Finance and Performance Committee
OPEN MINUTES
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Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 21 November 2017 at 9.30am.
Chairperson |
Cr Ross Clow |
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Deputy Chairperson |
Cr Desley Simpson, JP |
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Members |
Deputy Mayor Bill Cashmore |
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Cr Fa’anana Efeso Collins |
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Cr Linda Cooper, JP |
From 9.37am, Item 9 |
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Cr Chris Darby |
From 9.37am, Item 9 |
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Cr Alf Filipaina |
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Cr Hon Christine Fletcher, QSO |
From 9.49am, Item 9 |
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Mayor Hon Phil Goff, CNZM, JP |
Until 1.38pm, Item 12 |
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Cr Richard Hills |
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Cr Mike Lee |
From 9.38am, Item 9 |
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Cr Daniel Newman, JP |
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Cr Dick Quax |
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Cr Greg Sayers |
From 9.37am, Item 9 |
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Cr Sharon Stewart, QSM |
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IMSB Chair David Taipari |
From 9.50am, Item 9 |
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Cr Sir John Walker, KNZM, CBE |
From 9.36am,Item 9 until 1.38pm, Item 12 |
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Cr Wayne Walker |
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Cr John Watson |
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ABSENT
Members |
Cr Dr Cathy Casey |
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IMSB Member Terrence Hohneck |
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Cr Penny Hulse |
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Finance and Performance Committee 21 November 2017 |
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1 Apologies
Resolution number FIN/2017/158 MOVED by Chairperson R Clow, seconded by Cr W Walker: That the Finance and Performance Committee: a) accept the apology from Cr P Hulse for absence on council business, Cr Dr C Casey and IMSB Member T Hohneck for absence; and Cr L Cooper, Cr C Fletcher and IMSB Chair D Taipari for lateness. |
2 Declaration of Interest
Councillor Sir John Walker declared an interest in item 13 – Shareholder approval of Regional Facilities Auckland lease for developing a climbing facility at QBE Stadium and item C1 – Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium.
3 Confirmation of Minutes
Resolution number FIN/2017/159 MOVED by Cr W Walker, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) confirm the ordinary minutes of its meeting, held on Monday, 6 November 2017as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
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Mr Neill Sullivan, Valuer General and Mr Peter McKay, Auckland Council’s Principal Valuer gave individual presentations. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
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Cr J Walker entered the meeting at 9.36am. Cr G Sayers entered the meeting at 9.37am. Cr L Cooper entered the meeting at 9.37am. Cr C Darby entered the meeting at 9.37am. Cr M Lee entered the meeting at 9.38am. Cr A Filipaina left the meeting at 9.49am. Cr C Fletcher entered the meeting at 9.49am. IMSB Chair D Taipari entered the meeting at 9.50am. Cr A Filipaina returned to the meeting at 9.54am. Cr W Walker left the meeting at 10.15am. Cr W Walker returned to the meeting at 10.20am.
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Resolution number FIN/2017/160 MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) receive the presentations, and thank the Valuer General, Neill Sullivan and Auckland Council’s Principal Valuer, Peter McKay for their attendance. |
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a 21 November 2017, Finance and Performance Committee, Item 9 - Revaluation 2017, Valuer General presentation b 21 November 2017, Finance and Performance Committee, Item 9 - Revaluation 2017, Principal Valuer presentation |
10 |
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Resolution number FIN/2017/161 MOVED by Chairperson R Clow, seconded by Deputy Mayor B Cashmore: That the Finance and Performance Committee: a) approve the revised Treasury Management Policy attached as Attachment A to this report subject to receipt of the signed service level agreement between Watercare Services Limited and Auckland Council. b) update Auckland Council’s credit rating objective to AA. |
11 |
10-Year Budget 2018-2028 and Auckland Plan Refresh – How Aucklanders will provide feedback during the public consultation |
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MOVED by Chairperson R Clow, seconded by Mayor P Goff: That the Finance and Performance Committee: a) approve the approach (set out in Option one, paragraphs 15 – 18 of this report) to receive verbal feedback from Aucklanders on the Long-term Plan and Auckland Plan from 28 February 2018 to 28 March 2018 comprising of: · up to 25 Have Your Say events targeting general Auckland residents are held in local board areas across the region; · four regional stakeholder events (traditional hearing style); · an independently commissioned quantitative survey; · four to six community specific events to collect feedback from different demographic groups. These events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities; · hui with mana whenua and mataawaka. b) require Councillors to attend a minimum of three Have Your Say events each to hear the views of Aucklanders. |
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Resolution number FIN/2017/162 MOVED by Cr G Sayers, seconded by Cr D Newman: an amendment by way of addition: c) approve a public hearings process for the Long-term Plan and Auckland Plan which provides the opportunity for any submitter to be heard before the Finance & Performance Committee. A division was called for, voting on which was as follows:
The amendment was declared carried by 10 votes to 9.
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Resolution number FIN/2017/163 MOVED by Cr W Walker, seconded by Cr E Collins: an amendment to bullet point four of clause a): · Community specific events to collect feedback from different demographic and interest groups. Demographic events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities. |
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IMSB Chair D Taipari left the meeting at 12.30pm. |
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MOVED by Cr D Quax, seconded by Cr D Newman: That the Finance and Performance Committee: agree that, pursuant to Standing Order 1.6.7, the motion under debate now be put to a vote. LOST |
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IMSB Chair D Taipari returned to the meeting at 12.36pm. |
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The meeting adjourned at 12.38pm and reconvened at 12.44pm. |
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The Chairperson put the substantive motion in parts. |
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Resolution number FIN/2017/164 MOVED by Cr C Fletcher, seconded by Cr L Cooper: That the Finance and Performance Committee: a) approve the approach (set out in Option one, paragraphs 15 – 18 of this report) to receive all feedback from Aucklanders on the Long-term Plan and Auckland Plan from 28 February 2018 to 28 March 2018 comprising of: · up to 25 Have Your Say events targeting general Auckland residents are held in local board areas across the region; · four regional stakeholder events (traditional hearing style); · an independently commissioned quantitative survey; · community specific events to collect feedback from different demographic and interest groups. Demographic events will target Youth, Seniors, Pacific, Ethnic, Rainbow and Disability communities. · hui with mana whenua and mataawaka. A division was called for, voting on which was as follows:
The motion was declared carried by 19 votes to 0. |
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MOVED by Cr C Fletcher, seconded by Cr D Newman: That the Finance and Performance Committee: b) approve a public hearings process for the Long-term Plan and Auckland Plan which provides the opportunity for any submitter to be heard before the Finance & Performance Committee. A division was called for, voting on which was as follows:
The motion was declared lost by 9 votes to 10.
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Resolution number FIN/2017/165 MOVED by Cr C Fletcher, seconded by Cr D Newman: That the Finance and Performance Committee: c) require the Mayor and Councillors to attend a minimum of three Have Your Say events each to hear the views of Aucklanders and all regional stakeholder events. A division was called for, voting on which was as follows:
The motion was declared carried by 19 votes to 0. |
The meeting adjourned at 1.07pm and reconvened at 1.38pm.
Mayor Goff, Cr Sir John Walker, Cr Sayers, Cr Quax, Cr Newman and IMSB Chair Taipari were not present.
12 |
Haumaru Housing : Delegated authority to sign and act as Auckland Council's representative |
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Cr D Newman returned to the meeting at 1.39pm. Cr D Quax returned to the meeting at 1.40pm. Cr G Sayers returned to the meeting at 1.40pm. IMSB Chair D Taipari returned to the meeting at 1.43pm. |
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Resolution number FIN/2017/166 MOVED by Cr C Darby, seconded by Cr C Fletcher: That the Finance and Performance Committee: a) authorise the chief operating officer of Auckland Council to act as Auckland Council’s shareholder representative to execute a written shareholders resolution not to hold an annual meeting of the shareholder for 2016/2017. |
13 |
Shareholder approval of Regional Facilities Auckland lease for developing a climbing facility at QBE Stadium |
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Resolution number FIN/2017/167 MOVED by Chairperson R Clow, seconded by Cr L Cooper: That the Finance and Performance Committee: a) note the proposal for Regional Facilities Auckland to enter into a 35-year lease arrangement with a company wishing to develop a climbing facility on QBE Stadium land b) note that as QBE Stadium is a strategic council asset, shareholder approval is required for a lease of this length c) note that the detail of the proposal and the formal approval will be sought through a separate confidential report on this Finance and Performance Committee agenda. |
14 |
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Resolution number FIN/2017/168 MOVED by Cr L Cooper, seconded by Deputy Mayor B Cashmore: That the Finance and Performance Committee: a) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the following property, with the objective of contributing to the outcomes of the Avondale High Level Project Plan of urban regeneration, renewal and housing: i. 93-99 Rosebank Road, Avondale being Lot 1 DP 68893, part Lot 26 DP 177, part Lot 26 Allotment 7 Parish of Titirangi and part Lot 1 DP 8900 contained in computer freehold registers NA25A/557, NA133/52 (part-cancelled), NA133/53 (part-cancelled) and NA218/152 (part-cancelled), subject to this site no longer being required by Community Facilities; and b) agree that final terms and conditions be approved under the appropriate delegations. |
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Finance and Performance Committee - Information Report - 21 November 2017 |
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Resolution number FIN/2017/169 MOVED by IMSB Chair D Taipari, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) receive the information report – 21 November 2017. |
16 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number FIN/2017/170 MOVED by Cr C Fletcher, seconded by Cr W Walker: That the Finance and Performance Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of thips resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium
C2 Unlock Avondale
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
1.55pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
2.06pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Shareholder approval of a Regional Facilities Auckland lease at QBE Stadium |
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Resolution number FIN/2017/171 MOVED by Cr C Fletcher, seconded by Cr J Watson: That the Finance and Performance Committee: c) agree that this report and decisions remain confidential until negotiations are complete and a lease agreement has been signed. |
C2 |
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Resolution number FIN/2017/172 MOVED by Cr W Walker, seconded by Cr L Cooper: That the Finance and Performance Committee: d) confirm that this report and decisions remain confidential until all contractual negotiations have been completed. |
2.06 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................