Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 21 September 2017 at 9.31am.

 

present

 

Chairperson

Lisa Whyte

 

 

 

Members

Uzra Casuri  Balouch, JP

 

 

 

 

Nicholas Mayne

 

 

 

 

John McLean

 

 

 

 

Brian Neeson, JP

 

 

 

 

ABSENT

 

Deputy Chairperson

Margaret Miles, JP

 

 

 


Upper Harbour Local Board

21 September 2017

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number UH/2017/132

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         accept the apology from Deputy Chairperson M Miles for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest. However, Member N Mayne wanted to note that his wife works for the North Shore Playcentre Association (Item 24 – Public notification of intention to grant new community leases: North Shore Playcentre Association Incorporated and East Coast Bays Association Football Club Incorporated).

 

4          Confirmation of Minutes

 

Resolution number UH/2017/133

MOVED by Member B Neeson, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 August 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Auckland Cricket / East Coast Bays Cricket

 

Resolution number UH/2017/134

MOVED by Member B Neeson, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      receive the deputation from Anthony Bowler of Auckland Cricket, and Louis Delport of East Coast Bays Cricket, and thank them for their attendance and presentation.

CARRIED

 

 

 

9          Public Forum

 

9.1

Inspector Fata Willi Fanene - Hire of council-owned community facilities

 

Inspector Fanene, Community Engagement Manager from the New Zealand Police, was in attendance to address the meeting regarding issues around public use of community facilities where alcohol is being consumed.

An address was provided by Inspector Fanene. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2017/135

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Inspector Fata Willi Fanene, Community Engagement Manager from the New Zealand Police, and thank him for his attendance and presentation.

CARRIED

 

Attachments

a     Address by Inspector Fata Willi Fanene

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Minutes of the Upper Harbour Local Board meeting held, Thursday 17 August 2017

 

The Upper Harbour Local Board note that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 17 August 2017, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

 

13

Auckland Transport monthly report - September 2017

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2017/136

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for September 2017.

CARRIED

 

 

14

Adoption of the Upper Harbour Local Board Plan 2017

 

The Senior Advisor, Local Board Services, was in attendance to support the item.

 

Resolution number UH/2017/137

MOVED by Member B Neeson, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      adopt Attachment A as the final Upper Harbour Local Board Plan 2017.

b)      delegate authority to the Chair to approve any minor edits that may be necessary.

CARRIED

 

 

15

Public alerting framework for Auckland

 

Resolution number UH/2017/138

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      note the approach to public alerting, as outlined in the Public Alerting Framework for Auckland (refer to Attachment A of the agenda report).

b)      provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network, will be reported in due course.

CARRIED

 

 

16

Remuneration Authority consultation document

 

Resolution number UH/2017/139

MOVED by Member B Neeson, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      defer consideration of this report until the October business meeting, which will allow the board time to consider further advice before providing its views and feedback.

CARRIED

 

 

17

Auckland Plan refresh - local board engagement

 

The Senior Advisor, Local Board Services, was in attendance to support the item.

 

Resolution number UH/2017/140

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         provide the following feedback in relation to the Auckland Plan Refresh:

             i.             agree with the purpose and intent of the six outcome areas, as well as their respective focus areas;

            ii.             support the framework as a tool to complement the local board’s strategic outcomes, as detailed in the Upper Harbour Local Board Plan;

           iii.             Homes and Places, Focus Area HP_FA2 – propose that immigration, and the subsequent impacts on the Auckland region, be a key consideration of this focus area;

           iv.             Homes and Places, Focus Area HP_FA4 – propose that a ‘Warrant of Fitness’ should be required for rental properties, to ensure a minimum quality standard of housing provision, is achieved;

            v.             Homes and Places – propose that regional growth should be encouraged through the provision of housing incentives outside of the Auckland region, to less well populated areas of New Zealand;

           vi.             Homes and Places – propose that central and local government should gather detailed data, in addition to the census data, utilising all agency resources (where legally appropriate) in order to understand what is driving growth and to be able to make informed decisions;

         vii.             propose the inclusion of percentage of Aucklanders who feel engaged and empowered by Auckland Council, as a measure for the Belonging and Participation Outcome;

        viii.             propose the inclusion of a measure to assess the success of youth transitioning from university to work, with particular focus on ethnic diversity, as a measure for the Opportunities and Prosperity Outcome;  and

           ix.             note concern that infrastructure development continues to have a focus on central Auckland, while new housing developments are being built in outlying areas of the region. A fair and proportionate level of infrastructure investment is required in other metropolitan areas (e.g. Takapuna, Albany and Manukau), so the focus areas, such as more access to local jobs, resilient economy and workforce, can be achieved.

b)      note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

CARRIED

 

 

18

Panuku Development Auckland six-monthly local board update: 1 February to 31 July 2017

 

Resolution number UH/2017/141

MOVED by Member N Mayne, seconded by Member B Neeson:   

That the Upper Harbour Local Board:

a)      receive the Panuku Development Auckland Local Board update of 1 February to 31 July 2017.

b)      request that more detail relating to local projects and business opportunities, be highlighted in future reports.

CARRIED

 

 

19

Approval of a new road name within the subdivision at 24-30 Onekiritea Road, Hobsonville

 

Resolution number UH/2017/142

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the road name ‘Nōhanga Lane’ for the new private road within the superlot CA15, Catalina Precinct subdivision at 24-30 Onekiritea Road, Hobsonville.

CARRIED

Secretarial note:        Member J McLean wished to record his opposition to the approved road name.

 

 

20

Approval of a new road name within the subdivision at 129 Buckley Avenue, Hobsonville

 

Resolution number UH/2017/143

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the road name ‘Alexander Willis Crescent’ for the new private road within the superlot SB3 Sunderland Precinct subdivision at 129 Buckley Avenue, Hobsonville.

CARRIED

 

 

21

Approval of two new road names within the Scott Point Precinct subdivision at 23 Scott Road, Hobsonville

 

Resolution number UH/2017/144

MOVED by Member B Neeson, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the road name ‘Gunn Way’ for the new public road labelled Road 12, within the subdivision at 23 Scott Road, Hobsonville.

b)      approve the road name ‘Treloar Crescent’ for the new public road labelled Road 13, within the subdivision at 23 Scott Road, Hobsonville.

CARRIED

 

 

22

Approval of a new road name within the subdivision at 102-130 Clark Road, Hobsonville

 

Resolution number UH/2017/145

MOVED by Member U Balouch, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the road name ‘Angels Lane’ for the new private road within superlot BB8 in the Buckley Precinct subdivision, 102-130 Clark Road, Hobsonville.

CARRIED

 

 

23

Approval for six new road names within the subdivision at 194-220 Buckley Avenue, Hobsonville

 

Resolution number UH/2017/146

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      approve the following road names for the six new private roads within the subdivision development at 194-220 Buckley Avenue, Hobsonville Point, for the Hudson Precinct superlots SB6-SB10 off Marine Parade:

i.          SB6 – Scramble Lane;

ii.         SB7 – Brolly Lane;

iii.        SB8A – Tour Lane;

iv.        S8B – Widget Lane;

v.         SB9 – Mayfly Lane; and

vi.        SB10 – Patrol Lane.

CARRIED

Secretarial note:       Members Balouch and McLean wished to record their opposition to the approved road name ‘Widget Lane’.

 

24

Public notification of intention to grant new community leases: North Shore Playcentre Association Incorporated and East Coast Bays Association Football Club Incorporated

 

The Community Lease Advisor was in attendance to support the item.

 

Resolution number UH/2017/147

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the public notification of Auckland Council’s intention to grant a new lease to the North Shore Playcentre Association Incorporated, of Part Lot 5 DP 7132 occupied by the Greenhithe Playcentre on Collins Park, 15A Greenhithe Road, Greenhithe (refer to Attachment A of the agenda report). The terms of the proposed lease to be issued under the Local Government Act 2002  would be :

i.        term: 10 years commencing from the date of the final local board approval and subject to the satisfactory outcome of the public notification process and iwi engagement, plus one right of renewal for 10 years;

ii.       rent:  $1.00 plus GST per annum if demanded; and

iii.      the North Shore Playcentre Association Incorporated Community Outcomes Plan as approved, be attached to the community lease document (refer to Attachment B of the agenda report).

b)      approve the public notification of the intention to grant a new lease to East Coast Bays Association Football Club Incorporated, Part Allotment 313 Parish of Paremoremo being part of Bay City Park, Anderson Road, Browns Bay (refer to Attachment C of the agenda report). The terms of the proposed lease to be issued under section 54(1)(b) of the Reserves Act would be :

i.        term:  10 years commencing from the date of final approval by the Minister of Conservation (or a delegate), plus one right of renewal for 10 years;

ii.       rent:  $1.00 plus GST per annum if requested; and

iii.      the East Coast Bays Association Football Club Incorporated Community Outcomes Plan as approved, be attached to the community lease document (refer to Attachment D of the agenda report).

c)      request that council staff report back to the local board for a decision or final approval to the proposed community leases, following public notification and engagement with iwi.

d)      All other terms and conditions will be in accordance with the Reserves Act 1977, The Local Government Act 2002, and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

25

Governance forward work calendar

 

Resolution number UH/2017/148

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period October 2017 to October 2018.

CARRIED

 

 

26

Record of the Upper Harbour Local Board workshops held on Thursday 10 and 24 August, and Thursday 7 September 2017

 

Resolution number UH/2017/149

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 10 and 24 August 2017, and Thursday 7 September 2017.

CARRIED

 

 

27

Board Members' reports

 

Resolution number UH/2017/150

MOVED by Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the attendance record of members as submitted by Chair L Whyte in response to requests from residents via social media for more transparency on attendance.

CARRIED

  

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 29       Procedural motion to exclude the public

Resolution number UH/2017/151

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Northern Corridor Improvement Project lease hearing - selection of commissioners

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal details, including employment details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.06am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.41am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Northern Corridor Improvement Project lease hearing - selection of commissioners

 

The Lease Advisor, the Team Leader Hearings, and the Hearings Advisor were in attendance to support the item.

 

Resolution number UH/2017/152

MOVED by Member B Neeson, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      appoint Gerald Rowan as chairperson, together with Robert Scott as panel member, to the independent panel established to hear and consider submissions, pursuant to the requirements of the Reserves Act 1977 and the Local Government Act 2002, for the lease changes required to effect the proposed Northern Corridor Improvement project and to make a recommendation back to the Upper Harbour Local Board.

b)      appoint Ruth Bartlett as the third commissioner on the independent panel.

c)      delegate to the Chairperson and Deputy Chairperson of the Upper Harbour Local Board, the authority to approve an alternative commissioner recommended by Democracy Services staff, should any of those listed not be available.

CARRIED

   

11.50 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................