara Project

$2,000.00

Total

 

 

$3000.00

 

 

d)         decline the following late multi-board applications for local grants round two in the table below

ID and focus

Applicant

Project

Requested

Comments

LG1707-229

Arts and culture

Auckland Highland Games Association Incorporated

Towards promotion and compliance costs for ‘The Auckland Highland Games and Gathering’

$3,500.00

Decline due to insufficient community outcome being demonstrated

LG1711-242

Arts and culture

Aotearoa Urban Arts Trust

Toi Talks

$487.00

Decline due to insufficient community outcome being demonstrated

LG1721-215

Environment

The Entrust Foundation

“Cash for Containers” campaign

$1000.00

Decline due to there being more appropriate funds available

 

e)          decline the following deferred Quick response Round Three application as listed in the table below utilising ‘Local Discretionary Community Grants’ budget:

App ID

Applicant

Project

Requested

Comment

QR1720-302

Community

Citizens Advice Bureau (CAB) Auckland City Incorporated

Towards replacement of furniture for the Citizens Advice Bureau Central Auckland

$2,910.00

To enable board to work with  CAB  to get a clearer indication of their funding requirements 

 

CARRIED

 

Member R Northey left the meeting at 3.30 pm item 16.

Member R Northey returned to the meeting at 3.32 pm item 16.

 

17

Waitematā accommodation grant applications for 2016/2017

 

Resolution number WTM/2017/100

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)          approve the following Accommodation Grants as listed in the table below utilising ‘Community group assistance - Accommodation Grants’ budget of $125,000 and $11,190.00 from the ‘Community Response Fund’ budget:

ID

Applicant

Accommodation address

Approved

ASF1720-001

The Basement Theatre Trust

323 Queen Street
Auckland Central 1010

$2,500.00

ASF1720-003

New Zealand Dance Advancement Trust

Wellesley Studios
113 Wellesley Street West
Auckland 1010

$8,000.00

ASF1720-004

Spirit of Adventure Trust

Princes Wharf
Corner Quay and Hobson Street
Downtown Auckland 1140

$7,000.00

ASF1720-005

Massive Company Trust

99 Queen Street
Auckland 1010

$1,800.00

ASF1720-007

Tenants' Protection Association (Auckland)

147 Great North Road
Grey Lynn, Auckland 1021

$2,200.00

ASF1720-010

Raukatauri Music Therapy Trust

15 Surrey Crescent
Grey Lynn, Auckland 1021

$5,997.00

ASF1720-011

Chinese New Settlers Services Trust

Jubilee Building
545 Parnell Road
Parnell, Auckland 1052

$4000.00

ASF1720-012

OUTLine New Zealand Incorporated

31 Hargreaves Street
St Marys Bay
Auckland Central 1011

$9,000.00

ASF1720-014

Opera Factory Trust

St Marks Parish Centre
95 Remuera Road
Remuera, Auckland 1050
and
ST12 Nuffield Street

$3,300.00

ASF1720-016

Rape Crisis Auckland Incorporated

26a Crummer Road
Grey Lynn, Auckland 1021

$8,136.00

ASF1720-017

Fun and Games Toy Library Incorporated

Holy Trinity Cathedral
446 Parnell Road
Parnell, Auckland 1052

$4,656.00

ASF1720-018

Script to Screen

195 Ponsonby Road
Ponsonby, Auckland 1011

$5,800.00

ASF1720-019

Conservation Volunteers New Zealand

Level 2, Dalmacija Society Building,
10 New North Road
Eden Terrace, Auckland 1021

$3,820.00

ASF1720-020

Stuttering Treatment And Research Trust

541 Parnell Road
Parnell, Auckland 1052

$3,340.00

ASF1720-021

Te Karanga Charitable Trust

Suite 27/179 Karangahape Road
Newton, Auckland 1010

$8,880.00

ASF1720-022

Indian Ink Trust

Sunday School Union Building
323 Queen Street
Auckland Central 1010

$2,500.00

ASF1720-025

New Zealand Society of Authors

56 Wakefield Street
Auckland Central 1010

$2,640.00

ASF1720-027

The Auckland Film Society Incorporated

Academy Cinemas
44 Lorne Street
Auckland Central 1010

$3,600.00

ASF1720-028

Auckland Youth Orchestra Incorporated

St Marks Parish Centre
95 Remuera Road
Remuera, Auckland 1050
and
Auckland Town Hall
Queen Street
Auckland Central 1010

$2,000.00

ASF1720-030

AKSamba Incorporated

Auckland Bowling Club
100 Stanley Street
Parnell, Auckland 1010

$4,140.00

Subject to confirmation that the premises are able to be sub-leased.

ASF1720-034

Ngā Rangatahi Toa Creative Arts Initiative Trust

BizDojo, Level 1
101 Packenham Street West
Auckland Central 1010

$1,500.00

ASF1720-035

The Lifewise Trust

453 Karangahape Road
Auckland Central 1010

$12,000.00

ASF1720-037

The Auckland YMCA Marathon Club Incorporated

YMCA
149 Greys Avenue
Auckland Central 1010

$3,600.00

ASF1720-038

New Zealand Dance Festival Trust

Wellesley Studios
113 Wellesley Street West
Auckland Central 1010
and
Q theatre
305 Queen Street
Auckland Central 1010

$8,316.00

ASF1720-040

Foundation for Peace Studies Aotearoa New Zealand

128 Khyber Pass Road
Grafton, Auckland 1023

$8,350.00

ASF1720-044

Audio Foundation

4 Poynton Terrace
Auckland Central 1010

$5,000.00

ASF1720-045

Objectspace

13 Rose Road
Grey Lynn, Auckland 1021

$4,115.00

 

 

Total

$ 136,190.00

 

b)         decline the following Accommodation Grants as listed in the table below:

ID

Applicant

Accommodation address

Requested

Reason

ASF1720-002

Ponsonby Cruising Club Incorporated

141-151 Westhaven Drive
Westhaven, Auckland 1011

$20,000.00

Insufficient funds to support a commercial lease while discussions being held with Panuku Development Auckland regarding their accommodation

ASF1720-008

Parnell Community Trust

Parnell District School
48 St Stephens Avenue
Parnell, Auckland 1052

$20,000.00

Decline due to insufficient community outcome being demonstrated

ASF1720-009

The Pantograph Punch

134 Ponsonby Road
Grey Lynn, Auckland 1011

$20,000.00

Decline due to insufficient community outcome being demonstrated

ASF1720-013

Heart Kids New Zealand Incorporated

Level 1, 60 Grafton Road
Grafton, Auckland 1010

$19,000.00

Decline due to insufficient funding to support a regional organisation

ASF1720-015

Tautai Contemporary Pacific Arts Trust

300 Karangahape Road
Auckland Central 1010

$15,000.00

Decline as accommodation costs are funded by other organisations

ASF1720-023

Autism New Zealand Incorporated

642 New North Road
Morningside, Auckland 1022

$10,000.00

Decline as application is ineligible due to address being located outside of the local board area

ASF1720-031

New Zealand AIDS Foundation

31-35 Hargreaves Street
St Marys Bay
Auckland Central 1011

$20,000.00

Decline due to insufficient funding to support a regional organisation

ASF1720-032

The Auckland Asthma Society Incorporated

581 Mt Eden Road
Mt Eden, Auckland 1024

$20,000.00

Decline as application is ineligible due to address being located outside of the local board area

ASF1720-033

Auckland & District Pipe Band Incorporated

Victoria Park
Auckland Central 1010

$1,200.00

Decline as application is illegible as it is a community lease from Council

ASF1720-039

The Actors` Program

283 Karangahape Road
Auckland Central 1010

$13,000.00

Decline due to insufficient funds to support lower priority applications

 

CARRIED

 

Note: Member Northey and Member Thomas did not vote on item 17 due to a declared conflict of interest.

 

Note: item 18 was heard after item 15

 

 

19

Regional Facilities Auckland 2016/2017 Third Quarter Report

 

Resolution number WTM/2017/101

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      receive the Regional Facilities Auckland - Third Quarter Report 2016-17 report (Attachment A).

CARRIED

 

 

The meeting adjourned at 3.55pm.

The meeting reconvened at 4.03pm.

 

20

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Three 1 January - 31 March 2017

 

Resolution number WTM/2017/102

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         receive the performance report for the financial quarter ending 31 March 2017.

b)         request Community Facilities provide an update to the board as soon as a renewal or upgrade project is complete.

CARRIED

 

 

21

Project 17: Auckland Council Maintenance Contracts

 

Resolution number WTM/2017/103

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)          agree the following local priorities for year one (2017/2018) of new maintenance contracts:

             (i)        community and workforce priorities for this local board area (smart procurement) (as included in Attachment A):

a)    Percentage of staff on this contract who are earning on or above the living wage (currently $20.20 per hour)

b)    Percentage of staff retained for at least 12 months following completion of entry-level programmes (e.g. traineeships, apprenticeships, cadetships or graduates).

c)    Percentage of staff employed by supplier in traineeships, apprenticeships, cadetships or graduates.

d)    Local Employment: percentage of staff living within contract area and local board area

             (ii)       confirm the site specific issues that are unique to the local board and may require particular attention over and above standard maintenance service specifications include:

a)    100% Spray free reserves: Pollinator Park in Hakanoa Reserve and any future Pollinator Parks

b)    Overflowing bins: Grey Lynn Park, Judges Bay Reserve,

c)    Targeted maintenance: Symonds Street Cemetery

b)          note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c)          note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

d)          note that Local Boards will have an opportunity to identify what environmental management system measures are to be regularly reported on.

 

CARRIED

 

22

Local Board recommendations on Easter Sunday trading

 

Resolution number WTM/2017/104

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      note the attached governing body report (Attachment A to the agenda report) provides information to assist to make a recommendation on Easter Sunday trading, including:

i.       background on the Easter Sunday trading legislative change, rationale, current regulations

ii.       options for responding to the legislative change, including:

a)     issues and options analysis

b)     pros and cons.

b)      note that insufficient information regarding the public feedback on the Easter Sunday Trading consultation has been received to make an informed decision at this point.

c)      subject to receiving the public feedback, delegate the local board chair to recommend to the governing body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

CARRIED

 

Pursuant to Standing Order 3.15.5, Member Richard Northey requested that his dissenting vote be recorded.

 

Member A Avendano Christie left the meeting at 4.36pm item 22.

Member A Avendano Christie returned to the meeting at 4.38pm item 22 pm.

 

13

Ellen Melville Centre room naming

 

Resolution number WTM/2017/105

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)       approve the naming of each of the rooms within the Ellen Melville Centre, including the location of the room names, as indicated in Attachment A to the report and as follows; Helen Clark Room, Elizabeth Yates Room, Betty Wark Room, Marilyn Waring Room, Eleitino (Paddy) Walker Room.

b)      approve the name of the upper floor ‘hall space’ in the Ellen Melville Centre to be officially called the Pioneer Women’s Hall as indicated in Attachment A to the report.

c)      thank the National Council of Women of New Zealand (Auckland Branch) for undertaking a thorough selection process and recommending appropriate names of significant women for the naming of rooms within the Ellen Melville Centre

CARRIED

 

 

Note: Member Rob Thomas left the meeting at 4.59 item 15.

 

 

15

Reallocation of the Friends of parks and advisory groups budget

 

Resolution number WTM/2017/106

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      reallocate the $5,000 Friends of parks and advisory groups budget in the 2016/2017 Financial Year to the development of a concept plan for Salisbury Reserve.

CARRIED

 

 

18

Road Name Approval for a New Private Road at 61 Wellington Street, Freemans Bay

 

Resolution number WTM/2017/107

MOVED by Member M Davey , seconded by Member V Tava:  

That the Waitematā Local Board:

a)      approves the road name ‘Foundries Lane’ proposed by the applicant, for the new private road created by way of a land-use resource consent for the ‘Foundries’ development, at 61 Wellington Street, Freemans Bay, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

23

Chair's Report

 

Resolution number WTM/2017/108

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)         receive the chair’s report for the period June 2017.

b)         notes that Auckland became a Fairtrade Region in 2012 committing Auckland       Council to offer Fairtrade products and actively promote Fairtrade.

c)         request officers to report back with an update on the actions currently taken to      maintain Auckland’s Fairtrade status including activities planned for Fairtrade      fortnight 4 – 17 August 2017

 

CARRIED

 

 

24

Board member reports

 

Resolution number WTM/2017/109

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         receive the written reports from member Vernon Tava and member Richard             Northey and the verbal board member reports for June 2017.

 

CARRIED

 

 

Note: Member Vernon Tava left the meeting at 5.14pm item 24.

25

Waitematā Local Board Workshop Records

 

Resolution number WTM/2017/110

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 9 May 2017,           23 May 2017, 30 May 2017, 6 June 2017 and 13 June 2017.

b)       note that Member Vernon Tava was apologies for lateness at the workshop held           on 23 May, not absent.

 

CARRIED

 

 

26

Governance Forward Work Calendar

 

Resolution number WTM/2017/111

MOVED by Chairperson P Coom, seconded by Member M Davey :  

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at June 2017 attached to the agenda.

 

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................