Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 21 November 2017 at 9.30am.

 

present

 

Chairperson

Cr Ross Clow

 

 

 

Deputy Chairperson

Cr Desley Simpson, JP

 

 

 

Members

Deputy Mayor Bill Cashmore

 

 

 

 

Cr Fa’anana Efeso Collins

 

 

 

 

Cr Linda Cooper, JP

From 9.37am, Item 9

 

 

 

Cr Chris Darby

From 9.37am, Item 9

 

 

 

Cr Alf Filipaina

 

 

 

 

Cr Hon Christine Fletcher, QSO

From 9.49am, Item 9

 

 

 

Mayor Hon Phil Goff, CNZM, JP

Until 1.38pm, Item 12

 

 

 

Cr Richard Hills

 

 

 

 

Cr Mike Lee

From 9.38am, Item 9

 

 

 

Cr Daniel Newman, JP

 

 

 

 

Cr Dick Quax

 

 

 

 

Cr Greg Sayers

From 9.37am, Item 9

 

 

 

Cr Sharon Stewart, QSM

 

 

 

 

IMSB Chair David Taipari

From 9.50am, Item 9

 

 

 

Cr Sir John Walker, KNZM, CBE

From 9.36am,Item 9 until 1.38pm, Item 12

 

 

 

Cr Wayne Walker

 

 

 

 

Cr John Watson

 

 

 

 

ABSENT

 

Members

Cr Dr Cathy Casey

 

 

 

IMSB Member Terrence Hohneck

 

 

 

Cr Penny Hulse

 

 

 

 


Finance and Performance Committee

21 November 2017

 

 

 

1          Apologies

 

Resolution number FIN/2017/158

MOVED by Chairperson R Clow, seconded by Cr W Walker:  

That the Finance and Performance Committee:

a)         accept the apology from Cr P Hulse for absence on council business, Cr Dr C Casey and IMSB Member T Hohneck for absence; and Cr L Cooper, Cr C Fletcher and IMSB Chair D Taipari for lateness.

CARRIED

 

 

2          Declaration of Interest

 

Councillor Sir John Walker declared an interest in item 13 – Shareholder approval of Regional Facilities Auckland lease for developing a climbing facility at QBE Stadium and item C1 – Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium.

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2017/159

MOVED by Cr W Walker, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Monday, 6 November 2017as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

9

Revaluation 2017

 

Mr Neill Sullivan, Valuer General and Mr Peter McKay, Auckland Council’s Principal Valuer gave individual presentations. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

 

Cr J Walker entered the meeting at 9.36am.

Cr G Sayers entered the meeting at 9.37am.

Cr L Cooper entered the meeting at 9.37am.

Cr C Darby entered the meeting at 9.37am.

Cr M Lee entered the meeting at 9.38am.

Cr A Filipaina left the meeting at 9.49am.

Cr C Fletcher entered the meeting at 9.49am.

IMSB Chair D Taipari entered the meeting at 9.50am.

Cr A Filipaina returned to the meeting at 9.54am.

Cr W Walker left the meeting at 10.15am.

Cr W Walker returned to the meeting at 10.20am.

 

 

Resolution number FIN/2017/160

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:  

That the Finance and Performance Committee:

a)      receive the presentations, and thank the Valuer General, Neill Sullivan and Auckland Council’s Principal Valuer, Peter McKay for their attendance.

CARRIED

 

Attachments

a     21 November 2017, Finance and Performance Committee, Item 9 - Revaluation 2017, Valuer General presentation

b     21 November 2017, Finance and Performance Committee, Item 9 - Revaluation 2017, Principal Valuer presentation

 

 

10

Approval of Treasury Management Policy

 

Resolution number FIN/2017/161

MOVED by Chairperson R Clow, seconded by Deputy Mayor B Cashmore:  

That the Finance and Performance Committee:

a)      approve the revised Treasury Management Policy attached as Attachment A to this report subject to receipt of the signed service level agreement between Watercare Services Limited and Auckland Council.

b)      update Auckland Council’s credit rating objective to AA.

CARRIED

 


 

 

11

10-Year Budget 2018-2028 and Auckland Plan Refresh – How Aucklanders will provide feedback during the public consultation

 

 

 

MOVED by Chairperson R Clow, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

a)         approve the approach (set out in Option one, paragraphs 15 – 18 of this report) to receive verbal feedback from Aucklanders on the Long-term Plan and Auckland Plan from 28 February 2018 to 28 March 2018 comprising of:

·    up to 25 Have Your Say events targeting general Auckland residents are held in local board areas across the region;

·    four regional stakeholder events (traditional hearing style);

·    an independently commissioned quantitative survey;

·    four to six community specific events to collect feedback from different demographic groups. These events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities;

·    hui with mana whenua and mataawaka.

b)         require Councillors to attend a minimum of three Have Your Say events each to hear the views of Aucklanders.

 

 

 

Resolution number FIN/2017/162

MOVED by Cr G Sayers, seconded by Cr D Newman:   an amendment by way of addition:

c)         approve a public hearings process for the Long-term Plan and Auckland Plan which provides the opportunity for any submitter to be heard before the Finance & Performance Committee.

A division was called for, voting on which was as follows:

For

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr D Quax

Cr G Sayers

Deputy Chairperson D Simpson

Cr S Stewart

Cr J Walker

Cr W Walker

Cr J Watson

Against

Deputy Mayor B Cashmore

Chairperson R Clow

Cr E Collins

Cr L Cooper

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

IMSB Chair D Taipari

Abstained

 

The amendment was declared carried by 10 votes to 9.

 

CARRIED

 

 

 

Resolution number FIN/2017/163

MOVED by Cr W Walker, seconded by Cr E Collins:  an amendment to bullet point four of clause a):

·         Community specific events to collect feedback from different demographic and interest groups. Demographic events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities.

CARRIED

 

IMSB Chair D Taipari left the meeting at 12.30pm.

 

 

 

MOVED by Cr D Quax, seconded by Cr D Newman:  

That the Finance and Performance Committee:

agree that, pursuant to Standing Order 1.6.7, the motion under debate now be put to a vote.

LOST

 

IMSB Chair D Taipari returned to the meeting at 12.36pm.

 

 

 

The meeting adjourned at 12.38pm and reconvened at 12.44pm.

 

 

 

The Chairperson put the substantive motion in parts.

 

 

 

Resolution number FIN/2017/164

MOVED by Cr C Fletcher, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)         approve the approach (set out in Option one, paragraphs 15 – 18 of this report) to receive all feedback from Aucklanders on the Long-term Plan and Auckland Plan from 28 February 2018 to 28 March 2018 comprising of:

·   up to 25 Have Your Say events targeting general Auckland residents are held in local board areas across the region;

·   four regional stakeholder events (traditional hearing style);

·   an independently commissioned quantitative survey;

·         community specific events to collect feedback from different demographic and interest groups. Demographic events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities.

·   hui with mana whenua and mataawaka.

A division was called for, voting on which was as follows:

For

Deputy Mayor B Cashmore

Chairperson R Clow

Cr E Collins

Cr L Cooper

Cr C Darby

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr R Hills

Cr M Lee

Cr D Newman

Cr D Quax

Cr G Sayers

Deputy Chairperson D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr J Walker

Cr W Walker

Cr J Watson

Against

Abstained

 

The motion was declared carried by 19 votes to 0.

CARRIED

 

 

 

MOVED by Cr C Fletcher, seconded by Cr D Newman:  

That the Finance and Performance Committee:

b)            approve a public hearings process for the Long-term Plan and Auckland Plan which provides the opportunity for any submitter to be heard before the Finance & Performance Committee.

A division was called for, voting on which was as follows:

For

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr D Quax

Cr G Sayers

Deputy Chairperson D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Against

Deputy Mayor B Cashmore

Chairperson R Clow

Cr E Collins

Cr L Cooper

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

IMSB Chair D Taipari

Cr J Walker

Abstained

 

The motion was declared lost by 9 votes to 10.

 

 

 

 

Resolution number FIN/2017/165

MOVED by Cr C Fletcher, seconded by Cr D Newman:  

That the Finance and Performance Committee:

c)         require the Mayor and Councillors to attend a minimum of three Have Your Say events each to hear the views of Aucklanders and all regional stakeholder events.

A division was called for, voting on which was as follows:

For

Deputy Mayor B Cashmore

Chairperson R Clow

Cr E Collins

Cr L Cooper

Cr C Darby

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr R Hills

Cr M Lee

Cr D Newman

Cr D Quax

Cr G Sayers

Deputy Chairperson D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr J Walker

Cr W Walker

Cr J Watson

Against

Abstained

 

The motion was declared carried by 19 votes to 0.

CARRIED

 

 

 

The meeting adjourned at 1.07pm and reconvened at 1.38pm.

 

Mayor Goff, Cr Sir John Walker, Cr Sayers, Cr Quax, Cr Newman and IMSB Chair Taipari were not present.

 

 

 

 

12

Haumaru Housing : Delegated authority to sign and act as Auckland Council's representative

 

Cr D Newman returned to the meeting at 1.39pm.

Cr D Quax returned to the meeting at 1.40pm.

Cr G Sayers returned to the meeting at 1.40pm.

IMSB Chair D Taipari returned to the meeting at 1.43pm.

 

 

 

Resolution number FIN/2017/166

MOVED by Cr C Darby, seconded by Cr C Fletcher:  

That the Finance and Performance Committee:

a)      authorise the chief operating officer of Auckland Council to act as Auckland Council’s shareholder representative to execute a written shareholders resolution not to hold an annual meeting of the shareholder for 2016/2017.

CARRIED

 

 

 

 

13

Shareholder approval of Regional Facilities Auckland lease for developing a climbing facility at QBE Stadium

 

Resolution number FIN/2017/167

MOVED by Chairperson R Clow, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)      note the proposal for Regional Facilities Auckland to enter into a 35-year lease arrangement with a company wishing to develop a climbing facility on QBE Stadium land

b)      note that as QBE Stadium is a strategic council asset, shareholder approval is required for a lease of this length

c)      note that the detail of the proposal and the formal approval will be sought through a separate confidential report on this Finance and Performance Committee agenda.

CARRIED

 

 


 

 

14

Unlock Avondale

 

Resolution number FIN/2017/168

MOVED by Cr L Cooper, seconded by Deputy Mayor B Cashmore:  

That the Finance and Performance Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the following property, with the objective of contributing to the outcomes of the Avondale High Level Project Plan of urban regeneration, renewal and housing:

i.        93-99 Rosebank Road, Avondale being Lot 1 DP 68893, part Lot 26 DP 177, part Lot 26 Allotment 7 Parish of Titirangi and part Lot 1 DP 8900 contained in computer freehold registers NA25A/557, NA133/52 (part-cancelled), NA133/53 (part-cancelled) and NA218/152 (part-cancelled), subject to this site no longer being required by Community Facilities; and

b)       agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

 

 

15

Finance and Performance Committee - Information Report - 21 November 2017

 

Resolution number FIN/2017/169

MOVED by IMSB Chair D Taipari, seconded by Deputy Chairperson D Simpson:  

That the Finance and Performance Committee:

a)      receive the information report – 21 November 2017.

CARRIED

  

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

17        Procedural motion to exclude the public

Resolution number FIN/2017/170

MOVED by Cr C Fletcher, seconded by Cr W Walker:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of thips resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

C1       Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about proposed lease term arrangements.  The attachment to the report is a Regional Facilities Auckland board paper which include further details about proposed lease arrangements and the prospective lessee, with which the negotiations have not yet been finally concluded. 

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Unlock Avondale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information which relates to the commercial activities of third parties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

1.55pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.06pm            The public was re-admitted.

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium

 

Resolution number FIN/2017/171

MOVED by Cr C Fletcher, seconded by Cr J Watson:  

That the Finance and Performance Committee:

c)      agree that this report and decisions remain confidential until negotiations are complete and a lease agreement has been signed.

 

 

C2

Unlock Avondale

 

Resolution number FIN/2017/172

MOVED by Cr W Walker, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

d)        confirm that this report and decisions remain confidential until all contractual negotiations have been completed.

  

 

 

2.06 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................