I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 27 September 2017

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Felicity Auva'a

 

Members

Hon George Hawkins, QSO

 

 

Bill McEntee

 

 

Michael Turner

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

22 September 2017

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

27 September 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - The Rising Foundation Mentoring and Leadership Programme - Alex Tarrant and Grace Kingi                                                                                      5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Councillors' Update                                                                                                       9

13        Auckland Transport Update to the Papakura Local Board – September 2017    11

14        Disposals recommendation report                                                                            19

15        Papakura Business Association Inc Request for funding to undertake a Papakura Business Improvment District (BID) expansion project.                                        25

16        Development of Open Space at Walsh Brothers Park - Addision Stage 8           33

17        New Road Name Approval for the ‘Waiata Shores’ Subdivision at 1V Great South Road, Takanini (previously Manukau Golf Course)                                                           43

18        Public alerting framework for Auckland                                                                   51

19        Remuneration Authority consultation document                                                  123

20        Auckland Plan Refresh - Local Board Engagement                                              161

21        Adoption of the Papakura Local Board Plan 2017                                                 173

22        Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group                                                                        209

23        Papakura Local Board Feedback on the ‘Tākaro – Investing in Play’ discussion document                                                                                                                                     211

24        For Information: Reports and Information referred to the Papakura Local Board      217

25        Governance Forward Work Calendar                                                                     219

26        Papakura Local Board Achievements Register 2016-2019 Electoral Term        223

27        Papakura Local Board Workshop Notes                                                                233  

28        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Member Felicity Auva’a will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 23 August 2017, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - The Rising Foundation Mentoring and Leadership Programme - Alex Tarrant and Grace Kingi

Purpose

1.       Alex Tarrant (General Manager) and Grace Kingi (Programme Coordinator at Papakura High) from the Rising Foundation will address the board about The Rising Foundations Mentoring and Leadership Programme currently being run at Papakura High School and Rosehill College.

 

Recommendation/s

That the Papakura Local Board:

a)      thank Alex Tarrant (General Manager) and Grace Kingi (Programme Coordinator at Papakura High) from the Rising Foundation for their presentation about The Rising Foundations Mentoring and Leadership Programme currently being run at Papakura High School and Rosehill College.

 

Attachments

a          The Rising Foundation - Term 2 Newsletter........................................ 265

b          The Rising Foundation powerpoint presentation.................................. 277

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum – Potters Club – Toos Vandegraaf

Purpose

1.       Toos Vandegraaf, member of the Potters Club will address the board on possible funding for the club so that they can continue to use the room at the Old School.

Recommendation/s

That the Papakura Local Board:

a)      thank Toos Vandegraaf for her presentation to the board on behalf of the Potter’s Club about possible funding to ensure their continued use of the room at the Old School in Papakura.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Papakura Local Board

27 September 2017

 

 

Councillors' Update

 

File No.: CP2017/18808

 

  

 

Purpose

1.       An opportunity is provided for Ward Councillors’ Daniel Newman, and Sir John Walker to update the Board on  regional matters of interest.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Madelon de Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

Auckland Transport Update to the Papakura Local Board – September 2017

 

File No.: CP2017/20164

 

  

 

Purpose

1.       This report:

a)      Provides an update on the current status of Local Board Transport Capital Fund,

b)      Responds to resolutions and requests on transport-related matters,

c)      Provides a summary of consultation material sent to the Board and,

d)      Provides transport related information on matters of specific application and interest to the Papakura Local Board and its community.

 

Executive summary

2.       In particular, this report covers:

a)      Progress on the local current board’s transport capital fund projects which include relocation of the cycleway on Great South Road, Takanini, relocation of the pedestrian crossing of the pedestrian crossing on East Street, raised pedestrian crossing on Wood Street, signage plinth at the train station, walkway across the Pahurehure Inlet, Priority Greenway project 12 and electronic notice board at the train station.

b)      Responses to resolutions made by the Board on 23 August 2018

c)      Update on the progress of Papakura Park and Ride

d)      Update on the increase in rail patronage on the public transport network.

 

 

Recommendation/s

That the Papakura Local Board:

a)      note the Auckland Transport update September 2017 report.

 

 

Comments

Transport capital fund update

 

Project Updates

 

Table 1: Local Board Transport Capital Fund [LBTCF] – Current projects

Project Name

Problem or Opportunity Being Addressed

Current Status

Relocation of existing cycleway on Great South Road, Takanini.

 

On-road cycle lane is perceived to be unsafe and rarely used.

‘Rough Order of Cost (ROC)’  

ROC authorised by the Papakura Local Board (PLB) in May 2017.

Estimated cost is approximately $4million. At this time due to limited funding, alternative solutions are being considered to achieve the desired outcome i.e. greenway section also being investigated for LBTCF ‘ROC’ Priority Greenway project 12.

 

Relocation of pedestrian crossing on East Street, Papakura.

Existing pedestrian crossing seen as a potential safety hazard and located in the wrong position.

‘Rough Order of Cost’ requested by the PLB in May 2017

Investigations near completion. Pedestrian counts have been completed. Recommendations are currently being developed in preparation for local board workshop.

Raised pedestrian crossing for Wood Street, Papakura.

Lack of safe pedestrian crossing on Wood Street and speeding.

‘Rough Order of Cost’ requested by the PLB in May 2017

Investigations near completion. Pedestrian counts have been completed. Recommendations are currently being developed in preparation for local board workshop.

Signage Plinth at Papakura Train Station.

Lack of way-finding signage at the Papakura Train Station.

‘Rough Order of Cost’ requested by the PLB in May 2017.

An estimate of $15,000 for signage at the train station has been provided.

Local board request ‘On hold’ until Electronic Notice Board ROC.

Walkway/ Cycleway across Pahurehure Inlet.

Lack of pedestrian link between Longford Park and Pahurehure Esplanade Reserve.

‘Rough Order of Cost’ requested by the PLB in May 2017.

Estimates based on similar projects in the region exceed $3 million. This exceeds the current balance of the LBTCF for this term and therefore will not be progressed at this time.

Priority Greenway Project 12 from the Papakura Greenways Plan - Elliot Street to Freelance Terrace.

No off-road cycleway/ pedestrian link to SH1 cycleway / walkway currently under development.

‘Rough Order of Cost’ requested by the PLB in August 2017.

Investigation currently underway. Findings will be reported back to the board for a determination whether to take this project to the next stage.

Electronic notice board including maintenance costs.

Lack of way-finding signage at Papakura Train Station.

‘Rough Order of Cost’ requested by the PLB in August 2017.

Investigation currently underway. Findings will be reported back to the board for a determination whether to take this project to the next stage.

 

 

Financials update

Papakura Local Board Transport Capital Fund financial summary

Total funds available in current political term

$1,465,381

Amount committed to date on projects approved for design and/or construction

$156,237

Remaining Budget left

$1,309,144

 

 

Responses to resolutions

3.       The resolution is detailed below in italics followed by Auckland Transport’s response.

Resolution number PPK/2017/184

a)         request Auckland Transport to ascertain a “rough order of cost” and ongoing maintenance costs for an electronic notice board providing information on events and activities within the Papakura Local Board area.

 

               This request for a rough order of costs, has been added to the list of projects for investigation. A ROC is expected to be reported back to the Papakura Local Board in November/ December.

 

b)         Thank Auckland Transport for repainting the temporary road markings at the Great South Road and Coles Crescent intersection, however, the original markings are still causing confusion, particularly in wet weather and low light conditions.

 

               The contractors have been advised of the issue and have noted that the paint used for the ‘blacked out sections’ have worn off since being repainted in July/August. The reasons for the rapid wear have not been determined but contractors will repaint the ‘blacked out’ markings as soon as weather and availability permits.

 

c)         note with concern that it will have been 12 months by the time the repairs have been undertaken for the covered walkway.

 

               As previously reported to the Papakura Local Board (PLB) the issues with the damage to the covered walkway have been extensively investigated and have been reported back to the PLB through workshops and formal reports.

 

               Alterations to the curb along Railway Street West to mitigate bus strikes to the covered walkway are planned with completion expected in November. To avoid further repair costs in the meantime, repairs are being staged to coincide with the alterations to the curb and covered walkway on the Averill and Railway Street corner.

 

d)         request Auckland Transport to reduce the speed limits on Walters Road and Airfield Road to 50 kph acknowledging the significant residential development in the area, noting this matter was also raised by submitters to the Papakura Local Board Plan.

 

e)         request Auckland Transport to install a 40 kph school zone limit for the Holy Trinity Catholic School on Airfield Road and Kauri Flats School on Walters Road, noting this matter was also raised by submitters to the Papakura Local Board Plan.

 

f)        request Auckland Transport to install footpaths on Airfield Road to the Holy Trinity Catholic School and Kauri Flats School on Walters Road, noting this matter was also raised by submitters to the Papakura Local Board Plan.

 

g)         request Auckland Transport investigate the installation of a right hand turning bay on Airfield Road into the Holy Trinity Catholic School, noting this matter was also raised by submitters to the Papakura Local Board Plan.

 

                        These requests are currently being assessed. Results will be reported back to the local board by November 2017.

 

 

Upcoming projects and activities of interest to the board

Papakura Park & Ride

4.       The Papakura Park and Ride is a trial project to construct a park & ride facility to help cope with the growth in patronage on the Auckland Transport Metro network, specifically at the Papakura Train Station.

5.       An engineering study was completed in December 2016 followed by a feasibility study completed mid-year 2017. Detailed design work is currently underway to develop a business case seeking New Zealand Transport Agency (NZTA) funding for this project.

6.         NZTA is expected to confirm their position by next month – October 2017.

 

New Rollerson Road footpath

7.       Auckland Transport has a list of approximately 500 sections of new footpath for consideration across Auckland.

8.       Recently it has been raised that a section of Rollerson Road, Papakura currently only has a footpath down the western side of the street. A footpath was not installed when the area was first established.

9.       A request for the opposite side of the street to have a footpath installed has been received and has been prioritised for investigation and design in 2017/2018 and for construction in 2018/2019.

 

Regional and sub-regional projects

Rail Patronage

10.     Auckland’s commuter train network has surpassed its passenger forecasts to record 20 million train trips in one year recently, a mark that the network wasn’t expected to hit for another three years in 2020.

11.     The past year has seen the opening of a new train station in Parnell, a bus-train interchange in Ōtāhuhu, improved links with our bus services and currently underway, the construction of the new Bus Station in Manukau due for completion in early 2018.

12.     On average, train patronage has risen by nearly 20 percent each year and the number of services has increased by almost 11,000 in the last year with punctuality now at 96.7 per cent with the graph below indicating patronage growth till April of this year.

13.     These improvements to the service through significant investment is helping to provide commuters with greater travel options than previously available and resulting in significant increases to patronage.

 

Consultation

14.     Auckland Transport provides the local board with the opportunity to comment on transport projects being delivered in this local board area.

15.     In the reporting period for September 2017, one project was put forward for comment to the local board. The project was for traffic controls for the final stages of the Addison subdivision in Takanini. A summary of the proposal is contained in Attachment A to this report.

 

Traffic Control Committee (TCC) decisions

16.     Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. The decisions affecting this local board area are summarised below.

Table 2: Transport Control Committee Decisions

Street name

Type of Report

Nature of Restriction

Committee Decision

East Street / Young Crescent

Permanent Traffic and Parking changes

Berm Parking prohibition

Carried

Battalion Drive / Troop Road / Bravery Road

Permanent Traffic and Parking changes Combined

No Stopping At All Times and Give-Way control

Approved in Principle

Consideration

Local board views and implications

17.     The local board’s views will be taken into account during consultation on any proposed schemes.

Māori impact statement

18.     No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Health and safety implications

19.     Health and Safety is an inherent part of all Auckland Transport projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

20.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

 

 

Attachments

No.

Title

Page

a

Summary of consultation information sent to the Papakura Local Board - September 2017

17

     

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 

Disposals recommendation report

 

File No.: CP2016/24934

 

  

 

Purpose

1.       This report seeks the Papakura’s Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of the council owned property at 26-32 O’Shannessey Street, Papakura

Executive summary

2.       The council-owned site at 26-32 O’Shannessey Street, Papakura has been identified as potentially surplus to council requirements through a review process.  The rationalisation process commenced in August 2015.  Consultation with council departments and CCOs, Iwi authorities and the Papakura Local Board has now taken place.  No alternative service use has been identified for the property through the rationalisation process.  Due to this, Panuku recommends disposal of the site. 

3.       A resolution approving the disposal of the subject site is required from the Finance and Performance Committee before the proposed divestment can be progressed. 

 

Recommendation/s

That the Papakura Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 26-32 O’Shannessey Street, Papakura

 

 

Comments

4.       Panuku and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio.  One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell.  The subject site was identified as potentially saleable through the review process.

5.       Once a property has been identified as potentially surplus, Panuku engages with council departments and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors.  All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to Council’s Finance and Performance Committee. 

Property information

6.       26-32 O’Shannessey Street, Papakura is a 809m2 council owned site that was acquired by the former Papakura City Council in 1983 for parking purposes.  Parking is a public work within the meaning of the Public Works Act 1981.

7.       26-32 O’Shannessey Street, Papakura was managed by the Auckland Transport (AT) as part of their car parking network.  In 2015, the AT Board resolved that it was no longer required for AT’s infrastructure or service purposes.  26-32 O’Shannessey Street, Papakura was subsequently transferred to Panuku for rationalisation purposes.

8.       The Unitary Plan zoning of 26-32 O’Shannessey Street, Papakura is Metropolitan Centre.  It has a 2014 capital value of $470,000. 

Internal consultation

9.       The rationalisation process commenced in August 2015.  No alternate service uses for the subject site were identified during the internal consultation.

Consideration

Local board views and implications

10.     Local boards are informed of the commencement of the rationalisation process for specific properties.  Following the close of the expression of interest period, relevant local boards are engaged with.

11.     Panuku attended a workshop with the Papakura Local Board regarding the subject site in November 2015.  The board provided informal advice that it was opposed to the proposed disposal of 26-32 O’Shannessey Street, Papakura and questioned AT’s decision to release the site from service.  The board later requested in 2017 the site also be investigated as an off street bus layover.

12.     Panuku raised these concerns with AT, which confirmed that it does not require 26-32 O’Shannessey Street, Papakura for current or future transport infrastructure purposes.  Auckland Transport also advised that the evaluation criteria used was in terms of catchment, utilisation and access to public transport was consistent with the Auckland Parking Strategy 2015.

13.     In April 2017, the board requested that consultation occur with the Papakura commercial centre group and that the subject site be considered in the context of the Manurewa – Takanini – Papakura Area Spatial Plan as part of the rationlisation process. 

14.     Panuku provided advice that engagement has already occurred with mana whenua, internal council departments and CCO’s represented on the Papakura commercial centre group and that should the board wish to include additional feedback from the group as part of the board’s formal feedback, Panuku will report it to Council’s Finance and Performance Committee as part of the decision making process.

15.     Council’s Central/South Planning team advised that individual sites are not reviewed as part of the Area Spatial Plan for the Manurewa – Takanini – Papakura area.  The team confirmed its previous assessment that it does not see a need to retain 26-32 O’Shannessey Street, Papakura in council ownership.

16.     This report provides the board with an opportunity to formalise its views regarding the subject site.

Māori impact statement

17.     Ten mana whenua iwi authorities were contacted regarding the potential sale of 26-32 O'Shannessey St, Papakura.  The following feedback was received:

a)      Te Kawerau-ā-Maki

No feedback received for this site.

b)      Ngāi Tai ki Tāmaki

Ngāi Tai ki Tamaki has expressed commercial interest in the property and signaled an increased interest in council owned property that may come available for sale in their rohe.  Panuku will follow this feedback up should the property be approved for divestment.

c)      Ngāti Tamaoho

No feedback received for this site.

d)      Te ākitai Waiohua

Te ākitai Waiohua have signaled a commercial interest in the property.  Panuku will follow this feedback up should the property be approved for divestment.

e)      Ngāti Te Ata Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

f)       Ngāti Paoa

No feedback received for this site.

g)      Ngaati Whanaunga

No feedback received for this site.

h)      Ngāti Maru

No feedback received for this site.

i)        Ngāti Tamaterā

No feedback received for this site.

j)        Waikato-Tainui

Waikato-Tainui advised that as a matter of principal all lands are culturally important to Waikato-Tainui should they fall within their tribal rohe and would look at acquiring the property in the future should an opportunity arise.  Panuku will follow this feedback up should the property be approved for divestment.

Implementation

18.     26-32 O’Shannessey Street, Papakura is likely to be subject to the offer back obligations to the former owners in accordance with section 40 of the Public Works Act 1981 if it is no longer required for a public work.

19.     The terms and conditions of any disposal would be approved under appropriate financial delegation.

 

 

 

Attachments

No.

Title

Page

a

Images of 26-32 O’Shannessey Street, Papakura

23

     

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Madelon de Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 

Papakura Business Association Inc Request for funding to undertake a Papakura Business Improvement District (BID) expansion project.

 

File No.: CP2017/19041

 

  

 

Purpose

1.       To request a funding grant from the Papakura Local Board to the Papakura
Business Association Inc to support the Papakura Business Improvement District (BID) expansion project, and associate project costs.

Executive summary

2.       The Papakura Business Association Inc (PBA) is undertaking a project to expand and increase the area of the Papakura BID programme. The proposed Papakura BID expansion map will be presented at the 2017 PBA Annual General Meeting (AGM) seeking the approval from the association membership. The AGM is scheduled for 19 October 2017.

3.       The PBA BID programme expansion project will be implemented in late September 2017 and include a BID postal ballot scheduled for March 2018. The ballot will determine the level of support from property and business owners for the proposed BID expansion.

4.       This report is to request funding from the Papakura Local Board of $15,000.00 as a contribution towards the costs of the Papakura BID expansion project.

5.       Under the Auckland Council BID Policy (2016), Local Board support for the proposed BID boundary map is required. After the PBA membership have ratified the proposed Papakura BID expansion map at their 19 October 2017 AGM, a report will be prepared for the Papakura Local Board seeking their approval of the proposed Papakura BID expansion map. This report will be included in the agenda of the Papakura Local Board November business meeting.

6.       The Papakura BID expansion project will conclude with the PBA holding a Special General Meeting in April 2018, whereby the members of the PBA will consider whether to accept the BID ballot results and approve the BID programme expansion map and target rate for 2018/2019 financial year.

7.       If the Papakura BID expansion project is successful, a second report will be prepared for the Papakura Local Board April/May 2018 business meeting. This report will advise the board if the PBA has met the requirements of the 2016 BID Policy and Operating Standard.  The report will seek the local board’s approval to expand the Papakura BID programme and boundary and will seek a recommendation to the Governing Body regarding the striking of the BID target rate for 2018/2019.

 

Recommendation/s

That the Papakura Local Board:

a)      approve $15,000 from the Business Improvement District top up budget line (#2558), for the Papakura Business Association Inc, to assist with the cost of implementing the proposed Papakura Business Improvement District programme expansion project.

 

 

Comments

8.       The PBA has been a BID since 2011 and is one of 48 BIDs operating across the Auckland Region.

9.       The PBA will confirm their intention to expand their BID boundary at the 2017 PBA Annual General Meeting to be held on 19 October 2017.

10.     The  BID Policy (2016) states there are two areas of a BID expansion project that require approval by the appropriate local board as follows:

·    BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making relating to:

Approval of BID programme boundary maps

Approval of BID programme boundary expansions

·    BID Policy Appendix 2 page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project.

·    BID Policy Appendix 2 page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

11.     A report seeking approval from the Papakura Local Board for the proposed Papakura BID expansion map will be prepared for the November 2017 board business meeting agenda.

12.     All BID expansion projects require local board approval after the completion of the BID expansion project, voter engagement and ballot. This is to ensure the local board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results, and are satisfied the criteria for a BID expansion has been completed against the BID Policy and Operating Standards (2016).

13.     Council staff are satisfied that the PBA have completed the preliminary work prior to starting their BID expansion project, which included a survey and consultation with business owners located within the proposed BID expansion area.

14.     The PBA have provided a detailed project overview and cost breakdown for the proposed Papakura BID expansion project. A copy of these documents is attached as Attachments A and B.

Consideration

Local board views and implications

15.     The Papakura Local Board will be asked to consider and approve the proposed Papakura BID expansion map at a business meeting in November 2017.

16.     If the Papakura BID expansion ballot is successful, the board will be asked to consider approving the Papakura BID programme expansion and BID target rate.

Māori impact statement

17.     Māori Businesses located within the PBA BID expansion boundary area will be included in the proposed PBA BID expansion project under the same policy regulations as non-Māori businesses. A BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Implementation

18.     The funding of $15,000.00 grant requested by the PBA to cover the cost of the Papakura BID expansion project is part of a budget allocation within the Papakura Local Board 2017/2018 budgets.

19.     Following consideration by the board, council officers will inform PBA of the grant amount allocated to the Papakura BID expansion project.

 

Attachments

No.

Title

Page

a

Papakura Business Association BID expansion project overview

29

b

Papakura Business Association BID expansion project budget

31

     

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Madelon de Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 

Development of Open Space at Walsh Brothers Park - Addison Stage 8

 

File No.: CP2017/17424

 

  

 

Purpose

1.       To seek approval for the proposed development of two reserves associated with Stage 8 of the Addison residential development in Takanini, Auckland.  This includes a feature Historic Reserve (Walsh Brothers Park) commemorating the first powered flight in New Zealand.

Executive summary

2.       Development of Walsh Brothers Park will be carried out by Addison Development Limited.

3.       Addison Development Limited has prepared concept plans for the Walsh Brothers Park in consultation with Council staff and the Local Board following a Local Board workshop held on 9 August 2017. These are provided for the local board’s consideration and approval. The proposed development of this historic reserve forms part of the wider Addison development open space network of eight reserves.  The reserve commemorates the first powered flight in New Zealand by the Walsh brothers in 1911.  Local Board would like to see the plaque updated with the correct date of the flight, 9th February 1911

 

Recommendation/s

That the Papakura Local Board:

a)      Approve the Addison Reserve Development – Preliminary Landscape Design, prepared by Natural Habitats (Attachment A).

b)      Delegate the approval of engineering detailed design to Parks Sport and Recreation and Community Facilities.

c)      Allocate funding from the Locally Driven Initiatives (LDI) Capex Budget to upgrade the bronze plaque to read 9th February 1911 (cost estimate $1800 to $2500).

 

Comments

Background

 

4.       Addison Development Limited are a land development organization, who have overseen the development of the Addison subdivision in Takanini.  The development involves the creation of 1,300 medium density residential lots in eight stages across 32 hectares.  The overall concept for the Addison development is to create a community with a residential neighbourhood core.  The development started in 1999 with an opportunity to develop land on the edges of the metropolitan boundary limit of the Auckland region for residential development.

5.       Stage 8 is the final stage of this development and involves the creation of 44 residential lots, six super lots, roads and two reserves (together creating Walsh Brothers Park).

6.       The site is bounded by the main trunk railway line to the west, Airfield Road to the north and Arion Road to the south. Porchester Road bisects Addison connecting it with the new transit-oriented centre of Takanini and the existing Papakura town centre to the south.

7.       This site is unique as it is the site of the first powered flight in New Zealand by the Walsh brothers in 1911.  The aircraft, named Manurewa, achieved a flight of 365m at a height of 18m, before colliding with the boundary fence. Glenora Park was subsequently redeveloped as a race training facility and was acquired by the Auckland Racing Club (ARC), who retained the property until 2004.

8.       Addison Development Limited sought approval for the vesting of five reserves across the Takanini Special Housing Areas in February 2015.  The Walsh Brothers Park, including a 2000m2 historic reserve and 5000m2 corridor reserve were agreed to be vested at no cost.  The proposed reserves were identified as high priority when assessed against the strategic criteria of the Parks and Open Spaces Acquisition Policy.   

9.       The proposed open space acquisitions in the Takanini SHAs were discussed at a workshop with the Papakura Local Board on 5 November 2014 and reported to its business meeting on 10 December, where the local board resolved to accept these acquisitions (resolutions PPK/2014/220 and PPK/2014/221). 

10.     The Parks, Recreation and Sport Committee approved the acquisition through vesting of this land on 10 February 2015. A condition has also been placed on the subdivision consent R/VCC/2015/4378/1 variation granted on 21 February 2017 to this effect.

11.     The historic reserve was seen as a positive opportunity to commemorate the flight of the Walsh brothers, given its location at the end point of the flight path.  The access reserve is constrained by its long, narrow shape and two power lines.  Given this, an agreement between Addison Development Limited and Auckland Council was made to vest this reserve at no cost to council.

12.     The development of the two reserves will be completed by Addison Development Limited in accordance with the Addison Reserve Development – Preliminary Landscape Design, prepared by Natural Habitats (Attachment A).  The reserve development meets the Auckland Council standards and Auckland Council will be responsible for the ongoing management and maintenance of these reserves.  

13.     The Addison Reserve Development – Preliminary Landscape Design (Attachment A) has been developed following consultation with Council staff and the Local Board, and a workshop held on 9 August 2017.

14.     It is proposed to relocate the commemorative Plaque to reflect the flight path and update the date shown on the plaque to read 9 February 1911 (the date is currently incorrect and states that the flight took place on 5 February 2017).

15.     Parks, Sport and Recreation and Community Facilities staff have discussed the concept plans and support the preferred concept for the Addison Reserves.  Two feature tree options were discussed, Maori Princess and Magnolia Little Gem.  The latter was agreed more appropriate as the scale of Maori Princess would dominate over the commemorative plaque and requires more space for growth.  Other alterations to the proposal included; grassing under powerlines; updating pathway configuration/crossings; and updating the Historic Reserve path material to Waikato Flec compacted gravel (originally a pebbled finish was proposed).

 

Financial Implications

16.     The local board has delegated decision making responsibility for the development of Walsh Brothers Park. All construction costs and the maintenance period of two years (historic reserve) to three years (corridor reserve) will be funded and carried out by Addison Development Limited.  The annual operational costs of maintaining the proposed reserves have been estimated by Community Facilities to be approximately $9,300, subject to detailed design. It is expected that Council’s obligation for maintenance of the landscaping items will commence following practical completion in accordance with condition 44(b) of consent R/VCC/2015/4378/1. This condition specifies a three year maintenance for the corridor reserve and a two year maintenance period for the historic reserve and street trees. Practical Completion is expected to be in the 2017/2018 financial year. Council will be expected to commence maintenance of the landscaping items in financial year 2020.

17.     Cost estimates provided by Community Facilities to upgrade the bronze plaque to read 9th February 1911 is estimated to be between $1800 to $2500. The source of this funding will be LDI Capex.

Consideration

Local board views and implications

18.     The proposal for reserve development was presented to the Local Board in a workshop on 9 August 2017. The Local Board anticipated that Walsh Brothers Park was intended to be developed to commemorate the first powered flight in New Zealand.  Feedback from the Local Board was that the proposal to relocate the commemorative Plaque to reflect the flight path and update the date shown on the plaque to read 9 th February 1911 is strongly supported. 

19.     The Local Board applauded Addison Development Limited for gifting the Kauri Stumps to Iwi and provided overall support to the final design as positive example.  No requests to alter the proposed design were received.

Māori impact statement

20.     No direct impacts on iwi arising from this development have been identified.

21.     Addison Development Limited have consulted with Ngati Tamaoho (Ted Ngataki); Ngati Te Ata (Karl Flavell); and Te Akitai (Chris Wade) on the Addison SHA development.  These parties are supportive of the proposed development.

22.     Representatives of these iwi were invited to the prestart meeting for the commencement of earthworks for Stage 8 (in compliance with condition 13).  They have also been involved with road naming within the subdivision.

23.     Addison Development Limited have generously gifted the swamp kauri that was unearthed as part of the development to these Mana whenua iwi including the costs of milling and transportation.

Implementation

24.     The developer wishes to develop Walsh Brothers Park as soon as possible once the local board’s approval is granted. Once approval to a concept plan has been provided, then Council staff will work with Addison Development Limited on engineering details of the proposed park developments to ensure the proposal meets the Council’s park construction standards.

25.     Parks Planning and Community Facilities staff (from the Landscape Architecture; Parks & Places; Service & Asset Planning; and Facility Performance Analysis teams) have reviewed engineering detail and provided their approval.

 

Attachments

No.

Title

Page

a

Landscaping Proposal Addison, prepared by Natural Habitats, dated 04/07/17.

37

     

Signatories

Authors

Kate Richardson - Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 



Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 



Papakura Local Board

27 September 2017

 

 

New Road Name Approval for the ‘Waiata Shores’ Subdivision at 1V Great South Road, Takanini (previously Manukau Golf Course)

 

File No.: CP2017/19492

 

  

 

Purpose

1.       To seek approval from the Papakura Local Board for 13 new road names for roads to vest within the ‘Waiata Shores’ subdivision development of the previous Manukau Golf Course at 1V Great South Road, Takanini.

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3.       The applicant Fletcher Residential Limited, have submitted the following road names in order of preference:

Road No.

Type

Preferred

Alternate 1

Alternate 2

1

Drive

Te Napi

Pepene       **

Kawe Marie

2

Drive

Waituarua

Pepene       **

Riria             ****

3

Avenue

Naganui

Riria            ****

Orford         **

4

Avenue

Pepene

Te Awapu    ****

Periko          *****

5

Crescent

Paraone

Te Napi       *

Orford         **

6

Crescent

Riria

Periko            *****

Te Awapu  ****

7

Lane

Adlam

Periko            *****

Riria             ****

8

Lane

Orford

Gosper        ***

Adlam          **

9

Road

Gosper

Te Awapu    ****

Riria             ****

10

Crescent

Te Awapu

Neilds             *

Clarry           *

11

Way

Periko

Te Awapu     ****

Adlam          **

12

Close

Neilds

Periko             *****

Gosper     ***

13

Close

Clarry

Periko             *****

Gosper     ***

Spare Names

NA

Wardell

Orona

Balfour Irving

Repeats

* once   **twice       ***three        ****four    *****five

 

4.       Auckland Council’s road naming criteria typically requires that road names reflect; a historical or ancestral linkage to an area; a particular landscape, environmental or biodiversity feature; or an existing (or introduced) thematic identity in the area. The criteria also encourage the use of Maori names. Names need to be easily identifiable and intuitively clear, thus minimising confusion.

5.       All of the proposed road names are deemed to meet the criteria and are acceptable to both Land Information New Zealand (LINZ) and NZ Post.

 

Recommendation/s

That the Papakura Local Board:

a)      approve the proposed road names for the 13 new roads within the ‘Waiata Shores’ subdivision of the former Manukau Golf Course at 1V Great South Road, Takanini, being;

·   Road  1 – Te Napi Drive

·   Road  2 – Waituarua Drive

·   Road  3 – Naganui Avenue

·   Road  4 – Pepene Avenue

·   Road  5 – Paraone Crescent

·   Road  6 – Riria Crescent

·   Road  7 – Adlam Lane

·   Road  8 – Orford Lane

·   Road  9 – Gosper Road

·   Road 10 – Te Awapu Crescent

·   Road 11 – Periko Way

·   Road 12 – Neilds Close

·   Road 13 – Clarry Close

 

Comments

6.       According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       The 13 new public roads to be named service 484 lots within the Waiata Shores subdivision at Takanini in accordance with resource consents R/VCC/2013/2042/4 and LUC61035619-C by Fletcher Residential Ltd approved 11/7/2017.

8.       The subdivision is located on the previous Manukau Golf Course site.

9.       A map showing the 13 new roads with suggested road names is attached.

10.     The applicant has proposed the road names listed in the table below, in order of preference.  All proposed names meet the road naming criteria because:

The Maori names have been chosen in consultation with local iwi, in particular with Te Akitai, and represent ancestors, settlements and traditional fishing grounds from the area.

The European names are a mix of early settlers from the immediate area and the early patrons, president and champion golfers from the old Manukau Golf Club.  All are deceased.

 

 


Proposed New Road Name

Meaning

Road 1

Te Napi Drive

(Preferred)

The name of a Te Akitai ancestor who occupied this area.

Pepene Drive

 The name of a Te Akitai ancestor who occupied this area.

Kawe Marie Drive

 The name of a Te Akitai ancestor who occupied this area.

Road 2

Waituarua Drive (Preferred)

The name of a Te Akitai ancestor who occupied this area.

Pepene Drive

The name of a Te Akitai ancestor who occupied this area.

Riria Drive

The name of a Te Akitai ancestor who occupied this area.

Road 3

Naganui Avenue

(preferred)

The name of a Te Akitai ancestor who occupied this area.

Riria Avenue

The name of a Te Akitai ancestor who occupied this area.

Orford Avenue

Emily Gladys Walpole, the second wife of the Earl of Orford, who died at Manurewa House in 1931 (early settlers)

Road 4

Pepene Avenue

(preferred)

The name of a Te Akitai ancestor who occupied this area.

Te Awapu Avenue

Te Akitai settlement in this area

Periko Avenue

 The name of a Te Akitai ancestor who occupied this area.

Road 5

Paraone Crescent

(preferred)

The name of a Te Akitai ancestor who occupied this area.

Te Napi Crescent

The name of a Te Akitai ancestor who occupied this area.

Orford Crescent

Emily Gladys Walpole, the second wife of the Earl of Orford, who died at Manurewa House in 1931 (early settlers)

Road 6

Riria Crescent

(preferred)

The name of a Te Akitai ancestor who occupied this area.

Periko Crescent

The name of a Te Akitai ancestor who occupied this area.

Te Awapu Crescent

Te Akitai settlement in this area

Road 7

 Adlam Lane

(preferred)

Manukau Golf Club first women president Mrs O Adlam 1932-1934

Periko Lane

 The name of a Te Akitai ancestor who occupied this area.

Riria Lane

The name of a Te Akitai ancestor who occupied this area.

Road 8

Orford Lane

(preferred)

Emily Gladys Walpole, the second wife of the Earl of Orford, who died at Manurewa House in 1931 (early settlers)

Gosper Lane

E G Gosper set up a blacksmith on Mahia Road in 1923

Adlam Lane

Manukau Golf Club first women president Mrs O Adlam 1932-1934

Road 9

Gosper Road

(preferred)

E G Gosper set up a blacksmith on Mahia Road in 1923

Te Awapu Road

 Te Akitai settlement in this area

Riria Road

The name of a Te Akitai ancestor who occupied this area.

Road 10

Te Awapu Crescent

(preferred)

Te Akitai settlement in this area

Neilds Crescent

Percy Neilds set up the first blacksmiths on Great South Road in 1914

Clarry Crescent

Manukau Golf Club member Clarry Halsey, winner of many tournaments over the years.  Played his last round in January 2006 and died March 2006.

Road 11

Periko Way

(preferred)

The name of a Te Akitai ancestor who occupied this area.

Te Awapu Way

Te Akitai settlement in this area

Adlam Way

Manukau Golf Club first women president Mrs O Adlam 1932-1934

Road 12

Neilds Close

(preferred)

Percy Neilds set up the first blacksmiths on Great South Road in 1914

Periko Close

The name of a Te Akitai ancestor who occupied this area.

Gosper Close

E G Gosper set up a blacksmith on Mahia Road in 1923

Road 13

Clarry Close

(preferred)

Manukau Golf Club member Clarry Halsey, winner of many tournaments over the years.  Played his last round in January 2006 and died March 2006.

Periko Close

The name of a Te Akitai ancestor who occupied this area.

Gosper Close

E G Gosper set up a blacksmith on Mahia Road in 1923

Spare

Wardell

Charlie Wardell, Manukau Golf Club Champion 1932 – 1934 and president in 1937.  Made a life member in 1950.

Orona

The name of a Te Akitai ancestor who occupied this area.

Balfour Irving

Balfour Irvine was a local South Auckland sheep farmer with a passion and vision of golf.  He was one of the original pioneers of the Manukau Golf Club in 1932 and the first patron until his death in 1953.

 

11.     The road naming criteria suggests that the road types could be referred to as:

Road No.

Type

Guideline Description

Applicant Preferred

1

Drive

Wide main road without many cross streets

Drive

2

Drive

Drive

3

Avenue

Broad roadway, usually planted on each side with trees

Avenue

4

Avenue

Avenue

5

Crescent

Crescent shaped thoroughfare, especially where both ends join the same thoroughfare.

 

Crescent

6

Crescent

Crescent

7

Lane

Narrow roadway between walls, buildings or a narrow country roadway

Lane

8

Lane

Lane

9

Road

Open roadway primarily for vehicles

Road

10

Crescent

Crescent shaped thoroughfare, especially where both ends join the same thoroughfare.

Crescent

11

Way

Short enclosed roadway

Way

12

Close

Short enclosed roadway

Close

13

Close

Close

 

Consideration

Local board views and implications

12.     The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads to local boards, pursuant to Section 319(1)(j) of the Local Government Act 1974. A decision is sought from the local board in this report.

13.     The decision sought from the Upper Harbour Local Board for this report does not trigger the Significance policy and is not considered to have any legal or legislative implications or any immediate impact on the community.

Māori impact statement

14.     Local iwi were consulted and responses in support were received from Ngati Tamaoho, Te Atikai and Ngati Te Ata.

Implementation

15.     The cost of processing the approval of the proposed new road name is recoverable in accordance with Council’s Administrative Charges.

16.     The Resource Consent Project Management Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

 

 

 

Attachments

No.

Title

Page

a

Site Plan - 1V Great South Road

49

     

Signatories

Authors

Philip Steven – Resource Consent Project Management Team

Authorisers

Ian Smallburn - General Manager Resource Consents

Madelon de Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 



Papakura Local Board

27 September 2017

 

 

Public alerting framework for Auckland

 

File No.: CP2017/19563

 

  

 

Purpose

1.       To provide information on the Public Alerting Framework for Auckland. The report also provides the results of an analysis carried out by GNS Science, identifying communities at risk from tsunami across Auckland.

2.       In addition, the report also seeks in-principle support for the proposed enhancement of Auckland’s tsunami siren network.

Executive summary

3.       In February 2017, the Auckland Civil Defence and Emergency Management (CDEM) Group Committee endorsed the draft Public Alerting Framework for Auckland.

4.       Following on from this, Crown research agency, GNS Science, was commissioned to provide an analysis of those communities most at risk from tsunami, within the orange and red tsunami evacuation zones.

5.       The GNS report and the Public Alerting Framework was presented to local boards in workshop sessions. Auckland Emergency Management is asking local boards for in-principle support for the Public Alerting Framework and for an enhanced tsunami siren network.

6.       Next steps involve procurement and design of tsunami sirens and signage. Further information will be presented to local boards in due course.

 

Recommendation/s

That the Papakura Local Board:

a)      note the approach to public alerting, as outlined in the Public Alerting Framework for Auckland (refer to Attachment A of the agenda report).

b)      provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

 

 

Comments

Tsunami risk for Auckland

7.       A tsunami is a natural phenomenon consisting of a series of waves generated when a large volume of water in the sea, or in a lake, is rapidly displaced[1]. Tsunami threats pose a risk to New Zealand and to Auckland. Occurrence rates of tsunami are higher in the Pacific than for other oceans because of the ‘Ring of Fire’.[2] Tsunami waves are most commonly caused by underwater earthquakes. In addition, these events have the potential to cause multiple other hazards including but not limited to:

·      fire;

·      fault line ruptures;

·      coastal inundation;

·      landslides;

·      lifeline utility failures; and

·      serious health issues.[3]

8.       The Tonga-Kermadec trench is one of earth’s deepest trenches, and is Auckland’s highest risk for tsunami. Auckland is susceptible to regional and distant source tsunami, that is, tsunami generated from earthquakes in and around the Pacific Rim with travel time more than one hour, as well as locally generated tsunami. Tsunami can be categorised as local, regional or distant, based on their travel time or distance to the Auckland coastline:

·      local source – less than one hour travel time. These tsunamis can be generated by offshore faults, underwater landslide or volcanic activity;

·      regional source – earthquakes in and around the Pacific Islands and the Tonga-Kermadec Trench, one to three hours travel time to Auckland; and

·      distant source – commonly generated by a large earthquake from any location around the Pacific Rim, including but not limited to South America, Japan, the Aleutian Islands and Alaska. The travel time to Auckland will be three hours or greater.[4]

This map shows the position of New Zealand in the Pacific Ocean within an area of intense seismic activity called the ‘Ring of Fire’. Source: GNS Science

 

Tsunami sirens

5.       Currently, Auckland has 44 fixed tsunami warning sirens across nine sites in legacy Rodney and Waitakere. These sirens were installed in 2008 and 2010 and do not meet current government technical standards[5] for tsunami warning sirens. All new and existing siren installations will need to meet these standards by June 2020.

6.       Auckland Emergency Management is currently investigating the upgrading of its existing siren network from ‘tone-only’ sirens to those with PA/voiceover loudspeaker capability. The sirens have a strong immediate effect and can prompt immediate action to seek further information. There are valuable benefits in using tsunami sirens, in particular, sirens can be used when other communications (e.g. cell phones and radio broadcasting) may not have the maximum reach or be as effective. It is commonly accepted across the emergency management sector that effective public alerting systems are those that take a holistic view. This being said, public alerting needs to be well planned, understood, and in conjunction with effective public education information and campaigns. This is imperative for a regionally consistent approach to public alerting that communities can use and understand.

7.       The limited locations of the present tsunami siren systems have been identified as a gap in the public alerting capabilities of Auckland region. Presently, Auckland is not well represented by tsunami sirens, with the estimated reach of Auckland’s current sirens being only eight per cent of the ‘at risk’ population. Auckland’s tsunami siren network is currently being considered for enhancement and expansion through the delivery of the Public Alerting Framework.

Public Alerting Framework

8.       Auckland Council has recognised the need for a regionally consistent approach to public alerting through the adoption of the Public Alerting Framework. The framework, which was approved for consultation with local boards in February 2017, has been designed to:

·      explain what public alerting in a CDEM sense is, what it can and cannot do;

·      give detail on the range of channels for public alerting currently available in Auckland;

·      highlight the advances being taken with regard to public alerting at a national level;

·      provide some commentary on tsunami sirens, their uses and limitations; and

·      assist with decisions taken by the Auckland CDEM Group Committee, local boards and partners and stakeholders with regard to the prioritisation of budgets and options for enhancing public alerting across the Auckland region.

9.       Auckland Council recognises the need to enhance the public alerting network and, as such, has allocated funds from the Long-term Plan for this venture. This funding provides a starting point for consultation on the future of Auckland’s tsunami siren network and the enhancement of public alerting.

10.     It is important to understand that no one public alerting system is without fault. The Public Alerting Framework focusses on the use of multi-platforms, understanding that a holistic approach is one that maximises the reach of public alerting in an emergency or hazard event. Through this project, prioritised public education is critical. Without effective public education and engagement activities, sirens alone are not considered a standalone approach to public alerting.

GNS Science report

Introduction and methodology

11.     Following endorsement of the Public Alerting Framework, Crown research agency GNS Science was contracted to complete an independent analysis (refer Attachment B) of those communities most at risk of tsunami.

12.     A GeoMaps based analysis was used to calculate the number of exposed residents in communities. The analysis used 2013 census population data to identify the number of residents located in the red and orange tsunami evacuation zones (see figure below). For further detail on the evacuation zones and the methodology, please see Attachment B.

Auckland red and orange tsunami evacuation zones as used in the GNS Science analysis

 

Results

13.     The results of the analysis carried out by GNS Science identified 217 communities at risk from tsunami. For all 217 communities modelled, there are a total of 49,853 people at risk from tsunami in the orange and red evacuation zones. For detailed information on the results of this analysis, including detail on those communities at risk of tsunami, please refer to the report from GNS Science at Attachment B.

Next steps

14.     Workshops have been held with local boards across the region in order to share the results of the GNS Science report, and the intention to implement an enhanced and expanded regional tsunami siren network. This report seeks in-principle support for this enhanced and expanded network. More information on design, placement and other considerations for the network will be reported in due course.

Consideration

Local board views and implications

15.     Workshops on tsunami risk were held with local boards in 2016. Following the development of the Public Alerting Framework, further information on tsunami risk, including the results of the GNS Science report, were shared with local boards between July and October 2017.  Local boards were told that in-principle support for the enhanced and expanded tsunami siren network would be sought at formal business meetings of local boards.

16.     As key decision-makers representing local communities, local board input into this important project will continue.

Maori impact statement

17.     There are no particular impacts on Māori communities which are different from the general population arising from this report. The Public Alerting Framework for Auckland notes the importance of community resilience, of reaching all members of the community, and of having systems in place to ensure that public alert messages are understood and ubiquitous.

Signatories

Authors

Celia Wilson, Project Manager

 

Authorisers

Craig Glover, Head of Strategy and Planning                                  

John Dragicevich, Civil Defence Emergency Management Director

 

 

 

 

Attachments

No.

Title

Page

a

Public alerting framework

57

b

GNS report

67

     

Signatories

Authors

Celia Wilson, Project Manager

Authorisers

Craig Glover, Head of Strategy and Planning                                  

John Dragicevich, Civil Defence Emergency Management Director

Madelon de Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

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27 September 2017

 

 

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Papakura Local Board

27 September 2017

 

 

Remuneration Authority consultation document

 

File No.: CP2017/19242

 

  

 

Purpose

1.       To provide comments on the Remuneration Authority’s Consultation Document “Local Government Review” by 15 December 2017.

Executive summary

2.       The Remuneration Authority is consulting local authorities on proposals in its consultation document “Local Government Review”. Feedback is due by Friday 15 December 2017. The Remuneration Authority wants to discuss the proposals with Local Government New Zealand (LGNZ) zone meetings.

3.       The Authority has noted that they are seeking the views of councils, not individual elected members or staff.  All local boards are being provided the opportunity to respond as is the governing body.

4.       The Authority proposes the following long-term changes to the way in which remuneration is decided:

(i)         each council is sized according to proposed factors such as population

(ii)        a remuneration pool for the council is determined based on the size

(iii)       the mayor’s salary is determined by the Authority

(iv)       the council then proposes how to allocate the total pool (after the mayor’s salary is deducted) among elected members to recognise positions of responsibility

(v)        there is relativity between mayors and MPs, with the Auckland mayor being paid no more than a cabinet minister.

5.       The consultation document sets out the proposals and asks for feedback in regard to specific questions. 

6.       The proposals do not impact on expenses policies or meeting fees for resource management hearings. 

7.       The body of this report summarises the content of each section of the document and quotes the questions. Comments from staff highlight issues the local board might wish to consider. The document is in Attachment A and provides the full details of the proposals.

8.       The proposal to provide each council with a remuneration pool gives councils more flexibility to recognise varying responsibilities among members, but it puts elected members in the position of making decisions about their own salaries.

9.       The consultation document does not discuss local boards.  In other councils, community board salaries would be funded from the council pool, unless they were funded by a targeted rate.  Local boards are very different from community boards and local boards should make their comments in the context of their role and responsibilities within Auckland Council. Local boards may wish to comment on how, if the remuneration pool concept proceeds, the remuneration of local boards should be decided.

 

 

 

 

 

Recommendation/s

That the Papakura Local Board:

a)         provide its comments on the Remuneration Authority’s Consultation Document Local Government Review.

 

 

Comments

Introduction

10.     The Remuneration Authority has circulated a discussion document with a request for comments by 15 December 2017. This is appended in Attachment A. The Authority states that a separate consultation document will be circulated for Auckland Council but that the principles in the current document will apply to Auckland Council.

11.     The Authority has noted that they are seeking the views of councils, not individual elected members or staff.  All local boards are being provided the opportunity to respond as is the governing body.

12.       Currently, the key aspects for setting remuneration for councils other than Auckland are:

(i)    a size index for each council based on population and expenditure

(ii)   job-sizing council positions in sample councils

(iii)  assessing the portion of full-time work

(iv)  the Authority’s pay scale

(v)   a pool equivalent to one member’s salary for recognising additional positions of responsibility

(vi)  a loading of 12.5% for unitary councils

(vii) hourly rates for resource consent hearings.

13.     The report summarises the content of each section of the discussion document and quotes the questions. Comments from staff highlight issues the local board might wish to consider. The document is in Attachment A and provides the full details of the proposals.

Council size

14.     The discussion document defines council size as “the accumulated demands on any council resulting from its accountability for its unique mix of functions, obligations, assets and citizenry”.  It proposes a number of measures on which to base council size such as:

(i)      population

(ii)      operational expenditure

(iii)     asset size

(iv)    social deprivation

(v)     guest nights.

15.     For regional councils, social deprivation would not be used to assess size, but land area would be.

16.     For unitary councils, land area would be added to all other factors in order to recognise regional responsibilities.  The previous 12.5% loading would not apply.

17.     Detailed explanations about why these factors were chosen are in the discussion document.

18.     Remuneration Authority questions on sizing factors:

With regard to the proposed factors to be used for sizing councils

·    Are there significant influences on council size that are not recognised by the factors identified?

·    Are there any factors that we have identified that you believe should not be used and why?

·    When measuring council assets, do you support the inclusion of all council assets, including those commercial companies that are operated by boards?

·    If not, how should the Authority distinguish between different classes of assets? 

19.     Comments:

(i)      It is noted that prior to 2013, the Authority took population growth into account.  The councils experiencing higher growth might be expected to be faced with more complex issues to resolve than councils with stagnant growth.

(ii)      In a review conducted in 2012, the Authority stated:

The adjustment for ‘abnormal population growth’ has been discontinued, because it is felt that such growth will be reflected in a council’s expenses

Weighting

20.     The discussion document proposes weighting the factors slightly differently for different types of council.

Territorial authorities:

Population, operational expenditure

Assets

Deprivation index, visitor nights

 

Regional councils:

Operational expenditure, geographic size

Assets, population

Visitor nights

 

Unitary authorities:

Population, operational expenditure, geographic size

Assets

Deprivation index; visitor nights

 

21.     Remuneration Authority questions on weighting:

·    Are you aware of evidence that would support or challenge the relativity of the factors for each type of council?

·    If you believe other factors should be taken into account, where would they sit relative to others?

22.     Comments:

(i)      Staff do not see any issues with this proposal.

Mayoral remuneration

23.     Mayors are considered to be full-time positions.  The discussion document states that a base rate would be determined and additional amounts would be based on the size of the council as assessed above.  The Remuneration Authority would set the mayor’s salary.

24.     Remuneration Authority questions on Mayoral remuneration:

·    Should mayor/chair roles be treated as full time?

·    If not, how should they be treated?

·    Should there be a “base” remuneration level for all mayors/chairs, with additional remuneration added according to the size of the council?

·    If so, what should determine this “base remuneration”?

25.     Comments:

(i)      For Auckland Council, the roles of the mayor, councillors and local board chairs have all been treated as full-time. There has been no diminution in role responsibilities since that was determined.  There is no rationale for change.

Councillor remuneration

26.     A total remuneration pool would be set for each council and each council would decide how to distribute the pool among elected members (after the mayoral salary has been deducted).  A 75% majority vote would be required.  The Remuneration Authority would receive each council’s decisions and would then make formal determinations.

27.     The pool could be used to recognise additional workload arising from appointments to external bodies.

28.     Remuneration Authority questions on councillor remuneration:

·    Should councillor remuneration be decided by each council within the parameters of a governance/representation pool allocated to each council by the Remuneration Authority?

·    If so, should each additional position of responsibility, above a base councillor role, require a formal role description?

·    Should each council be required to gain a 75% majority vote to determine the allocation of remuneration across all its positions?

29.     Comments:

(i)      Setting a remuneration pool for an entity with the entity then responsible for deciding how it is allocated among members, is a valid remuneration practice. 

(ii)      One issue to consider relating to the pool proposal is that the size of the pool, once determined, is fixed.  If a pool is determined for each local board, then if the number of members on a board is increased or decreased, say by a review of representation arrangements, the amount that each member is paid will decrease or increase accordingly.  This issue is acknowledged in paragraphs 102 and 103 of the discussion document.

(iii)     In view of this, the local board might wish to consider its view on the assumption that the governance responsibility can be represented by a fixed pool.

(iv)    A further issue to consider is that elected members would need to debate how to allocate the pool. The Remuneration Authority currently fully sets Auckland Council’s elected member remuneration.  Council has not had to debate how remuneration might be apportioned among governing body and local board members.  This would be a major change.

(v)     Staff do not see any issues with the proposals for role descriptions and a 75% majority vote.

External representation roles

30.     The Authority notes that elected members are increasingly being appointed to represent councils on various outside committees and bodies.

31.     Remuneration Authority questions on external representation roles:

·    Should external representation roles be able to be remunerated in a similar way to council positions of responsibility?

32.     Comments:

(i)      There are many bodies such as trusts and co-governance entities to which Auckland Council elected members are appointed.   These appointments are currently treated as part of the role of being an elected member.

(ii)      If the pool proposal allows councils to recognise additional responsibilities (or workload) attached to representation on external organisations, an issue to consider is whether such recognition of additional workload might then extend to internal committee membership, including the number of committees a member is part of. The issue is how granular the recognition of responsibilities should be.

Appointments to CCOs

33.     The Authority notes that some councils make appointments of elected members to CCOs.

34.     Remuneration Authority questions on appointments to CCOs:

·    Do the additional demands placed on CCO board members make it fair for elected members appointed to such boards to receive the same director fees as are paid to other CCO board members?

35.     Comments:

(i)      Auckland Council cannot legally appoint elected members to substantive CCOs, other than Auckland Transport. 

(ii)      In the current term, Auckland Council has not appointed elected members to Auckland Transport, but in previous terms the two appointees received directors’ fees.

Community boards

36.     The discussion document includes proposals and questions regarding community boards. Auckland Council does not have community boards and we recommend this is clearly stated in any local board response.

37.     Community board salaries would either come from the council pool or be separately funded by way of a targeted rate.

38.     Remuneration Authority questions on community boards:

·   Should community board remuneration always come out of the council governance/representation pool?

·   If not, should it be funded by way of targeted rate on the community concerned?

·   If not, what other transparent and fair mechanisms are there for funding the remuneration of community board members?

Local Boards

39.     The discussion document does not mention local boards.

40.     Most local boards are larger or similar in size to other councils in New Zealand.

41.     Local boards have decision-making and governance responsibilities over $500million per annum

Comments:

Local boards should comment

(i)      On the merits or otherwise of a bulk funding approach

(ii)      If the Remuneration Authority does decide on a bulk funding approach

a.   Should the governing body determine remuneration for each local board or

b.   Should the Remuneration Authority determine separate bulk funding for the governing body and each local board.

 Local government pay scale

42.     The discussion document discusses how the role of elected members might compare to other roles and other entities for the purposes of setting a pay scale.  It considers local government managers, central government managers and boards of directors.   These are not elected member roles.

43.     The document then considers parliamentary elected member salaries for comparison.

44.     Remuneration Authority questions on local government pay scale:

·    Is it appropriate for local government remuneration to be related to parliamentary remuneration, but taking account of differences in job sizes?

·    If so, should  the relativity be capped so the incumbent in the biggest role in local government cannot receive more than a cabinet minister?

·    If not, how should a local government pay scale be determined?

45.     Comments:

(i)   The Authority suggests in the document that mayor/chair salaries are related to MPs. The question refers to the “biggest role in local government” which would be the Auckland mayor.  By setting the salary of the Auckland mayor to that of a cabinet minister, other mayors would be scaled accordingly.

Timetable

46.     A determination setting councils’ remuneration pools will be made around 1 July in each election year.  Following the elections, each council is to resolve its remuneration policy on the allocation of the pool for the triennium.  In the years between elections, adjustments will be made based on published “Labour Market Statistics”.

Conclusion

47.     These proposals constitute a major change for Auckland Council.  From its inception, the salaries of Auckland Council elected members have been fully determined by the Remuneration Authority. 

48.     The remuneration pool proposal provides councils with more flexibility to recognise varying responsibilities among members, but this puts elected members in the position of making decisions about their own salaries.   

Consideration

Local board views and implications

49.     This report seeks the local boards’ views on the proposals contained in the Remuneration Authority’s discussion document. Local board views will be reported individually to the Remuneration Authority.

Māori impact statement

50.     The level at which elected members are remunerated does not impact differently on Māori as compared with the wider community. 

Implementation

51.     Feedback from the local board will be communicated to the Remuneration Authority. 

 

Attachments

No.

Title

Page

a

Remuneration Authority Consultation Document Local Government Review

131

     

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

27 September 2017

 

 

Auckland Plan Refresh - Local Board Engagement

 

File No.: CP2017/18796

 

  

 

Purpose

1.       To seek local board feedback on draft Auckland Plan content to inform the final draft of the refreshed Auckland Plan.

 

Executive summary

2.       In June and July 2017 the Auckland Plan refresh team provided all local boards with summaries of the strategic themes and focus areas for the refreshed Auckland Plan for their consideration.

3.       Resolutions and feedback from local boards over June and July, and feedback from stakeholders informed the further development of the content and development of the strategic framework. The framework was approved in principle by the Planning Committee on 1 August 2017.   A summary of the feedback from local boards accompanied the report to the Planning Committee.

4.       A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017. 

5.       Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan.  

6.       Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to public consultation in early 2018. 

 

 

Recommendation/s

That the Papakura Local Board:

a)      provides feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy (attachment A to the agenda report entitled “Auckland Plan Refresh – Local Board Engagement).

b)      notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

 

 

Comments

7.       Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan refresh provides an opportunity to revisit Auckland’s most challenging issues, to ensure the plan continues to be a useful guiding document for Auckland.

8.       On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan is intended to be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The plan is also intended to have a greater focus on the development strategy.

Local Board involvement in the refresh

9.       Local board chairs have been invited to all Planning Committee workshops on the Auckland Plan during 2017.  Throughout these workshops, chairs (or their representatives) have provided early input into opportunities and challenges for Auckland over the next 30 years and feedback on the proposed strategic framework for the refreshed Auckland Plan. This input was the views of chairs only and does not represent formal local board feedback.

10.     At local board cluster briefings in February and April 2017, local board members gave feedback and information which was used to refine the scope of strategic themes and focus areas. 

11.     A report on the Auckland Plan Refresh was considered at local board business meetings in June and July.  Local boards were invited to consider their formal position on the themes and focus areas and provide further feedback. 

12.     Local board cluster briefings were also held in April and July on the Development Strategy which is a core component of Auckland Plan.

13.     Resolutions and feedback from local boards over June and July informed the further development of a draft strategic framework. This was approved in principle by the Planning Committee on 1 August.   A summary of the feedback from local boards accompanied this report to the Planning Committee.

14.     A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017.

15.     Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan. 

16.     Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to full public consultation in early 2018. 

 

Consideration

Local board views and implications

17.     Local board feedback on the package of engagement material is being sought in this report.

18.     Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies, and plans  

 

Māori impact statement

19.     The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

20.     Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes of the plan. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

21.     The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and Māori as Treaty partners in Auckland.

22.     Māori Identity and Wellbeing is one of the six outcomes of the plan. The outcome describes the application of Te ao Māori values to the region, acknowledges the unique role of mana whenua as kaitiaki of Tāmaki Makaurau and acknowledges the foundational role of Te Tiriti o Waitangi.  

23.     Engagement with mana whenua, mataawaka, and relevant Māori community groups has been undertaken to develop the draft plan.

 

Implementation

24.     Feedback from the local boards will be summarised and provided to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

 

 

 

 

Attachments

No.

Title

Page

a

Auckland Plan Draft Content Package

165

     

Signatories

Authors

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


Papakura Local Board

27 September 2017

 

 

Adoption of the Papakura Local Board Plan 2017

 

File No.: CP2017/18226

 

  

 

Purpose

1.       To adopt the final version of the Papakura Local Board Plan 2017.

Executive summary

2.       Under the Local Government (Auckland Council) Act 2009 each local board is required to adopt a local board plan by 31 October 2017.

3.       The Act also requires local board plans to be developed using the special consultative procedure. The consultation period for the 2017 local board plans ran from 22 May to 30 June 2017.

4.       The local board has considered submissions received and feedback gathered from the consultation period. As a result of this consideration, the following changes are proposed:

·    Refocus of the plan from Papakura town centre focused, to also address the development of Takanini, Drury and other satellite centres

·    Utilise the strong Māori heritage as an opportunity to put Papakura on the map as a tourism destination

·    Further strengthening of the wording under the ‘vibrant and prosperous metropolitan centre’ outcome by adding a safety focus

·    The need to improve the overall standard of all parks and community facilities in Papakura is specifically being mentioned

·    Wording to be changed to reflect the boards support to create a schedule of sports, arts and cultural events that promote Papakura as a visitor destination

·    The wording under the objective ‘Public transport is safe, convenient, reliable and affordable’ was further strengthened to include the need for a third line further South and to futureproof the rail network and enable express trains.  

5.       The Papakura Local Board Plan 2017, which includes proposed changes, is attached to this report (Attachment A).

6.       Pending adoption of the plan, photos and other design features will be added to prepare for publication.

 

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board Plan 2017 (Attachment A to the report entitled “Adoption of the Papakura Local Board Plan 2017”), subject to the following amendments:

·    Refocus of the plan from Papakura town centre focused, to also address the development of Takanini, Drury and other satellite centres

·    Utilise the strong Māori heritage as an opportunity to put Papakura on the map as a tourism destination

·    Further strengthening of the wording under the ‘vibrant and prosperous metropolitan centre’ outcome by adding a safety focus

·    The need to improve the overall standard of all parks and community facilities in Papakura is specifically being mentioned

·    Wording to be changed to reflect the boards support to create a schedule of sports, arts and cultural events that promote Papakura as a visitor destination

·    The wording under the objective ‘Public transport is safe, convenient, reliable and affordable’ was further strengthened to include the need for a third line further South and to futureproof the rail network and enable express trains.  

b)      delegate authority to the Chairperson to approve any minor edits that may be necessary.

 

 

Comments

7.       The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan every three years. This means that the Papakura Local Board Plan 2017 must be adopted by 31 October 2017.

8.       Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

·    makes decisions on local activities and projects

·    provides input into regional strategies and policies.

9.       The plans form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes. They also inform the development of council’s 10-year budget.

10.     Under Section 83 of the Local Government Act 2002 local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017. The board also held a hearing on 2 August 2017.

11.       Submissions were made through the following channels and coded together:

·     online form available on the Shape Auckland website

·     hard copy form included in the household summary document

·     via email or post.

12.     In total 382 submissions were received on the draft Papakura Local Board Plan 2017. In addition, 87 people provided feedback at engagement events and there were 50 pieces of feedback gathered through Facebook. Ten people spoke at the hearing that was held on the 2 August 2017.

 

Consideration of submissions and feedback

13.     The board has considered the submissions and feedback gathered. They received data analysis reports and all submissions and feedback to read on 28 July 2017 and held a workshop to discuss this on 16 August 2017.

14.     A hearing was held on 2 August 2017 where submitters were able to speak to their written submission. Following the hearing the board held a deliberation meeting. Advice has been sought from staff on matters raised during the consultation period and this is reflected in the table included later in this report.

15.     Public feedback on the draft plan was generally positive, with 73% of the respondents supporting the outcomes sought through the Local Board Plan. Some feedback was given concerning things people didn’t like or thought were missing from the draft plan. This feedback mostly related to council processes and specific projects. These matters will be addressed via other routes, for example, conversations with staff looking after the named council processes and the Local Board work programming process.

16.     Key feedback points are outlined in the table below. Analysis of these points, and any resulting substantive proposed changes to the outcome chapters, are outlined in the corresponding columns.

Key public feedback points

Analysis

Proposed changes

A number of submitters have commented on the fact that the draft plan only focused on the development of the Papakura town centre.

Board members were supportive of refocusing the plan and staff advised that there are no policies or legal directives or constraints that prevent the board to refocus the plan.

Specific mention be made of the Takanini, Drury and other satellite centres.

 

Feedback was received for the need to specifically mention the strong Māori heritage and links to the land, and the opportunity to utilise this and show that connection through art and promotional activities.

Staff advised that there will be opportunities through the boards work programme to further build on this and explore opportunities.

A key initiative was added focusing on the creation of an environment which encourages and supports creativity and helps showcase local artists.

The key initiative of working together with mana whenua and mataawaka was widened and an initiative put in around utilising the strong Māori heritage to put Papakura on the map as a tourism destination.

A lot of commentary was received around the need to make Papakura and specifically the town centre a safer and more welcoming place.

An option is to strengthen the wording under the ‘vibrant and prosperous metropolitan centre’ outcome by adding a safety focus.

Safety is now specifically mentioned as part of the key initiative around the town centre.

Submissions were received requesting that the overall standard of sport parks and community facilities be improved.

Detailed actions regarding sports and community facilities mentioned by submitters will be addressed through future annual work programmes and are covered by the local board plan outcome ‘People in Papakura lead active, healthy and connected lives’.

A sentence was added referring to the need to improve the overall standard of all parks and community facilities in Papakura.

Submitters highlighted the fact that they would like to see more (free) events in Papakura.

Staff advised that with the current infrastructure there is an opportunity for Papakura to host (national) events.

Specific mention is made in the plan for the boards support to create a schedule of sports, arts and cultural events that promote Papakura as a visitor destination.

Many people commented on the need for congestion in Papakura and surrounding areas to be addressed. Further investment in public transport was seen as a solution for this issue.

Work is already underway by Auckland Transport to promote public transport and make the network more frequent and reliable.

The wording under the objective ‘Public transport is safe, convenient, reliable and affordable’ was further strengthened to include the need for a third line further South to futureproof the rail network and enable express trains.

Changes to the Papakura Local Board Plan 2017

17.     The Papakura Local Board Plan 2017, with proposed substantive changes to the outcome chapters as described in the above table, is attached to this report (see Attachment A).

18.     Other minor changes, made for the purposes of clarification, are also included.

Consideration

Local board views and implications

19.     The local board’s views have driven the development of the plan attached to this report.

20.     In developing the plan, the board considered:

·    what they already know about our communities and what is important to them

·    community feedback on the development of an Integrated Area Plan for the Manurewa-Takanini-Papakura area

·    submissions received via online forms, hardcopy forms, emails and post as well as feedback provided by people at engagement events and gathered through Facebook

·    regional strategies and policies, including the Auckland Plan, I Am Auckland – the Children and Young People’s Strategic Action Plan, the Māori Plan for Tamaki Makaurau, Quality of Life Survey 2016, New Zealand Disability Strategy 2016-2026, Auckland Transport Regional Land Transport Plan, the Papakura Greenways – Local Paths Plan, New Zealand Positive Aging Strategy and the Papakura Local Economic Development Action Plan – April 2014

·    staff advice

·    stakeholder views from mana whenua, mataawaka and the pasifika community (as sought at the Pasifika fono held on 21 June 2017).

Māori impact statement

21.     As part of developing the plan, the board have:

·    considered views expressed by mana whenua authorities at a sub-regional governance level hui and local level one-on-one hui

·    considered pre-existing feedback from Māori within the local board area

·    attended a BBQ on 2 June 2017 held at the Papakura Marae, an event delivered in partnership with the Papakura Youth Council and specifically targeting youth

·    attended a southern local boards’ engagement hui with mana whenua on 27 June 2017 in the Manukau Civic building

·    attended a southern local boards hui on the 29 June 2017 with mataawaka at the Manurewa Marae.

22.     The Papakura Local Board Plan 2017 promotes outcomes and matters of importance to Māori (for instance a focus on natural environment and heritage, protecting and nourishing it for future generations). The Papakura Local Board has also endorsed the resolutions of the joint mana whenua and local board members working party for Māori input into local board decision-making. These include:

·    establishing a representative mana whenua body for local boards to engage with directly at a governance level

·    initiating te ao Māori training for local board candidates and members developed by mana whenua

·    inviting mana whenua participation in local board workshops

·    convening formal kanohi ki te kanohi (face to face) hui between local board members and mana whenua at marae at the start of each new political term.

Implementation

23.     Pending adoption of the plan, minor edits may be necessary. This report recommends that responsibility for approving these are delegated to the Chair.

24.     Photos and other design features will then be added to the plan to prepare for publication.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Plan 2017

179

     

Signatories

Authors

Madelon De Jongh - Senior Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

27 September 2017

 

 

Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group

 

File No.: CP2017/19019

 

  

 

Purpose

1.       Seeking an appointment of a representative from each of the Franklin and Papakura Local Board respectively on the Structure Planning Political Reference Group.

Executive summary

2.       The Planning Committee at its meeting held on 1 August 2017 considered the Place-based Spatial Planning Update and Future Programme report and resolved inter alia as follows:

Resolution number PLA/2017/1

MOVED by Chairperson C Darby, seconded by Deputy Mayor B Cashmore:  

That the Planning Committee:

g)      approve the preparation of structure plans for the Drury-Opaheke and Paerata-Pukekohe future urban areas, to be completed within the next 12 months.

i)        approve the formation of a Structure Planning Political Reference Group to provide feedback to staff on the contents of these four structure plans and to approve the draft structure plans for public feedback, comprising:

·    Planning Committee chair

·    Planning Committee deputy chair

·    Rodney Ward councillor

·    Franklin Ward councillor

·    Manurewa Papakura Ward councillor (name to be determined)

·    Rodney Local Board member

·    Franklin Local Board member

·    Representative from the Independent Māori Statutory Board.

3.       Subsequent to this resolution advice was received that a Papakura Local Board representative was also required on the Structure Planning Political Reference Group.

4.       The report is seeking the appointment of a representative from each of the Franklin and Papakura Local Board respectively.

 

 

Recommendation/s

That the Papakura Local Board:

a)      appoint a representative to the Structure Planning Political Reference Group.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

Papakura Local Board Feedback on the ‘Tākaro – Investing in Play’ discussion document

 

File No.: CP2017/18377

 

  

 

Purpose

1.       Attaching the Papakura Local Board feedback to the ‘Tākaro – Investing in Play’ discussion document for the board’s endorsement.

Executive summary

2.       The Papakura Local Board at its meeting held on 26 July 2017 resolved as follows:

Resolution number PPK/2017/1

MOVED by Member K Winn, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

 

a)         delegate the provision of feedback on the questions presented in the ‘Tākaro – Investing in Play’ discussion document to the Parks, Sport and Recreation workstream members, being Member George Hawkins, Deputy Chairperson Felicity Auva'a and Member Michael Turner, noting this feedback is required by 21 August 2017.

CARRIED

3.       The Parks, Sport and Recreation workstream members formulated the board’s feedback which was then circulated to all members for input.

4.       The feedback was due on 21 August 2017. 

5.       A copy of the feedback is attached to this report.

 

 

Recommendation/s

That the Papakura Local Board:

a)      endorse the Papakura Local Board feedback to the ‘Tākaro – Investing in Play’ discussion document, noting the feedback was provided by the due date of 21 August 2017.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board feedback to the Takaro - Investment in Play discussion document

213

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


 


 


Papakura Local Board

27 September 2017

 

 

For Information: Reports and Information referred to the Papakura Local Board

 

File No.: CP2017/18809

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports, resolutions and memorandums that have been referred from Governing Body Committee meetings, forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members from the following local board meetings.

 

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

 

1.

 

 

 

2.

 

 

 

 

 

Recommendation/s

That the Papakura Local Board

 

a)      note the information from the following local board meetings:

 

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

 

1.

 

 

 

2.

 

 

 

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

Governance Forward Work Calendar

 

File No.: CP2017/18812

 

  

 

 

Purpose

1.       To present a 12 month governance forward work calendar to the board.

Executive Summary

2.       This report updates the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Papakura Local Board:

a)      notes the attached Governance Forward Work Calendar.

 

 

Comments

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Governance Forward Work Calendar

221

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

Papakura Governance Forward Work Calendar for the period 1 September – 31 December 2017

Date

Topic

Meeting

Governance Role

Purpose

4 October 2017

Local Board Agreement – Workshop 1

Workshop

Local initiatives / specific decisions

Briefing

4 October 2017

Transpower – Auckland Development Strategy

Workshop

Information dissemination

Briefing

11 October 2017

Papakura Local Grants – Round 1

Workshop

Local initiatives / specific decisions

Review grants

11 October 2017

Waste Plan

Workshop

Input into regional decision making

Agree priorities for consultation

11 October 2017

Arts, Community and Culture Work Programme Update

Workshop

Oversight and Monitoring

Check in on performance/inform future direction

11 October 2017

NZTA Southern Corridor Update

Workshop

Information dissemination

Receive update

11 October 2017

Walter Strevens Drive Access to State Highway 1 Cycleway

Workshop

Local initiatives / specific decisions

Check in on performance/inform future direction

18 October 2017

Local Board Agreement – Workshop 2 – Fees and charges, levels of service, asset information, regional feedback

Workshop

Setting direction/priorities/budget

Check in on performance/inform future direction

18 October 2017

Community Facilities Work Programme Update - Snapshot

Workshop

Oversight and monitoring

Check in on performance/inform future direction

18 October 2017

Parks, Sports and Recreation Work Programme update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

25 October 2017

Papakura Local Grant – Round 1

Business Meeting

Local initiatives/specific decisions

Formal adoption

1 November 2017

Arts Facilities – six monthly update

External site visit

Oversight and monitoring

Receive update on progress

1 November 2017

Kura Kawana – Conflict of Interest

Workshop

Learning and development opportunity

Briefing

1 November 2017

Manukau Beautification Trust

Workshop

Oversight and monitoring

Receive update on progress

1 November 2017

Arts, Community and Events Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

8 November 2017

National Policy Statement for Freshwater Management

Workshop

Input into regional decision-making

Briefing

15 November 2017

Local Board Agreement – Workshop 3 – Responses from departments

Workshop

Setting direction/priorities/budget

Check in on performance/inform future direction

29 November 2017

Takanini Community Hub and Library

Workshop

Local initiatives/specific decisions

Receive and update on progress

29 November 2017

Arts, Community and Events Work Programme Update

Workshop

Oversight and monitoring

Check in on performance/inform future direction

6 December 2017

Papakura Quick Response – Round 2

Workshop

Local initiatives/specific decisions

Review Quick Response Grants

6 December 2017

Local Board Agreement – Workshop 4 – Agree consultation material

Workshop

Setting direction/priorities/budget

Check in on performance/inform future direction

13 December 2017

Long Term Plan 2018 - 2028 Consultation

Business Meeting

Setting direction/priorities/budget

Formal adoption

13 December 2017

Papakura Quick Response – Round 2

Business Meeting

Local initiatives/specific decisions

Formal adoption

13 December 2017

Regional Facilities Auckland Quarterly Report

Business Meeting

Oversight and monitoring

Receive update on progress

 


Papakura Local Board

27 September 2017

 

 

Papakura Local Board Achievements Register 2016-2019 Electoral Term

 

File No.: CP2017/18813

 

  

 

Purpose

1.       Providing an updated register of achievements of the Papakura Local Board for the 2016-2019 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2016-2019 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register

225

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2016-2019 ELECTORAL TERM

 

Date

ACHIEVEMENT

9 September 2017

Creative Souls – Aranga Exhibition Opening

9 September 2017

Papakura Art Gallery Exhibition Opening – “Cast of Minds and Sorawit Songsataya’s Cabinets of Curiosities” by Joanna Fieldes

2 September 2017

Innovation Event 4 – 3D printing

23 August 2017

Business Meeting

-     Allocated $70,000 to the Papakura Business Assn to address the safety issues in the town centre.

-     Allocated $33,000 for the two security guards to continue patrolling until 31 October 2017.

-     Endorsed the handover of responsibility for security in the railway station car park to Auckland Transport to manage.

-     Approved the Papakura sports needs assessment study scope.

-     Reallocated up to $80,000 to the Papakura sports codes and parks needs assessment

-     Approved 16 Papakura Quick Response Grants

-     Approved a Deed of Leave for the Redhill Superette at 152 Dominion Road, Papakura.

-     Approved the 2017/2018 Community Facilities Leasing Work Programme.

-     Provided comprehensive feedback to the Regulatory Committee on  the “Auckland Council Local Alcohol Policy Project – Feedback on Decision from Alcohol Regulatory and Licensing Authority.”

-     Approved the message from the Chairperson for the Draft Annual Report 2016/2017.

19 August 2017

Papakura Innovation Event 3 – Papakura Library

5 August 2017

Papakura Innovation Event 2 – Repair Café (Upcycling)

29 July 2017

Papakura Art Gallery Exhibition Opening – Mohi Ofi

26 July 2017

Business Meeting

-     Approved new road name for the residential subdivision  by Nagra Homes Limited at 17 Bunnythorpe Road, Papakura – Nagra Lane

-     Approved new road name for the residential subdivision by Pakenham Group Limited at 170-190 Walters Road and 543-587 Mill Road, Takanini – Toropapa Crescent

-     Endorsed the local board feedback into the Auckland Transport Election Signs Bylaw

-     Endorsed the local board feedback in the proposed direction of the Auckland Regional Pest Management Plan

-     Appointed the Chairperson and Deputy Chairperson as the lead and alternate to take part in regional strategic priority workshops on the Long-term 2018-2028

-     Provided feedback to the Auckland Plan refresh 2018

-     Delegated the provision of feedback on the “Takaro – Investing in Play’ discussion to workstream members Hawkins, Auva’a and Turner.

-     Endorsed the board’s feedback on Auckland Transport’s “Roads and Streets framework”.

-     Requested Auckland Transport to review the road markings on the intersection of Great South Road and Coles Crescent.

-     Requested Auckland Transport resolve the ongoing issue with the failing chip seal on Elliot Street from the RSA entrance to Mossford Green.

-     Requested an update on progress on the repair of the covered walkway to the train station.

-     Requested a progress report, including a full health and safety review, on the parking and speed situation in Oakleigh Avenue, Takanini by 31 August 2017.

-     Provided feedback on the report entitled “Airport Access” relating to proposed versions of access to Auckland Airport.

-     Provided input in the review of the Citizens Advice Bureaux services.

23/24/25 July 2017

Local Government New Zealand Conference

22 July 2017

Papakura Innovation Event – Robots and Wearables – Papakura Library

6 July 2017

Drury Community Committee

3 July 2017

Youth Council Meeting

2 July 2017

Papakura Action Expo

30 June 2017

Opening Brylee Reserve Wetlands

30 June 2017

Signing of Relationship Agreement between Ngati Tamaoho, Manurewa, Papakura, Otara-Papatoetoe and Mangere-Otahuhu Local Boards

29 June 2017

Mataawaka Hui – Local Board Plan

28 June 2017 Business Meeting

-     Approved an operational grant of $5,000 to the family of Leona McKenzie as a contribution towards the installation of a memorial seat at Opaheke School road crossing.

-     Approved 24 Papakura Local Board grants.

-     Approved 7 multi board grants

-     Approved an application from Papakura Kootuitui Trust for $5,000.00

-     Approved the relationship agreement template and a process as a basis for discussions with mana whenua

-     Approved the Papakura Local Board 2017/2018 Community Facilities Work Programme.

-     Approved in principle the Papakura Local Board 2017-2020 Community Facilities Physical Work Programme

-     Supported all the provisions of community and workforce measures for  year one (2017/2018) of new maintenance contracts.

-     Approved the renewal of a community ground lease to Counties Manukau Softball Association Incorporated for the land encompassing the clubrooms at 1R Wharf Street, Papakura

-     Provided feedback on the Auckland Plan refresh 2018.

-     Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia

28 June 2017

Site Visit State Highway 1 – Papakura to Bombay

27 June 2017

Neighbourhood Support Meeting

25 June 2017

Local Board Engagement Drop-in, Takanini Sikh Temple

24 June 2017

Local Board Plan Engagement – Drury

24 June 2017

Matariki Ki Papakura Event

21 June 2017

Pasifika Fono

19 June 2017

Attended Obligations and Opportunities: Maori, Te Tiriti Treaty and Auckland Council Workshop

19 June 2017

Attended Papakura CrimeWatch Patrol Meeting

14 June 2017

Attended Pips Meeting and TRAG Meeting

13 June 2017

Chair attended LGNZ Zone One Meeting

10 June 2017

Children’s Forest Planting

8 June 2017

Careers Kiosk Opening – Papakura Library

8 June 2017

Civil Defence Workshop

7 June 2017

Business Meeting

-     Approved the allocation of $73,000 for environmental projects to be delivered by the Infrastructure and Environmental Services Directorate in 2017/2018.

-     Approved the Papakura Parks, Sports and Recreation draft Annual Work Programme 2017/2018 financial year with two amendments.

-     Approved the Papakura Local Board Libraries Work Programme for 2017/2018

-     Approved the Local Board Arts, Community and Events (ACE) Work Programme 2017/2018

-     Approved the Papakura 2017/2018 Local Economic Development Work Programme

-     Adopted the Papakura Local Board Agreement 2017/2018 including local fees and charges schedule.

2 June 2017

Local Board Engagement, Papakura Marae including the Careers Coach

1 June 2017

Local Board Plan Engagement – Rosehill College

31 May 2017

Have Your Say Event – Papakura Library

29 May 2017

Local Board Plan  Engagement – Papakura High School

29 May 2017

Careers coach at Papakura High School

25 May 2017

Papakura Citizenship Ceremony

24 May 2017

Business Meeting

-     Approved 17 Quick Response Round Four Grant Applications

-     Requested Auckland Transport to provide a “Rough Order of Costs” for five local projects

-     Requested Auckland Transport to investigate elements of the Papakura greenways – local path plan that could potentially be funded through the Local Board Transport Capital Fund

-     Approved a new road name for the residential subdivision by Packenham Group Ltd at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.

17 May 2017

Arts Facilities, including Papakura Museum, site visits

5 May 2017

Concluded the Parks site visits.

5 May 2017

Attended Jobfest which included the YouthFull Official Launch.

3 May 2017

Papakura Local Board Extraordinary Meeting:

-     Approved the Opaheke Concept Plan prepared by Surface Design Inc, dated August 2016.

-     Approved the allocation of the encumbrance funds ($1.75 million) to be paid by Motleon Ltd, towards the development of the southern portion of Opaheke Park.

-     Adopted the final 2017/2018 Locally Driven (LDI budgets by project, within the funding envelopes.

-     Agreed to advocate for grade separation of the Takanini rail crossings with Walters Road and Manuroa Road and also to advocate to Auckland Transport to develop a multi-story park and ride at the Papakura Train Station.

-     Agreed the board’s one key priority for the organisation to work on was to alleviate traffic congestion through building transport infrastructure before intensification.

-     Agreed that a total of $300,000 for mangrove removal of the 2016/2017 Locally Driven Initiatives (LDI) operational expenditure (Opex) be deferred to 2017/2017.

26 April 2017

Papakura Business Meeting:

-     Approved the Papakura Local Board Community Grants Programme 2017/2018

-     Approved a new community ground lease for Papakura City Brass Band Inc for 30 Wairoa Road, Papakura.

-     Approve a new community ground lease for Papakura Contract Bridge Club Inc for 13 Opaheke Road, Papakura.

-     Approved a grant of $4,940.60 for costs incurred on development of a concept plan and a resource consent for Opaheke Park which was required by council final Reserve Management Plan for Opaheke Park.

-     New road names approved for the following:

-     For the residential subdivision by Housing New Zealand across various sites in Papakura.

-     For the New private roads created by various resource consents by Housing New Zealand across various sites in Papakura.

-     Recommended to the Governing Body to strike the targeted rate for the Papakura BID Programme

-     Approved Karaka and Drury Consultants Limited to undertake stream planting and to manage weeds and pests at Hingaia Stream Esplanade and Karaka Reserve as outlined in the landscape planting plan.

-     Approved for the Chair and Deputy Chair to attend the Local Government New Zealand Conference and Annual General Meeting 2017

-     Approved the draft of the Papakura Local Board Plan 2017

-     Endorsed submissions on the Draft Air Quality Bylaw and Statement of Proposal and the Clean Water Package.

25 April 2017

Attended the Papakura and Drury ANZAC Services

22 April 2017

Attended Smiths Avenue Community Cultural Festival

20 April 2017

Attended Maori Communities Engagement Follow-up Expo

11 April 2017

Attended the Launch of Takanini Business Association

2 April 2017

Papakura Fun Run – Bruce Pulman Park

31 March 2017

Hauora at the Pa – Papakura Marae

28 March

Transport Forum - Papakura

25 March 2017

Redhill Funday

25 March 2017

Attended Bruce Pulman Park Indoor Arena Opening

24 March 2017

Attended Police Pay Parade

23 March 2017

Papakura Art Gallery – Exhibition Opening – Tui Tuia with Horomona Horo and Te Kiri o Tane with Nikau Hindin

22 March 2017

Papakura Business Meeting:

-     Approved the Papakura Art Gallery Business Plan 2017-2020 with amendments.

-     Approved 16 Quick Response Round Three 2016/2017 applications.

-     Approved new road names for the residential subdivision by Carhart Investments and Darley Investments Limited at 889 Papakura-Clevedon Road, Ardmore being “Nola Dawn Crescent, Charles Henry Way, Te Aramanu Crescent and Huahua Crescent.

-     Endorsed the draft Manurewa Takanini Papakura Integrated Plan for community engagement commencing 3 April 2017.

-     Provided board feedback on Project 17:  Auckland Council Maintenance Contracts.

-     Delegated to the Chair and Work Stream Lead Member Turner to provide feedback and attend the hearings on the draft Air Quality Bylaw for Indoor Domestic Fires.

-     Allocated up to $15,000 from the board’s Community Response Fund to the Papakura Business Association  to commission a comprehensive safety review of the Papakura town centre and immediate surrounds to help inform future local board decision-making.

-     Allocated $3,500 +GST from the board’s Community Response Fund to the Papakura Business Association to partner with the board to continue the Proud Papakura Proud Initiative for 2017.

-     Agreed to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau and Waitakere Ranges Local boards for the 2016-2019 electoral term.

20 March 2017

Attended Pasifika Fono

17 March 2017

Papakura Parks – site visits

16 March 2017

Attended Maori Communities Engagement Hui at Manukau

15 March 2017

Attended Blessing for the site where Papaka Road will be constructed.

10 March 2017

Papakura Local Board “Have Your Say” Event – Papakura Library

25 February 2017

Papakura Town Centre Clean-up

22 February 2017

Papakura Local Board Business Meeting

-     Agreed to fund the cost of $5,063 from the Community Response Locally Driven Initiatives Fund to the Papakura Business Association Incorporated to support the relocation of Closed Circuit Television from the PBA premises to the Papakura Police Station to improve the monitoring by the CrimeWatch volunteers.

-     Agreed that the Chair and Deputy Chair liaise with the Papakura Business Association Inc to assess suitable sites for installation of new cameras.

-     Approved a new community ground lease for Counties Manukau Kindergarten Association Incorporated (Nina Busing Kindergarten) for 13A Clevedon Road, Papakura.

-     Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia.

-     Approved new road name for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini.

-     Reallocated unspent events partnership funding of $22,500 to the three remaining 2016/2017 contestable funding rounds as follows:

i)          $5,625 towards the Quick Response Round Three

ii)          $5,625 towards the Quick Response Round Four

iii)         $11,250 towards the Local Grants Round Two

-     Approved the scope of the Hawkins Theatre Business Planning Project with the following additions:

i)          To include a strong focus on improved promotion of the venue

ii)          To include income and options for increased revenue

iii)         To include community consultation with stakeholders, and user groups.

-     Agree that the Papakura Local Board Chair will initiate engagement with mana whenua groups who have registered interest in the Papakura Local Board area, to inform the Hawkins Theatre Business Plan.

-     Endorsed the Manurewa and Papakura Local Board joint submission on the Point England Development Enabling Bill – January 2017.

-     Adopted the work stream allocations for the Board and appointed Member Auva’a to the Aircraft Noise Community Consultative Group.

-     Received the Auckland Council’s Quarterly Performance Report for the Papakura Local Board:  Quarter Two, 1 October – 31 December 2016.

6 February 2017

Waitangi Day Celebrations

27 January 2017

Art in the Park

25 January 2017

Papakura Business Meeting:

-     Approved various road names for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini

-     Approved 19 Papakura Local Board Scholarship grants.

24 January 2017

Keri Downs Park  - Out and About Programme

20 January 2017

Blessing of Pahurehure Boardwalk and esplanade

13 January 2017

Papakura Kite Day

16 December 2016

Papakura Local Board Christmas Community Morning Tea

12 December 2016

Drury Mile Post Ceremony

10 December 2016

Papakura Christmas Market

9 December 2016

Papakura Carols in the Park

4 December 2016

Papakura Christmas Parade

27 November 2016

Attended Counties Manukau Sport Excellence Awards

24 November 2016

Papakura Citizenship Ceremony

18 November 2016

Attended Vector Pacific Music Awards

13 November 2016

Attended Armistice Day Service

3 November 2016

Inaugural Meeting

-     Election of Chair, Brent Catchpole

-     Deputy Chair, Felicity Auva’a

 


Papakura Local Board

27 September 2017

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2017/18814

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshops held on Wednesday 9, 16, 23 and 30 August and 6 September 2017.  Also attaching the notes from the joint Papakura and Franklin Local Board workshop held on 6 September 2017.

Executive Summary

2.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the records for the Papakura Local Board workshops held on Wednesday 9, 16, 23 and 30 August and 6 September 2017.

b)      receive the record for the joint Papakura and Franklin Local Boards workshop held on Wednesday 6 September 2017.

 

 

Attachments

No.

Title

Page

a

9 August 2017 Papakura Local Board workshop record

235

b

16 August 2017 Papakura Local Board workshop record

241

c

23 August 2017 Papakura Local Board workshop record

247

d

30 August 2017 Papakura Local Board workshop record

249

e

6 September 2017 Papakura Local Board workshop record

251

f

6 September 2017 Joint Papakura and Franklin Local Boards workshop record

259

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Madelon De Jongh – Acting Relationship Manager

 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


Papakura Local Board

27 September 2017

 

 


Papakura Local Board

27 September 2017

 

 

 

 

 

 

Placeholder for Attachment 4

 

 

 

27. Papakura Local Board Workshop Notes.DOC

 

 

 

30 August 2017 Papakura Local Board workshop record

 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


Papakura Local Board

27 September 2017

 

 


 


 

    

  


Papakura Local Board

27 September 2017

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    The Rising Foundation - Term 2 Newsletter  Page 265

Item 8.1      Attachment b    The Rising Foundation powerpoint presentation Page 277


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

27 September 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 

 



[1] Berryman, K. et al. (2005) Review of Tsunami Hazard and Risk in New Zealand. Dunedin, Institute of Geological and Nuclear Sciences Limited.

[2] GNS Science, Tsunami in New Zealand data accessed on 26th June 2017 from https://www.gns.cri.nz/Home/Our-Science/Natural-Hazards/Tsunami/Tsunami-in-New-Zealand

[3] ACDEM (2016), Auckland Civil Defence and Emergency Management Group Plan 2016-2021

[4] Auckland Council, Natural hazards and emergencies- Tsunami data accessed on 26th June 2017 from http://www.aucklandcouncil.govt.nz/en/environmentwaste/naturalhazardsemergencies/hazards/pages/tsunamihazardsinauckland.aspx

 

 

[5] [5] MCDEM (2014), Tsunami Warning Sirens Technical Standard [TS 03/14]