Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 27 September 2017 at 4.06pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

ABSENT

 

Governing Body Member

Cathy Casey

 

 

ALSO PRESENT

 

Governing Body Member

Christine Fletcher

From 6.53pm, Item 21


Albert-Eden Local Board

27 September 2017

 

 

 

1          Welcome

 

Chairperson Haynes opened the meeting and welcomed those present.

 

2          Apologies

 

Resolution number AE/2017/127

MOVED by Member L Corrick, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         notes the apology from Governing Body Member Casey for absence and the apology from Governing Body Member Fletcher for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Fryer and Member Watson declared an interest in item 20 - Albert-Eden Local Board objection to an off-license application made by Pt Chev Organic Wines.

 

4          Confirmation of Minutes

 

Resolution number AE/2017/128

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 23 August 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Stephen Jones, Stakeholder Communications Manager, Auckland War Memorial Museum

 

Stephen Jones was unable to attend the meeting to present regarding the Auckland War Memorial Museum’s Future Museum programme.

 

 

8.2

Deputation - Andrew Dixon, Gribblehirst Hub

 

Andrew Dixon, Gribblehirst Community Hub Trust, was in attendance to present a Deputation presentation regarding the group’s proposal to administer the use of the greens, formerly associated with the Edendale Bowling Club.

 

Resolution number AE/2017/129

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      thanks Andrew Dixon, Gribblehirst Community Hub Trust for his attendance and Deputation presentation.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum – Helena Muhammad, 'The Outlook for Someday' project

 

Helena Muhammad, ‘The Outlook for Someday’ project, was in attendance to present a Public Forum presentation regarding the group’s planned Free Filmmaking Workshop in 2018 and to seek the board’s support.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number AE/2017/130

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      thanks Helena Muhammad, ‘The Outlook for Someday’ project, for her attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Item 9.1 - The Outlook for Someday, Presentation

 

 

9.2

Public Forum - Grant Hutchison and Olive Leddy, New Zealand Choral Federation

 

Grant Hutchison, Chief Executive - New Zealand Choral Federation, and Olive Leddy, Member - National Advisory Committee, were in attendance to present a Public Forum presentation outlining their group’s community work and to express interest in continuing their lease of the Kimberley Room, at the corner of Gillies Avenue and Kimberley Avenue, Epsom.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number AE/2017/131

MOVED by Member R Langton, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      thanks Grant Hutchison, Chief Executive - New Zealand Choral Federation, and Olive Leddy, Member - National Advisory Committee, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Item 9.2 - New Zealand Choral Federation, Presentation

 

9.3

Public Forum - Joanne Hazard and Tim Staples, Somerville Hockey Club

 

Joanne Hazard, Club Captain - Somerville Hockey Club, and Tim Stables, Member - Somerville Hockey Club, were in attendance to present a Public Forum presentation regarding the club’s submission to the Albert-Eden Local Board’s draft 2017-2019 Local Board Plan. A copy of the club’s submission was tabled.

A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

Resolution number AE/2017/132

MOVED by Member R Langton, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      thanks Joanne Hazard, Club Captain - Somerville Hockey Club, and Tim Stables, Member - Somerville Hockey Club, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Item 9.3 - Somerville Hockey Club's submission to the Albert-Eden Local Board's draft 2017-2019 Local Board Plan

 

 

9.4

Public Forum - Will McKenzie

 

Will McKenzie was in attendance to present a Public Forum presentation regarding the Albert-Eden Local Board’s draft 2017-2019 Local Board Plan.

 

Resolution number AE/2017/133

MOVED by Member R Langton, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)        thanks Will McKenzie for his attendance and Public Forum presentation.

 

CARRIED

 

9.5

Public Forum - Carol Cox, Green Business HQ

 

Carol Cox, Green Business HQ, was in attendance to present a Public Forum presentation on the sustainability benefits of the One Planet Living Framework.

 

Resolution number AE/2017/134

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      thanks Carol Cox, Green Business HQ,  for her attendance and Public Forum presentation.

CARRIED

 

 

Secretarial Note:       Member Langton left the meeting at 5.14pm.

Secretarial Note:       Member Langton returned to the meeting at 5.17pm.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 3.11.1, a Notice of Motion was received from Member Watson for consideration under item 12.

 

Secretarial Note:       Member Corrick left the meeting at 5.18pm.

Secretarial Note:       Member Corrick returned to the meeting at 5.19pm.

 

12

Notice of Motion - Member Watson - Protection of coastal and riparian margins

 

Resolution number AE/2017/135

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      urges Auckland Council to require the full 20 metre esplanade strip contribution on subdivision of land on coastal boundaries or on riparian margins where a creek is on average 3 metre or greater in width, in line with the Reserves Act 1977.

b)      urges Auckland Council to ensure all new buildings requiring consent are set back at least 10 metre from all streams, whether permanent or intermittent, less than 3 metre wide and all coastal edges to maintain water quality and provide protection from natural hazards, in line with rules contained within the Unitary Plan.

c)      requests a meeting with the Resource Consenting and Community Facilities staff to discuss subdivision and consenting issues related to esplanade reserve and riparian margins within the Albert-Eden Local Board area.

d)      requests feedback from staff on how Albert-Eden Local Board resolution AE2012/267 from its 7 November 2012 meeting has been acted upon.

e)      requests that the Notice of Motion and resolutions on the Protection of coastal and riparian margins be circulated to all Local Boards for their information.

CARRIED

 

Secretarial Note:       Member Lee left the meeting at 5.20pm.

Secretarial Note:       Member Lee returned to the meeting at 5.22pm.

 

13

Adoption of the Albert-Eden Local Board Plan 2017

 

Robyn Alpress, Senior Local Board Advisor was in attendance to speak to this report. The Albert-Eden Local Board Plan 2017 was tabled.

A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number AE/2017/136

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      approves the following key changes to the draft Local Board Plan 2017 following community engagement and consultation:

i.          adding a joint approach with neighbouring local boards to managing and protecting waterways and addressing stream catchment issues in particular Te Auaunga-Oakley Creek and Waititiko-Meola Creek

ii.         adding the management of weeds in parks and street corridors through alternative chemical-free weed management methods where appropriate

iii.        highlighting the need for a dedicated art space/facility in Albert-Eden

iv.        strengthening safer community initiatives and acknowledging the need to support those experiencing hardship in the community.

b)      subject to recommendation a), adopts the final Albert-Eden Local Board Plan 2017, as tabled at the meeting.

c)      delegates authority to the Chair to approve any minor edits that may be necessary.

d)      thanks Robyn Allpress, Senior Local Board Advisor and the Albert-Eden Local Board Services team for their work on the Albert-Eden Local Board Plan 2017.

CARRIED

 

Attachments

a     Item 13 - Albert-Eden Local Board Plan 2017

 

Secretarial Note:       As per Standing Order 3.15.5, Member Corrick, Member Langton and Member Lee requested that their dissenting votes against resolutions a), b) and c) be recorded.

 

14

Albert-Eden Community Arts Broker Programme 2016/2017

 

Resolution number AE/2017/137

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      notes the Albert-Eden Community Arts Brokers report.

CARRIED

 

 

15

Albert-Eden Local Grants, Round One 2017/2018 community grant application

 

Erin McVeigh, Community Grants Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/138

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         approves the application from Eden Arts for funding from the Albert-Eden Local Grants Round One 2017/2108, as outlined in the table below:

Application ID

Applicant

Main focus

Project

Amount requested

Amount Allocated

LG1801-124

Eden Arts: Maungawhau Mount Eden Community Arts Trust

Arts and culture

Towards advertising and promotional costs for the Mount Eden Chamber Music Festival.

$6,000

$4,000

 

b)        thanks Erin McVeigh, Community Grants Advisor, for her attendance.

CARRIED

 

 

16

New community lease for rooms at Ferndale House, Ferndale Park, 830 New North Road

 

Andrea Aranha, Community Lease Advisor and Ron Johnson, Senior Community Lease Advisor were in attendance to speak to this report.

 

Resolution number AE/2017/139

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)        grants a new community  lease to Combined Beneficiaries Union Incorporated to occupy office three and office four  at Ferndale House, 830 New North Road (Attachment A) subject to the following terms and conditions:

i)       term - one year commencing 1 December 2017 with a right of renewal for one year

ii)      rent - $1.00 plus GST per annum if requested

iii)     operational charge - $500 plus GST per annum.

b)        approves all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

c)        delegates authority to Board member Watson, Parks, Sport and Recreation and Community Leases Lead to approve a community outcomes plan (to be negotiated with the new lessee) to be attached as a schedule to the deed.

d)        thanks Andrea Aranha, Community Lease Advisor and Ron Johnson, Senior Community Lease Advisor for their attendance.

CARRIED

 

 

17

New lease for the  Gribblehirst bowling greens at 225 Sandringham Road, Mt Albert.

 

Andrea Aranha, Community Lease Advisor and Ron Johnson, Senior Community Lease Advisor were in attendance to speak to this report.

 

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)        approves the granting of a lease to The Gribblehirst Community Hub Trust for the two bowling green spaces at Gribblehirst Park, 225 Sandringham Road subject to public notification and iwi consultation pursuant to the provisions of the Reserves Act 1977 and Conservation Act 1987, and with no objection, on the following terms and conditions:

i.      Term – One year term

ii.     rent - $1.00 per annum if requested

b)        notes that The Gribblehirst Community Hub Trust intends that one of the two bowling green spaces at Gribblehirst Park, 225 Sandringham Road will be dedicated to growing and gathering and the other zone will be used for a range of activities and events including markets, community garage sales, repair cafes, outdoor movies as well as other recreation and sport.

c)        applies section 73 (3) of the Reserves Act 1977, to allow the greens to be leased for a purpose other than as a recreation reserve, as an alternative to reclassifying the land and amending the management plan.

d)        appoints a Hearings Panel, comprising of the Albert-Eden Local Board with Chairperson Haynes as Chair to hear and consider any iwi and public submissions received following the consultation process, with the panel to report back to the Albert-Eden Local Board with its findings and recommendations.

e)        delegates authority to Member Watson, Parks, Sport and Recreation and Community Leases Lead to approve a community outcomes plan (to be negotiated with the new lessee) to be attached as a schedule to the deed.

f)         approves all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

g)        thanks Andrea Aranha, Community Lease Advisor and Ron Johnson, Senior Community Lease Advisor for their attendance.

 

MOVED by Member R Langton, seconded by Member L Corrick:

Moved an amendment to the original motion as follows:

That the Albert-Eden Local Board:

a)         relieves the identified shortfall of sportsfield training capacity and green space in the Albert-Eden Local Board area by decontaminating and rejuvenating the two ex-bowling greens at Gribblehirst Park into usable open space suitable for training by local sports teams and for general use by the public, noting that this is in accordance with the vision for active recreation as outlined in the Gribblehirst Park Reserve Management Plan and Reserves Act 1977.

b)         requests staff to plan and deliver the rejuvenation described in a).

c)         requests staff, when offering bookings over the open space outlined in a) and b) above, give preferential booking to the community groups currently leasing buildings on Gribblehirst Park, specifically the Community Hub and Eden Rugby Club.

The amendment was put and declared.

LOST

 

The Chairperson put the substantive motion.

 

Resolution number AE/2017/140

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a)        approves the granting of a lease to The Gribblehirst Community Hub Trust for the two bowling green spaces at Gribblehirst Park, 225 Sandringham Road subject to public notification and iwi consultation pursuant to the provisions of the Reserves Act 1977 and Conservation Act 1987, and with no objection, on the following terms and conditions:

i.     Term – One year term

ii.    rent - $1.00 per annum if requested

b)        notes that The Gribblehirst Community Hub Trust intends that one of the two bowling green spaces at Gribblehirst Park, 225 Sandringham Road will be dedicated to growing and gathering and the other zone will be used for a range of activities and events including markets, community garage sales, repair cafes, outdoor movies as well as other recreation and sport.

c)        applies section 73 (3) of the Reserves Act 1977, to allow the greens to be leased for a purpose other than as a recreation reserve, as an alternative to reclassifying the land and amending the management plan.

d)        appoints a Hearings Panel, comprising of the Albert-Eden Local Board with Chairperson Haynes as Chair to hear and consider any iwi and public submissions received following the consultation process, with the panel to report back to the Albert-Eden Local Board with its findings and recommendations.

e)        delegates authority to Member Watson, Parks, Sport and Recreation and Community Leases Lead to approve a community outcomes plan (to be negotiated with the new lessee) to be attached as a schedule to the deed.

f)         approves all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

g)        thanks Andrea Aranha, Community Lease Advisor and Ron Johnson, Senior Community Lease Advisor for their attendance.

CARRIED

 

Secretarial Note:       As per Standing Order 3.15.5, Member Corrick, Member Langton and Member Lee requested that their dissenting votes against resolutions a), b), c), d), e) and f) be recorded.

 

18

Remuneration Authority consultation document

 

Resolution number AE/2017/141

MOVED by Member M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      agrees that its feedback on the Remuneration Authority’s Consultation Document Local Government Review be deferred until the next meeting of the Local Board scheduled to be held 26 October 2017.

CARRIED

 

 

19

Auckland Plan Refresh - Local Board Engagement

 

Hayley King, Acting Local Board Advisor was in attendance to speak to this report. The board’s feedback on the Auckland Plan Refresh - Local Board Engagement was tabled.

A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council as a minute attachment.

 

Resolution number AE/2017/142

MOVED by Member M Watson, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)        endorses its tabled Auckland Plan Refresh feedback and notes that it will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

CARRIED

 

Attachments

a     Item 19 - Albert-Eden Local Board Auckland Plan Refresh feedback

 

Secretarial Note:       Member Fryer and Member Watson left the meeting at 6.50pm.

 

20

Albert-Eden Local Board objection to an off-license application made by Pt Chev Organic Wines

 

Member Fryer declared an interest in this item with respect to her membership of the District Licensing Committee and took no part in the discussion or voting on the matter.

Member Watson declared an interest in this item with respect to her position as Alternate Director of West Auckland Trust Services and took no part in the discussion or voting on the matter.

 

Resolution number AE/2017/143

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      endorses its objection (as outlined in Attachment A) to the off-license application made by Sri Krishna Sai Limited, to trade as ‘Pt Chevalier Organic Wines’ on 196 Point Chevalier Road, Point Chevalier, Auckland.

b)      delegates authority to Chairperson Haynes to attend the hearing of the Auckland District Licensing Committee, and to speak to the board’s letter of objection.

CARRIED

 

Secretarial Note:       Member Fryer and Member Watson returned to the meeting at 6.53pm.

 

21

Public alerting framework for Auckland

 

Resolution number AE/2017/144

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      notes the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A).

b)      provides in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

CARRIED

 

Secretarial Note:       Item 23 was heard at this point.

 

22

Governance Forward Work Calendar

 

Resolution number AE/2017/145

MOVED by Member L Corrick, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

23

Governing Body Members' update

 

Resolution number AE/2017/146

MOVED by Chairperson P Haynes, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      amends Standing Order 3.9.14 to allow Governing Body Member Christine Fletcher to have speaking rights.

 

b)      receives Governing Body Member Christine Fletcher’s verbal updates.

CARRIED

 

 

 

24

Chairperson's Report

 

Resolution number AE/2017/147

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         receives the Chairperson’s verbal report.

CARRIED

 

 

25

Board Members' Reports

 

Resolution number AE/2017/148

MOVED by Chairperson P Haynes, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         receives Deputy Chairperson Fryer and Member Rose’s Board Member reports for September 2017.

b)        receives Member Watson, Member Easte and Member Corrick’s verbal reports.

 

CARRIED

 

Secretarial Note:       Member Fryer left the meeting at 7.26pm.

Secretarial Note:       Member Fryer returned to the meeting at 7.27pm.

 

26

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2017/149

MOVED by Member M Watson, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      receives the workshop notes for the workshops held on 16 and 30 August 2017 and 6 and 13 September 2017.

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

7.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................