Rodney Local Board Parks and Recreation Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board Parks and Recreation Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 17 August 2017 at 3:50pm.

 

present

 

Chairperson

Brent Bailey

 

 

 

Deputy Chairperson

Allison Roe, MBE

 

 

 

Members

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Beth Houlbrooke

 

 

 

 

Louise Johnston

 

 

 

 

Phelan Pirrie

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 


Rodney Local Board Parks and Recreation Committee

17 August 2017

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RODPC/2017/16

MOVED by Member B Houlbrooke, seconded by Member P Pirrie:   

That the Rodney Local Board Parks and Recreation Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 June 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

12

Rodney Targeted Event Fund 2017/2018

 

Resolution number RODPC/2017/17

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Parks and Recreation Committee:

a)         approve the allocation of $12,000 from the Rodney Targeted Event Fund for the 2017/2018 financial year for the following events:

 

Event

Organiser

Amount

Wellsford Christmas Parade

Wellsford A&P Society

$2,000

Warkworth Christmas Parade

Warkworth Area Business Association

$2,000

Helensville Christmas Parade

Helensville Christmas Parade Society

$2,000

Helensville A&P Show

Helensville A&P Society

$2,000

Warkworth A&P Show

Warkworth A&P Society

$2,000

Wellsford Country Show

Wellsford A&P Society

$2,000

Total

 

$12,000

 

b)         request that staff prepare an expressions of interest process for the allocation of the remaining $18,000 in the Rodney Targeted Event Fund for the 2017/2018 financial year, with priority to be given to events which have not previously received local board funding, and report back to the local board at a future business meeting.

 

CARRIED

 

 

13

Appointment of Project Leads for the Rodney Local Board Parks and Recreation Committee

 

Resolution number RODPC/2017/18

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Parks and Recreation Committee:

a)      approve Member Houlbrooke as project lead for the Warkworth Swimming Pool as set out in the project lead appointment form (Attachment A to the agenda report).

b)      approve Member Pirrie as project lead for the Huapai Multisport Centre as set out in the project lead appointment form (Attachment B to the agenda report).

c)      approve Member Berger as project lead for the implementation of the Rodney Youth Plan as set out in the project lead appointment form (Attachment C to the agenda report).

d)      approve Member Johnston as project lead for community-led planning for the development of Green Road as a future reserve as set in the project lead appointment form (Attachment D to the agenda report).

 

CARRIED

 

 

14

Deputation/Public Forum Update

 

Resolution number RODPC/2017/19

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Parks and Recreation Committee:

a)      note the Deputation/Public Forum Update for the Rodney Local Board Parks and Recreation Committee.

 

CARRIED

 

 

 

15

Rodney Local Board Workshop Records

 

Resolution number RODPC/2017/20

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Parks and Recreation Committee:

a)      note the workshop records for Thursday, 8 June and 6 July 2017.

 

CARRIED

  

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

17        Procedural motion to exclude the public

Resolution number RODPC/2017/21

MOVED by Member B Steele, seconded by Deputy Chairperson A Roe:  

That the Rodney Local Board Parks and Recreation Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Mace Ward (General Manager Parks, Sports and Recreation) be permitted to remain for Confidential Item C1; Acquisition of land for open space – Te Arai after the public has been excluded, because of their knowledge of the matter which will help the Rodney Local Board Parks and Recreation Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C1       Acquisition of land for open space - Te Arai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

4.05pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.17pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Acquisition of land for open space - Te Arai

 

b)         confirm that there be no restatement of the confidential report, attachments or             resolutions for the acquisition of land for public open space at Te Arai until             settlement of the acquisition, and only then is the resolution to be restated.

 

  

 

4.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks and Recreation Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................