Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 20 September 2017 at 4.00pm.

 

present

 

Chairperson

Danielle Grant

 

 

 

Deputy Chairperson

John Gillon

 

 

 

Members

Paula Gillon

 

 

 

 

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

Lindsay Waugh

 

 

 

 

 


Kaipātiki Local Board

20 September 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2017/124

MOVED by Member K McIntyre, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 16 August 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Women’s Suffrage Day

 

The Kaipātiki Local Board wishes to acknowledge 124 years of Women’s suffrage and the women who fought to make it happen.

 

 

 

Resolution number KT/2017/125

MOVED by Member L Waugh, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         acknowledge 124 years of Women’s suffrage and the women who fought to make it happen and those that continue to honour the intent of the suffragettes.

 

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Adoption of Kaipātiki Local Board Plan

 

Andy Roche, Local Board Advisor, Local Board Services, was in attendance to address the board regarding the adoption of Kaipātiki Local Board Plan.

 

Resolution number KT/2017/126

MOVED by Member K McIntyre, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         approves the following changes being made from the draft Local Board Plan 2017:

i.          greater reference to the Waitematā harbour and its importance to the Kaipātiki community.

ii.         an outline of the process being undertaken with respect to the Birkenhead grandstand and the longer term future of Birkenhead War Memorial Park.

iii.        more transparent information around the board’s commitment to sustainability.

iv.        greater acknowledgement of the role volunteers play in supporting our community.

v.         more transparent information around how the board will use the Mental Health Foundation’s five ways to well-being.

b)        adopts Attachment A as the final Kaipātiki Local Board Plan 2017, subject to amendments contained in a) above.

c)            delegates authority to the Chairperson to approve any minor edits that may be necessary.

 

CARRIED

 

 


 

18

Auckland Plan Refresh - Local Board Engagement

 

Paul Edwards, Senior Local Board Advisor, Local Board Services, was in attendance to address the board regarding the Auckland Plan Refresh - Local Board Engagement.

 

Resolution number KT/2017/127

MOVED by Member A Smithson, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        provides the following feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy:

i.              more explicit references to health, including physical and mental health, should be made within the relevant outcomes.

ii.            greater emphasis should be given to the harbours and should be a common strand through the plan as Auckland is a harbour city and water plays a significant role within multiple sectors including the environment, health, transport, recreation and tourism.

iii.           references to quality built environment should include the term ‘well designed’.

iv.           ferry’s should be specifically referenced alongside buses and rail.

v.            the protection of built heritage be included under the environmental and cultural section.

vi.           the environment should be a separate standalone outcome so we don’t lose sight of the urgent need for environmental protection as our city faces high growth.

b)        notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

 

CARRIED

 

 

13

Birkenhead War Memorial Park – endorsement of scope option, vision and process for the master plan development

 

Nicki Malone, Service and Asset Planner, Community Services and Matthew Ward, Service and Asset Planning Team Leader, Community Services were in attendance to address the board regarding the Birkenhead War Memorial Park – endorsement of scope option, vision and process for the master plan development

 

Resolution number KT/2017/128

MOVED by Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         endorse the development of a ‘regeneration’ master plan for Birkenhead War Memorial Park, including a needs assessment for sport, recreation and community facilities, including the grand stand.

b)        note the implementation of a ‘regeneration’ master plan will likely require funds beyond the financial capability of the local board meaning alternate funding may need to be sought through the Long-term Plan 2018-2028 and via possible joint ventures with community and corporate partners.

c)         endorse the following vision for the ‘regeneration’ master plan:

‘Birkenhead War Memorial Park - a community destination for all ages and abilities providing a mix of active and passive recreation opportunities, protecting and celebrating the war memorial aspects of the site, its historic heritage and natural environment’.

d)           endorse the process to develop the master plan for Birkenhead in four stages;  discovery, analysis, design and delivery planning.

e)            form a political working group, consisting of Chairperson Danielle Grant, Deputy Chairperson John Gillon, Member Paula Gillon and Member Kay McIntyre, to receive regular project updates and to provide informal feedback to staff on the direction being taken for the master plan development, noting all decisions regarding the master plan project will be taken by the local board at its business meetings.

f)          note that the aim of the engagement approach is to work collaboratively with key external stakeholders throughout this project and consult with the wider community on the draft master plan.

 

CARRIED

 

 

14

 Renewal of the public toilets at Bartley Street, Northcote Point

 

Kaitlyn White, Renewals Coordinator, Community Facilities was in attendance to address the board regarding the renewal of the public toilets at Bartley Street, Northcote Point.

 

MOVED by Member P Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)         approve Option 5 in Attachment A to the agenda report to renew the public toilet at 3 Bartley Street, Northcote Point by demolishing the existing toilet and rebuilding at a new location in Jean Sampson Reserve, Northcote Point.

b)         request the Community Facilities Stakeholder and Land Advisory team begin the process of identifying potential future uses of the land at 3 Bartley Street, Northcote, including bicycle repair station, bicycle racks, garden and seating to compliment the safe cycle route.

 

 

MOVED by Member L Waugh, seconded by Member A Hartley:  

Member Lindsay Waugh moved an amendment to the original motion as follows:

That the Kaipātiki Local Board:

a)         include the optimisation process in b) as an option for the future of the land at 3 Bartley Street, Northcote.

The amendment was put and declared

 

CARRIED

 

Secretarial Note:        In accordance with Standing Order 3.15.5, Deputy Chairperson John Gillon requested that their dissenting vote be recorded.

 

The Chairperson put the substantive motion.

 

Resolution number KT/2017/129

MOVED by Member P Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        approve Option 5 in Attachment A to the agenda report to renew the public toilet at 3 Bartley Street, Northcote Point by demolishing the existing toilet and rebuilding at a new location in Jean Sampson Reserve, Northcote Point.

b)        request the Community Facilities Stakeholder and Land Advisory team begin the process of identifying potential future uses of the land at 3 Bartley Street, Northcote, including bicycle repair station, bicycle racks, garden and seating to compliment the safe cycle route, and the option for optimisation.

The substantive motion was declared

 

CARRIED

 

 

15

Kaipātiki Local Grants, Round One 2017/2018 grant applications

 

Caroline Teh, Senior Community Grants Advisor, Operations - Commercial and Finance was in attendance to address the board regarding the Kaipātiki Local Grants, Round One 2017/2018 grant applications.

 

Resolution number KT/2017/130

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         approve the following allocation of funding for the Kaipātiki Local Grants, Round One 2017/2018 as listed in the table below:

 

Application No.

Organisation Name

Project

Total Granted

Comments (including reason for decline)

LG1808-119

Action Education Incorporated

Towards facilitating 10 Spoken Word Poetry workshops delivered to schools within the Kaipātiki local board area between October 2017 to March 2018

$2,000

 

LG1808-102

Northart Society Incorporated

Towards exhibition fee, freight, insurance, lighting technician, installation costs, and advertising  for the “Malcolm Harrison: A Celebration” exhibition held in February 2018

$3,500

 

LG1808-130

Community Impact Trust

Towards purchasing gardening equipment and furniture regeneration tools for Community Impact Days between November 2017 to September 2018

$0

Limited evidence of specific benefits to the local board area.

LG1808-129

Auckland Regional Migrant Services Charitable Trust (ARMS)

Towards a project coordinator salary, travel, technology, programme costs and organisation overheads to establish the “WISE Collective Hub – North” from October 2017 to September 2018

$5,000

 

LG1808-128

North Harbour Community Patrol

Towards fuel costs from October 2017 to October 2018

$1,680

 

LG1808-126

Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland

Towards coordinator wages to deliver the Project K Programme at Northcote College and Glenfield College between October 2017 to September 2018

$2,000

 

LG1808-125

Birkenhead Residents Association Incorporated

Towards printing concept plan booklets and production of a youth video about Birkenhead neighbourhood planning issues

$0

Request officers to investigate funding through a service agreement.

LG1808-123

Literacy Auckland North Incorporated

Towards contractor fees and administrative costs to deliver the Digital Literacy Group and the Learner Driver License Programme at Northcote College between October to December 2017

$2,600

 

LG1808-118

Whanau Marama Parenting

Towards facilitator salary for parenting courses in North Shore libraries between October and December 2017

$1,000

 

LG1808-115

YMCA of Auckland Incorporated

Towards coordinator and team leader salaries, and staff costs for the “Raise Up North Shore” youth development programme between October 2017 to September 2018

$5,000

 

LG1808-103

North Shore Women's Centre

Towards four weeks wages for community resource workers between October 2017 to October 2018

$4,667

 

LG1808-111

Babylon Charitable Trust

Towards venue hire and stationery for the Seniors Programme between October 2017 to October 2018

$1000

For venue hire and stationery.

LG1802-116

North Shore Centres of Mutual Aid Incorporated (CMA)

Towards operating costs for North Shore Centres of Mutual Aid.

$2,500

 

LG1808-106

Willow Park School Parent Teacher Association (PTA)

Towards compostable packaging for food stalls and towards purchasing plants, soil and items for the Enviro-group stall for the Willow Park School Gala held November 2017

$0

Lower priority for fundraising initiatives. Advise that other funding avenues are available for environmental projects.

LG1808-110

North Harbour Triathlon Club Incorporated.

Towards event safety for a series of ten races for the “Club Swim Run” event held between November 2017 to March 2018

$3,000

 

LG1808-108

Harbour Sport Trust

Towards an event timing system for the Shore to Shore 5km Fun Run/Walk held in March 2018

$3,000

 

LG1802-139

Hockey New Zealand Incorporated

Towards marketing, development programmes, and the Small Sticks schools programme in November 2017

$3,000

 

 

 

Total Granted

$39,947

 

 

CARRIED

 

 

 

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

b)        approve the following allocation of funding for the Kaipātiki Local Grants, Round One 2017/2018 as listed in the table below:

 

Application No.

Organisation Name

Project

Total Granted

Comments (including reason for decline)

LG1808-101

The Korean Society of Auckland

Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day

$5,000

 

 

 

Total Granted

$5,000

 

 

A division was called for, voting on which was as follows:

For

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Against

Member A Hartley

Member K McIntyre

Member L Waugh

Abstained

 

The motion was declared carried by 5 votes to 3.

CARRIED

 

 

 

 

Resolution number KT/2017/131

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

c)         defer the following applications for the Kaipātiki Local Grants, Round One 2017/2018 for the reasons listed in the table below:

Application No.

Organisation Name

Project

Reason for deferral

LG1808-116

Birkdale Beach Haven Community Project Incorporated

Towards purchasing marquees, laptops, modem and repair of existing sewing machines for Beach Haven and Birkdale Community Houses

Investigate other avenues for funding

 

LG1808-109

Marlborough Park Tennis Club Incorporated

Towards reducing fees for the Marlborough Park Tennis Club - Junior Coaching Programme from October 2017 to March 2018

Request further information to be provided.

 

d)        note that application LG1808-117 from the Kaipātiki Project Environment Centre has been withdrawn as interim accommodation costs have been covered by council’s Community Facilities department.

 

CARRIED

 

 

16

Auckland Transport Monthly Update - September 2017

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to address the board regarding the Auckland Transport Monthly Update - September 2017.

 

Resolution number KT/2017/132

MOVED by Member L Waugh, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipātiki Local Board September 2017.

b)        request that the redundant bus shelters that are scheduled to be removed from Rangatira Road, be relocated to exposed and well patronised locations such as 228 Onewa Road and the top of Pupuke Road.

 

CARRIED

 


 

 

17

ATEED Six monthly report to the Kaipātiki Local Board

 

Michael Goudie, Senior Advisor - External Relations, Auckland Tourism, Events, and Economic Development (ATEED), was in attendance to address the board regarding the ATEED Six monthly report to the Kaipātiki Local Board.

 

Resolution number KT/2017/133

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        receive the six monthly report period 1 January to 30 June 2017.

 

CARRIED

 

Secretarial Note:        Item 18 - Auckland Plan Refresh - Local Board Engagement was considered prior to Item 13 - Birkenhead War Memorial Park – endorsement of scope option, vision and process for the master plan development.

 

19

Approval Of New Road Name For Development At 3, 5 - 9 And 11 Cadness Street, Northcote

 

Resolution number KT/2017/134

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        approve the name ‘Piringa Lane‘ for the new private road constructed within the subdivision being undertaken by Hobsonville Land Company at 3, 5 - 9 and 11 Cadness Street, Northcote, pursuant to section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

20

Approval of New Road Name For Development At 34, 36, 38 and 40 - 50 Tonar Street Northcote

 

Resolution number KT/2017/135

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)        approve the name ‘Paetahi Lane’ for the new private road constructed within the subdivision being undertaken by Hobsonville Land Company at 34, 36, 38 and 40 - 50 Tonar Street Northcote, pursuant to section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 


 

 

21

Local Board Services Monthly Report - September 2017

 

Paul Edwards, Senior Local Board Advisor, Local Board Services, was in attendance to address the board regarding the Local Board Services Monthly Report - September 2017.

 

Resolution number KT/2017/136

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        approve the following project, as detailed in Attachment A to this report, to be included in the Arts, Community and Events Work Programme 2017/2018:

i.             Funding Agreement - Raeburn House, $47,509.

b)        note the Kaipātiki Community Facilities Trust work programme 2017/2018 which covers the following activities in the Arts, Community and Events Work Programme 2017/2018:

i.          Increase diverse participation: Kaipātiki Community Facilities Trust - $163,000;

ii.         Build capacity: Jobs for Youth - $50,000; and

iii.        Increase diverse participation (KT): Youth voice and youth-led initiatives - $30,000.

c)         agree to reschedule its 22 November 2017 Community Forum Meeting to Wednesday 29 November 2017, beginning at 6pm.

d)        appoint the deputy chairperson as liaison representative to Kaipātiki Project.

e)         note the Kaipātiki Local Board governance forward work calendar – September 2017.

 

CARRIED

 

 

22

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no Governing Body or Independent Maori Statutory Board members’ verbal updates.

 

 

 

23

Kaipātiki Local Board Chairperson's Report

 

Resolution number KT/2017/137

MOVED by Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        note the chairperson’s report.

 

CARRIED

 

 


 

 

24

Members' Reports

 

Member Paula Gillon provided a verbal update on the on the Sunnynook-Totara Vale planning project.

Member Lindsay Waugh provided a verbal update on the median planting on Akoranga Drive.

 

Resolution number KT/2017/138

MOVED by Chairperson D Grant, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)        note the report from Member Anne-Elise Smithson.

b)        note the verbal report of Member Paula Gillon on the Sunnynook-Totara Vale planning project.

c)         note the verbal report from Member Lindsay Waugh on the Akoranga Road median planting.

 

CARRIED

 

 

25

Workshop Records - Kaipātiki Local Board, held on Wednesday 2, 9, 23 and 30 August 2017

 

Resolution number KT/2017/139

MOVED by Member K McIntyre, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        note the records for the Kaipātiki Local Board workshops held on Wednesday 2 August 2017, Wednesday 9 August 2017, Wednesday 23 August 2017 and Wednesday 30 August 2017.

 

CARRIED

  

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

 

6.22pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................