Rodney Local Board

 

OPEN MINUTES

 

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 17 August 2017 at 2.00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Phelan Pirrie

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 


Rodney Local Board

17 August 2017

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

There were no apologies.

 

Secretarial Note: Cr Sayers sent his apologies as he was unable to attend the meeting.

 

3          Declaration of Interest

 

Secretarial note: Member Bailey declared an interest in relation to Item 8.2, Vipassana Foundation Charitable Trust and Keep the Peace Makarau Valley Society as he is a member of the Auckland Shooting Club.

 

4          Confirmation of Minutes

 

Resolution number RD/2017/121

MOVED by Member B Steele, seconded by Member C Brewer:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 July 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

7.1

Petition - Huapai Hub

 

Resolution number RD/2017/122

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the petition about a “gathering space” in the small park between SH16 and Oraha Road, Huapai.

 

CARRIED

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Huapai Hub Convening Group

 

Representatives from the Huapai Hub Convening Group were in attendance for this item. The representatives gave a PowerPoint presentation on proposed improvements for a community gathering space in the Huapai-Kumeu area. A copy of the PowerPoint has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/123

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      thank the representatives from the Huapai Convening Group for their presentation on the vision for Huapai Hub Community Gathering Space.

 

CARRIED

 

Attachments

a     Huapai Hub - Developed Designs

 

Member B Bailey left the meeting at 2.20 pm.

 

8.2

Vipassana Foundation Charitable Trust and Keep the Peace Makarau Valley Society

 

Kirsty McKay of Vipassana Foundation Charitable Trust and Leanne Coste of Keep the Peace Makarau Valley Society in attendance for this item. Ms McKay and Ms Coste gave a PowerPoint presentation in regard to a proposal for a shooting range by the Auckland Shooting Club. A copy of the PowerPoint has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/124

MOVED by Member T Berger, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank the representatives from the Vipassana Foundation Charitable Trust and Keep the Peace Makarau Valley for their presentation regarding a proposal by Auckland Shooting Club.

CARRIED

 

Attachments

a     Vipassana Foundation Charitable Trust and Keep the Peace Makarau Valley Society

 

Member B Bailey returned to the meeting at 2.43 pm.

 

 

 

 

 

 

 

 

 

 

8.3

Te Awaroa Residents and Ratepayers Association

 

Holly Southernwood of Te Awaroa Residents and Ratepayers Association presented the results of a survey undertaken in the Helensville – Parakai area. A copy of the tabled information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/125

MOVED by Member B Steele, seconded by Member A Roe:  

That the Rodney Local Board:

a)      thank the representatives from Te Awaroa Residents and Ratepayers Association for their presentation on the results of recent community survey they have undertaken.

 

CARRIED

 

Attachments

a     Te Awaroa Residents and Ratepayers Association survey  

 

 

9          Public Forum

 

9.1

Omaha Beach Community Centre lease

 

Chris Allan tabled written information in regard to the proposal to renew the lease for Omaha Beach Community Centre. A copy of the information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2017/126

MOVED by Chairperson B Houlbrooke, seconded by Member A Roe:   

That the Rodney Local Board:

a)      thank Chris Allan for his presentation in regard to the proposal to lease Omaha Beach Community Centre.

 

CARRIED

 

Attachments

a     Omaha Beach Community Centre

 

9.2

Coatesville Settlers Hall - licence to occupy and manage

 

Alan Curtis and Mary Logan from the Coatesville Settlers Hall spoke in support of Item 12, the licence to occupy and manage the hall.

 

Resolution number RD/2017/127

MOVED by Member L Johnston, seconded by Member A Roe:  

That the Rodney Local Board:

a)      thank Alan Curtis for his presentation in regard to Coatesville Settlers Hall.

 

CARRIED

 

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Licences to occupy and manage the Coatesville Settlers Hall

 

Jo Heaven (Rural Hall Advisor – Rodney) in attendance in for this item.

 

Resolution number RD/2017/128

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      grant a licence to occupy and manage under section 73(3) of the Reserves Act 1977 to the Coatesville Settlers Hall Incorporated for the Coatesville Settlers Hall which is located on a portion of Allotment 334 Parish of Paremoremo, within Coatesville Recreation Reserve, 4 Mahoenui Valley Road, Coatesville (Attachment B to the agenda report) subject to the following terms:

i)       term – five years commencing from date of final approval

ii)      rent - $1.00 per annum if requested

iii)     a clause to be included in the deed of licence to record that the part of Coatesville Recreation Reserve described as Allotment 334 Parish of Paremoremo is owned by the Crown through the Department of Conservation. The land is only vested in trust in Auckland Council and as such, may be identified in future years for treaty settlement.

iv)     all other terms and conditions to be in accordance with the Reserves Act 1977 and the Coatesville Recreation Reserve Management Plan adopted 7 May 2009.

b)      grant a licence to occupy under and manage under section 61(2A)(a) of the Reserves Act 1977 to the Coatesville Settlers Hall Incorporated for the Coatesville Settlers Hall which is located on a portion of Allotment 335 Parish of Paremoremo, within Coatesville Recreation Reserve, 4 Mahoenui Valley Road, Coatesville (Attachment C to the agenda report) subject to the following terms:

i)       term – five years commencing from date of final approval

ii)      rent - $1.00 per annum if requested

iii)     a clause to be included in the deed of licence to record that the part of Coatesville Recreation Reserve described as Allotment 335 Parish of Paremoremo is owned by the Crown through the Department of Conservation. The land is only vested in trust in Auckland Council and as such, may be identified in future years for treaty settlement.

iv)      all other terms and conditions to be in accordance with the Reserves Act 1977 and the Coatesville Recreation Reserve Management Plan adopted 7 May 2009.

 

CARRIED

 

 

 

 

 

13

Delegated Authority Recommendation – Panuku Development Auckland and Rodney Local Board – New Lease – Electrix Limited

 

Resolution number RD/2017/129

MOVED by Deputy Chairperson P Pirrie, seconded by Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      agree to Panuku Development Auckland granting a new two (2) year lease to Electrix Limited for the council owned property at 80 Great North Road, Warkworth with effect from 1 October 2017.

b)      note that Panuku Development Auckland will finalise the commercial terms with Electrix Limited.

 

CARRIED

 

 

14

Auckland Council's Quarterly Performance Report: Rodney Local Board for quarter 4, 1 April - 30 June 2017

 

Jonathan Hope (Local Board Advisor) and Michele Going (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2017/130

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter ending 30 June 2017.

b)      generally supports the allocation of $42,480 from its LDI Capex Play Spaces budget to the Rautawhiri Park perimeter path Stages I and II (being item 2640 in the 2017/2018 CF: Project Delivery work programme) to enable the construction of these stages of the path to begin within the current financial year without delay.

c)      request that officers report back to the local board at a future meeting to seek           the formal allocation LDI Capex for the Rautawhiri Park perimeter path.

d)      support staff to investigate the allocation of additional growth funding for the Rautawhiri park perimeter path, and advocate for this funding to reimburse the local board’s LDI Capex contribution, noting that the project should be funded from growth funding and not the local board’s LDI and that the growth funding shortfall is minimal.

e)      confirm its support for staff to investigate the allocation of growth funding to the Kowhai Park to Heritage lane Walkway Link to ensure the project has the best chance of delivery in the 2018/2019 financial year.

f)       express concerns with delays in relation to work on Kumeu Library and request           that officers attend a local board workshop to give an update on the matter.

 

CARRIED

 

 

 

 

 

 

 

 

 

15

Submissions and Feedback on the Draft Rodney Local Board Plan 2017

 

Jonathan Hope (Local Board Advisor) spoke to the item.

 

Resolution number RD/2017/131

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the submissions and feedback on the draft Rodney Local Board Plan 2017.

 

CARRIED

 

 

16

Draft Annual Report 2016/2017 – Rodney Local Board report

 

Michele Going (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2017/132

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b)      receive the draft Rodney Local Board report to be included in the Auckland Council Annual Report 2016/2017.

c)      approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017.

d)      delegate authority to the chairperson and deputy chairperson to select a new cover image for the draft Rodney Local Board report and make minor typographical changes before submitting for final publication.

 

CARRIED

 

18

Road Name Approval for new road names in the Cabra Properties Limited subdivision at 29 Dinning Road, Riverhead.

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2017/133

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the new road names of Drovers Way and William Blake Way, and the extension of Riverhead Point Drive for the Cabra Properties Limited subdivision at 29 Dinning Road, Riverhead, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

 

 

 

 

19

Road Name Approval for new road names in the Cabra Developments Limited and GSC Holdings Limited Special Housing Area residential subdivision at 45 Station Road and 57 and 69 Nobilo Road, Huapai.

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2017/134

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      approve the new road names of Vintry Drive, Croatia Avenue, Lumbarda Drive, Tarras Road and Kriletich Drive, and the extensions of Schoolside Road, Dida Park Drive, Podgora Avenue, Jane Maree Road and Vinistra Road, for the Cabra Developments Limited and GSC Holdings Limited Special Housing Area residential subdivision stage at 45 Station Road and 57 and 69 Nobilo Road, Huapai, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

20

Feedback on the proposed direction of the Auckland Regional Pest Management Plan

 

Resolution number RD/2017/135

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      provide the following feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review (as per Attachment C of the agenda report):

          i.       generally supports the proposed approach for the management of wallabies (Kawau Island) and the multi species eradication of wallabies, rats and possums on the island, however, it requests that staff consult and work with the local Kawau Island community to understand their views and the potential to protect a small population of wallabies in recognition of their historical importance and the wallabies role in the island’s identity.

         ii.       supports the proposed approaches to all other Rodney Local Board specific issues being Argentine Ants (Kawau Island), Kauri dieback disease, weeds on council land, education around pests, and the importance of community pest control.

       iii.       supports additional controls for the management of cats beyond those that are proposed, including mandatory microchipping, licencing and de-sexing as it considers that this is the best way to ensure a change in owner behaviour and the management of cats as a pest.

       iv.       does not support the proposal of a targeted rate in rural areas to manage possums and considers that if possums are deemed to be a regional pest then the funding of eradication programmes should be met by region wide funding.

         v.       supports staff carrying out additional community education programmes to publicise and encourage community-led possum eradication in a more effective and widespread manner.

       vi.       supports the ongoing enforcement of plant pest management on private rural properties in addition to parkland, noting that without ongoing enforcement there is little incentive to undertake plant pest management if a neighbouring property will re-infect a pest free property.

      vii.       supports greater coordination between Auckland Council and Auckland Transport with respect to the management of plant pests in the road corridor noting that the eradication of pests in parkland cannot be achieved if they are left to thrive in the road corridor, and vice versa.

     viii.       supports regional efforts to ban the sale of any animal or plant species that have the potential to become invasive.

       ix.       supports the inclusion of aquatic pest species in the plan.

 

CARRIED

 

21

Input to the Review of Citizens Advice Bureaux services

 

Resolution number RD/2017/136

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      provide the following feedback on the Review of Citizens Advice Bureaux services:

          i.       supports the work that Citizens Advice Bureaux (CABx) do in the community, particularly in Wellsford and Helensville where the Bureaux in Rodney are based.

         ii.       notes that Rodney has a large population of commuters who may find it more convenient to use CABx services in other areas and it is possible that many Rodney residents are making use of CABx in areas other than Wellsford and Helensville.

       iii.       notes that Wellsford has a small CAB service staffed by volunteers and considers that this is likely to limit the delivery of services in this area.

       iv.       supports the Auckland Citizens Advice Bureaux Inc undertaking an internal review of their governance model with individual CABx, noting that the CABx in Rodney feel disenfranchised and disconnected from governance decisions and that there is a lack of communication between CABx on governance issues.

         v.       supports Auckland Council increasing the amount of promotion it does for CABx and the funding council providers, especially as the population of Rodney is rapidly increasing and the potential need for the CABx services increases.

       vi.       considers that funding CABx based on economic deprivation alone is a blunt instrument and that the model needs to take into account geographic isolation as well, as economic deprivation does not consider the high costs of living, particularly in rural areas that lack public transport of other social infrastructure close to where people live.

      vii.       supports a review of the Auckland Council funding model for CABx to ensure that it properly assesses the needs of the community and what other services may be available in a local area and not just the economic status of the area. 

     viii.       supports the co-location of CABx services with other council services, such as libraries, noting that many of the issues local librarians are asked (such as broadband access) are best dealt with by the CABx and the colocation of services is more cost effective than operating out of separate or commercial premises.

       ix.       supports a specific model for CABx services in rural areas being investigated and trialled in the Rodney Local Board area, noting that there are substantial differences between CABx offered in urban areas compared to rural areas and a one size fits all approach for funding of supporting CABx is not the best method of delivering these services to rural communities.

         x.       does not require local CABx to regularly report on their activities to the local board, and notes that while individual local board members maintain an ongoing relationship with CABx staff formal reporting should be via council officers and the Auckland Community Advice Bureaux Inc.

CARRIED

 

22

ATEED six monthly report to the Rodney Local Board

 

Resolution number RD/2017/137

MOVED by Member B Bailey, seconded by Member B Steele:  

That the Rodney Local Board:

a)      note the six-monthly report from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2017.

 

CARRIED

 

23

Urgent Decision: 31-35 Mill Road Helensville

 

Resolution number RD/2017/138

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:       

a)       note the urgent decision to support the retention of 35 Mill Road, Helensville for the operation of the Helensville Resource Recovery Centre.

 

CARRIED

 

24

Rodney Local Board Chairperson's Report

 

Resolution number RD/2017/139

MOVED by Chairperson B Houlbrooke, seconded by Member A Roe:  

That the Rodney Local Board:

a)      note the chairperson’s report.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

25

Ward Councillor Update

 

Councillor Sayers sent his apologies as he was unable to attend the meeting. Cr Sayers provided a written update for the months of July – August, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Attachments

a     Cr Sayers update July - August

 

26

Governance Forward Work Programme

 

Resolution number RD/2017/140

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

CARRIED

 

27

Deputation/Public Forum Update

 

Resolution number RD/2017/141

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

CARRIED

 

28

Rodney Local Board Workshop Records

 

Resolution number RD/2017/142

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the workshop record for Thursday, 13 July 2017.

 

CARRIED

 

3.36pm -  4.18pm Meeting adjournment

 

17

Governance Framework Review

 

Resolution number RD/2017/143

MOVED by Member B Bailey, seconded by Member B Steele:  

That the Rodney Local Board:

a)      support the following draft positions and recommendations of the Political Working Party and provides other feedback as follows:

Regional policy and decision-making

 

i.      Agree that council should implement new mechanisms that ensure effective local board input to regional policy decisions, via a framework that sets out, at a minimum:

a.      A process for involving local boards in the development of jointly agreed regional work programmes at the beginning of each term and in an annual refresh

b.       Earlier and more joint engagement between local boards and the Governing Body in regional decision-making processes

c.       Requirements for analysis of local impacts and local interest of regional decisions and options, and reporting of this to local boards and the Governing Body

d.      Specified criteria for categorising the potential local impact and local board interest of regional decisions

e.      Processes and methods for tailoring local board engagement in line with the local impact and local interest of regional decisions e.g. high categorisation requiring more specific local engagement and analysis, low categorisation requiring more cluster joint local board workshop sessions and less in depth analysis

f.       Specified methods for engagement and communication with local boards at all stages of the decision-making process, noting that some timeframes e.g. central government submissions, are outside the council’s control and the methods may not be able to be implemented in all cases

ii.     Direct that local boards will be consulted on the details of these mechanisms prior to implementation

iii.    Request sufficient capacity for development of policy that is a priority for multiple local boards

iv.    Note that the Quality Advice programme is continuing to be implemented in order to improve the quality of advice to elected members for decision-making, in line with the recommendations of the Governance Framework Review

v.     Agree not to implement any formal policies or procedures that control when and how local boards may procure external or contestable advice, but note that, in principle, the Auckland Council organisation should be the first provider of advice to local boards

vi.    Agree not to implement any policy or procedure that would limit local boards’ ability to advocate to the Governing Body on regional issues

Local decisions that may have regional impacts (development of a ‘call-in’ right)

vii.   Note that an explicit call-in right is not possible under the Local Government (Auckland Council) Act  2009

viii.  Agree not to implement any mechanism that would have the effect of ‘calling in’ or allocating decision-making to the Governing Body for otherwise local activities or decisions that have regional implications

ix.    Direct officers that, whenever a local board is to make a decision that has potential impacts beyond the immediate local board area e.g. a sub-regional impact or an impact on regional networks, advice on those potential impacts is to be provided to the local board as a matter of course (for example through a regional impact statement)

Allocations and delegations

x.     Agree that the Governing Body delegates, subject to the necessary statutory tests being met, the following Reserves Act 1977 decision-making functions for local reserves to local boards:

a.       declaration

b.       classification

c.       reclassification

d.       application for revocation of reserve status (limited to when there is a desire by a local board to manage open space under the LGA)

xi.    Note that officers’ advice on decision-making for exchanges of reserve land was exchanges of reserve land should remain with the Governing Body, with the relevant local board consulted on these decisions

xii.  Note that the political working party did not reach consensus on exchange of reserve land issue, and will consider the feedback of local boards before making a recommendation

xiii.  Agree that the Minister of Conservation’s supervisory powers remain delegated to staff, but where there is likely to be significant public interest, an independent commissioner should be engaged

The role of Auckland Transport and local boards

xiv.  Note the critical interface between the local place-shaping role of local boards and Auckland Transport’s jurisdiction over the road corridor and transport networks

xv.   Note that the Governance Manual for Substantive Council Controlled Organisations requires Auckland Transport, amongst other things, to:

a.       develop, with local boards, a shared understanding of local board views and Council Controlled Organisation priorities to inform the following year’s business planning, including through an annual interactive workshop ‘where local boards communicate their local board priorities and the Council Controlled Organisations communicate how their current year work programme will contribute to local board priorities.’

b.       develop by 31 July each year an annual local board engagement plan, which includes a schedule ‘clearly indicating for each board, the projects and activities that Auckland Transport expects to report on [including renewals], and the projects and activities that it expects to consult on, for the following year. This should be updated annually or more frequently if required.’  

c.       report against the Auckland Transport local board engagement plan in their quarterly performance reports to the Council Controlled Organisation Governance and Monitoring Committee

xvi.  Direct Auckland Transport to meet all requirements for local board engagement as set out in the Governance Manual for Substantive Council Controlled Organisations

xvii. Direct Auckland Council officers to monitor Auckland Transport’s compliance with the requirements for local board engagement, as set out in the Governance Manual for Substantive Council Controlled Organisations, and to report this monitoring to the Governing Body at least annually

xviii.     Note that the Mayor’s 2017 letter of expectation to Auckland Transport stipulated that council expects there to be:

a.       better and earlier engagement and communication between Auckland Transport and local boards;

b.       active consideration by Auckland Transport of which of its decision-making powers it could delegate to local boards (within the constraints created by the regulatory environment, safety considerations, the needs of regional networks and the role played by the New Zealand Transport Agency in decision-making).

xix.  Note that the following activity statement has been included in Auckland Transport’s 2017-2020 Statement of Intent:

‘Participation in the governance review which is aimed at changing behaviours and processes across relevant Council family activities, including Auckland Transport, to enable local boards to give effect to their governance role, particularly around local place-shaping.’

xx.   Note that the Governance Framework Review has investigated the potential delegation of a range of Auckland Transport powers and the working party recommends that additional work be undertaken to identify delegation opportunities

xxi.  Direct Auckland Transport, in working with local boards, to:

a.      Ensure that local boards have a strong governance role in determining the ‘look and feel’ of town centres and streetscapes, in line with their allocation of non-regulatory decision-making

b.      Improve co-ordination between local place-shaping projects, such as town centre upgrades, and Auckland Transport’s renewals programmes

c.      Provide more opportunities for local board direction on the prioritisation of minor traffic safety projects, with the exception of those which Auckland Transport considers are of critical safety importance

d.      Be more responsive to local place-shaping initiatives in non-transport parts of the road corridor, including reducing or removing barriers to community place-making initiatives e.g. looking at ways to reduce the costs of developing traffic management plans for community events

e.      Take direction from local boards on how and where to implement community-focused programmes

xxii. Direct Auckland Transport to report to the Governing Body annually on how it is meeting the directions given under recommendation a) xxi

xxiii.Note that the Quality Advice programme has been working with Auckland Transport to improve the quality of advice to local boards and will shortly begin regular six monthly surveys of local board members’ satisfaction with Auckland Transport advice, engagement and reporting to local boards

xxiv.Note that the Local Board Transport Capital Fund is valued by local boards but that the level of funding means that some local boards are not able to progress meaningful projects, and that improved local transport outcomes may be achieved if the size of the fund was significantly increased

xxv. Supports Local Board Transport Capital Fund Option 2 to increase the size of the Local Board Transport Capital Fund from $11 million to $20 million to provide local boards with a more systematic work programme approach to managing projects

xxvi.Direct officers to report to the relevant council committee, through the Long-term Plan process, on options for significantly increasing the Local Board Transport Capital Fund and the method of allocation of the fund

xxvii.Direct Auckland Transport to implement a more systematic work programme approach to assist local boards to identify potential projects and make decisions

xxviii.Direct Auckland Transport to actively engage with Governing Body members (ward councillors) on transport projects and issues within their ward areas

Waiheke Local Board pilot

xxix.Agree that the Governing Body should endorse the Waiheke Local Board pilot project as set out in the Waiheke Local Board pilot project plan

xxx. Note that the Waiheke Local Board will maintain oversight of local implementation of the pilot

xxxi. Request that evaluation of the pilot for the Waiheke Local Board is reported back to all local boards

Local boards funding and finance

xxxii.Supports Local Decision making with Parameters (Option 2) in preference to the Enhanced Status Quo as this enables local board to have; additional decision making and accountability for local activities and services being funded through a local rate, increased flexibility in determining levels of service, and will enable direct engagement with the local board’s community on the costs and benefits of providing local services

xxxiii.Requests that if the Local Decision Making with Parameters (Option 2) is not the agreed approach that consideration be given to piloting a local rate option for the Rodney, Franklin and Waiheke local boards

The optimum number of local boards

xxxiv.Agree that there is no need to change the current number of local boards at this time as there is no overwhelming need to change

xxxv.Agree that any decision to review the numbers of local boards should not occur until after the Governance Framework Review is completed and implemented and the outcomes of the re-organisation proposals for North Rodney and Waiheke are known

Methods of electing governing body members

xxxvi.Agree that the election process for the numbers of Governing Body members and wards should remain unchanged as there is not identified need to change or undertake an in-depth review on the election of Governing Body members

xxxvii.Note that the statutory review of representation arrangements for Auckland Council must be completed by September 2018

xxxviii.Note that the Local Government Act Amendment Bill No. 2, which proposes a simplified process for local government-led reorganisation processes, is currently before Parliament

xxxix.Support Auckland Council advocating to central government for legislative amendments that would allow for future changes to the number of governing body members in line with population change and to simplify the process for changes to the numbers and boundaries of local boards and the creation of Maori wards in Auckland

b)      supports any decision-making for exchanges of reserve land should be           allocated to local boards.

c)      supports the following naming conventions for elected members of the Auckland Council as Councillor (Governing Body) or Local Councillor (local boards).

d)      supports the continuation of a joint local board/Governing Body political working party focusing on matters of governance impacting on both governance arms.

e)      requests that the local board’s feedback on the Governance Framework Review be circulated to other local boards and to the Governing Body for their information.

 

CARRIED

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

4.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................