Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 17 August 2017 at 3.03pm.

 

present

 

Chairman

Colin Davis, JP

 

 

 

Deputy Chairman

Kit Parkinson

 

 

 

Members

Troy Churton

 

 

 

 

Toni Millar, QSM, JP

From 3.07pm, Item 8.1

 

 

 

Ros Rundle

 

 

 

 

David Wong

 

 

 

 

APOLOGY

 

Member

Carmel Claridge

 

 


Ōrākei Local Board

17 August 2017

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number OR/2017/144

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board accept the apologies from Member Claridge for absence and from Member Millar for lateness.

CARRIED

 

3          Declaration of Interest

 

Member Churton declared an interest in Item 17 - Hearings Panel Report: Oceania Football Confederation Inc. variation request to the proposed lease of Ngahue Reserve.

 

4          Confirmation of Minutes

 

Resolution number OR/2017/145

MOVED by Chairman C Davis, seconded by Member D Wong:  

That the minutes of the Ōrākei Local Board meeting held on Thursday, 15 June 2017 and the minutes of its extraordinary meeting held on Thursday, 3 August 2017 be confirmed as true and correct records.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Ellerslie Theatrical Society

 

Rona Colbert, Treasurer, Ellerslie Theatrical Society and Megan Darrow, Town Centre Manager, Ellerslie Business Association provided an overview on the Ellerslie Theatrical Society hireage of the Ellerslie War Memorial Hall and its collaborative work with other regular users of the hall.

A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2017/146

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board thank Rona Colbert, Treasurer, Ellerslie Theatrical Society and Megan Darrow, Town Centre Manager, Ellerslie Business Association for their attendance and presentation.

CARRIED

 

Attachments

a     Rona Colbert's speech notes on the Ellerslie Theatrical Society

 

 

8.2

Deputation - Christ Church, Ellerslie

 

Reverend Rebecca Heale and Pamela Stone from Christ Church, Ellerslie provided a presentation on the history of the stained glass windows at the Church and the conservation work required to restore them and the heritage building.

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2017/147

MOVED by Chairperson C Davis, seconded by Member T Millar:   

That the Ōrākei Local Board thank Reverend Rebecca Heale and Pamela Stone from Christ Church, Ellerslie for their attendance and presentation.

CARRIED

 

Attachments

a     Presentation - The windows at Christ Church: a national taonga

 

 

9          Public Forum

 

9.1

Public Forum - Tahuna Torea Residents and Rangers

 

Laurie Guy and Chris Barfoot, Tahuna Torea Residents and Rangers provided a presentation on the group’s proposal to restore bird feeding areas in the Tidal Lagoon at Tahuna Torea.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2017/148

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board:

a)        thank Laurie Guy  and Chris Barfoot, Tahuna Torea Residents and Rangers for their attendance and presentation.

b)        request Community Facility staff to progress a resource consent in 2017/2018 to remove mangroves on the Tidal Lagoon at Tahuna Torea as per the Tahuna Torea Residents and Rangers submission noting that this does not include the main area of mangrove forest in the Lagoon which will remain undisturbed.

c)        note that the mangrove removal work to restore the fish dams at Tahuna Torea is taking place in 2017/2018 as part of the Board’s work programme as a separate project.

CARRIED

 

Attachments

a     Tahuna Torea Nature Reserve and Wildlife Refuge Presentation

 

 

 

9.2

Public Forum - Mens Shed Auckland East

 

Terry Moore, Bernie Ward, Peter Montgomery and David Lamb, Mens Shed Auckland East presented on the group’s application to lease the council-owned building located in Waiatarua Reserve for a community workshop.

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2017/149

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board:

a)        thank Terry Moore Bernie Ward, Peter Montgomery and David Lamb, Mens Shed Auckland East for their attendance and presentation.

b)        request staff to advertise in the local newspaper the intention of the Board to offer a lease for the council-owned building in Waiatarua Reserve to the Mens Shed Auckland East.

CARRIED

 

Attachments

a     Presentation: Mens Shed Auckland East

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Governance Framework Review recommendations

 

The Board’s feedback on the Governance Framework Review was tabled in support of this item.  A copy immediately follows at the end of these minutes.

 

Resolution number OR/2017/150

MOVED by Chairman C Davis, seconded by Member T Churton:  

That the Ōrākei Local Board endorse its tabled feedback on the Governance Framework Review.

CARRIED

 

 

13

Disposals recommendation report

 

Anthony Lewis, Senior Advisor Portfolio Review was in attendance to speak to this report.

 

Resolution number OR/2017/151

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 10 Felton Mathew Avenue, St Johns.

CARRIED

 

 

 

14

Panuku Development Auckland Local Board Six-Monthly Update 1 January to 30 June 2017

 

Anthony Lewis, Senior Advisor Portfolio Review and Carlos Rahman, Senior Engagement Advisor were in attendance to speak to this report.

 

Resolution number OR/2017/152

MOVED by Chairman C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)        note the Panuku Development Auckland Local Board Update 1 January to 30 June 2017.

b)        note the advice from Panuku Development Auckland that as a result of the Panuku Development Auckland led rationalisation process for the property at 1 Ramsgate Street, Ellerslie, especially the internal consultation with Council departments and Council-controlled organisations, Auckland Transport has reviewed its parking provision for the Ellerslie town centre and will now retain 1 Ramsgate St, Ellerslie, as service property for off street parking, and that Panuku Development Auckland is currently arranging the transfer of the asset and corresponding book value from Auckland Council to Auckland Transport.

c)        again reiterate the Board’s opposition to the sale/disposal of 78 Merton Road, St Johns known as Merton Reserve and 84-100 Morrin Road, St Johns.

 

CARRIED

 

 

15

Auckland Regional Pest Management Plan Review

 

The Board’s feedback on the Auckland Regional Pest Management Plan Review was tabled in support of this item.  A copy immediately follows at the end of these minutes.

 

Resolution number OR/2017/153

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board endorse its tabled feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review.

CARRIED

 

 

16

Ōrākei Local Board grant applications for Quick Response Round One 2017/2018

 

Resolution number OR/2017/154

MOVED by Chairman C Davis, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         approve the following 2017/2018 Ōrākei Local Board Quick Response Round One grants:

Applicant

Project

Allocated

Ngaire Brooks

Towards venue hire of Ōrākei Community Centre for patchwork and quilting classes

$350

St Heliers Scottish Country Dancing Club

Towards venue hire at Tamaki Ex-Services Association Hall

$1,320

Communicare

Towards venue hire for the Remuera Friendship Centre

$500

Ellerslie Combined Probus Club

Towards venue hire at Ellerslie War Memorial Hall

$350

Katherine Winstone

Towards venue hire at Orakei Community Centre

$2,000

Jewish Federation of New Zealand Incorporated

Towards equipment hire for “Hannukah in the Park”

$600

Mansukh Parsotam

Towards venue hire for yoga classes

$1,000

Busi4u Limited

Towards the increase in venue hire for Ellerslie Falls Prevention Tai Chi

$800

Helen Fergusson

Towards venue hire for “MBODY movement - Free Community Workshop Series”

$110

Total

 

$7,030

 

b)        require all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

c)         request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d)        decline the following 2017/2018 Ōrākei Local Board Quick Responses Round One grant applications noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Applicant

Project

New Zealand Dance Advancement Trust

Towards costs to create, rehearse and deliver performance/workshops including contractor fees and venue hire for the Youth Engagement Programme

Attention Deficit Hyperactivity Disorder (ADHD) Association Incorporated

Towards venue and equipment hire for “ADHD Awareness Day”

Project Litefoot Trust

Towards delivery of the Liteclub programme

Double Dutch Fries Limited

Towards the acquisition of generators, seating, music and shelter for The Rolling Kitchen

Brake (New Zealand)

Towards hire of a marquee, printing costs, remembrance tokens and other event costs for “World Day of Remembrance for Road Crash Victims”

 

e)         note that there is $207,970 remaining in the Local Contestable Grants Fund 2017/2018 for the Ōrākei Local Board.

CARRIED

 

 

Secretarial note:       Member Churton left the table at 4.27pm.

 

17

Hearings Panel Report: Oceania Football Confederation Inc. variation request to the proposed lease of Ngahue Reserve

 

Member Churton declared an interest in this item and took no part in the discussion or voting on the matter.

 

Resolution number OR/2017/155

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board:

a)        receive the Hearing Panel report: Oceania Football Confederation Inc. variation request to the proposed lease of Ngahue Reserve and as a consequence:

b)        approve the request from Oceania Football Confederation Inc. to:

i.   Allow commercial activities to be conducted within the leased area.

ii.  Allow third-parties to sub-lease portions of the leased area to conduct the commercial activities:

·   physiotherapy and/or sports medicine rooms to maximum floor area of 75 square metres;

·   sports retail to maximum floor area of 50 square metres;

·   a gym to maximum floor area of 75 square metres;

·   a café to maximum floor area of 75 square metres; and/or

·   office space (for a football related organisation) to maximum floor area of 240 square metres.

Noting that all sub-leases, within the building approved under the Agreement to Lease,  are subject to prior approval by the Orakei Local Board regarding tenant, location, minor increases to the floor areas listed above (up to 10 per cent) and other matters the Board determines.

c)      decline the request from Oceania Football Confederation Inc. to amend the finishing time for community use of the Ngahue Reserve facility from 9pm to 8:30pm daily.

 

CARRIED

 

Secretarial note:       Member Churton returned to the table at 4.31pm.

 

18

Draft Annual Report 2016/2017 – Ōrākei Local Board report

 

Resolution number OR/2017/156

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board:

a)        note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b)        note the draft local board report prepared by Finance staff to be included in the Auckland Council Annual Report 2016/2017 and requests staff to include the following ‘Challenge’ in the final report:

·           The internal restructure of the operations division and the creation of Community Facilities, which had a negative impact on fully meeting the Board’s expectations for project delivery and associated budget spend for new assets and renewals as forecast in the Board’s Annual Plan and remain undelivered in the 2017/2018 financial year.

c)        note that the ‘notes’ for the performance measures provide some important context with respect to the year end result against target and considers that the context for each section must outline the rationale for the year end results and not be placed as ‘notes’ at the end of each section.

d)        approve the message from the Chairman, which provides the local board’s comments on local board matters in the Annual Report 2016/207.

e)        delegate authority to the Chairman and Deputy Chairman to make any minor edits or amendments to the Draft Annual Report 2016/2017 – Ōrākei Local Board report to correct any identified grammatical errors or typographical edits before submitting for final publication.

CARRIED

 

19

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board
for quarter four, 1 April - 30 June 2017

 

Resolution number OR/2017/157

MOVED by Chairman C Davis, seconded by Member D Wong:  

That the Ōrākei Local Board receive the performance report for the financial quarter ending 30 June 2017.

CARRIED

 

Secretarial note:       Item 21 was taken at this point.

 

20

Auckland Transport Update - August 2017 to the Orakei Local Board

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2017/158

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board:

a)         receive the Auckland Transport update, August 2017.

b)        note the Rough Order of cost for Elwood Place Footpath Extension is $63,000.

c)         request Auckland Transport to proceed to detailed design and a firm estimate of costs for Elwood Place Footpath Extension utilising the Local Board Transport Capital Fund.

d)        note the Rough Order of Cost for the extension of the Selwyn Reserve Walkway is $148,000 for a boardwalk solution.

e)         request Auckland Transport to proceed to detailed design and a firm estimate of costs for the extension of the Selwyn Reserve Walkway utilising the Local Board Transport Capital Fund.

CARRIED

 

21

Input to the Review of Citizens Advice Bureaux services

 

Resolution number OR/2017/159

MOVED by Chairman C Davis, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)        note that it would like a stronger relationship and more formal interaction with the Remuera/Eastern Bays Citizens Advice Bureau on a regular basis, noting the Strategic Relationship Agreement between Auckland Council and Auckland Citizens Advice Bureaux requires the Citizens Advice Bureau to report to the Board quarterly on service usage and other matters of interest and to present annually to a Board meeting relating specifically to the Citizens Advice Bureau at 4 Victoria Avenue, Remuera.

b)        request information about the visitor trends and statistics for the Remuera/Eastern Bays Citizens Advice Bureau, including a monthly breakdown, and cumulative reporting on:

                i.       enquires by way of method of contact, enquiry type and ethnicity

               ii.       the number of local residents using the service

              iii.       the number of visitors for the Justice of the Peace service. 

c)         request that the Remuera/Eastern Bays Citizens Advice Bureau provide quarterly reports to the Board which would be discussed at a quarterly meeting between the Remuera/Eastern Bays Citizens Advice Bureau and the Board.

CARRIED

 

 

22

ATEED six-monthly report to the Ōrākei Local Board

 

Resolution number OR/2017/160

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board receive ATEED’s six-monthly report for the period 1 January 2017 to 30 June 2017.

CARRIED

 

 

23

Chairman’s Report – Colin Davis

 

Resolution number OR/2017/161

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

a)        That the report be received.

b)        That to ensure the continuity of projects and feedback on Transport matters, the Transport Portfolio lead and alternate be reversed and that Board Member Carmel Claridge be appointed Transport Portfolio lead and Board Member Toni Millar be appointed Transport Portfolio alternate.

CARRIED

 

 

24

Board Member Report - Kit Parkinson

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to answer Auckland Transport queries.

 

Resolution number OR/2017/162

MOVED by Deputy Chairman K Parkinson, seconded by Chairman C Davis:  

a)        That the report be received.

b)        That the Ōrākei Local Board request Auckland Transport to report on using the Local Board Transport Capital Fund as detailed on the “Local Board Transport Capital Fund Proposal Form” Attachment A of the report for funding the installation of two cycle racks in Selwyn Reserve, Mission Bay.

c)        That the Ōrākei Local Board note that the cattle fence on Mt Taylor Reserve has been recently repaired.

d)        That the Ōrākei Local Board note its support for continued grazing of cattle on Mt Taylor Reserve.

e)        That the Ōrākei Local Board note that it has not been presented with evidence to support that grazing is detrimental to Mt Taylor Reserve.

f)         That the Ōrākei Local Board instruct staff to continue the grazing licence on Mt Taylor Reserve, which is a local reserve, to the existing grazier, and immediately allow cattle to graze there.

g)        That the Ōrākei Local Board request staff to work with the management of Sacred Heart College to clean up the boundary between Sacred Heart College and Mt Taylor Reserve.

CARRIED

 

 

25

Board Member Report - Troy Churton

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to answer Auckland Transport queries.

 

Resolution number OR/2017/163

MOVED by Member T Churton, seconded by Member D Wong:  

That the report be received.

CARRIED

 

 

26

Board Member Report - Carmel Claridge

 

Felicity Merrington, Elected Member Relationship Manager and Anthony Cross, were in attendance to answer Auckland Transport queries.

 

Resolution number OR/2017/164

MOVED by Chairman C Davis, seconded by Member T Churton:  

a)      That the report be received.

b)      That the Board request Auckland Transport to examine the feasibility of extending current bus services to connect with train services at Meadowbank Station, including the installation of a new bus stop to connect with train services.

c)      That Auckland Transport report on the impact on current parking facilities at Meadowbank Train Station and adjacent residential streets from the addition of a bus stop, and bus turning capability at the Meadowbank Train Station.

 

CARRIED

 

 

27

Board Member Report - Ros Rundle

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to answer Auckland Transport queries.

 

Resolution number OR/2017/165

MOVED by Member R Rundle, seconded by Deputy Chairman K Parkinson:  

a)      That the report be received.

b)      That the Ōrākei Local Board requests Auckland Transport to report on increasing the regularity of cleaning Clonbern Lane, Remuera, how often the screens are checked and properly secured and when the Lane is to be repainted because of noticeable discolouration, with a time frame for future repainting.

 

CARRIED

 

 

28

Board Member Report - Toni Millar

 

There was no report.

 

 

29

Board Member Report - David Wong

 

Resolution number OR/2017/166

MOVED by Member D Wong, seconded by Member R Rundle:  

That the report be received.

CARRIED

 

 

30

Governance Forward Work Calendar

 

Resolution number OR/2017/167

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:  

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

CARRIED

 

 

31

Ōrākei Local Board Workshop Notes

 

Corrected Ōrākei Local Board workshop notes for 13 and 27 July 2017 were tabled.  A copy of the corrected workshop notes immediately follows at the end of these minutes.

 

Resolution number OR/2017/168

MOVED by Chairman C Davis, seconded by Member D Wong:  

That the Ōrākei Local Board workshop notes for the workshop held on 6 July 2017 and the tabled Ōrākei Local Board workshop notes for the workshops held on 13 and 27 July 2017 be noted.

 

CARRIED

 

 

 

 

32

Resolutions Pending Action

 

Resolution number OR/2017/169

MOVED by Chairman C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

  

 

 

33        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

5.06 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:........................................................


 

Orākei Local Board feedback on the Governance Framework Review

 

Policy workstream

 

Regional policy and decision-making

The Board supports a new procedural framework for regional policy development which includes the governing body and local boards agreeing regional policy priorities and the work programme at beginning of the triennium with it being refreshed each term.

The Board supports a process for regional policy that brings both governance arms together (such as joint briefings and workshops) to consider regional context / issues.

The Board supports earlier and better engagement with local boards on regional policy and decisions.

The Board supports the development of a methodology that clearly identifies local boards’ role in regional policy and decisions.

The Board supports tailoring local board engagement on regional policy in line with the local impact and local interest of regional decisions (e.g. high categorisation requiring more specific local engagement and analysis, low categorisation requiring more cluster / joint local board workshop sessions and less in depth analysis).

The Board supports engagement and communication with local boards at all stages of the decision-making process, noting that some timeframes e.g. central government submissions are outside council’s control and the methods may not be able to be implemented in all cases.

The Board supports more analysis of the local impacts of regional policy and considers that advice to local boards during the development of regional policy must cover:

·         how local board input was considered in the final policy

·         what changes were made to the policy following local board feedback

·         what the significant impacts will be on the local board area from the implementation of the policy.

Roles and relationships

The Board does not support a formal ‘call-in right’ or similar mechanism (such as allocating decision-making to governing body) and supports instead the development of guidelines / protocols to ensure regional interests are considered in local decisions.

The Board does not support any formal policies or procedures that control when and how local boards may procure external or contestable advice and notes that in principle the Auckland Council organisation should be the first provider of advice to local boards.

The Board requests that sufficient staff resources be allocated for the development of policy and/or planning work that is a priority for multiple local boards.

The Board does not support limiting the ability of local boards to advocate to the governing body as this does not allow local boards to fulfil their legislated role, outlined in section 16 of the Local Government (Auckland Council) Act 2009, to identify and communicate the interests and preferences of the people in its local board area to the governing body where decisions of the governing body are required.

Allocations and delegations

 

The Board recommends that the governing body delegates, subject to the necessary statutory tests being met, all Reserves Act decision-making functions for local reserves to local boards.

The Board notes that budgets need to follow decision-making, so the change from regional to local decision-making will require a reallocation from regional to local budgets.

 

Local boards, place-making and Auckland Transport

The Board supports the delegation of Auckland Transport’s place-making functions to local boards to empower local boards in the place-making realm.

The Board requires that Auckland Transport seek and act on local board endorsement for projects where there are place-making outcomes before proceeding to delivery, including delivering on local board place-marking outcomes to ensure joined up delivery of both Auckland Transport and local board outcomes.

The Board supports a full evaluation of the Local Board Transport Capital Fund to ensure this is the appropriate vehicle for delivery of local transport priorities.

The Board requires improved local and tailored reporting and quality advice to local boards, including options analysis and clear recommendations, as part of regular Auckland Transport reporting.

The Board requests Auckland Transport to provide local boards with the opportunity to influence the prioritisation of projects in the local work programme prior to its finalisation.

The Board requests Auckland Transport to formally provide local boards with a local work programme for each financial year (prior to the commencement of the year) with regular formal updates on any changes to the programme.

The Board reaffirms its support for the CCO Governance Manual which requires Auckland Transport to include in its engagement plan how it will give local boards an opportunity to influence or to respond to the following:

·         decisions affecting a local board’s governance role;

·         decisions having a significant local impact (including mitigation measures);

·         decisions requiring a CCO, which includes Auckland Transport and Watercare, to undertake community consultation (local or regional).

The Board supports strengthening the Letter of Expectation to Auckland Transport, to ensure place-making is considered in terms of more than just infrastructure, with early engagement with local boards. 

The Board agrees with the mayor’s 2017 Letter of Expectation to Auckland Transport which stipulated that council expects there to be:

·         better and earlier engagement and communication between Auckland Transport and local boards;

·         active consideration by Auckland Transport of which of its decision-making powers it could delegate to local boards (within the constraints created by the regulatory environment, safety considerations, the needs of regional networks and the role played by NZTA in decision-making).

The Board agrees with the following activity statement that has been included in Auckland Transport’s 2017-2020 Statement of Intent:

·         ‘Participation in the governance review which is aimed at changing behaviours and processes across relevant Council family activities, including Auckland Transport, to enable local boards to give effect to their governance role, particularly around local place-shaping.’

The Board supports the development of individual Auckland Transport engagement plans for local boards, including regular monitoring and reporting to local boards on the delivery and implementation of the engagement plans.

The Board requests that Auckland Council officers monitor Auckland Transport’s compliance with the requirements for local board engagement, as set out in the Governance Manual for Substantive CCOs, and to report this monitoring to the governing body at least annually.

The Board requests that the Governing Body direct Auckland Transport to work with local boards to:

·         Ensure that local boards have a strong governance role in determining the ‘look and feel’ of town centres and streetscapes, in line with their allocation of non-regulatory decision-making

·         Improve co-ordination between local place-shaping projects, such as town centre upgrades, and its renewals programmes

·         Provide more opportunities for local board direction on the prioritisation of minor traffic safety projects, with the exception of those which AT considers are of critical safety importance

·         Be more responsive to local place-shaping initiatives in non-transport parts of the road corridor, including reducing or removing barriers to community place-making initiatives (e.g. looking at ways to reduce the costs of developing traffic management plans for community events)

·         Take direction from local boards on how and where to implement community-focused programmes

The Board notes that the Governance Framework Review has investigated the potential delegation of a range of Auckland Transport powers and the working party requests that additional work be undertaken to identify delegation opportunities.

Waiheke Pilot

The Board supports trialling some extended decision-making allocations or delegations for Waiheke Island, including area-based transport delegations from Auckland Transport, with the proviso that there are delegations extended to all local boards as soon as possible and not at the end of the 3 year pilot.

The Board supports additional resourcing for the Waiheke Local Board as part of the decision-making allocations or delegations trial in the areas of local policy, planning and operations, and requests that the same additional resourcing be allocated to all local boards as soon as possible as all local boards have issues to progress in the areas of local policy, planning and operations.

 

Funding and Finance workstream

Allocation of budgets and funding of local board activities

The Board supports an enhanced status quo which is funded by the general rate and provides local boards some additional flexibility for moving funding within an activity.

Governance and Representation workstream

Number of local boards

The Board supports the status quo with respect to the number of local boards in the Auckland Region and notes that any move to reduce the number of local boards will impact adversely on residents and ratepayers as the local board areas will be so large that the ‘local’ as envisaged in the Local Government (Auckland Council) Act 2009 legislation will not be realised.

The Board agrees that any decision to review the numbers of local boards should not occur until after the Governance Framework Review is completed and implemented and the outcomes of the re-organisation proposals for North Rodney and Waiheke are known.

Ward representation

The Board supports the boundaries for elected governing body members and local board members being different as this will assist the community in understanding that there are different roles and responsibilities in Auckland Council’s shared governance model.

The Board supports the continuation of the first past the post (FFP) voting system for Auckland.

The Board does not support the election of members of the Auckland Council on the basis of race.

The Board does not support Auckland Council having the decision-making to alter the number of governing body members.

 

Naming conventions for elected members

The Board agrees that the current Auckland Council naming conventions (‘councillor’ and ‘local board member’) contribute to public confusion with respect to the roles and responsibilities in our shared governance model.

The Board supports the Auckland Council naming conventions being amended to reflect that governing body members and local board members are members of the shared governance model at Auckland Council; and the naming conventions should therefore be consistent as follows:

Governing Body title

Local Board title

Regional Councillor

Local Councillor

 


 


Orākei Local Board feedback on pest management approaches proposed for the Regional Pest Management Plan

Issue

Current Approach

Proposed Approach

Supports Y/N

Comment

Cats

The existing Regional Pest Management Plan provides for management of feral cats in areas of high conservation value.

 

The nationally accepted definition of feral cats are those that have none of their needs provided by humans, either actively or passively, and their population size fluctuates largely independently of humans.

 

Cats are controlled in areas that are threatened species hotspots as part of an integrated programme of predator management (for example within the buffers and fenced areas of the open sanctuaries). In these sites cats may not always be feral.

To continue management of cats in areas of high biodiversity value as part of integrated pest control but potentially for an increased number of sites.

 

To provide greater certainty cats will be defined as pests in these circumstances if they are not able to be identified by microchip or other means as being owned.

 

 

 

Cats will continue to be controlled on areas of public land where threatened species are being protected (regardless of whether they are owned or unowned). Example sites: the open sanctuaries and kokako/kiwi management area in the Hunua Ranges.

Yes

 

 

 

Yes

 

 

 

 

 

 

 

Yes

The Board supports the proposed approach as a minimum.

 

 

The Board supports defined areas (such as areas of high biodiversity) being identified where cats are treated as pests and are controlled and other more urban areas where rules are not as strict.

Possums

Possum control undertaken in high value biodiversity areas (such as

peninsulas and large tracts of native

forest).

Landscape scale progressive containment programme to manage possums. Rural management would be integrated with management in high value biodiversity areas. This could be achieved using a targeted rate across rural Auckland.

 

The Board supports the progressive containment programme to manage possums but does not support a targeted rate as this should be funded by central government as part of its pest free by 2050 strategy.

Widespread pest plants

Enforcement of rural landowner or occupier responsibility to control selected pest plant infestations upon receipt of a complaint.

Site-led programme for parks with significant ecological areas to manage a suite of up to 30 pest plants per site to an extent that protects the values of the parkland. Includes use of rules in buffer areas around parkland.

Yes

The Board supports site lead but doesn’t support the up to 30 pest plants per site as there may be more species to control in some parks.

New ban of sale

The current Regional Pest Management Plan classifies 207 pest plants and 46 pest animals in the region.

Phasing out the sale of approximately 50 new plant pests and 13 new animal pests in addition to those currently identified.

 

The Board supports new pest plants and animals being added to the banned list but would like to know what the proposed additions are prior to providing a definitive response.

Rats

Support for community groups undertaking pest control in local parks.

Site-led programmes for parks with significant ecological areas and the Hauraki Gulf Controlled Area, to manage rodents to an extent that protects the values of these places. Enhanced pathway management to protect islands. Sustained control programme for the remainder of the region focusing on support for community pest control initiatives.

Yes

The Board supports the proposal on the basis that community groups are still encouraged to be involved.

Site-led programme for Orākei Basin

Provision of advice and support to community groups.

Site-led programme for parks with Significant Ecological Areas, including Orākei Basin to manage a suite of pest plants to an extent that protects the values of the parkland.

Yes

 

Weeds on Council land

Enforcement of selected widespread pest plants in response to complaints.

Site-led programme for parks with significant ecological areas to manage a suite of up to 30 pest plants to an extent that protects the values of the parkland.

Yes

The Board supports site lead but doesn’t support the up to 30 pest plants per site as there may be more species to control in some parks.

More education around pests

Provision of information and advice on pest identification, impacts and control, and communications around pathway management for a suite of species.

Provision of information and advice on pest identification, impacts and control, and increased communications around pathway management for a suite of species.

Yes

 

The importance of community pest control

Provision of advice and support to community groups undertaking pest control, with priority given to activity in or around biodiversity focus areas and taking advantage of defendable landscape features such as islands and peninsulas.

Provision of advice and support to community groups undertaking pest control, with priority given to activity in or around biodiversity focus areas and taking advantage of defendable landscape features such as islands and peninsulas. The plan will support the Pest Free Auckland initiative, which focuses on community empowerment.

Yes

The Board supports the community empowerment approach as our community are great supporters of our local environment.

 


 

Ōrākei Local Board Workshop Record                                                            

 

Workshop record of the Ōrākei Local Board held in the Ōrākei Local Board Office, Meadowbank Shopping Centre,on Thursday, 13 July 2017 commencing at 12.00 noon.

 

PRESENT

Members: Colin Davis, Kit Parkinson, Troy Churton, Carmel Claridge from 12.15pm, Rosalind Rundle, David Wong

Apologies: Toni Millar

 

 

Workshop Item

Governance role

Summary of Discussions

Item 1.

 

Board Member Update

 

The local board’s governance role with regards to the item being workshopped:

  • Keeping informed.

Opportunity for Members to provide an update on their respective portfolios and other issues in the Ōrākei Local Board area.

 

Item 2.

 

Auckland Regional Pest Management Plan Review

The local board’s governance role with regards to the item being workshopped:

  • Input into regional decision-making
  • Keeping informed.

Desiree Tukutama, Relationship Advisor, Kristen Spooner , Biosecurity Advisor and Nick Waipara, Biosecurity Principal Advisor were in attendance seeking Board feedback on the proposed direction of the Auckland Regional Pest Management Plan, taking into account previous feedback that the Board supplied during local board engagement on the 2015 pest management plan discussion document.

 

Item 3.

 

Auckland Plan refresh 2018: early feedback to inform draft plan

The local board’s governance role with regards to the item being workshopped:

  • Input into regional decision-making
  • Keeping informed.

Suzanne Weld, Senior Local Board Advisor was in attendance to discuss the Auckland Plan refresh 2018 which will be reporting to the July 2017 business meeting for the Board’s formal feedback.

 

 

Item 4.

 

Six Monthly Review

The local board’s governance role with regards to the item being workshopped:

  • Setting direction and priorities
  • Local initiatives and specific decisions

Keeping informed.

Adam Milinia, Relationship Advisor, Suzanne Weld, Senior Local Board Advisor and Rachel Leitch, Specialist Local Comm were in attendance to support Board discussion and review of  the Workshop Ground Rules, Portfolio allocations and Communications.

 

Item 5.

 

Citizens Advice Bureaux Services Review

 

The local board’s governance role with regards to the item being workshopped:

  • Input into regional decision-making

Richard Butler,  Specialist Advisor was in attendance to seek the Board’s input on its relationship with the local bureaux, Auckland Citizens Advice Bureaux Incorporated (ACABx) and the local CAB service provision. 

 

 

The workshop concluded at 4.30pm

 


 

Ōrākei Local Board Workshop Record                                                            

 

Workshop record of the Ōrākei Local Board held in the Ōrākei Local Board Office, Meadowbank Shopping Centre,on Thursday, 27 July 2017 commencing at 12.00 noon.

 

PRESENT

Members: Colin Davis from 1.05pm, Kit Parkinson from 12.55pm, Troy Churton from 12.20pm, Carmel Claridge, Rosalind Rundle from 12.15pm, David Wong from 12.45pm to 5.05pm

Apologies: Colin Davis (for Lateness)

Absent:    Toni Millar

 

Workshop Item

Governance role

Summary of Discussions

Item 1.

 

Board Member update

 

 

The local board’s governance role with regards to the item being workshopped:

  • Keeping informed.

Opportunity for Members to provide an update on their respective portfolios and other issues in the Ōrākei Local Board area.

 

 

 

Item 2.

 

Parks, Sports and Recreation update

The local board’s governance role with regards to the item being workshopped:

  • Input into regional decision-making
  • Keeping informed.

Greer O’Donnell, Parks, Sports and Recreation Portfolio Manager was in attendance to provide a Parks, Sports and Recreation update.

 

Item 3.

 

Annual Report

The local board’s governance role with regards to the item being workshopped:

  • Oversight and Monitoring
  • Keeping informed.

Suzanne Weld, Senior Local Board Advisor and Audrey Gan, Lead Financial Advisor were in attendance to discuss the draft Annual Report 2016-2017.

 

 

Item 4.

 

Community Places

The local board’s governance role with regards to the item being workshopped:

  • Setting direction, priorities and budgets
  • Local initiatives and specific decisions
  • Keeping informed.

Kate Holst, Team Leader Direct Delivery, Susan Ropati, Place Manager (Ōrākei), Kat Teirney, Manager and George Makapatama Manager Strategic Broker were in attendance to discuss the impact of the Local Board’s amendment request (line 444 of the ACE work programme) on the delivery of the planned work programme.

 

 

Item 5.

 

Governance Framework Review - Financial work stream

The local board’s governance role with regards to the item being workshopped:

  • Input into regional decision-making
  • Keeping informed.

Adam Mlina, Relationship Manager was in attendance to present the latest material on the financial workstream in the Governance Framework Review for discussion with the Board.

 

Item 6.

 

Auckland Transport - Gowing Drive findings

The local board’s governance role with regards to the item being workshopped:

  • Setting direction, priorities and budgets
  • Local initiatives and specific decisions
  • Keeping informed.

Felicity Merrington, Auckland Transport Elected Member Relationship Manager, Tarun Ahuja, Investigation and Design Manager Central and Shamir Ali, Senior Project Manager Investigation and Design was in attendance to discuss the feasibility findings for Gowing Drive with the Board.

 

 

 

The workshop concluded at 5.30pm