I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 18 July 2017

2:00pm

Waitematā Local Board Office
Ground Floor
52 Swanson Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Shale Chambers

 

Members

Adriana Avendano Christie

 

 

Mark Davey

 

 

Richard Northey, ONZM

 

 

Vernon Tava

 

 

Rob Thomas

 

 

(Quorum 4 members)

 

 

 

Sibyl Mandow

Democracy Advisor

 

12 July 2017

 

Contact Telephone: (09) 307 6071

Email: sibyl.mandow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

18 July 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: Claudia Maran - Ponsonby Park                                                   5

8.2     Deputation: Lisa Prager                                                                                      6

8.3     Deputation: Terry Anderson - Heritage and the Dilworth Terrace View Shaft   6

9          Public Forum                                                                                                                  6

9.1     Public Forum: Grant Hewison - Auckland Plan Refresh and Climate Change   6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Councillor's Report                                                                                                       9

13        Auckland Transport update – July 2017                                                                   11

14        Ellen Melville Centre operational plan including centre users and programme focus                                                                                                                                        21

15        Newmarket Park land requirements for Newmarket crossing project                  85

16        Waitematā Local Board grant applications for quick response round one 2017/2018                                                                                                                                     127

17        Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028                                                                                                                    179

18        Auckland Plan refresh 2018: early feedback to inform draft plan                       183

19        Feedback on the Tākaro – Investing in Play discussion document                    199

20        Chair's Report                                                                                                            223

21        Board member reports                                                                                              239

22        Governance Forward Work Calendar                                                                     255

23        Waitematā Local Board Workshop Records                                                          259  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

That the Waitematā Local Board:

a)    accept the apology from member Northey for absence.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 June 2017 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Claudia Maran - Ponsonby Park

Purpose

1.       Claudia Maran will be in attendance to speak to the board about the Ponsonby Park.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Claudia Maran for her attendance and presentation about the Ponsonby Park.

 

 

 

8.2       Deputation: Lisa Prager

Purpose

1.       Lisa Prager will be in attendance to speak to the board.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Lisa Prager for her attendance and presentation.

 

 

 

8.3       Deputation: Terry Anderson - Heritage and the Dilworth Terrace View Shaft

Purpose

1.       Terry Anderson will be in attendance to speak to the board about Heritage and the Dilworth Terrace View Shaft.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Terry Anderson for his attendance and presentation about Heritage and the Dilworth Terrace View Shaft.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum: Grant Hewison - Auckland Plan Refresh and Climate Change

Executive summary

1.       Grant Hewison will be in attendance to speak to the board about the Auckland Plan Refresh and Climate Change.

 

Recommendation/s

That the Waitematā Local Board:

a)      thank Grant Hewison for his attendance and presentation about the Auckland Plan Refresh and Climate Change.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Waitematā Local Board

18 July 2017

 

 

Councillor's Report

 

File No.: CP2017/12886

 

  

 

Purpose

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on regional issues.

 

 

Recommendation

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor


Waitematā Local Board

18 July 2017

 

 

Auckland Transport update – July 2017

 

File No.: CP2017/13702

 

  

 

Purpose

1.       This report; responds to resolutions and requests on transport-related matters, provides an update on the current status of the Local Board Transport Capital Fund, provides transport related information on matters of specific application and interest to the board and its community, and provides a summary of consultation material sent to the board.

Executive summary

2.       In particular, this report covers:

·      An update on the local board’s Transport Capital Fund, Traffic Control Committee decisions and an overview of workshops with the board.

·      Upcoming projects and activities of interest to the board including the creation of City Rail Link Ltd and consultation on the residential parking zone in Grafton

·      Consultations including the response from Auckland Transport to the board’s feedback on the Midtown Busway consultation, a summary of responses from Auckland Transport to public consultation sent to the board, a summary of general information items sent to the board, and a summary of feedback received from the board.

 

 

Recommendation/s

That the Waitematā Local Board:

a)      receive this report Auckland Transport Update – July 2017.

 

 

Comments

Transport capital fund update

3.       As of the new electoral term Waitematā Local Board has $1,605,522 available in their Local Board Transport Capital Fund.

4.       From this sum the board has approved up to $221,000 as additional funds for the Ponsonby Road Pedestrian Improvement Project.

5.       Auckland Transport is investigating rough orders of costs for the following projects:

·     Lighting of the Victoria Park Greenway and carpark upgrade

·     Installation of a parklet on Nuffield Street

·     Pedestrian safety improvements on Laxon Terrace

·     Streetscape enhancement incorporating tree planting for St Marys Road

 

 

Traffic Control Committee decisions

6.       Traffic and parking controls have a direct impact on road users. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. All changes to parking and traffic controls must be approved on a case-by-case basis, using AT's formal decision-making process. Please see Attachment A which outlines decisions made in Waitematā Local Board area in June 2017.

Workshop overview

7.       Auckland Transport attended a workshop on the 27 June 2017 to give an update on the Ponsonby Road Pedestrian Project.

8.       Auckland Transport attended three workshops on the 4 July 2017 on the subjects of the Federal Street Cycleway, the North Western Busway, and Auckland Transports Renewals and Maintenance Programme.

 

Upcoming projects and activities of interest to the Board

Creation of City Rail Link Ltd

9.       The partnership has been formalised between Government and Auckland Council to deliver the 3.45 kilometre City Rail Link.

10.     City Rail Link Ltd is a crown entity, listed under Schedule 4A of the Public Finance Act, owned by the Crown and Auckland Council. The company has full governance, operational and financial responsibility for the City Rail Link with clear delivery targets and performance expectations. It is governed by a board chairman and directors.

11.     Procurement responsibilities were transferred from Auckland Transport to City Rail Link Ltd. Auckland Transport will now be engaged by City Rail Link Ltd to provide technical and operational support services.

 

Residential Parking Zone consultation underway for Grafton

12.     Auckland Transport is consulting on paid parking with a residential parking zone for Grafton.

13.     The proposal covers on-street parking in a section of Grafton south of the Auckland City Hospital. It would replace existing restrictions with the exception of bus stops, loading zones, mobility and car share parking, ‘no stopping at all times’ restrictions and the clearway on Grafton Road.

14.     The proposed charges are $1 per hour for the first two hours, and $2 per hour after this, from 8am to 6pm, Monday to Friday. A residential parking zone would apply to some of the area; there would be no time limit for how long motorists can park.

15.     In the proposed residential parking zone most residents would be able to apply for permits or coupons to exempt them from the on-street paid parking. Permits cost $70 per year, one-day coupons are $5, both are issued in order of priority to manage available parking.

16.     A public open day to discuss the proposal will be held on Saturday 15 July, 9am-1pm, at the Domain Lodge Hall at 1 Boyle Street in Grafton.

 

17.     More information on the proposal is available at http://at.govt.nz/haveyoursay

18.     Public consultation closes at midnight on Sunday 30 July 2017 and Auckland Transport will be bringing the results to the board for their feedback on the project.

 

Consultations

Midtown Bus Consultation

19.     The Project Team would like to thank the Waitematā Local Board for providing feedback on the Midtown Bus Consultations.

20.     Following from the board’s questions and suggestions regarding the proposal, please see below for Auckland Transport final response:

Board feedback

Auckland Transport response

Strong support for Option Two (outbound on Wellesley Street) with least preference for Option One (Auckland Transport’s preferred option of outbound buses on Victoria Street) and support for minimising the impact on the Victoria Street Linear Park.

Concerns about impacts on Victoria St are acknowledged. Auckland Transport has developed a new option which avoids the need for buses on Victoria St and keeps them on Wellesley St.

More green and cycling/pedestrian friendly space to create a more inviting environment.

We have taken on board the strong support for this and will include this in the detailed design phase of the project.

Auckland Transport working with Auckland Council on the refresh of City Centre Master Plan programming and implementation of the Victoria Street Linear Park as soon as practicable.

By not requiring buses to use Victoria St, we will free up the ability for Auckland Council to determine when to best fund and deliver a linear park.  The overall programming approach will go into the City Centre Master Plan refresh.

The design of the Wellesley Street route improving the amenity of the streetscape with additional greening and wider footpaths.

We have taken on board the strong support for this and will include this in the detailed design phase of the project.

Auckland Transport investigates additional route options to minimise the impact on the Wellesley Street service lane alongside the University of Auckland.

In response we have developed a new option which avoids the need for buses on the Wellesley Street slip lane.

Seeks early local board input before finalising the design of the midtown route or going out for further public consultation.

We will continue to involve the local board in the development of the project and will contact the local board ahead of further consultation.

Notes its concerns that the board’s position was incorrectly stated in the East- West Midtown Public Transport Link Indicative Business Case (final dated Feb 2017) and that at no time through the stakeholder workshops (held at the end of term 2 and attended by the transport portfolio holders) did the board support or endorse Auckland Transport’s preferred option.

We acknowledge that the wording of the draft Indicative Business Case did not accurately reflect the decision-making situation and the wording is to be amended for the final version.

The impact on the Linear Park of Auckland Transport’s options was not properly highlighted in Option 1 as a “disadvantage”

Concerns about impacts on Victoria Street are acknowledged.

The ability to deliver the Linear Park was not noted as a “benefit” in Options 2 and 3

Concerns about impacts on Victoria Street are acknowledged.

The feedback form did not allow submitters to select a preferred option.   Where Auckland Transport goes out with a preferred option, the feedback form must offer the opportunity to express a preferred option (to agree or disagree with Auckland Transport's preference, as that is essential to the public to counter a preferred option if they disagree). Otherwise Auckland Transport shouldn’t express a preference.

We acknowledge this issue. This concern has been raised with Auckland Transport’s engagement team.

Point Chevalier to Westmere Project

21.     The Project Team would like to thank the Waitematā Local Board for providing feedback on the Point Chevalier to Westmere project.

22.     Following from the board’s questions and suggestions regarding the proposal, please see below for Auckland Transport final response:

Board feedback

Auckland Transport response

Works with Regional Facilities Auckland, key stakeholders and the Board on a comprehensive parking management plan for the wider Western Springs Precinct including opening up the “wasteland” area off Motions Road as a car park (as part of the Western Springs Precinct Plan)

 

Auckland Transport is participating in ongoing discussions on the development of a precinct-wide parking strategy for Western Springs, which is being led by Regional Facilities Auckland.

Wider parking issues in the area, including the development of a precinct-wide parking strategy for Western Springs will be considered separately from this project.  

Works with Auckland Council Parks on the location of safe crossing facilities across Meola Road to provide integrated connections to Lemmington Reserve and Meola Reef Reserve (as part of the Meola Reef Reserve Development Plan)       

 

Auckland Transport has been in discussion with Auckland Council Parks to ensure the proposal does not preclude the future development of Meola Reef reserve.

The location of proposed additional crossing facility near the entrance of Meola Reef Reserve has been discussed with Auckland Council Parks. As part of this project, Auckland Transport will seek opportunity to provide additional crossing facility near the entrance of Meola reef reserve will be assessed at Detail Design stage.

Bus stop locations at this section will also be re-assessed and confirmed at detail design stage.

Reviews the location of bus stops and crossing points to ensure the bus stops best serve the Western Springs Football Club, Meola Reef Reserve and MOTAT 2

Auckland Transport will review the locations of the bus stop near the entrance of Meola Reef Reserve and MOTAT 2 at detail design stage.

Offers the Western Springs Football Club members travel management advice and support

The proposal provides an alternative transport mode for residents and general public. During construction, Auckland Transport will seek opportunity to ensure wider media coverage regarding the project to promote utilisation of the new cycle facility.

As part of the media coverage, Auckland Transport will ensure the incorporation of travel management advice.

Auckland Transport will offer to meet with the Western Springs Football Club to discuss travel management options and how Auckland Transport may offer potential support.  

Works with Auckland Council to assess the need for a public toilet serving the Westmere shops on the cycle route and (if identified as necessary) reports back on possible locations and funding options

The Westmere shops section is not part of the proposal (Point Chevalier to Westmere cycle project) and this section falls under the Stage 2 work (Westmere Shops and West End Rd cycle project). Scheme design for Stage 2 is currently underway and this section has yet to be consulted.

The proposal (Point Chevalier to Westmere cycle project) terminated just south of the Westmere shops.

The board comment regarding the need for a public toilet to serve the Westmere shops is noted and will be consulted with Auckland Council as the design for Stage 2 work progresses.

Consider options for including additional street tree planting and minimising storm water run-off along Meola Road

The proposal has been developed with consideration on trees and stormwater run-off treatment.

The majority of tress and existing infrastructure (i.e catchpits) to treat stormwater treatment along Meola Road will be retained and unchanged since the proposal mainly stays within the existing kerblines.   

Based on scheme level investigation, the stormwater run-off impact created by the new impermeable surface (the shared path on the northern side of Meola reserve section) is minor. Further stormwater assessment will be undertaken at detail design stage.

Opportunity to plant additional street tree planting was discounted due to lack of available space and tight existing cross sections along Meola Rd in general.

Summary of responses to public consultation sent to the Board:

Item

Date sent to Board

Proposed Parking Restriction Change on Hardinge Street

13/6/217

Proposed Parking Restriction Change on Kitchener Street

14/6/2017

Loading Zone on Queen Street

15/6/2017

No Stopping At All Times Restrictions on Livingstone Street

26/6/2017

No Stopping At All Times Restrictions on Keppell Street

29/6/2017

Loading Zone on Eden Crescent

3/7/2017

Summary of general information items sent to the Board:

Item

Date sent to Board

The 2017-18 Renewals and Maintenance Programme

7/6/2017

Update on the Quay Street Cycleway Extension

7/6/2017

Kingdon Street, Newmarket - Parking changes

8/6/2017

Update on the Ponsonby Pedestrian Improvements Project

9/6/2017

No Stopping At All Times Restrictions on Keppell Street

9/6/2017

Hobson St Bus Stop Relocation

19/6/2017

Update on the Ponsonby Pedestrian Improvements Project

19/6/2017

Western Springs Pohutukawa - routine road maintenance only

28/6/2017

FYI: Works start notification letter Westhaven to City Cycleway

4/7/2017

 

Feedback received from the Board:

Item

Received

Feedback on the Victoria Street Cycleway

21/6/2017

AT election Sign Bylaw Review

26/6/2017

 

Consideration

Local board views and implications

23.     The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

24.     No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

25.     All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

a

Traffic Control Committee June Decisions

19

  

Signatories

 

Author

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Kathryn Martin - Relationship Manager/Senior Advisor


Waitematā Local Board

18 July 2017

 

 

PDF Creator


 

PDF Creator


Waitematā Local Board

18 July 2017

 

 

Ellen Melville Centre operational plan including centre users and programme focus

 

File No.: CP2017/08588

 

  

 

Purpose

1.       To approve Ellen Melville Centre’s users and programme focus and endorse the centre’s operational plan. 

Executive summary

2.       The Ellen Melville Centre (the centre) is being redeveloped as a thriving community hub for city centre residents and the wider community.

3.       In 2013 the Waitematā Local Board commissioned the Morvern Group Limited to undertake a needs assessment to identify city centre community need and demand for developing the centre as a vibrant community hub. 

4.       The report and further community consultation identified the following user groups as:

a)  city centre residents comprising individuals and families; migrants and students; and rough sleepers

b)  city centre workers

c)  visitors to Auckland.

5.       The report found that the following programme focus would meet community need and demand: innovation and technology, arts and culture, new Aucklanders, building community, healthy body/healthy mind, empowering young people and connecting families. 

6.       The operational plan sets out the strategic context in which the centre operates, and communicates the centre’s service, vision, objectives and user profile. 

7.       The operational plan was included in the 2016/2017 Arts, Community and Events work programme.

8.       Staff recommend that the local board approves the centre’s priority users and programme focus and endorses the operational plan.

9.       Staff are planning a community open day for 16 September 2017; comprising of a street market with information stalls, entertainment including music, demonstrations and interactive events.  The purpose of the open day is to engage and promote the centre’s programmes and activities to the community.  

10.     Staff are working with council’s strategic partnerships team to engage external partners to fund the monthly promotion of the Helen Clark Room (known as the urban lounge) at the centre.

 

Recommendation/s

That the Waitematā Local Board:

a)      approve the users of the Ellen Melville Centre are prioritised as:

i.        city centre residents comprising individuals and families; migrants and students; and rough sleepers

ii.       city centre workers

iii.      visitors to Auckland.

b)     approve the programme focus for the Ellen Melville Centre as:

i.        innovation and technology

ii.       arts and culture

iii.      new Aucklanders

iv.      building community

v.       healthy body/healthy mind

vi.      empowering young people

vii.     connecting families

c)      endorse the operational plan for the Ellen Melville Centre (Attachment A to the agenda report).

 

 

Comments

Background

 

11.     The redeveloped Ellen Melville Centre was formerly called the Ellen Melville and Pioneer Women’s Hall.  Prior to closure for redevelopment it was operated as a venue for hire.

12.     In 2013 the Waitematā Local Board commissioned the Morvern Group Limited to undertake a needs assessment to identify city centre community need and demand for developing the centre as a vibrant community hub. 

13.     The needs assessment findings were reported in the “Pioneer Women’s and Ellen Melville Hall: delivering a community facility for the city centre”.  The local board accepted the findings of this report (WTM/2014/17). 

14.     The needs assessment report identified the following as factors for a successful hub:

·    on-site staff

·    a comfortable, welcoming, modern facility that is well maintained and connected to Freyberg Place

·    the provision of up-to-date technology

·    a range of activities at moderate prices

·    good promotion and marketing.

The vision and objectives of the centre

15.     Based on the community feedback, the needs assessment report proposed that the centre’s vision for the centre is a thriving community hub that serves local city centre residents and the wider community.

16.     The needs assessment identified the objectives of the centre as follows:

a)    support the local community by enabling opportunities for participation in a variety of programmes and events; social, interest, creative and educational groups and activities that appeal to them

a)     facilitate and provoke a sense of community for city centre residents by offering a place to meet, gather and connect, and reflect the community in the look and feel of the centre

b)     encourage a place that supports the exchange of ideas, information, skills and resources

c)     create positive interest in the centre through dynamic and flexible management of the many spaces within it

d)     offer a welcoming and friendly environment to all members of the local community, being responsive to changing needs and requirements

e)     actively manage and adapt the centre’s programmes and activities to ensure the local community remains the focus

f)      provide an appealing, attractive and well-maintained facility, respectful of its heritage with integrated indoor and outdoor flow that draws people into the centre.

 

17.     The need for a gathering space to encourage connections and social interaction amongst residents and a place to meet new people is high across all city centre resident groups.  Currently residents are meeting this need partially by gathering at cafes, restaurants and facilities such as the central library and parks.  

18.     The local board accepted the findings of the needs assessment report and endorsed the vision and objectives for the centre to guide the operational development (WTM/2014/17)

 

The centre’s operational plan

19.     The local board approved the development and delivery of the centre’s operational plan in the 2016/2017 Arts, Community and Events work programme for Waitematā.

20.     The operational plan sets out the strategic context in which the centre operates, and communicates the centre’s service vision, objectives and user profile.  Section five of the plan (the centre’s practice model) outlines how the centre will run on a day-to-day basis and includes service types, hours of operation, staff resourcing, programming model, revenue and cost budgets and key performance measurement targets.

21.     Staff worked with community and stakeholder groups including the City Centre Residents Group and Splice, and the local board to test and refine the centre’s vision and objectives. An externally facilitated staff and stakeholder workshop with the local board on 7 December 2016 supported and further refined the vision and objectives.

22.     The centre’s operational plan has been documented (see attachment A). 

23.     Staff recommend that the local board endorses the operational plan.

 

Prioritising the centre’s users

24.     The initial needs assessment report defined the users as local city centre residents and the wider community.

25.     Staff consulted with a wide range of local stakeholders to refine the centre’s priority users. Staff also consulted with stakeholders on centre users at the local board workshop on 7 December 2016. This further engagement outlined above has enabled staff to prioritise the centre’s users as:

a)  city centre residents comprising:

i.    individuals and families

ii.    migrants and students

iii.   rough sleepers

b)  city centre office workers

c)  visitors to Auckland.

 

26.     The workshop findings are summarised in the Planning for the Ellen Melville Centre report, circulated to the local board (Attachment B).   

 

Ellen Melville Centre programme focus

27.     The needs assessment report identified the following as the focus of the centre:

a)         organised group activities comprising recreation activities, instructional classes and interest groups

b)    events for local residents

c)    markets in Freyberg Square and Ellen Melville Centre

d)         creating a gathering and connecting space for the city centre community where a sense of community, involvement and community identity can be developed

e)    programmes and activities for families and children

f)         providing information on local events and where to access services such as on-line central government department services

g)         access to services and programmes required by city centre residents such as budgeting advice, Justice of the Peace and government department services 

h)    employment assistance and newcomer programmes for new migrants.

28.     Staff identified the same programme focus themes through community and stakeholder consultation including the workshop on 7 December 2016. Staff have further developed these themes to provide the basis for the centre’s initial programme.

29.    Staff recommend the local board approve the centre’s programme focus as follows:

a)     innovation and technology

b)     connecting families

c)     arts and culture

d)     new Aucklanders

e)     building community

f)     healthy body/healthy mind

g)     empowering young people.

 

Ellen Melville Centre brand and identity

30.     The board approved an investment of $30,000 in the branding and marketing of the centre from the local board’s Locally Driven Initiatives budget. The board allocated $15,000 from the 2016/2017 community response fund and $15,000 from the 2017/2018 budget entitled “Build website for the Ellen Melville Centre to build brand and identity” as referred to in WTM/2017/88.

31.     The website build is due for completion early August 2017. Staff will provide the board with an update in quarter one of 2017/2018. 

 

Community open day event

32.     Following the civic launch planned for 15 September 2017, staff will hold a community open day event on Saturday 16 September 2017 at the centre from 11am – 3pm.  The event will comprise of a street market with information stalls, entertainment including music, demonstrations and interactive events.

33.     The community open day will utilise the centre’s urban lounge, the loggia (the undercover space directly in front of the lounge) and Freyberg Place. 

34.     The purpose of the community open day is to invite the community to:

a)    visit and learn about the centre’s programmes and activities

b)    enrol in the centre’s activities

c)    sign up to the centre’s direct marketing database.

35.     The centre’s programme providers, local community groups and local businesses will be invited to establish stalls that promote the centre’s programmes and local businesses. 

36.     A high level outline of the community open day event in Attachment C.

 

Marketing and sponsorship for the centre

37      Staff are currently working on ideas to engage the centre’s future users.  A high proportion of the centre’s future users are technology-savvy residents between the ages of 15 and 39 years.

38.     Staff are investigating using the urban lounge glass walls as a store front to promote the centre’s programme and events, creating vibrant and interesting visuals. Staff are also investigating the provision of cost effective promotion by including centre activities in the annual Auckland events calendar.

39.     Staff are working with council’s strategic partnerships team to engage partners to fund the monthly theming of the urban lounge space within the centre.  The team is approaching media, utilities and telecommunications companies and current programme partners such as Art Week and the Heritage Week. Staff attended a local board workshop on Tuesday 4 July to discuss this approach.

Consideration

Local board views and implications

40.     The recommendations support the local board vision to foster and develop vibrant, connected and sustainable communities with the city centre. 

41.     Staff workshopped the relevant sections within the centre’s operational plan with the local board on 1 March 2017. 

42.     At the workshop the local board requested staff prioritise the centre’s audience as follows:

a)    city centre residents comprising individuals and families, migrants and students; and rough sleepers

b)    city centre office workers

c)    visitors to Auckland.

Māori impact statement

43.     In the 2013 Census, 4% of city centre residents were Māori aged 15 years and over.  A 2016 sample indicated the city centre resident Maori population had grown to 6% percent. 

44.     Both Mana Whenua and Mataawaka groups have been invited to be involved in the centre’s operational planning.  Staff sent letters to the groups requesting their involvement in the centre’s operational planning project. The letters presented options for engaging with the project initially by attending the staff and stakeholder workshop or alternatively being updated on key milestones. One group was interested in attending the stakeholder workshop. One group wanted to be kept abreast of key milestones in the operational planning. 

Implementation

45.     The centre building work is due to be completed on 17 July 2017.  Staff are working to ensure that the centre is operational from 17 September 2017 once the official opening and community open day event have taken place.

 

Attachments

No.

Title

Page

a

EMC Operational plan (Under Separate Cover)

 

b

Planning for the Ellen Melville Centre

27

c

The Urban Lounge Marketing

59

     

Signatories

Authors

Tracy Mossman - Project Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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Waitematā Local Board

18 July 2017

 

 

Newmarket Park land requirements for Newmarket crossing project

 

File No.: CP2017/07344

 

  

 

Purpose

1.       To seek approval for the temporary occupancy of a portion of Newmarket Park for the construction of a new road bridge and views on declaring a portion of Newmarket Park as road.

Executive summary

2.       Auckland Transport is proposing to construct a new bridge at Newmarket allowing the closure of the Sarawia Street railway crossing.

3.       A Notice of Requirement for a designation under section 168(2) of the Resource Management Act 1991 lodged by Auckland Transport for these works was approved by the Environment Court in April 2017. The Environment Court’s decision identified the permanent and temporary land requirements for the proposed new road, together with mitigation works and other conditions associated with the road construction which must be met by Auckland Transport.

4.       Temporary occupancy of 2110m2 of Newmarket Park during construction for a 12-month period by Auckland Transport is required.

5.       The local board has the authority to approve the temporary occupancy of the reserve to allow construction. The Local Board can either approve or not approve the temporary occupancy.

6.       A proposed mitigation plan to address the impacts of the works on Newmarket Park on completion of the works will be developed in consultation with the Local Board and community. All mitigation costs will be met by Auckland Transport.

7.       Staff have assessed the proposed works and associated impacts on Newmarket Park. As the land is on the periphery of the recreation space, and mitigation will be undertaken, it is not expected to have major impacts on the park and its use.

8.       A further 2684m2 of Newmarket Park must be declared as road under section 114 of the Public Works Act 1981. This will give effect to the Environment Court’s decision.

9.       The General Manager, Community Facilities, will consider the views of the local board during the process of declaring the park land as road pursuant to section 114 of the Public Works Act 1981.

 

Recommendation/s

That the Waitematā Local Board:

a)      agree to the temporary occupation of 2110m2 of Newmarket Park by Auckland Transport and their contractors for a 12-month period from September 2017 to August 2018 as shown in Attachment A.

b)      support, pursuant to section 114 of the Public Works Act 1981 (all areas being subject to final design and survey), declaring parts of Newmarket Park as road being as shown in Attachment A:

•     Part Allotment 37 Section 4 Suburbs of Auckland contained in the title NA649/245 (1690m2 more or less)

•     DP 24765, contained in title NA649/23 (650m2 more or less)

•     Part Allotment 35 Section 4 Suburbs of Auckland (650m2 more or less)

•     Lot 1 DP 53284 (4m2 more or less).

 

Comments

Background

10.     Auckland Transport lodged a Notice of Requirement and resource consent in September 2015 to close the rail crossing connecting Sarawia Street to Laxon Terrace in Newmarket and replace it with a road bridge from Cowie Street to Laxon Terrace.

11.     The rail crossing provides the only vehicle access into, and out of, Laxon Terrace and Youngs Lane. This crossing has the highest volume of rail movements of any railway crossing in New Zealand.

12.     The Notice of Requirement was publically notified. It identified the permanent land requirement for the proposed road and bridge, together with the temporary land occupancy to enable the construction. It also identified the minimum mitigation measures and tree protection requirements, together with other requirements related to the building of the new road.

13.     The Waitematā Local Board and the community were able to submit their views and concerns on the proposal of Auckland Transport to the hearing for consideration.

14.     A hearing was held in April 2016, which supported Auckland Transport’s proposal.

15.     The Cowie Street Residents Association appealed the decision to the Environment Court. Agreement and amendments to the Notice of Requirement conditions was achieved during mediation in March 2017. This agreement was formally approved by the Environment Court in April 2017, the decision of the Environment Court is attached (Attachment C).

16.     The project is expected to deliver the following improvements:

·     provide opportunities for improved connectivity to Newmarket Park, and a planned cycling and walking route linking Parnell and Newmarket via the old Parnell rail tunnel

·     create a quieter local environment by removing the need for crossing bells

·     provide the safest access for all road users, compared to other options

·     accommodate all modes of transport, including pedestrians and cyclists

·     improve safety at the busiest rail crossing in the country

·     allow greater frequency of rail services

·     allow all rail services to stop at the new Parnell Station instead of the currently partial timetable

·     increase efficiency and effectiveness of rail operations.

Temporary occupancy of Newmarket Park

17.     There is a requirement for the temporary occupancy by Auckland Transport of 2110m2 of Newmarket Park during the construction of the new bridge. This will be for a 12-month period starting in September 2017 (refer Attachment A).

18.     The land requirement for temporary occupancy is identified in the Environment Court’s decision. Given the resource consent, Notice of Requirement and Environment Court process, the nature of the land, and the required mitigation; staff do not suggest any further public notification or consultation on the temporary occupancy.


 

 

19.     The land areas of Newmarket Park required for temporary occupancy are as follows.

Physical Address

Legal description

Portion of the site subject to the proposal

Legal status proposed

11R Ayr Street, Parnell, Auckland

Part Allotment 37 Section 4 Suburbs of Auckland

574m2

Fee Simple land under Local Government Act 2002

51 Ayr Street, Parnell, Auckland

DP 24765

770m2

Recreation reserve under Reserves Act 1977

51 Ayr Street, Parnell, Auckland

Part Allotment 35 Section 4 Suburbs of Auckland

550m2

Recreation reserve under Reserves Act 1977

51 Ayr Street, Parnell, Auckland

Lot 1 DP 53284

216m2

Recreation reserve under Reserves Act 1977

20.     Decision-making allocations for the transfer of open space land by the council to Auckland Transport are set out in Volume Two of the Long-term Plan 2015-2025. In summary, local boards are allocated decision making responsibility for granting of temporary occupancy licences within its parks and open space provision.

Options for approval of temporary occupancy

21.     In order for the project to proceed the Waitematā Local Board need to approve the temporary occupancy of Newmarket Park to give effect to the Environment Court’s decision.

22.     The Waitematā Local Board have two options.

23.     Option 1: The Waitematā Local Board can approve the temporary occupancy of part of Newmarket Park. This option will have the following implications/risks:

·     there will be an area of Newmarket Park that is not accessible to the public during the construction period. This area of the park is seldom accessed by the community

·     removal of trees and vegetation for the temporary occupancy of Newmarket Park

·     protection of trees and vegetation in Newmarket Park adjacent temporary occupancy

·     mitigation work of re-planting and revegetation is required post construction (as identified in the Notice of Requirement conditions and Environment Court’s decision).

24.     Option 2: The Waitematā Local Board could decide not to approve the temporary occupancy. This would delay the project and Auckland Transport may need to consider other options, including powers under the Public Works Act 1981.

25.     This option will have other implications/risks:

·     there will be an increase in the construction costs to build the new road - increased costs of the project will reduce Auckland Transport funds to undertake other road projects and/or have to be funded through rates increases

·     the project will be delayed which adversely affects the local community and rail users when the railway crossing is in use - there are also health and safety concerns when the crossing is in use

·     reputational risks for Auckland Council.

26.     There is an identified programme of mitigations works which will be undertaken by Auckland Transport post construction within the temporary occupancy area. This includes replacement of trees at a ratio of 2:1 with native species and revegetation. This will be to a higher level than the current provision.

Staff recommendation

27.     The temporary occupancy area of Newmarket Park required for the construction of the new road is currently seldom used. It does not have a high value of trees and vegetation. The proposed mitigation replacement of trees and re-planting of vegetation will be to a higher level than the current provision.

28.     Staff recommended that Waitematā Local Board approves the temporary occupancy of Newmarket Park to give effect to the Environment Court’s decision.

Declaring part of Newmarket Park as road

29.     There is a requirement for an additional 2684m2 of Newmarket Park to be declared as road under section 114 of the Public Works Act 1981. This is required to accommodate the new bridge.

30.     The legal status of the park land to be declared as road is set out in the table below.

Physical Address

Legal description

Portion of the site subject to the proposal

Legal status proposed

11R Ayr Street, Parnell, Auckland

Part Allotment 37 Section 4 Suburbs of Auckland

1690m2

Fee Simple land under Local Government Act 2002

51 Ayr Street, Parnell, Auckland

DP 24765

340m2

Recreation reserve under Reserves Act 1977

51 Ayr Street, Parnell, Auckland

Part Allotment 35 Section 4 Suburbs of Auckland

650m2

Recreation reserve under Reserves Act 1977

51 Ayr Street, Parnell, Auckland

Lot 1 DP 53284

4m2

Recreation reserve under Reserves Act 1977

 Impact and mitigation

31.     Attachment B gives an artist impression of the completed road bridge and its integration into the park after mitigation. The mitigation works are yet to be developed in detail. Auckland Transport has confirmed that these will be developed in consultation with the local board and community in July and August 2017.

32.     High level mitigation works will be delivered by Auckland Transport. These were developed in consultation with the local board and based on agreements made at mediation and approved in the Environment Court’s decision. Mitigation includes:

·     replacement of the entrance to Newmarket Park area (Laxon Terrace) with improved seating, redirection of the path and relocation of the Pou sculpture

·     improved stormwater treatment areas

·     observation area on the bridge with views over Newmarket Park

·     lighting along the border of the park, along with introducing an “activated edge” via passive surveillance by new road users that will improve safety in the adjoining areas of the park

·     extensive arboriculture replanting programme.

33.     The works will require the removal of trees and vegetation. Mitigation for this will include:

·     replacement tree planting at a ratio of 2:1 with native species

·     retaining wall with sloped embankment replanted with native species

·     planted swale

·     service area revegetation

·     low growing native amenity planting

·     Newmarket Park revegetation.

34.     The delegated authority to declare Auckland Council land to be road as outlined in Volume Two of the Long-term Plan 2015-2025 rests with the Tier three manager of Community Facilities who has the power to give landowner consent for the purposes of a section 114 PWA request to the Minister of Land Information, for the Minister to declare the land as road by way of Gazette Notice. The General Manager Community Facilities must consider the views of the local board.

35.     Staff have assessed the likely short and long-term impacts on Newmarket Park. These are expected to be limited. This assessment is based on the following:

·     the land required to be declared as road is on the periphery of the recreation space

·     the high level mitigation works agreed at mediation are considered appropriate

·     the local board has the opportunity for further input in the detailed design and mitigation proposals.

36.     Staff recommend the Waitematā Local Board supports the declaration of park land as road.

37.     The General Manager, Community Facilities, will consider the views of the local board during the process of declaring the park land as road pursuant to section 114 of the Public Works Act 1981, as authorised under the Chief Executive’s delegations (as revised in May 2017).

Risks

38.     Auckland Transport’s work programme for this project will be delayed and could increase the construction costs if the local board does not give approve the temporary occupancy.

Financial Implications

39.     The declaration will enable the transfer from council to Auckland Transport asset registers. There is no compensation payment by Auckland Transport to council.

40.     Auckland Transport will meet all the mitigation costs associated with this project.

Consideration

Local board views and implications

41.     To-date the local board has not raised any formal objections for the new road project which replaces the railway crossing at Laxton Terrace and Youngs Lane with the proposed road bridge from Cowie Street to Laxton Terrace.

42.     A local board workshop was held on 27 April 2017 with Auckland Transport, which included an outline of the proposed bridge, mitigation package and timeframes. There was general support from the local board members to declare part of Newmarket Park as road to enable the Newmarket road bridge project to progress.

43.     The local board will be required to approve the final design incorporating the artwork and seating of the new Laxton Terrance entrance to Newmarket Park with Auckland Transport.

44.     The initial concept design for the entry into Newmarket Park was circulated to the board in July (Attachment D) for their feedback. The final design will be agreed following the further consultation with the board and local community which Auckland Transport is undertaking in July and August 2017.

Māori impact statement

45.     Focused consultation with Mana Whenua has been undertaken with the 13 main iwi groups of the area between September 2014 and March 2017. This consultation has included nine hui and three site visits.

46.     The main discussions have been around:

·     the impact on Newmarket Park and associated impact on native vegetation

·     any sites of cultural significance in the vicinity

·     proposed stormwater treatment

·     opportunities for art integration into the design.

47.     The first three items have been addressed through the design of the construction programme and will be accommodated in the development of the proposed mitigation works. The art integration will be managed through a design subcommittee involving kaitiaki and iwi nominated artists.

Implementation

48.     Works are expected to start in September 2017 and will take approximately 12 months to complete.

 

Attachments

No.

Title

Page

a

Land requirements for Newmarket bridge at Cowie Street

91

b

Newmarket road bridge crossing concept drawing

93

c

Environment Court decision

95

d

The initial concept design for the entry into Newmarket Park

125

     

Signatories

Authors

Paul Clark - Principal Policy Analyst

Emma Golightly - Team Leader - Parks and Recreation Policy

Authorisers

Paul Marriott-Lloyd - Team Leader

Kataraina Maki - GM - Community & Social Policy

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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18 July 2017

 

 

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Waitematā Local Board

18 July 2017

 

 

Waitematā Local Board grant applications for quick response round one 2017/2018

 

File No.: CP2017/12956

 

  

 

Purpose

1.       To approve funding or part funding, or to decline applications submitted to Waitematā Local Board for quick response round one, 2017/2018.

Executive summary

2.       The Waitematā Local Board has set a total community grants budget of $125,000 for the 2017/2018 financial year.

3.       Seventeen applications were received in this round, with a total requested of $31,413.

 

Recommendation/s

That the Waitematā Local Board:

a)      approve funding or part funding, or to decline to fund each application listed in Table One.

Application ID

Organisation

Requesting funding for

Amount requested

Eligibility

QR1820-111

Arts and culture

Anirban Datta

Towards venue hire for a sound production workshop as a precursor to the theatre production "Azar"

$794.00

Eligible

QR1820-113

Arts and culture

The Auckland Performing Arts Centre (TAPAC) at Western Springs

Towards the purchase of a haze machine for the TAPAC Theatre

$2,224.00

Eligible

QR1820-121

Arts and culture

Dalmatinsko Kulturno Drustvo Incorporated

Towards hall hire at Green Bay High School for the Dalmatinsko Kulturno Drustvo end of year concert

$1,370.00

Eligible

QR1820-122

Arts and culture

Breaking Boundaries

Towards signage, event promotion and a contribution for an compere, two featured guest performers, and a sound technician for “Open Mic Night”

$412.00

Eligible

QR1820-124

Arts and culture

New Zealand Dance Festival Trust

Towards choreographer/ director and performers fees as well as technical equipment/ production costs for Tempo Dance Festival Diwali project.

$2,900.00

Eligible

QR1820-126

Arts and culture

Auckland Choral Society Incorporated

Towards the rehearsal and workshop venue hire, vocal coaching and printing of flyers for choral work - Mendelssohn's "Elijah" with an orchestra and soloists

$3,000.00

Eligible

QR1820-131

Arts and culture

Q Theatre Trust

Towards printing and the labour costs for the installation of “Exhibit Q,” Q Theatre's free visual art programme

$2,000.00

Eligible

QR1820-135

Arts and culture

Connected Media Charitable Trust

Towards workshop costs for a free one-day film-making and talent development workshop

$3,000.00

Eligible

QR1820-102

Children's Autism Foundation

Towards venue hire, printing costs and contracting professional services for the “Outreach Support Autism Community Workshops Social Skills Join In”.

$2,000.00

Eligible

QR1820-104

Auckland City Centre Residents' Group Incorporated

Towards re-branded material and a 'Meet the Candidates' event for  a renaming exercise following the council's change from 'CBD' to 'Central City'

$1,138.00

Eligible

QR1820-105

Urdu Hindi Cultural Association of New Zealand

Towards Mushaira and Kavi Salmmen, classical music evenings, annual magazine and teaching classes

$1,000.00

Ineligible due to an exclusion in the grants programme – outstanding accountability reports

QR1820-106

UpsideDowns Education Trust

Towards supporting speech therapy for one child with Down syndrome in the Waitemata area.

$2,000.00

Ineligible due to an exclusion in the grants programme – outstanding accountability reports

QR1820-123

Sustainable Coastlines Charitable Trust

Towards transport costs for the Flagship Education Centre, for school visits from the Waitematā Local Board area

$2,000.00

Eligible

QR1820-130

 

The Preparatory Committee of New Zealand Taiwan Day Trust

Towards marquee hire for  New Zealand Taiwan Day 2017 

$3,000.00

Eligible

QR1820-110

 

Heritage Roses

Towards rose plants and soil for continued maintenance and refurbishment of the Nancy Steen Garden

$615.00

Eligible

QR1820-117

 

Gladstone Tennis Club

Towards tennis balls and a tennis ball machine for “Tennis Squads Development Programme” for young tennis players

$3,000.00

Eligible

QR1820-119

 

Richmond Rovers Rugby League and Sports Club Incorporated

Towards festival entry fees and the purchase of warm up tee shirts for Kiwi Junior Rugby League Festival 2017.

$960.00

Eligible

Total       

 

 

$31,413

 

 

Comments

4.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

6.       The Waitematā Local Board will operate three quick response and two local grant rounds for this financial year. The first quick response round closed on 5 June 2017.

7.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8.       For the 2017/2018 financial year, the Waitematā Local Board set a total community grants budget of $125,000.

9.       Seventeen applications were received in this round, with a total requested of $31,413.

Consideration

Local board views and implications

10.     Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

12.     A summary of each application is attached (see Attachment B).

Māori impact statement

13.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15.     Following the Waitematā Local Board allocating funding for this grant round, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

 

Attachments

No.

Title

Page

a

Waitematā Grants Programme 2017/2018

131

b

2017/2018 Waitematā quick response round one grant applications

135

     

Signatories

Authors

Jaimee Wieland - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Kathryn Martin - Relationship Manager/Senior Advisor

 


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18 July 2017

 

 

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Waitematā Local Board

18 July 2017

 

 

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

 

File No.: CP2017/13752

 

  

 

Purpose

1.       The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2.       The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028. 

3.       Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities. 

 

Recommendation/s

That the Waitematā Local Board:

a)      appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

 

 

Comments

4.       The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5.       As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6.       The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7.       The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8.       Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9.       Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10.     Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11.     Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12.     Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

 

Attachments

No.

Title

Page

a

Regional strategic priority workshops on the Long-term Plan

181

     

Signatories

Authors

Rachel Wilson - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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Waitematā Local Board

18 July 2017

 

 

Auckland Plan refresh 2018: early feedback to inform draft plan

 

File No.: CP2017/12126

 

   Purpose

1.       This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2.       The Auckland Plan (the plan) sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland.  The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan 2018-2028.

3.       The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas.  The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

4.       The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges.  These themes are:

·        Access and Connectivity

·        Protect and Enhance

·        Homes and Places

·        Belonging

·        Skills and Jobs

5.       The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

6.       Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

7.       Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback.  The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

 

Recommendation/s

That the Waitematā Local Board:

a)      provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b)      note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c)      note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

 

Comments

8.       Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the Long Term Plan 2018-2028. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas.  The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

9.       On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges.  The key challenges for Auckland are identified as:

·        scale and rate of population growth

·        greater environmental pressures resulting from that growth

·        uneven distribution of growth benefits.

 

10.     The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

11.     Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only. 

12.     Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh.  In April, a high-level summary of the Planning Committee workshop content was presented.  Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas.  Key themes emerging from local board feedback are included in Attachment B.  The results of these workshop discussions fed into an information report distributed to elected members on 1 May 2017.

13.     Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

14.     The high-level, strategic themes and focus areas are outlined in Table 1.  These provide the basis for early.  The key strategic themes include:

·        Skills and Jobs: recognising the importance of skills and jobs in enabling prosperity and individual and community well-being.

·        Belonging: Enabling participation in society to underpin a sense of belonging.  Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

·        Homes and places: Enabling successful urban environments.  Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

·        Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

·        Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

15.     These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities.  Further supporting material is provided in Attachment A.

 

Table 1: Strategic framework

Strategic themes

Focus areas

Skills and jobs

Enterprise and innovation

Education pathways and life-long learning

Retain and attract talent and investment

Belonging

The importance of Māori and Māori values

Equitable opportunities for all to achieve their full potential

Inclusive, resilient and thriving communities

Value and celebrate Auckland’s diversity

Homes and Places

More homes (supply, choice and infrastructure)

Affordable, safe, stable homes

Urban areas that work

Protect and Enhance

Sustainability and resilience embedded in how we grow and develop

Environment and cultural heritage are critical to broader outcomes

Recognise and provide for role of Māori

Access and Connectivity

Easy to get to where you want to go

Enabling and supporting growth

Implement Auckland Transport Alignment Project

Minimise harm (road accidents and deaths, environmental and cultural impacts)

 

16.     The following questions may be useful in structuring feedback:

·        What are the key challenges and opportunities facing Auckland in the future?

·        What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

·        Do the strategic themes and focus areas capture your communities’ regional priorities?

·        Are we focusing on the right things? 

·        Are there any gaps?

Relationship to local board plans

17.     In April/May 2017, local boards adopted their draft local board plans.  Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities.  It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan. 

18.     Local board plans will help inform the draft Long Term Plan 2018-2028 budget decisions.  This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes.  Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.   


Next steps

19.     Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

20.     Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

21.     On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan.  Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

22.     There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

23.     Local board feedback is being sought in this report.

24.     A summary of feedback received from local board members to date is provided in Attachment B.

25.     Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

26.     The refreshed plan will inform regional priorities that will be funded through the Long Term Plan 2018-2028.    

Māori impact statement

27.     The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making.  When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

28.     Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

29.     The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

30.     An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

31.     Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

 

 

 

 

 

 

Attachments

No.

Title

Page

a

Auckland Plan Refresh: Theme Summary

189

b

Auckland Plan Refresh: key themes emerging from local board feedback

197

     

Signatories

Authors

Karryn Kirk - Principal Strategic Adviser Auckland Plan Implementation

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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Feedback on the Tākaro – Investing in Play discussion document

 

File No.: CP2017/13829

 

  

 

Purpose

1.       To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2.        Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3.        In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4.        Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5.        Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6.        Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7.        Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8.        Analysis of the feedback will be finalised in October 2017.  Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9.       The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

 

Recommendation/s

That the Waitematā Local Board:

a)      provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

 

Comments

Background

10.     Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

11.    The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

12.     Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

13.     The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

14.     It will do this by:

·    clarifying the causal relationship between investment in play and the benefits sought

·    providing guidance on how to support a diverse, accessible network of play

·    establishing processes to assess the performance of past investments.

15.     The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

16.     Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project.  It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

17.     The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

18.     Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

19.     The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

·    adoption of local board plans

·    agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

·    providing input into regional strategies, policies and plans

·    proposing bylaws for the local area

·    community engagement, consultation and advocacy.

20.     Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

 

Current engagement with local boards

21.     This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

22.     Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

23.     Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

24.     Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process

Milestones

Consultation with the public

29 May to 10 July 2017

Consultation with local boards and advisory panels

19 June to 21 August 2017

Analysis of feedback and submissions

 

August to October 2017

Report to the Environment and Community Committee on the results of the public consultation

November 2017

Develop and refine a draft investment plan, in consultation with local boards

Early 2018

Public consultation on the draft investment plan

Mid 2018

Consideration

Local board views and implications

25.     Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

26.     Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

·    the value of providing communities with a diverse range of play

·    the importance of taking a future-focused approach to investment

·    the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

·    the opportunity to partner with schools, community groups and others in extending the play network

·    the value of using investment in play to support local community outcomes.

27.     Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

28.     This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

29.     Māori are identified as a key target group for the investment plan, due to their young population profile.

30.     In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

31.     Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

32.     The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

33.     There are no implementation issues arising from the recommendations of this report.

 

Attachments

No.

Title

Page

a

Tākaro – Investing in Play discussion document

203

     

Signatories

Authors

Jacqueline Fa’amatuainu-Pointon – Policy Analyst – Parks and Recreation Policy

Authorisers

Paul Marriott-Lloyd – Senior Manager – Parks and Recreation Policy

Kataraina Maki – General Manager – Community and Social Policy

Karen Lyons – General Manager – Local Board Services

 


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Chair's Report

File No.: CP2017/12882

 

  

 

Executive Summary

1.       The chair will update the board on projects, meetings and other initiatives relevant to the board’s interests.

 

Recommendation

That the Waitemata Local Board:

a)         receive the chair’s report for the period July 2017.

 

 

Attachments

No.

Title

Page

a

Chair's report - July 2017

225

    

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

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Board member reports

File No.: CP2017/12883

 

  

 

Executive Summary

1.       An opportunity is provided for board members to update the board on projects/issues they have been involved with since the last meeting.

 

Recommendation

That the Waitematā Local Board:

a)         receive the written reports from member Vernon Tava and member Richard             Northey and the verbal board member reports for July 2017.

 

 

Attachments

No.

Title

Page

a

Member Richard Northey report - July 2017

241

b

Report to the Local Board of Member Vernon Tava
June 2017

247

    

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


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18 July 2017

 

 

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Governance Forward Work Calendar

 

File No.: CP2017/12884

 

  

 

 

Executive Summary

1.       Attached is a copy of the governance forward work calendar for the Waitematā Local Board which is a schedule of items that will come before the board at business meetings. 

 

Recommendation

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at July 2017 attached to the agenda.

 

 

Attachments

No.

Title

Page

a

Governance forward work calendar

257

     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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Waitematā Local Board Workshop Records

 

File No.: CP2017/12885

 

  

 

Purpose

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board. Attached are copies of the proceeding records taken from the workshops held on:

·     27 June 2017

·     4 July 2017

·     11 July 2017

 

Recommendations

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 27 June 2017, 4 July 2017 and 11 July 2017.

 

 

Attachments

No.

Title

Page

a

Workshop Record for 27 June 2017

261

b

Workshop Record for 4 July 2017

263

c

Workshop Record for 11 July 2017

265

     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Kathryn Martin - Relationship Manager/Senior Advisor

 


Waitematā Local Board

18 July 2017

 

 

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