Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 17 August 2017 at 4.02pm.

 

present

 

Chairperson

Harry Doig

 

 

 

Deputy Chairperson

Julie Fairey

 

 

 

Members

Anne-Marie Coury

 

 

 

 

David Holm

 

 

 

 

Shail Kaushal

 

 

 

 

Ella Kumar, JP

 

 

 

 

ABSENT

 

Governing Body Member

Clr Fletcher (with apologies)

 

 

ALSO PRESENT

 

Governing Body Member

Clr Casey (from 6.15pm)

 

 

Albert Eden LB Member

Lee Corrick

 

 

 

 


Puketāpapa Local Board

17 August 2017

 

 

 

1          Welcome

Member Anne-Marie Coury delivered the welcome message.

 

2          Apologies

There were no apologies.

 

3          Declaration of Interest

Member S Kaushal declared an interest in Item 24 Input to the review of Citizens Advice Bureaux services.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2017/126

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 20 July 2017, as a true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

There were no deputations.

 

9          Public Forum

            There were no public forums.

 

10        Extraordinary Business

10.1

Extraordinary Business: Response to Alcohol Regulatory & Licensing Authority decision on Local Alcohol Policy

 

Resolution number PKTPP/2017/127

MOVED by Chairperson H Doig, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)        consider an extraordinary item regarding a response to the Alcohol Regulatory & Licensing Authority’s decision on Local Alcohol Policy at Item 30 of this Agenda:

i)     the reason the matter was not on the agenda is that the matter came to the Board’s attention after the close of the agenda

ii)    the reason why the discussion of this matter cannot be delayed until a subsequent meeting is that a response to the Alcohol Regulatory & Licensing Authority decision on the Local Alcohol Policy is required for the 14 September 2017 Regulatory Committee meeting.

CARRIED

 

 

11        Notices of Motion

Under Standing Order 3.11.1 a Notice of Motion has been received from Member J Fairey for consideration under item 12.

 

12

Notice of Motion - Official naming of Wesley suburb

 

Resolution number PKTPP/2017/128

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      note the intention of the Wesley community to apply to have the name Wesley officially attached to their suburb, by way of an application to the next NZ Geographic Board meeting

b)      endorse the application for the official recognition of Wesley as a suburb, and adds our endorsement to any community submission to the NZ Geographic Board seeking the same

c)      confirm that the Local Board has written to mana whenua and the local kura kaupapa seeking their view on the official naming of Wesley, notes the feedback received from Ngati Whatua, and will forward any feedback received as part of the submission information to the NZ Geographic Board

d)      note the estimated boundaries of the Wesley suburb in the updated map (Attachment A) dated 17 August 2017 that the local board has prepared and discussed with the community at a community meeting on 15 August 2017 between:

·        Owairaka Avenue and Hendon Avenue on the north west

·         Mt Albert Rd to the north east

·         May Road to the east and south east

·         State Highway 20, the western boundary of the Foodstuffs property off Roma Road, Richardson Rd between Amazon Parade and Maioro St to the south and south west

·         Richardson Rd between State Highway 20 and Hendon Avenue to the west.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 12 Notice of Motion: Official naming of Wesley suburb - Wesley Map

 

 

13

Chairperson's Report, August 2017

 

Resolution number PKTPP/2017/129

MOVED by Chairperson H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board receive the Chair’s Report for August 2017.

CARRIED

 

 

14

Board Member Reports

 

 

 

14.1

E Kumar

 

 

Resolution number PKTPP/2017/130

MOVED by Member E Kumar, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board receive the Member report for August 2017.

CARRIED

 

14.2

D Holm

 

Resolution number PKTPP/2017/131

MOVED by Member D Holm, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board receive the Member report for August 2017.

CARRIED

 

14.3

J Fairey

 

Resolution number PKTPP/2017/132

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board receive the Member report for August 2017.

CARRIED

 

14.4

S Kaushal

 

Resolution number PKTPP/2017/133

MOVED by Member S Kaushal, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board receive the Member report for 6 June to 6 August 2017.

CARRIED

 

14.5

A-M Coury

 

Resolution number PKTPP/2017/134

MOVED by Member A-M Coury, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)    receive the Member reports for:

·           6 March to 9 April 2017

·           10 April to 8 May 2017

·           4 May to 4 June 2017

·           5 June to 9 July 2017 and

·           10 July to 7 August 2017

b)    receive the Local Government NZ Conference 23-25 July 2017 report.

CARRIED

 

Precedence of Business (4.26pm)

Resolution number PKTPP/2017/135

MOVED by Chairperson H Doig, seconded by Member S Kaushal:  

That the Puketāpapa Local Board agree that Item 16 Auckland Transport August 2017 Report be accorded precedence at this time.

CARRIED

 

Secretarial Note: Item 15 was taken after Item 29 (6.26pm)

15

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2017/136

MOVED by Member S Kaushal, seconded by Member E Kumar:  

That the Puketapapa Local Board thank Clr Cathy Casey for her update.

CARRIED

Secretarial Note: Item 30.1 was taken after Item 15 (6.40pm)

 

 

Secretarial Note: Item 16 was taken after Item 14 (4.26pm)

16

Auckland Transport August 2017 Report

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, spoke to this item.

 

Resolution number PKTPP/2017/137

MOVED by Member D Holm, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      receive the Auckland Transport Report for August 2017.

b)      request Auckland Transport to liaise with Auckland Council Parks/Community Facilities to confirm the design and construction of the Richardson Road carpark and shared path realignment and allocates a budget of $220,000 from its Local Board Transport Capital Fund.

c)      request Auckland Transport to liaise with Auckland Council Parks/Community Facilities to confirm the design and construction of the lighting of the Richardson Road carpark and shared path realignment and allocates a budget of $100,000 from its Local Board Transport Capital Fund.

d)      request Auckland Transport to liaise with Auckland Council Parks/Community Facilities to confirm the design and construction of the lighting of the southern section of Keith Hay Park shared path and allocates a budget of $250,000 from its Local Board Transport Capital Fund.

e)      express its concern that the local board was not advised of this project and its concern that the traffic management plan was inadequate as obvious detours were not displayed.

f)       express its concern that it was not consulted on the changes to the Western bus routes resulting in pensioners on Stoddard Road being deprived of convenient access to the Owairaka medical facilities.

g)      seek further advice as follows:

i)     rough order of costs of the Board’s top priority greenways project from Parks/AT.

ii)    recommended location for bus shelters – AT

iii)   recommended pedestrian crossings suitable for LED lighting - AT

iv)   priority storm water catch pits for tetra-traps in the Onehunga Bay catchment – Healthy Waters

h)      thank officer, Lorna Stewart, for her attendance.

CARRIED

 

 

17

Airport Access

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, spoke to this item.

 

Resolution number PKTPP/2017/138

MOVED by Member D Holm, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      receive the Airport Access report.

b)      note the rationale for heavy rail being discounted as the optimum mass transit solution for the Airport to City Centre corridor.

c)      thank officer, Lorna Stewart, for her attendance.

CARRIED

 

 

18

Puketāpapa Local Board Draft 2016/2017 Annual Report

 

In the absence of David Rose, Financial Advisor, Victoria Villaraza, Relationship Manager, spoke to this item.

 

Resolution number PKTPP/2017/139

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b)      receive the draft local board report to be included in the Auckland Council Annual Report 2016/2017.

c)      approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017.

d)      delegate authority to the chair H Doig and deputy chair J Fairey to make typographical changes before submitting for final publication.

e)      thank officer, Victoria Villaraza, for her attendance.

CARRIED

 

 

19

Auckland Council’s Quarterly Performance Report: Puketāpapa Local Board for quarter four, 1 April - 30 June 2017

 

Victoria Villaraza, Relationship Manager, spoke to this item.

 

Resolution number PKTPP/2017/140

MOVED by Chairperson H Doig, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      receive the performance report for the financial quarter ending 30 June 2017.

b)      note with concern that the Plans and Places department have not contributed to this report

c)      provide the following suggestions for improving the quarterly reporting:

i)     for opex items in Q4 the Activity Status “in Progress” should not be used

 

ii)    in the commentary a clear statement about whether or not the project, and all its outputs, was delivered should be provided.

 

iii)      Council departments should keep in mind, when filling in the commentary, that this is a public document and therefore the commentary should be suitable for, and comprehensible to, the public

 

iv)      in the previous Commentary section the previous RAG should also be recorded

 

v)        for the Q4 report a pie chart of programmes achieved/not achieved in $ terms as well just number of items

 

vi)      the “highlight” column could be removed

vii)  consider removing the Snapshot charts “Puketapapa work programme by activity status” and “… by outcome”

b)      thank officer, Victoria Villaraza, for her attendance.

CARRIED

 

 

20

Submissions and feedback on the draft Puketāpapa Local Board Plan 2017

 

Mary Hay, Senior Advisor, spoke to this item.

 

Resolution number PKTPP/2017/141

MOVED by Chairperson H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive submissions and feedback on the draft Puketāpapa Local Board Plan 2017.

b)      thank officer, Mary Hay, for her sterling work and her attendance.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 20 Submissions and feedback on the draft Puketāpapa Local Board Plan 2017 - comments on Question 3

b     20170817 Puketāpapa Local Board Item 20 Submissions and feedback on the draft Puketāpapa Local Board Plan 2017 – comments on Question 4

c    20170817 Puketāpapa Local Board Item 20 Submissions and feedback on the draft Puketāpapa Local Board Plan 2017 – submissions to all boards

 

Precedence of Business (5.09pm)

Resolution number PKTPP/2017/142

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board agree that Item 22: Feedback on the proposed direction of the Auckland Regional Pest Management Plan be accorded precedence at this time.

CARRIED

 

Secretarial Note: Item 21 was taken after Item 24 (5.19pm)

21

Plan change proposal for Three Kings precinct

 

Celia Davison, Manager Planning - Central/South, spoke to this item.

 

Resolution number PKTPP/2017/143

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      congratulate the South Epsom Planning Group Incorporated, Three Kings United Incorporated, and Fletcher Residential Limited for reaching an agreement that resolves the appeals that were before the Court concerning the proposed development in the Three Kings quarry

b)      note that the board will be receiving a further report that will advise on the content of the proposed plan change request

c)      recommend that the Planning Committee adopts the plan change request to the Auckland Unitary Plan by Fletcher Residential Limited to the Three Kings precinct, and zones.

d)      thank officer, Celia Davison, for her attendance and thank Rebecca Greaves for her work.

CARRIED

Secretarial Note: Item 25 was taken after Item 21 (5.39pm)

 

Secretarial Note: Item 22 was taken after Item 20 (5.09pm)

22

Feedback on the proposed direction of the Auckland Regional Pest Management Plan

 

Ben-hanan Moimoi, Local Board Advisor, spoke to this item.

 

Resolution number PKTPP/2017/144

MOVED by Member D Holm, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      provide feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review (as per Attachment C of the agenda report).

b)      thank officer, Ben-hanan Moimoi, for his attendance.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 22 Feedback on the proposed direction of the Auckland Regional Pest Management Plan - Puketāpapa Local Board Feedback

 

 

23

Feedback on the Tākaro – Investing in Play discussion document

 

Ben-hanan Moimoi, Local Board Advisor, spoke to this item.

 

Resolution number PKTPP/2017/145

MOVED by Member A-M Coury, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      provide the attached feedback to the Tākaro – Investing in Play discussion document by 21 August 2017.

b)      thank officer, Ben-hanan Moimoi, for his attendance.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 23 Feedback on the Takaro: Investing in Play discussion document - Puketāpapa Local Board Feedback

 

 

24

Input to the review of Citizens Advice Bureaux services

 

Ben-hanan Moimoi, Local Board Advisor, spoke to this item.

 

Member S Kaushal declared an interest in this item and took no part in the discussion or voting on the matter.

 

Resolution number PKTPP/2017/146

MOVED by Member A-M Coury, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      provide the attached feedback to the review of Citizens Advice Bureaux services.

b)      thank officer, Ben-hanan Moimoi, for his attendance.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 24 Input to the review of Citizens Advice Bureaux services - feedback

The order of business resumed at Item 21: Plan Change proposal for Three Kings precinct (5.19pm)

 

 

Secretarial Note: Item 25 was taken after Item 21 (5.39pm)

25

ATEED six-monthly report from 1 January to 30 June 2017

 

Paul Robinson, Local Economic Growth Manager at ATEED, spoke to this item.

 

Resolution number PKTPP/2017/147

MOVED by Member E Kumar, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      receive the six-monthly report for the period 1 January to 30 June 2017 noting that the Board will receive further advice by email.

b)      thank officer, Paul Robinson, for his attendance.

CARRIED

 

 

26

Governance Forward Work Calendar

 

Resolution number PKTPP/2017/148

MOVED by Member S Kaushal, seconded by Member E Kumar:  

That the Puketāpapa Local Board note the Governance Forward Work Calendar for August 2017.

CARRIED

 

 

27

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2017/149

MOVED by Member S Kaushal, seconded by Member A-M Coury:  

That the Puketāpapa Local Board receive the workshop notes for 6, 13 and 27 July 2017.

CARRIED

 

 

28

Resolutions Pending Action Schedule

 

Resolution number PKTPP/2017/150

MOVED by Member D Holm, seconded by Member S Kaushal:  

That the Puketāpapa Local Board receive the Resolutions Pending Action schedule for August 2017.

CARRIED

 

 

29

Governance Framework Review recommendations

 

Victoria Villaraza, Relationship Manager, spoke to this item.

 

Pursuant to Standing Order 3.15.5, Member D Holm requested that his dissenting vote against item 29 a) xxxxiv. be recorded

 

Resolution number PKTPP/2017/151

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      Support the following draft provisions and recommendations of the Political Working Party, and provides other feedback as follows:

Regional policy and decision-making

i.     Agree that council should implement new mechanisms that ensure effective local board input to regional policy decisions, via a framework that sets out, at a minimum:

·  A process for involving local boards in the development of a jointly agreed regional work programmes at the beginning of each term and in an annual refresh;

·  Earlier and more joint engagement between local boards and the governing body in regional decision-making processes

·  Requirements for analysis of local impacts and local interest of regional decisions and options, and reporting of this to local boards and the governing body

·  Specified criteria for categorising the potential local impact and local board interest of regional decisions

·  Processes and methods for tailoring local board engagement in line with the local impact and local interest of regional decisions e.g. high categorisation requiring more specific local engagement and analysis, low categorisation requiring more cluster joint local board workshop sessions and less in depth analysis.

·  Specified methods for engagement and communication with local boards at all stages of the decision-making process, noting that some timeframes such as parliamentary and central government submissions are outside council’s control and the methods may not be able to be implemented in all cases.

ii.    Direct that local boards will be consulted on the details of these mechanisms prior to implementation.

iii.   Requests sufficient capacity for development of policy that is a priority for multiple local boards.

iv.   Note that the Quality Advice programme is continuing to be implemented in order to improve the quality of advice to elected members for decision-making, in line with the recommendations of the Governance Framework Review.

v.    Agree not to implement any formal policies or procedures that control when and how local boards may procure external or contestable advice, but note that, in principle, the Auckland Council organisation should be the first provider of advice to local boards.

vi.   Agree not to implement any policy or procedure that would limit local boards’ ability to advocate to the governing body on regional issues.

Local decisions that may have regional impacts (development of a ‘call-in’ right)

vii.  Note that an explicit call-in right is not possible under the Local Government (Auckland Council) Act 

viii. Agree not to implement any mechanism that would have the effect of ‘calling in’ or allocating decision-making to the governing body for otherwise local activities or decisions that have regional implications.

ix.   Direct officers that, whenever a local board is to make a decision that has potential impacts beyond the immediate local board area e.g. a sub-regional impact or an impact on regional networks, advice on those potential impacts is to be provided to the local board as a matter of course (for example through a regional impact statement).

Allocations and delegations

x.    Agree that the governing body delegates, subject to the necessary statutory tests being met, the following Reserves Act 1977 decision-making functions for local reserves to local boards:

·  declaration

·  classification

·  reclassification

·  application for revocation of reserve status (limited to when there is a desire by a local board to manage open space under the LGA)

xi.   Note that officers’ advice on decision-making for exchanges of reserve land was that it should remain with the governing body, with the relevant local board consulted on these decisions

xii.  Note that the working party did not reach consensus on this issue, and will consider the feedback of local boards before making a recommendation

xiii  Advocate that local boards should be delegated the decision making for exchanges of reserve land

xiv. Agree that the Minister of Conservation’s supervisory powers remain delegated to staff, but where there is likely to be significant public interest, an independent commissioner should be engaged.

The role of Auckland Transport and local boards

xv.  Note the role of local boards in place-making and that Auckland Transport should be guided by and responsive to local boards acting in this role to enable them to give effect to this role.

xvi. Note the critical interface between the local place-shaping role of local boards and Auckland Transport’s jurisdiction over the road corridor and transport networks.

xvii.Requests that Auckland Transport seek local board endorsement for projects where there are place-making outcomes before proceeding to delivery.

xviii.Requests that Auckland Transport provide local boards with the opportunity to influence the prioritisation of projects in the local work programme prior to its finalisation.

xix. Requests that Auckland Transport formally provide local boards with a local work programme for each financial year (prior to the commencement of the year) with regular formal updates on any changes to the programme.

xx.  Note that the Governance Manual for Substantive CCOs requires Auckland Transport, amongst other things, to:

·  develop, with local boards, a shared understanding of local board views and CCO priorities to inform the following year’s business planning, including through an annual interactive workshop ‘where local boards communicate their local board priorities and the CCOs communicate how their current year work programme will contribute to local board priorities’.

·  develop by 31 July each year an annual local board engagement plan, which includes a schedule ‘clearly indicat[ing] for each board, the projects and/or activities that it expects to report on, and the projects and activities that it expects to consult on, for the following year. This should be updated annually or more frequently if required.’

·  report against their local board engagement plan in their quarterly performance reports to the CCO Governance and Monitoring Committee.

xxi. Note that the CCO Governance Manual requires Auckland Transport to include in its engagement plan how it will give local boards an opportunity to influence or to respond to the following:

·       Decisions affecting a local board’s governance role

·       Decisions having a significant local impact (including mitigation measures)

·       Decisions requiring a CCO to undertake community consultation (local or regional)

xxii.Direct Auckland Transport to meet all requirements for local board engagement as set out in the Governance Manual for Substantive CCOs.

xxiii.Direct Auckland Council officers to monitor Auckland Transport’s compliance with the requirements for local board engagement, as set out in the Governance Manual for Substantive CCOs, and to report this monitoring to the governing body at least annually.

xxiv.Note that the Mayor’s 2017 letter of expectation to Auckland Transport stipulated that council expects there to be:

·  better and earlier engagement and communication between Auckland Transport and local boards;

·  active consideration by Auckland Transport of which of its decision-making powers it could delegate to local boards (within the constraints created by the regulatory environment, safety considerations, the needs of regional networks and the role played by NZTA in decision-making).

xxv.Note that the following activity statement has been included in Auckland Transport’s 2017-2020 Statement of Intent:

·      ‘Participation in the governance review which is aimed at changing behaviours and processes across relevant Council family activities, including Auckland Transport, to enable local boards to give effect to their governance role, particularly around local place-shaping.’

xxvi.Note that the Governance Framework Review has investigated the potential delegation of a range of Auckland Transport powers and the working party recommends that additional work be undertaken to identify delegation opportunities

xxvii.Direct Auckland Transport, in working with local boards, to:

·  Ensure that local boards have a strong governance role in determining the ‘look and feel’ of town centres and streetscapes, in line with their allocation of non-regulatory decision-making

·  Improve co-ordination between local place-shaping projects, such as town centre upgrades, and its renewals programmes

·  Provide more opportunities for local board direction on the prioritisation of minor traffic safety projects, with the exception of those which Auckland Transport considers are of critical safety importance

·  Be more responsive to local place-shaping initiatives in non-transport parts of the road corridor, including planting policies, reducing or removing barriers to community place-making initiatives e.g. looking at ways to reduce the costs of developing traffic management plans for community events

·  Take direction from local boards on how and where to implement community-focused programmes

xxviii.Direct Auckland Transport to report to the governing body annually on how it is meeting the directions given under recommendation xxvii.

xxix.Note that the Quality Advice programme has been working with Auckland Transport to improve the quality of advice to local boards and will shortly begin regular six monthly surveys of local board members’ satisfaction with Auckland Transport advice, engagement and reporting to local boards.

xxx.Note that the Local Board Transport Capital Fund is valued by local boards but that the level of funding means that some boards are not able to progress meaningful projects, and that improved local transport outcomes may be achieved if the size of the fund was significantly increased.

xxxi.Direct officers to report to the relevant governing body committee, through the Long Term Plan process, on options for significantly increasing the Local Board Transport Capital Fund and the method of allocation of the fund.

xxxii.Direct Auckland Transport to implement a more systematic work programme approach to assist local boards to identify potential projects and make decisions.

xxxiii.Direct Auckland Transport to actively engage with governing body members (ward councillors) on transport projects and issues within their ward areas.

Local boards funding and finance

xxxiv.Agree that the enhanced status quo model be moved to immediately, noting that further work can be progressed within this framework rather than needing to do it all before implementation.

·      support renaming of the enhanced status quo model to more accurately reflect the change, e.g. ‘local decision-making within a funding envelope’

·      support providing additional decision-making to local board by enabling them to increase or decrease service levels within and across Asset Based Services (ABS) activities provided that the impact is cost neutral i.e. within the funding envelope.

xxxv.Rename the enhanced status quo to be called “local decision-making within a funding envelope”

xxxvi.Provide additional decision-making to local boards by enabling them to increase or decrease service levels within and across ABS activities, provided that the impact is cost neutral i.e. within the funding envelope.

xxxvii.Agree that the additional work to support the Enhanced status quo model be undertaken – framework for service levels and local flexibility, options for addressing historical uneven funding, improving the information and advice that is provided to local boards.

xxxviii.Agree that further work on the implications of the local decision making model also be undertaken for further consideration - modelling of rates implication following the revaluation, costs to the organisation of supporting more local decision making etc.

The optimum number of local boards

xxxix.Agree that at this time there is no overwhelming need to change the current number of local boards.

xxxx.Agree that any decision to review the numbers of localboard should not occur until after the Governance Framework Review is completed and implemented and the outcome of the reorganisation proposals of North Rodney and Waiheke Island are known.

Methods of electing governing body members

xxxxi.Agree that the election process for the number of governing body and members and wards should remain unchanged as there is no identified need to change or undertake an in-depth review of the election of governing body members.

xxxxii.Note that the statutory review of representation arrangements for Auckland Council must be completed by September 2018.

xxxxiii.Note that the Local Government Act Amendment Bill No. 2, which proposes a simplified process for local government-led reorganisation processes, is currently before Parliament.

xxxxiv.Support Auckland Council advocating to central government for legislative amendments that would allow for future changes to the number of governing body members in line with population change and to simplify the process for changes to the numbers and boundaries of local boards and the creation of Maori wards in Auckland.

b)      Advocates for further work on decision-making on reserve exchanges to investigate possible mechanisms for joint decision-making between Governing Body and the relevant local board(s) recognising the role of Government Body in sale and acquisition of land, and the role of local board(s) in determining specific location and nature of local assets.

c)      Supports the continuation of a joint local board/governing body political working party focusing on matters of governance impacting on both governance arms, with the addition of a process to refresh membership over time.

d)      Supports changing name of local board members to “local councilors”.

e)      Delegates to Chair Harry Doig and Deputy Chair Julie Fairey to consider any additional information and Political Working Party positions that arise before the Governing Body makes the final decision in September and subject to consultation with other board members revise the Board’s agreed positions, as appropriate.

e)      thank officer, Victoria Villaraza, for her attendance.

CARRIED

The order of business resumed at Item 15: Albert-Eden-Roskill Governing Body Members Update (6.26pm)

 

Secretarial Note: Item 30.1 was taken after Item 15 (6.40pm)

30        Consideration of Extraordinary Items

30.1

Extraordinary Item: Response to Alcohol Regulatory & Licensing Authority decision on Local Alcohol Policy

 

Resolution number PKTPP/2017/152

MOVED by Member S Kaushal, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      note the memo (Attachment A) dated 14 August 2017 from the General Manager, Community & Social Policy, headed “Decision from the Alcohol Regulatory and Licensing Authority as to appeals against the Provisional Local Alcohol Policy”

b)      note that the Regulatory Committee of the Governing Body will be considering this item on 14 September 2017

c)      note that the board’s next business meeting is on 21 September 2017

d)      delegate to the Chair H Doig, Deputy Chair J Fairey and Member A-M Coury, to develop a Board response for the 14 September 2017 Regulatory Committee meeting

e)      request local board input to the 14 September 2017 Regulatory Committee meeting.

CARRIED

 

Attachments

a     20170817 Puketāpapa Local Board Item 30 Extraordinary Business Response to Alcohol Regulatory & Licensing Authority decision on Local Alcohol Policy - Memo from K. Maki dated 14 August 2017

 

 

There was no consideration of extraordinary items.   

 

 

 

 

6.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................